USHER YOUR OFFICE INTO THE FUTURE WITH PAPERLESS We've all heard it a million times - in order to compete in any industry, a small business must remain on the cutting edge of technology or, better yet, be ahead of the curve. When it comes to paperless document management, there's a number of ways to go about making your office more efficient and happy than it's ever been.
Use paperless the smart way Like any approach to document management workflow, the paperless system works best when employees are well-versed in its many advantages and a responsible organization system is used. When transitioning an office to a partially or completely paperless environment, it's important for small businesses to have a plan for the benefit of their employees - this may mean designating a member of the staff to brief unfamiliar members of staff on the many uses of electronic document imaging, workshops, or basic guides being issued. Microsoft blogger Joseph Anthony reminded businesses that "the paperless office doesn't happen overnight," and that a slow introduction of paperless can still be an effective one. Giving employees the time to learn and understand paperless advantages will drastically improve the business's electronic workflow once the system is implemented, and will make for happier workers.
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Industry blog writer Kelly Anton reported on paperless office management for FileThis, recommending immediate digitization of all necessary mail and paperwork that comes into the office with document management software to avoid the classic paper pile-up. After this is completed, businesses should recycle all digitized documents for a positive environmental impact. Not only can this be a point of pride for a small company, but it's also an excellent marketing point when speaking with potential customers. Finally, organization is the key to optimizing any paperless document management system. Many paperless systems are intuitive and make it simple for businesses to organize their information, documents, and emails in a logical way. The more work that a company puts into ensuring its information is easily accessed by those who need it, the more likely it becomes that the curse of file cabinets can be banished for good and electronic workflow will soar in the office. Integrate systems for a more cohesive workplace Once electronic document imaging is implemented, businesses can integrate existing systems many workplaces are already familiar with in order to make the transition smoother and output more effective. Using Microsoft Dynamics in the paperless office is a great example of this - the program, used primarily to foster research planning and customer relations within a company, can easily be integrated into existing document management software. This can benefit employees and business owners alike, and reduces the need to learn yet another new program when eliminating paper from the workspace. The same can be said for companies that use solutions from Blackbaud, a software supplier that caters to nonprofit organizations. These systems, too, can be easily integrated into a paperless provider software and used as one normally would while eliminating paper from the equation. When a plan is in place and smart document management software is used, the road to paperless can truly be painless. _________________________________ Ready to kick your paper habit? Register for an upcoming webcast! Learn More about PaperSave: Case Studies | Demo | News and Events | WhitePapers | Webinars | Videos | Contact Us Tags: paperless office, document management software
www.papersave.com
marketing@papersave.com
877-727-3799