The Anatomy of a Perfect Event App Must have Event App Features by hubilo

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THEANATOMYOFAPERFECT EVENTAPP

TABLEOFCONTENTS I nt r oduct i on

Feat ur esCheckl i s t : Mus thavesi nanEventApp

EventAppTr endsf or201 7

Chat bot : Tur ni ngPoi ntf orEventApps

8EventAppsyouShoul dBeT aki ngI ns pi r at i onFr om

20Ques t i onst oAs kBef or eI nves t i ngi nanEventApp

Fl owchar t : How t oChoos et hePer f ectEventApp?

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I NTRODUCTI ON Si nc eyouhavedownl oadedt hi se-book, weas s umet hatyouunder s t and ori fnot hi ngel s e, haveani deaaboutaneventapp. Youhavepr evi ous l y exper i enc edaneventappandneedt oi mpr oveoryouar ec omi ngupwi t h aneventandyouar ei nt r i guedt ous eamobi l eeventapp, what everi t mi ghtbe, youhavec omet ot her i ghtpl ac e. Butﬁndi ngt her i ghtappf oryoureventi sat oughj obunl es syoul ear n how ! Sowhatar eyouwai t i ngf or ?

Di vei n!Readf ur t hert oﬁndoutt hes ecr ett ochoos i ngt hebes t appf oryourevent!

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THEANATOMYOFAPERFECTEVENTAPP

1 FEATURESCHECKLI ST: MUST HAVESI NANEVENTAPP Ever yeventapppr ovi deri sgoi ngt obedi ﬀer ent . Fr om cr eat i ngs oci al s t r eam, i ncl udi nggamesandmor et omoni t or i ngi tal l , i ti sadi ﬃcul tPr oc es s . Us et hi scheckl i s tt omakes ur eyouhaveal l t hees s ent i al f eat ur esyouneed t omakeyoureventexper i enc eper s onal i zedandext r aor di nar y . Thi scheckl i s ti sdi vi dedi nt o5pr i mar ycat egor i est oens ur ewec over s mal l es toft hes mal l es tf eat ur es .

1 . T echnol ogy 2. Cont entmanagement 3. Audi enceengagement 4. EventAppAnal yt i cs 5. Revenuegener at i on

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THEANATOMYOFAPERFECTEVENTAPP

Feat ur esCheckl i s t: Mus thavesi nanEventApp

1 .Technol ogy: I st het echnol ogyyou’ r ebei ngpr ovi dedi nnovat i veenoughandwi l l i tbe meet i ngyoureventdemands ? Mobi l ePl at f or m :Nat i ve( i OS&Andr oi d) ;Web( HTML) . Cus t omi zat i on:Br andi ngopt i onswi t hl ogosandbanner , c ol or s , s cr eens , et c. Regi s t r at i onPl at f or m :Eas ymet hodt opr el oadat t endeei nf or mat i on orr egi s t ert hr ought heapp. Of ﬂi nemode:Ac c es st oeventappwi t houtdat anet wor kc onnect i on. Mul t i pl eEventAc c es s:Ac c es st omul t i pl eevent sf r om as i ngl eapp. Admi npanel :Abi l i t yt oupdat eeventdat ai nr eal t i met hr oughCMS. Cl os edNet wor k:Openorcl os edr egi s t r at i onopt i onsandabi l i t yt o r et ai nat t endeepr i vacy .

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Feat ur esCheckl i s t: Mus thavesi nanEventApp Las t -mi nut eact i vat i on:Abi l i t yt okeepc er t ai nf eat ur es / c ont enthi dden unt i l s howt i me. Secur i t y:Abi l i t yt oens ur et hi r d-par t ys ecur i t ys er vi ces . Locat i on-bas edmes s ages:Sendpus hnot i ﬁcat i onst oat t endees pr es enti nnear byar easofi Beac ons . QRCodeScanni ng:Bui l t -i nQRc odes cannerf orgames , exhi bi t orboot h check -i ns , et c.

2.Cont entmanagement: Caneventappbeupdat edi nr eal t i meandeas i l ymanaged? Agenda/ Schedul e:Abi l i t yt oper s onal i zes chedul e, check -i n, ﬁl t er s es s i onsandt r ackt i meanddat e. l i t yt os ear chot herat t endeesands or tac c or di ng At t endeesPr oﬁl e:Abi t ot hei rname, i nt er es t , et c. andper s onal mes s agi ng.

