1-INTRODUCTION 1-1PROJECT 1-2 PROJECT MANAGEMENT 1-3 PROJECT MANAGER Summary of key points
12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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1-1 Project
• • • •
Managing Project is a way to business What is project? Project value chain? Project life cycle
12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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1-1 Project MANAGING PROJECT ONE OF THE OLDEST ACCOMPLISHEMENT TODAY IT IS THE WAVE OF THE FUTURE IT IS THE WAY TO DO BUSINESS: NOT LIMITED TO THE PRIVATE SECTOR USED TO RESOLV SOCIAL PROBLEMS PMI SUPPORTING 125 COUNTRY : AEROSPACE-AUTOMOTIVE-PHARMACYAuthors: Prof. Tomas Ganiron Jr, TELECOM……..ETC Prof. Sulaymane Al yahya &
12/20/2009
Prof.Abdelghani Toumi
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WHAT IS A PROJECT ? ď ąA project is a finite endeavor (having specific start and completion dates) undertaken to create a unique product or service which brings about beneficial change or added value. ď ąThis finite characteristic of projects stands in sharp contrast to processes, or operations, which are permanent or semi-permanent functional work to repetitively produce the same product or Authors: service. Prof. Tomas Ganiron Jr, 12/20/2009
Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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The project value chain PROBLEM
FROM STRATEGY RESPONSE TO PROBLEM
PROJECT VALUE CREATED BY PROJECT
PRODUCT
OUTCOME 12/20/2009
STRATEGIC VALUE DELIVRED BY PRODUCT
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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THESAURUS • Problem: purpose, justification, idea, opportunity, mission, need • Project: initiative, subproject, task, program • Product: output, service, result, deliverable
• Outcome: business result, vision, goal, social satisfaction Authors: Prof. Tomas Ganiron Jr, 12/20/2009
Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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1-1
Project Life Cycle
12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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Project life-cycles (PLC) • Project life- cycles processes :
concept
define scope-oriented
Should vary by project type and management complexity
Design construction Turn-over 12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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1-2 Project Management
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Definition Age of project Management? Capability Maturity Model? Project Management Processes Project stakeholders
12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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1.2 WHAT IS PROJECT MANAGEMENT ? Project management is the art of directing and coordinating human and material resources throughout the life of a project by using modern management techniques to achieve predetermined objectives of scope, cost, time, quality and participation satisfaction.
12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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AGE OF PROJECT MANAGEMENT
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Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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Sources from which the project management framework evolves : A working knowledge of general management familiarity with the special knowledge domain related to the project are indispensable. Supporting disciplines such as computer science and decision science may also play an important role. 12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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PROJECT MANAGEMENT The application of knowledge, skills, tools and techniques….., to meet or succeed stakeholders requirements from a project
There are potential conflicts between the stated objectives with regard to scope, cost, time and quality, and the constraints.
These conflicts should be resolved at the onset of a project by making the necessary tradeoffs or creating new alternatives . 12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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Five Project Management Processes 1. Defining the goal of the project (initiating process) 2. Planning a project 3. Executing the project : leading people 4. Controlling the project 5. Completing the project : closing
12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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1-Defining the goal of the project
o Linking the project to the Product o Balancing competing demand with the triple constraint o Contract, negotiating, proposal
12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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2-Planning the project o Integrated planning o The work breakdown structure o Scheduling o Time estimating and compressing the schedule o Cost estimating and budgeting o Project risks
12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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3-Project execution o Leading people who will work on. o Organizational design for delivering projects o Building the project team o Organizing the support team commitment coordination o The role of project management o Establishing the theory of motivation and their implication management by objectives o Establishing practical tips for project management communication o Organizing conflict resolution 12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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4- Controlling the project o Develop a baseline and performance measurement o Develop a performance measurement system. o Managing time, cost, quality, change, risks, issues, suppliers, customers and communication o Project reviews
12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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5. Completing the project • Closing the contract
• • • •
acceptance documentation Lesson learned Intellectual propriety and ownership rights
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Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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Project Management Processes
12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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DEFINING SCOPE AND WORK Scope –oriented processes are concerned with specifying and creating the product (product scope) Work-oriented processes are concerned with identifying, describing, and organizing project activities (project scope) Many organization provide standardized guidance for one or both 12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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Project management -TIPS Project management discipline involves : Focusing on the important factors that drive project success Avoiding the trap of staying in your personal comfort zone Having the personal backbone to withstand the criticism of undisciplined, impatient people. 12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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Project stakeholders
12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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Project stakeholders These are individuals or organization whose interest may be affected by the project
12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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Stakeholders analysis Stakeholders must be identified, have their needs and expectations understood and Must be managed, and be communicated with frequently in order to complete the project successfully Use a project stakeholder analysis worksheet Authors: Prof. Tomas Ganiron Jr, 12/20/2009
Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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Stakeholder Category Checklist • Doers — those who are active participants in the work of the project. • Customers - those who provide financial and other resources. • Users — those who will use the product of the project. • Sponsors : those who give visibility and resources to the project 12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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Categories (cont’d) • Dependents — those who need an interim work item from the project. • Sustainers — those who will support the product of the project in use.
• Auditors — those who will verify compliance with applicable standards. • In-laws — those who are affected by the actions Authors: of the other stakeholders. Prof. Tomas Ganiron Jr, 12/20/2009
Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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1-3 Project Manager
• Project Manager Responsibility • Project Manager interpersonal skills
12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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The PM Primary Responsibility ď śKeep the clients satisfied that they will continue to fund the project
12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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The PM Responsibilities Manage stakeholders relationship Manage development of the plan for the project Manage project progress Manage product acceptance Manage project transition 12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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Other PM ‘s responsibilities Schedule constraint
Cost constraints (funding,
12/20/2009
Stakeholders interest
staffing)
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
Product constraints (scope, quality)
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PM interpersonal skills 1. Effective communication : the exchange of information 2. Influence the organization : the ability to get job done 3. Leadership : developing a vision and strategy, and motivating people to achieve the vision 4. Motivation : energizing people to overcome barriers to change 12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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PM interpersonal skills 5. Negotiation and conflict management : to reach an agreement 6. Problem solving : the combination of problem definition, alternatives identification and analysis, and decision making
12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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Summary of key points Project are how organizations implement strategy Project management is a process approach Scope –oriented processes are concerned with specifying and creating the product Work-oriented processes are concerned with identifying, describing, and organizing project activities
12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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Summary of key points Keeping the “triple constraint + one” in balance is fundamental to success Organization provide standardized guidance for one or both Guidance documentation should be updated on regular basis The project manager is responsible for ………everything
12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
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Quiz 1 Building a deck A restaurant planning a menu Implementing a new system Planning a wedding Planning a student graduation
12/20/2009
Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi
Yes Yes Yes Yes Yes
No No No No No
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