PREPARING TO GO PAPERLESS Once put into place, the benefits of document management software in an office can be revolutionary - employees and executives alike can see an enormous jump in their electronic workflow. Here are a few basic practices that can take your transition to the next level!
Talk to employees before making a plan After a company has made the decision to move into the future by converting to a paperless office, a practical first step is to gauge any major questions by those who will be using document management software the most - your employees. For many, the concept of a switch may be more overwhelming than the actual process itself, and it will save the entire company a lot of anguish to introduce paperless first as a concept, then as a solution that will change the way they work. This introductory meeting could include an overview of paperless document management and its benefits, as well as a projected rollout date for the system including formal training, scanning, and official implementation. This practice has proved highly effective for the Tallahassee Growth Management Department, which offers online training courses for its new, paperless building permit application process, according to the Tallahassee Democrat. Offering both the training and the service online offers the dual benefit of providing a newer, more efficient service that increases electronic workflow without leaving any employees behind in the process. Karen Jumonville, the director of Growth Management for the city, explained the thinking behind the big paperless switch. "With this new system, applicants can upload building permit plans from the convenience of their offices and track the progress of the review electronically," she told writer Dave Hodges. "That not
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