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Feat ur esCheckl i s t: Mus thavesi nanEventApp Speaker sPr ofil e:Speakerpr ofil e, bi oandot herr el evanti nf or mat i on, ac c es st ot hei rc ont ent , r at e&bookmar kt hei rs es s i ons . Exhi bi t or s / Spons or sl i s t:Companypr ofil eswi t hr el evanti nf or mat i on, ac c es st ot hei rc ont ent , bookmar kandeas yt onavi gat emapl ayoutt o t hei rboot h. VenueMap:I nt er act i vemapwi t hpoi nt t o-poi ntdi r ect i ons . Document s:Upl oadi ngc ont entanddownl oadi ngi tvi aemai l . Vi deo:I n-bui l tvi deopl ayer . Phot os:Abi l i t yt oupl oadphot osi nt heact i vi t ys t r eam. Pr omot i on:Eas yt oaddi magesors pons or edc ont enti nt heact i vi t y s t r eam atas peci fiedt i meandi t ss chedul i ng. Pus hmes s ages:Pus hnot i ficat i onswi t hcus t om mes s agesf ora s peci fiedgr oupofat t endees .

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THEANATOMYOFAPERFECTEVENTAPP

Feat ur esCheckl i s t: Mus thavesi nanEventApp

3. Audi enc eengagement: How hel pf ul wi l l i tbef orat t endeeengagement ? MyAgenda:Per s onal i zeyouragenda. Act i vi t ys t r eam :Per s onal i zat i onofact i vi t ys t r eam wi t hf avour i t ed s peaker s , at t endees , exhi bi t or s , et c. Bookmar ki ng:Bookmar ki ngs peaker s , exhi bi t or s , s es s i ons , s pons or s , s es s i ons , et c. Li vePol l i ng:Conductr eal t i mepol l sanddi s cus s i onf or ums . Sur veys:As kmul t i pl echoi c eors ubj ect i veques t i ons . Rat e&Revi ew :Rat es peaker s , s es s i onsandmanyot hert hi ngsbas ed ona5-s t ar tr evi ew s ys t em andi ncl udeat extr evi ew aswel l . Act i vi t yFeed:Show al l t hes t at usupdat es&i mages , pr omot ed mes s ages , upc omi ngs es s i onsr emi nder s , et c.

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Feat ur esCheckl i s t: Mus thavesi nanEventApp Soci al Medi aI nt egr at i on:Al l ow s t at usupdat est obes har ed s i mul t aneous l yonFac ebook, Twi t t er&Li nkedI n. ncl udebas i cat t endeei nf or mat i onwi t hs oci al medi a At t endeePr oﬁl e:I ac c ount s , t opi csofi nt er es t , des i gnat i onandc ompanyname, et c. St at usupdat es:Publ i s hs t at usupdat eswi t ht ext / i mages / vi deos . Comment / Li ke:Li keorc ommentonot herpeopl e’ ss t at us . An i ndi cat i onofpopul art opi csori nﬂuent i al peopl eonact i vi t yf eed. l i t yt ot agpeopl ewi t h@ment i onandus e @ment i ons / #has h T ags:Abi of#Event Has ht ag. At t endeemat ch-maki ng:Abi l i t yt os ugges tpeopl et onet wor kbas ed ont hei ri nt er es t , des i gnat i on, et c. Fol l owi ng:Abi l i t yt of ol l ow at t endeeandt hei ract i vi t y . Pr i vat emes s age:Al l ow at t endeest os endi n-apppr i vat emes s agest o ot herat t endees .

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Feat ur esCheckl i s t: Mus thavesi nanEventApp Ses s i oncheck -i n:Al l ow at t endeest ocheck -i natt hes es s i onst ot r ack t hei rat t endanc e.

4. EventAppAnal yt i cs: How eas i l ycanyouac c es sanal yt i csi nr eal t i meandgener at eact i onabl e dat a? Pos tEventAppengagement:Repor tofeventdat ai ncl udi ngnumberof act i veus er sandt ot al i n-appact i ons . Vi ew t ot al numberofbookmar ks , s t at usupdat es , c omment s , l i kes , check -i ns , s ur veys , phot osandr at i ngs . Vi ew br eakdownofdevi c e, s peaker , exhi bi t or , s pons or s, et c. EventPer f or manc e:Real t i meeventappanal yt i cst odepi cti mpor t ant engagementgoi ngonatt heevent . Vi ew eventappadopt i ons c or eand engagements c or e. Rec ommendat i ons:Vi ew r ec ommendat i onf ori mpr ovement sonevent per f or manc e. Appadopt i onf unnel :Vi ew emai l i nvi t ess ent , openr at e, cl i ck t hr ough r at e, appl ogi nsandover al l c onver s i onr at e.

