H u t services

Welcome to

the Partner for

successful events

Organizing is our business How can we help you?

H.U.T. GmbH is a competent service provider who ensures the smooth running of your company event, conference or trade fair – at home and ­abroad – no matter which kind of business you are in.

We have been successfully organizing events for our associate companies and other renowned companies worldwide for many years and now you too can benefit from our considerable ex­ perience.

Rest assured: your next event will surpass your expectations.

Optimize your event management Are you planning an event and want to be sure every aspect of it runs like clockwork? You’ve come to the right place. We assist in location scouting and hotel reservation as well as in planning and implementing attractive fringe programs.

We offer customized services based around the organization of your event. Contact us today to discuss your needs.

Horst L. Bauer, Geschäftsführer

Whether it’s an exclusive round-table event or kick-off meeting with 2000 participants, the only thing that matters is the complete satisfaction of your guests.

H.U.T. ensures the creativity and professionalism of company events allowing you to unburden yourself from all organizational duties, right down to the last detail, and leaving you free to concentrate on your main business.

We will focus on you and your wishes and make sure that your guests will remember you as the host of a perfect event.

Events Creating unique experiences

A selection of our professional event services • Project Support from A to Z: A designated Project Manager will be available for you at all times to answer any questions concerning your event

Transparency is key Full service or individually customized – your requirements will define the extent of our ­services and we are also happy to undertake secondary tasks too.

To keep things simple, you will have one s­ ingle point of contact for all issues.

• Location Scouting: We can find exceptional event locations to suit every budget • Catering and fringe events: Take advantage of our individually-tailored advice and let us assist you in selecting the caterers, ­planning the menu and designing suitable fringe events.

„The contented smiles of our customers;

the sparkle in the eyes of our guests: that’s the

driving force behind our work.“

Conferences Accomplishing your objectives

A selection of our conference services • Location Scouting: We will find the right ­location to fulfill all your requirements.

Conferences and symposiums in Germany and all over the world are constantly competing to get the customer’s interest, leaving expectations high.

Creating a truly exceptional atmosphere and ­memorable fringe program will make your event a true highlight.

We have extensive experience in conference ­management and will be happy to assist you in ­taking your event to the highest level. Keeping a keen eye on the details, we will take care of ­everything such as initial enquires, your guests’ ­registration, collection of participation fees, hotel bookings and the setting up of a unique fringe ­program.

We are also happy to undertake additional in­ dividual tasks like equipping your conference and organizing its technical aspects, to press registra­ tion and final accounting according to the organizer’s guidelines. We look forward to discussing your individual needs and designing the ­perfect service package for you.

• Conference Services: We can take care of every single task such as accrediting, hotel booking, catering, fringe program, support staff and hospitality services.

• Event Technology: We ensure smooth technical operations whether it’s lighting engineering, stage machinery or simultaneous trans­lation systems.

• Advertising: We can offer you a wide range of one-stop advertising materials or supply you with equipment from our own stock, e.g., b­ill-boards, roll-ups or mobile flag­ poles.

The key to a successful event!

Trade Fairs A performance that exceeds all expectations

The implementation of a successful trade-fair presents various challenges. Maybe you’re ­looking to approach top decision makers in your sector or establish contact with prospective clients and open up new potential markets. ­ ­Whatever you intend, one thing is vital: Your tradefair must be perfectly organized down to the ­smallest detail.

That applies just as much to an exhibition stand as it does to parties, indoor promotions or outdoor activities. We offer you hotel services at top ­conditions and take care of logistics too, whether concerning participants or transportation in ge­ neral. We ensure one-stop project management covering every aspect, enabling you to fully focus on accomplishing your objectives.

A selection of our trade fair services • Purchasing and administration of hotel accommodation: Hotel reservation, handling of cancellations, accounting or invoice control – we are able to take care of the ­entire guest management.

• Individual on-site support: Our project managers are happy to support you before, during and after the fair.

• IT-systems at your exhibition booth: In cooperation with our partner we offer you a database solution to make sure you always have the latest data at your disposal.

• Fringe program and entertainment: Your customers and visitors will enjoy perfect hos­ pitality in all respects with premium catering and attention-grabbing infotain­ ment ideas.

Additional Services Added value that makes the difference

The following extras can increase the significance of your event

Impressive transfers – transfer data quickly and easily

Go mobile

Are you looking for an easy way to send large amounts of data via the Internet? You can upload large presentations, detailed proposals, movies or pictures on our server by using our secure and ad-free up and download area.

– iPhone App for your event With our specially designed iPhone app I.C.P. your event booklet can now become digital. All relevant data concerning your event can be retrieved with just a tap on your iPhone. The app provides your customers and visitors with background information about the program, its speakers, partners and other useful information.

Virtual speed – your event online If you’d like to launch your own website for your conference or symposium we can arrange this for you as a full service. Our project manager will ­manage the administration and content updates, ensuring your participants are immediately and always up to date.

Working in sync – virtual meetings without leaving your desk By using our H.U.T.-WebEx access you can arrange your project meetings worldwide without ­needing to leave the office. This makes it easy to share ideas and to synchronize the current state of the project. Communication between all team members is made easy by using VoIP or Callback Technology. It’s a convenient way to share pictures or drafts and PowerPoint presentations or spreadsheets with all involved co-workers – ­saving time and hassle-free.

Customized feedback – user-friendly online questionnaires We are happy to individually design and implement a comprehensive online questionnaire for you based on your requirements. This is an efficient way to obtain detailed feedback about the success of your event.

Just in time – we coordinate your appointments Would you like to save your email inbox from being overloaded by a myriad of inefficient emails? With the H.U.T. Premium Account you can leave this part to us. From proposed dates to final scheduling – we will be responsible for the coordination of all appointments related to the project.

Name badges – flexible on-site personalization With our proven hard and software you can easily produce personalized name badges with company logo, pictures, barcodes etc. on site.

… and lots, lots more.

Get in touch today, we’re waiting for your call.

H.U.T. Hotelreservierungs- und Tagungsmanagement GmbH Stolberger Straße 108 50933 Köln Tel: +49 (0)221 292592-0 Fax: +49 (0)221 292592-99 info@hut-gmbh.net

www.hut-gmbh.net