WEDDING CHECKLIST
Must have planning guide from 1 year to your wedding day
10–12MONTHSTOGO
Set a budget and establish your top priorities where to save/where to splurge.
Find Ideas Start browsing bridal blogs and magazines to identify your wedding style and color palette.
Compile your preliminary guest list (you’ll need that guest count!)
Select a venue and secure your date
Choose a venue for your rehearsal, welcome reception, post wedding brunch
Ask your Special Events Manager about the options for these additional wedding
weekend events.
Choose your wedding party who do you want by your side at the altar?
Accommodations for guests. Put a room block together.
HVH TIP: Ask your Special Events Manager about our wedding blocks
Create your wedding website
Send out save the dates
Find your dress and begin assembling the perfect accessories
HVH TIP: What is your prefect shade of white? Find out with www.houseofcolour.co.uk/
6-9MONTHSTOGO
Book all your vendors.
HVH TIP: Explore all the Island has to offer with local vendors.
Decide on arrangements and bouquets with your Floral Designer.
Select a menu and schedule a plated menu tasting with your Special Events Manager.
HVHH TIP: Schedule your tasting 4 weeks in advance
Reserve all necessary on island rentals and linens that work with your oor plan
Finalize your food and beverage selections for the wedding reception.
Discuss the style and wording of your wedding invitations with a Stationer
Create your gift registry.
Arrange and book any necessary transportation.
Go over bridal shower/bachelorette details and the guest list with your
Maid/Matron of Honor/hostess.
3-5MONTHSTOGO
Order any wedding favors for your guests
HVH TIP: Shop local to add that Vineyard touch
CONCENTRATE ON FINALIZING THE:
Guest list Compile mailing addresses
Conrm invitation and stationary
HVH TIP: Individually name guests so you know who is having what! Also, make sure to include at the bottom of the invitation a note for any dietary restrictions.
Ceremony readings and vows.
Create a timeline of the reception formalities that will appear on your BEO.
HVH TIP: Utilize your Special Event Managers experience and expertise
Shop for and purchase your wedding rings.
Researching marriage license requirements and name-change paperwork.
HVH TIP: In MA, applications for marriage licenses are accepted 60 days
prior to the wedding date. Both parties must be present when applying.
Finalize honeymoon plans and obtain all necessary documents. Make sure your
passports are up to date.
6-8WEEKSTOGO
Send out your invitations
HVH TIP: Invitations are traditionally sent 6-8 weeks prior to the wedding date.
Touch base with your vendors to conrm date, deposits and details.
Give the wedding party a nudge make sure they’ve ordered all necessary attire
3-5WEEKSTOGO
Send out rehearsal dinner invitations If your get-together will be informal, send an Evite
Arrange seating and create the seating chart and/or place cards.
HVH TIP: Make sure you have meal indicators on each card so the servers know who is
having what Make your indicator something that goes with your theme and colors!
FINALIZE AND CONFIRM:
Wedding vows and readings with your Officiant
Shot list with your Photographer/Videographer
Song list for ceremony, cocktail hour and reception with your DJ and/or Band/Musicians
Timeline for the reception and who’s giving the toasts.
Schedule Ceremony Rehearsal.
HVH TIP: Would you like your officiant to attend?
Purchase your guest book, toasting utes, cake servers, unity candle, and all that good stuff.
Make sure all your RSVP’s are in!
HVHH TIP: Set RVSP date 3 weeks prior to the big day.
2WEEKSTOGO
Give nal guest count to your event manager.
HVH TIP: Include yourself and other half Do your vendors require a meal in
their contract?
Conrm arrival times and nalize the wedding timeline with vendors and the wedding
party make sure your MOH has a copy, too
Put together your own Bridal Emergency Kit
No later than 14 days prior sign nal event order and nalize all prepayments.
DAYSTOGO
Bring all of your decorations to the hotel and go over everything with your event
manager Go over oor plans, menu and timeline one last time to conrm
HVH TIP: Share your vision - Snap a photo of any specic settings.
MA Marriage Licenses have a minimum 3 day waiting period – no procrastination!
Relax and Pamper!