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Feat ur esCheckl i s t: Mus thavesi nanEventApp At t endeeExper i enc e:Vi ew over al l at t endeeengagements c or e. Us ages t at s:Vi ew t ot al numberofus er s , act i onst aken, s t at usupdat es , l i kes , c omment s , bookmar ks , check -i ns , s ur veys , pol l s , i mpr es s i ons , engagementr at e, et c. Downl oadabl eRepor t s:Gener at edat ar epor t sonover al l at t endee engagementwi t hr es pectt oeachact i onst akes .

5. RevenueGener at i on: Canyougener at er evenuef r om t heapp? ont ai ni ngQRCodes , Addnot est o LeadGener at i on:Scanbadgesc s cannedl eadsandupdat ei ns t ant l y . Gr antorr emoveboot hs t aﬀ per mi s s i onst os canl eads . Boot hadmi nscanexpor tl eadsanyt i me. Spons or s hi pOppor t uni t i es:Pr omot ess t at usupdat esi nt heact i vi t y f eed. Spons or edc ont ent -s ur veys , pol l s , badges , pus hnot i ﬁcat i ons , document s , i Beac on. et c. Hi ghl i ght edboot hi nt heI nt er act i vemaps . Under s t andt hes ef eat ur esbet t erwi t hs omeexampl esf r om t her eal wor l d! Goahead!

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2 EVENTAPPTRENDSFOR201 7 Ther ei sanappf ort hat! I twasonl yaf ew year spr i ort hatAppl ehadl aunchedt heAppSt or eand now t her ei sanappf orever yt hi ng. Si nc et hent hemodeofut i l i zi ngour mobi l ephoneshasbeenr evamped. T oday , t her ear ear ound2mi l l i onappsi nGoogl ePl aySt or eandAppl e’ sApp St or e. Asi ndi cat edbyanec onomi cs peci al i s t , AppAnni er epor t st hatby 2020, t heappec onomycandevel opt oendupnot i c eabl yt wof ol di ns i ze t o$1 01bi l l i on. Now, i twoul dbewr ongt os ayt hatt heeventi ndus t r yi si mmunet ot hi s mas s i vegr owt h. Ther ehasbeenanot ewor t hygr owt hi nt heexpect at i ons ofeventpr of es s i onal sandt hati sr api dl yr es hapi ngt heeventmar ket . So, l et ’ shaveal ookatt he6bi gt r endst hatcans hapet hef ut ur eofevent appsi nt heeventi ndus t r y .

1 . Soci al wal l 2. Net wor ki ng&Mat chmaki ng 3. AI +Gami ﬁcat i on 4. Chat bot s 5. Vi r t ual Real i t y 6. AppSuppor t HUBI L O

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1 . Soci al Wal l : Soci al wal l soract i vi t yf eedasweknow i tar e oneoft hemos ts oughtaf t erf eat ur esi nevent app among eventgoer s .Whet heri ti s by means of i nt egr at i on wi t hi n t he app, on-s cr eenf eedorvi al i vedi s pl ayappl i cat i on. The per ks of havi ng a pr i vat e s oci al net wor ki ng pl at f or m ar e pr oact i ve engagementbeyond pol l s ,di s cus s i ons and Q&A.Soci almedi ai ndeedhel psi nr et ai ni ng t heat t endeeswi t hi nt heapp.

2. Net wor ki ng&Mat chmaki ng: Ac c or di ngt oar es ear chc onduct edbyEventManagerBl og, t heat t endee i nt er act i oni spr of oundl yas s oci at edwi t hhow weeval uat eandengage wi t hevent s . Des pi t enet wor ki ngbei ngoneoft heor i gi nal f eat ur eswhy appswer ec onc ei ved, j us thal foft heappss ur veyedoďŹ&#x20AC;ernet wor ki ng capabi l i t i es . Now, t hi si squi t es ur pr i s i ngwher ewehaveext er nal appsl i keTi ndert o oďŹ&#x20AC;ermat chmaki ng. EventApppr ovi der sdonots eem t oembr ac e s omet hi ngt hatt heaudi enc eofeventpr of es s i onal sdemandsqui t e vi gor ous l y .

