LAWMAKERS GOING PAPERLESS There's no way constituents would allow a law that would require businesses to go paperless though it doesn't seem like such a bad idea - but it's possible that lawmakers could require government agencies to invest in document management software. From the success reported by corporations that have made use of the technology, it's likely that public authorities would benefit from faster records processing, a more flexible budget and improved file sharing.
Rebuilding from the ground up One of the benefits associated with electronic workflow is the ability to quickly access information. From constituent tax payment records to property value forms, it's the right of every citizen to be able to view all documents that may influence their livelihoods. Thankfully, many public organizations are recognizing the importance of this privilege. According to Valley News, the Hartford, Vermont town offices are being relocated so that renovations can commence on the regular municipal building. As opposed to transporting hundreds of boxes of files and records, 95 percent of them were scanned into a digital database that is expected to enhance the organization's transparency. The measure is viewed as the first step in transferring all 900,000 documents into a document management software. "I think it is a service to the community," said Town Manager Hunter Rieseberg, as quoted by the news source. "It is faster, more complete, more efficient, and it is where we are heading in the future."
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Eventually all assembled documents pertaining to the town's fire, police and public works departments will be scanned and made available to constituents. The database will allow denizens to search for select records through a keyword function. Passing it into law According to Legislative Gazette, a select few lawmakers are looking to obligate their colleagues to utilize paperless document management. In an effort to promote an environmentally-friendly legislature, Assemblywoman Nicole Malliotakis, R-Staten Island, New York, is pushing a referendum that would amend the requirement that state authorities obtain a physical paper copy of bills before they are considered. "In the digital age, there is no reason that a legislature should be required to print out thousands of pages of bills that could easily be distributed through electronic means," said Malliotakis, as quoted by the news source. "Perpetuating the current system is outdated, environmentally unsustainable and an expensive process, especially when many legislators already review bills through electronic means." The news source noted that nearly 2,000 bills are reviewed on an annual basis. As the majority of these proposed laws consist of more than a dozen pages, the costs associated with such a process not only pertain to paper-based expenses, but the speed at which lawmakers can evaluate a bill's contents. Time is often more highly valued than money, and the extended amount that is taken up perusing tangible documents is both wasteful and unnecessary. In the modern age, it's imperative that legislators lead by example and expedite information processing. It looks like Malliotakis and her fellow assembly members have the right idea. _________________________________ Ready to kick your paper habit? Register for an upcoming webcast! Learn More about PaperSave: Case Studies | Demo | News and Events | WhitePapers | Webinars | Videos | Contact Us Tags: electronic workflow, going paperless
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