Introduction to Project Management

1-INTRODUCTION 1-1PROJECT 1-2 PROJECT MANAGEMENT 1-3 PROJECT MANAGER Summary of key points

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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1-1 Project

• • • •

Managing Project is a way to business What is project?

Project value chain?

Project life cycle

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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1-1 Project MANAGING PROJECT ONE OF THE OLDEST ACCOMPLISHEMENT TODAY IT IS THE WAVE OF THE FUTURE IT IS THE WAY TO DO BUSINESS:  NOT LIMITED TO THE PRIVATE SECTOR  USED TO RESOLV SOCIAL PROBLEMS  PMI SUPPORTING 125 COUNTRY : AEROSPACE-AUTOMOTIVE-PHARMACYAuthors: Prof. Tomas Ganiron Jr, TELECOM……..ETC Prof. Sulaymane Al yahya &

12/20/2009

Prof.Abdelghani Toumi

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WHAT IS A PROJECT ? ď ąA project is a finite endeavor (having specific start and completion dates) undertaken to create a unique product or service which brings about beneficial change or added value. ď ąThis finite characteristic of projects stands in sharp contrast to processes, or operations, which are permanent or semi-permanent functional work to repetitively produce the same product or Authors: service.

Prof. Tomas Ganiron Jr, 12/20/2009

Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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The project value chain PROBLEM

FROM STRATEGY RESPONSE TO PROBLEM

PROJECT VALUE CREATED BY PROJECT

PRODUCT

OUTCOME 12/20/2009

STRATEGIC VALUE DELIVRED BY PRODUCT

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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THESAURUS • Problem: purpose, justification, idea, opportunity, mission, need • Project: initiative, subproject, task, program • Product: output, service, result, deliverable

• Outcome: business result, vision, goal, social satisfaction Authors: Prof. Tomas Ganiron Jr, 12/20/2009

Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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1-1

Project Life Cycle

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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Project life-cycles (PLC) • Project life- cycles processes :

concept

define scope-oriented

Should vary by project type and management complexity

Design construction Turn-over 12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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1-2 Project Management

• • • • •

Definition Age of project Management?

Capability Maturity Model?

Project Management Processes Project stakeholders

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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1.2 WHAT IS PROJECT MANAGEMENT ?

Project management is the art of directing and coordinating human and material resources throughout the life of a project by using modern management techniques to achieve predetermined objectives of scope, cost, time, quality and participation satisfaction.

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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AGE OF PROJECT MANAGEMENT

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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Sources from which the project management framework evolves : A working knowledge of general management familiarity with the special knowledge domain related to the project are indispensable.  Supporting disciplines such as computer science and decision science may also play an important role.

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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PROJECT MANAGEMENT  The application of knowledge, skills, tools and techniques….., to meet or succeed stakeholders requirements from a project 

There are potential conflicts between the stated objectives with regard to scope, cost, time and quality, and the constraints.

 These conflicts should be resolved at the onset of a project by making the necessary tradeoffs or creating new alternatives .

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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Five Project Management Processes 1. Defining the goal of the project (initiating process) 2. Planning a project 3. Executing the project : leading people 4. Controlling the project 5. Completing the project : closing

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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1-Defining the goal of the project

o Linking the project to the Product o Balancing competing demand with the triple constraint o Contract, negotiating, proposal

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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2-Planning the project o Integrated planning o The work breakdown structure o Scheduling o Time estimating and compressing the schedule o Cost estimating and budgeting o Project risks

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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3-Project execution o Leading people who will work on. o Organizational design for delivering projects o Building the project team o Organizing the support team commitment coordination o The role of project management o Establishing the theory of motivation and their implication management by objectives o Establishing practical tips for project management communication o Organizing conflict resolution 12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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4- Controlling the project o Develop a baseline and performance measurement o Develop a performance measurement system. o Managing time, cost, quality, change, risks, issues, suppliers, customers and communication o Project reviews

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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5. Completing the project • Closing the contract

• • • •

acceptance documentation Lesson learned Intellectual propriety and ownership rights

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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Project Management Processes

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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DEFINING SCOPE AND WORK Scope –oriented processes are concerned with specifying and creating the product (product scope) Work-oriented processes are concerned with identifying, describing, and organizing project activities (project scope) Many organization provide standardized guidance for one or both 12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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Project management -TIPS Project management discipline involves : Focusing on the important factors that drive project success Avoiding the trap of staying in your personal comfort zone Having the personal backbone to withstand the criticism of undisciplined, impatient people.

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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Project stakeholders

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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Project stakeholders These are individuals or organization whose interest may be affected by the project

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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Stakeholders analysis Stakeholders must be identified, have their needs and expectations understood and Must be managed, and be communicated with frequently in order to complete the project successfully Use a project stakeholder analysis worksheet Authors: Prof. Tomas Ganiron Jr, 12/20/2009

Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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Stakeholder Category Checklist • Doers — those who are active participants in the work of the project.

• Customers - those who provide financial and other resources.

• Users — those who will use the product of the project.

• Sponsors : those who give visibility and resources to the project 12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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Categories (cont’d) • Dependents — those who need an interim work item from the project.

• Sustainers — those who will support the product of the project in use.

• Auditors — those who will verify compliance with applicable standards.

• In-laws — those who are affected by the actions Authors: of the other stakeholders.

Prof. Tomas Ganiron Jr, 12/20/2009

Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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1-3 Project Manager

• Project Manager Responsibility • Project Manager interpersonal skills

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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The PM Primary Responsibility ď śKeep the clients satisfied that they will continue to fund the project

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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The PM Responsibilities Manage stakeholders relationship Manage development of the plan for the project Manage project progress Manage product acceptance Manage project transition 12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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Other PM ‘s responsibilities Schedule constraint

Cost constraints (funding,

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Stakeholders interest

staffing)

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

Product constraints (scope, quality)

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PM interpersonal skills 1. Effective communication : the exchange of information 2. Influence the organization : the ability to get job done 3. Leadership : developing a vision and strategy, and motivating people to achieve the vision 4. Motivation : energizing people to overcome barriers to change 12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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PM interpersonal skills 5. Negotiation and conflict management : to reach an agreement 6. Problem solving : the combination of problem definition, alternatives identification and analysis, and decision making

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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Summary of key points  Project are how organizations implement strategy  Project management is a process approach  Scope –oriented processes are concerned with specifying and creating the product  Work-oriented processes are concerned with identifying, describing, and organizing project activities

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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Summary of key points  Keeping the “triple constraint + one” in balance is fundamental to success  Organization provide standardized guidance for one or both  Guidance documentation should be updated on regular basis  The project manager is responsible for ………everything

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

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Quiz 1 Building a deck A restaurant planning a menu Implementing a new system Planning a wedding Planning a student graduation

12/20/2009

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi

Yes Yes Yes Yes Yes

No No No No No

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