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3. AI +Gami ficat i on: Ar t i fici al I nt el l i genc ei snots omet hi ngwear enotawar eof . I thasbeen ar oundt hebl ockawhi l ei nmanyf or msandappl i cat i ons , f orexampl e, Gami ficat i on. Gami ficat i oni squi t eat r endbecaus ewhowoul dn’ tl i ket o pl aygames ? Sec ondl y , whowoul dn’ twantpr oact i veaudi enc eengagement ? Pr es ent at i ons , di s cus s i onsandpol l smaygetbor i ngandexhaus t i ngs ome oft het i mebutvi deogamesc oul dnever !

4. Chat Bot s: Chat bot sar et hemos tvi s ual appl i cat i onofar t i ﬁci al i nt el l i genc e. Theyar e c omput erpower edchati nt er f ac eswher et heus ers eemst oi nt er actwi t h aper s on. Andt huschat bot sar equi ckl yappr opr i at ef orevent sbecaus et heyhel pi n get t i ngt her el evanti nf or mat i oni mmedi at el y . Agr eatexampl eofanevent appwi t hachat boti nt egr at i onwoul dbet hemobi l eappf ort heevent : Vi br antGuj ar atGl obal I nv es t or s ’ Summi t201 7 .

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5. Vi r t ual Real i t y: I am s ur eyoumus thavehear dofOcul usRi f t , HTCVi veorGoogl eGl as s . Wi t hvi r t ual r eal i t ygoi ngbi gi nt her eal m ofeventt echnol ogy , i ti si mpor t ant t ounder s t andt hi sandi mpl ementi nyourevent s . Butdonotc onf us evi r t ual r eal i t ywi t h360-degr eephot osandvi deos . Theover whel mi ngs uc c es sofPokemonGo s howst hatVRi sher et os t ayf orawhi l e. Wi t h mor et han9mi l l i onappdownl oads , i ti st o c ompr ehendt hatgener al publ i ci swi l l i ngt o c ommi tt oVRT echnol ogyandeventi ndus t r y s houl dmaket hemos toutofi t .

6. AppSuppor t: Letusas s umet hatyougot1 00%adopt i onf oryoureventappbutt hat â&#x20AC;&#x2122; si t ?I t i snott heend. Becaus eget t i ngpeopl et odownl oadt heappi sj us tt he50% ofwor kwhi l er et ai ni ngt hem i sot her50%. Buthow doyouens ur et hat happens? Wel l , havi ngadependabl es uppor t , pos s i bl yevenons i t es uppor tatt i mesi s nec es s ar yt oi mpl ements uc c es s f ul eventapppr ogr ams .

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EventAppTr endsFor201 7 Thos ec ompani eswhowi l l beabl et ogui deeventpr of es s i onal sand t r oubl es hootwhent hi ngsgowr ong( becaus eof t ent heywi l l )ar et obe f avour edi n201 7 . Ther ef or e, s i mpl eonl i nes uppor twi l l nots uﬃc ebecaus ewear edeal i ng wi t has ens i t i vet ypeofevent t echnol ogyt hatr equi r esanumber oft echnol ogi cal f act or st obe s uc c es s f ul . Oneoft hemos tr evol ut i onar yof t hes et r endsi sTheChat bot!

Let ’ sexpl or ehow Chat bot sar eamaj ort ur ni ngpoi ntf oreventapps .

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THEANATOMYOFAPERFECTEVENTAPP

3 CHATBOT-TURNI NGPOI NT FOREVENTAPPS “Wewi l l mov ef r om amobi l e fir s tt oanAI fir s twor l d” -SundarPi chai T echnol ogyi sadynami cent i t y . I ti sapr oc es s , everevol vi ng. Ther es ul t sof t hi spr oc es s , of t enmi nd-boggl i ng. Ones uchawe-i ns pi r i ngr es ul toft hi s pr oc es si st hec onc eptofAr t i fici al I nt el l i genc e. Manhaspr ogr es s edupt oa poi ntwher ehecancr eat eamachi net hatcandi s pl ayi nt el l i genc eofi t s own. TheAI mar keti sexpect edt ogr ow t o$4. 05bi l l i onby2020, ac c or di ngt o r es ear chfir m Mar ket sandMar ket s . I ti sver ymuchar i s i ngt r end. AI canbe pr es enti nver ymanyf or ms ; r obot s , aut onomouscar s , et c Ones i mi l arpr oductofAI ar echat bot s . Thes ear es i mpl erf or msofAI t hat havepavedt hei rwayi nt oourl i vesandar equi t eenvogue.

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Chat bot-Tur ni ngPoi ntf orEventApps Bydeﬁni t i on, Chat bot sar e:

“Ac omput erpr ogr am des i gnedt os i mul at e c onv er s at i onwi t hhumanus er s , es peci al l yov er t heI nt er net . ” El i za, t heﬁr s tchat boteverwasmeantt os i mpl ymi mi ct hehumanvoi c e. Si nc et hen, chat bot shavec omeal ongwaywi t ht her ec entt r endbei ng chat bot sf ormes s agi ngapps . Ac c or di ngt oanar t i cl eont hef ut ur eofmeet i ngandev entc ommuni c at i on &net wor ki ngbySki f t ,

Pr oduct ss uchasSi r i , AmazonEcho, andGoogl eHomear ef ul ﬁl l i ngour des i r esf ori mmedi at eans wer s , r es ol ut i ons , andgener al i nf or mat i on, andt hathasl edt ot hes ur gi ng popul ar i t yofchat bot s . Mes s agi ng apps , i ncl udi ngMes s agi ngapps , i ncl udi ngWhat s App, Fac ebook Mes s enger , andSl ack, al l i nc or por at e s omet ext -bas edAI t ohel pusc onnect .

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Chat bot-Tur ni ngPoi ntf orEventApps Theadventofs oci al medi ac oi nci di ngwi t ht hei ncr eas i ngus eof s mar t phoneshadl edt ot her i s eofmes s agi ngapp. Ther ear eal otofchatbot sonpopul armes s enger sl i keFac ebookMes s enger , Sl ack, T el egr am andT extMes s ages . FBt oCNN, maj orc or por at i onsar e i nt egr at i ngchat bot si nt hei rapps . Event heWhi t eHous eus esi t . Eventi ndus t r yi sdeﬁni t el yabr eas twi t ht hi st r end. Chat bot shaveent er ed t heeventt echi ndus t r ywi t hor gani zer si nt egr at i ngt hi sAI t echwi t ht hei r eventapps .

TheEvol ut i onofEventApps Let ’ st akear ecapbackt oChapt er2wher ewedi s cus s edt heover al l evol ut i onofeventappst ot het i mewhendevel oper si nt egr at edi n-app mes s agi ngwi t ht heeventapp. At t endeesc oul di nt er actwi t heachot her t hr oughdi r ectmes s agi ngvi at hei reventapp. Butt hatwas n’ tenough. I t wases s ent i al t omakenet wor ki ngmor eeﬃci entandmuchs mar t er . Thi si swher et heor gani zer sr ec ogni zedt hes c opeofi nt egr at i ngchat bot si n t hef or m ofvi r t ual as s i s t ant s . Thes evi r t ual as s i s t ant sar et heat t endees ’ go t of eat ur et oans weranys or t sofquer i est hatt heyhaver el at edt ot heevent . Theat t endeess i mpl yneedt odr opi nat extt ot hebotandvoi l a! Wi t hi n s ec onds , t hebotwoul dgat heri nf or mat i ont hati thasr ec ei vedpr evi ous l y , pr oc es st hequer yandpr ovi deans wer s .

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THEANATOMYOFAPERFECTEVENTAPP

Chat bot-Tur ni ngPoi ntf orEventApps Agr eatexampl eofaneventappwi t hachat boti nt egr at i onwoul dbet he mobi l eappf ort heevent : Vi br antGuj ar atGl obal I nves t or s ’ Summi t201 7 . Theevent , Vi br antGuj ar atI nves t or s ’ Summi ti soneofI ndi a’ sbi gges t bus i nes ss ummi t s . The201 7edi t i onoft hes ummi thadaneventappwi t ha chat boti nt egr at i on. Theappchat botc oul dcar r youtal otofvar i edt as kswi t hi t sext ens i ve r angeoff eat ur es :

Schedul eand Agenda

Di r ectc onnect i ont o or gani zerapp

Venue

Tr ans por t at i onand Ac c ommodat i on

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Net wor ki ng

Tr avel Gui deand muchmor e

THEANATOMYOFAPERFECTEVENTAPP

Chat bot-Tur ni ngPoi ntf orEventApps Theapphadmor et han20, 000downl oadswi t ht hevi r t ual as s i s t antpl ayi ng amaj orr ol ei nf aci l i t at i nganover al l memor abl eat t endeeexper i enceand maxi mi zi ngengagement . Foraneventwi t hmor et han55, 000at t endees , t heappwast heor gani zer ’ s hel pi nghand. Fort heat t endees , i twasat r us t edas s i s t antc ont ai nedi nt he pal m oft hei rhandst hatwaswi t ht hem t hr oughoutt hei reventexper i enc e. J us tt hi nkoft hebeneﬁt st hats uchanaddi t i ont oeventappcanpr ovi de.

1 . At t endeeConveni enc e: Per hapst hemos ti mpor t antbeneﬁtofhavi ngani n-appchat boti sat t endee c onveni enc e. Happyat t endeesmakel oyal at t endees . Achat botcanr eal l y s i mpl i f ynavi gat i ngt hr ought heeventf ort heat t endees . Cons i der i ngt heVi br antGuj ar atapp, t heat t endeesc oul di nqui r eabout var i ousmodesoft r ans por t at i ont oandf r om t heeventvenue. The bot was abl e t o pr ovi de i nf or mat i on r egar di ng t he publ i c t r ans por ts ys t em att he venue as wel l as a l i s t of pr i vat e cab pr ovi der si ft heat t endeewi s hest o hi r e pr i vat et r ans por t . At t endees c oul d al s o t ext t hei r quer i es aboutt he avai l abi l i t y and c ont acti nf or mat i on ofhot el sand ot heropt i onsf orac c ommodat i ons ar ound t he venue i . e. Mahat ma Mandi r .

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Chat bot-Tur ni ngPoi ntf orEventApps Thenear es tci t i esar oundt hevenuewer eAhmedabadandGandhi nagar . At t endeesc oul das kf ori nf or mat i ononhot el sandt r ans por ti nanyoft hes e ci t i es . Al l oft hi swi t hj us tat ext .

2. I ndi vi dual voi c e: Ever y el ement ofyour event r eﬂect s your br and i ncl udi ng your event app and t he bot t hatyou i nt egr at e wi t hi t .An event boti sagr eatoppor t uni t y f or event br andi ng.Your app eﬂect syourbr andper s onal i t y . r Yourbotcan be f un,s ar cas t i c or s er i ous . Onewayt o do r epr es entyour br and per s onal i t yi s by gi vi ng yourbotacr eat i vename.The eventappcr eat or sf ort heVGs ummi twant edt hei rbott obef unandhel pf ul . Henc e, t heygotcr eat i veandnamedt hei rbot‘ Bot man. ’ I ncas eofanyquer y orc onf us i on, Bot manwasal waysatt heat t endees ’ s er vi c e! Thusyourchat botcanbeagr eatwayt oes t abl i s hyouri dent i t yamongyour at t endeesandf ur t herbui l dupont hat . Happyat t endeesar eyourbi gges t pr omot er s . Makes ur et ol eaveagoodi mpr es s i on.

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Chat bot-Tur ni ngPoi ntf orEventApps

3. Per s onal i zat i on: I ti st hei r‘ own’ vi r t ual as s i s t ant . Ri ghtf r om t hemes s aget hemes s aget hat popsupass oonast heboti nt r oduc esi t s el ft oever yquer yt hat ’ sans wer ed; ever yr epl yi saddr es s eddi r ect l yt ot heat t endee. Ever yi ndi vi dual at t endeeget st omai nt ai nt hei rownpr oﬁl eandadat abas e wi t ht hei ri n-appvi r t ual as s i s t ant . Thebott akescar eoft heat t endee’ s

1 . Tr avel pl ans 2. Meet i ngss etup 3. Remi nder 4. Pr oﬁl e 5. Quer i esbas edonever yas pectoft heevent 6. Schedul eandagenda Thi smakesupf orahi ghl yper s onal i zedeventexper i enc ef ort heat t endees . Per s onal i zat i oni skeyt ocr eat i ngamemor abl eeventandens ur eevent s uc c es s .

At t endeeROI =EventROI .

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THEANATOMYOFAPERFECTEVENTAPP

Chat bot-Tur ni ngPoi ntf orEventApps

4. EventAppAdopt i on: Havi ng a chat bot can be r eal l y effect i vei n or der t o maxi mi ze youreventadopt i onr at eands eei ng t oi tt hatt heat t endeesengagewi t h yourapp. Theycan navi gat et hr ough t heeventwi t ht hei rhel pf ulas s i s t ant i n pl ac e. Make t hi s f act known t o your at t endeesand I ’ m pr et t ys ur e your appdownl oadr at esar eboundt or i s e. Wonderwhyt heVi br antGuj ar atApphadmor et han20kdownl oads? Aschat bot sar ear i s i ngt r end, i ti sar el at i vel ynew exper i enc ef ort he at t endeesaswel l . Becr eat i vewi t hyourbot , gi vei tavoi c eandmakeyourbotaseffici entas pos s i bl et oens ur eengagement . Bes ur et opr omot eyourbotandkeepemphas i zi ngont heeffici encyand nec es s i t yofi t .

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THEANATOMYOFAPERFECTEVENTAPP

Chat bot-Tur ni ngPoi ntf orEventApps

5. Smar t ernet wor ki ng: I ncas eoft heVi br antGuj ar ateventapp, ever yat t endeehadt hei rownus er pr ofil ewher ei nf or mat i ons uchast hei ri nt er es t s , cur r entpr of es s i on, t he i ndus t r yt hatt heywor ki n, t hei rc ompany / or gani zat i onet c. wasl i s t ed. The botwas abl et os can t hr ough at t endeepr ofil esandenabl es mar t er net wor ki ng. I t mat ched at t endee pr ofil esandgui dedt hem i nt er msof whom t hem i nt er ms ofwhom t o meet ,whi ch boot ht hey c oul d vi s i t , et c. Apar tf r om t hi s ,t he botal s o hel ps at t endeeskeept r ackoft hei rmeet i ngs aswel last hei rover al ls chedul eand agenda. Chat bot scant husr eal l y hel pat t endeesnet wor k effect i vel y ,t hus maxi mi zi ng at t endee ROI .The pr os pectoft hi si ncr eas ed ROIal s o bec omesan addi t i onalr eas on f ort he at t endeest o downl oad andengagewi t hyourapp.

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THEANATOMYOFAPERFECTEVENTAPP

Chat bot-Tur ni ngPoi ntf orEventApps

6. Feat ur esNotLi mi t edt oEventPr emi s es: Theut i l i t yofyourapp’ sbots houl dnotbel i mi t edt ot heeventpr emi s es . As ment i onedear l i er , t heor gani zer smus tmakes ur et hatt hei rappi sas eﬃci entaspos s i bl es ot hati tbec omesmor eofanec es s i t yt hananovel t y f ort heat t endees . Maki ngs ur et hatt heappi sus ef ult o t heat t endeesf oral l s or t sofpur pos es t hr oughoutt hedur at i onf ort hemai n eventi sapar toft hi s . Agai n,t aki ngi nt oc ons i der at i on t he Vi br antGuj ar atapp,t he bot t ook car e of t he over al l at t endee exper i enc edur i ngt heent i r et yoft he mai nevent .I twasaper s onalgui de f ort he at t endeesi nt er msoft hei r t r ans por t at i on t o t he venue, navi gat i on t hr oughoutt he eventas wel l asout s i det heeventpr emi s es . Her e’ sanexampl e: Fort heat t endeeswi l l i ngt oexpl or evar i ousdes t i nat i ons i nandar oundt hemai neventvenue, i . e. Gandhi nagar , t hebothel pedt hem cr eat eandmanaget hei rt r avel pl ans , s ugges t edpopul art our i s ts pot st hey c oul dvi s i tandal s okeept r ackoft hei rover al l i t i ner ar y . I twasnotj us tt hei rvi r t ual as s i s t antbutal s ot hei rper s onal t r avel gui de.

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THEANATOMYOFAPERFECTEVENTAPP

Chat bot-Tur ni ngPoi ntf orEventApps

7 . Di r ectConnectwi t hEventOr gani zer s: Thechat boti sagr eatwayt obui l dadi r ectc onnect i onbet weent he at t endeesandt heor gani zer s . Agai n,us i ngt heVG s t ar t -ups ummi t event app as an exampl e, t he or gani zer swer epr ovi dedwi t ht hei r own eventor gani zerapp t hatwas di r ect l y c onnect ed t o t he event at t endee app wi t h t he chat bot i nt egr at i on. The quer i es t hatt he chat botwas unabl et os ol ve on i t s own wer e c onveyed t o t he event or gani zer t hr ought hi sor gani zerapp. The or gani zer sr ec ei ved a di r ectmes s age f r om t he botr egar di ng t he at t endeequer y .Theywer et henabl et ogeti nt ouchwi t ht heat t endees di r ect l y and s or toutt hei rdoubt s .Thi sj us tadds on t ot he at t endee exper i enc e Theyar es ur et or emembert heeﬃci encyoft heor gani zer si nmaki ngs ur e t hatt heyhaveagr eateventexper i enc e. Wi t hi t smany -f ol dbeneﬁt sandt heappl i cat i onofl at es tt echnol ogy , chat bot i sani nnovat i onmeantt oent i r el yr evampmobi l eappsf orevent s . I ti snot j us tanaddi t i on, i ti sar evol ut i onf oreventapps . Let ’ ss eehow f ur t hercant hi st echnol ogydevel opandi mpactt heeventapp i ndus t r y . Theonl ywayt ogonow i sf ur t her . Keepi ngupt hes et r endscanbe abi tover whel mi ng, l et ’ ss i mpl i f yi tal i t t l ewi t ht hi sf eat ur esgui def orevent apps . HUBI L O

THEANATOMYOFAPERFECTEVENTAPP

4 8EVENTAPPSYOUSHOULDBE TAKI NGI NSPI RATI ONFROM Wi t ht heboom i nt echnol ogy , i ti snec es s ar yf ort heeventi ndus t r yt os t ay abr eas twi t ht hechangest hati thasbr oughtabout . Ev ent t echi st heneed oft hehour . Event -pl anner shavemul t i pl eev entt echt ool sathandnow t o opt i mi zet hei revent sandt os i mpl i f yc er t ai npr oc es s es . Eventappi soneoft hos ees s ent i al t ool sf orbet t erands i mpl erevent management . I twi l l hel pyoudi gi t i zeyourent i r eeventands i mul t aneous l y s aveupal otonr es our c es . Youknow t hebeneďŹ t sofanev entappandwhatc ons t i t ut esagoodevent app. Manyevent si nt hepas thaveopt edf oraneventappandhavel ever aged t hes eeventappsi nor dert omaket hei reventas uc ces s . Her ear eaf ew exampl esofgoodeventappst hathavebeenl aunchedi n r ec entyear s . Goahead, t akenot e.

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THEANATOMYOFAPERFECTEVENTAPP

8EventAppsyous houl dbet aki ngI ns pi r at i onf r om

1 . CannesFi l m Fes t i val : Devel opedi npar t ner s hi pwi t hOr ange, t heFes t i val DeCannes201 7apphasa l otofi nt er es t i ngf eat ur esi ncl udi ngl i ve vi deos t r eami ng, hourbyhourupdat es oft heevent , andper manentac c es st o t he f es t i val ’ sTV channelaswel las c es st oi t sr adi o and podcas t s ac al ongwi t ht hegeol ocat i onf eat ur e. Theappal s ogi vesper s onal i zedf eat ur est oi t sus er si nt er msofi ncul cat i nga di ar yandawi s hl i s ti nt ot heapp. Theapphasgai nedmaj orpopul ar i t ywi t h mor et han1 0, 000downl oadsont heAndr oi dPl ays t or eal one. I thasa4s t ar r at i ngonbot hAppl eandAndr oi dpl at f or ms .

2. 20t heGovConf er enc e: The20t heGover nanc eConf er enc et hatwas hel di nAndhr aPr ades hcr eat edi t soﬃci al event appl i cat i oni npar t ner s hi pwi t hHubi l oandwas avai l abl eonbot hAndr oi dandAppl epl at f or ms . Theappl i cat i onr ec ei veda4-s t arr evi ew ont hePl ays t or eandhadmor et han at hous anddownl oads . Theappl i cat i onc ont ai nedaneﬀect i venet wor ki ng f eat ur eands oci al medi ai nt egr at i on( Twi t t er ) .

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THEANATOMYOFAPERFECTEVENTAPP

8EventAppsyous houl dbet aki ngI ns pi r at i onf r om Thebes tf eat ur eoft heappl i cat i onhoweverwast hei nt egr at i onofaoneof i t ski ndboti . e. aVi r t ual As s i s t antt hatgui dedt heat t endeest hr oughout bas edont hei rpr oﬁl esi nt er msoft heat t endeest hatt heyc oul dmeet , t he s es s i onst heyc oul dat t end, et c. Thevi r t ual as s i s t antr eal l ys i mpl i ﬁedi tf ort heat t endees , hel pi ngt hem navi gat et hr ought heent i r eevents moot hl y . Thi sway , t heyc oul dmaket he mos toutoft hei reventexper i enc e.

3. I nt el I SEF201 7: Theappl i cat i onf ort heTheI nt el I nt er nat i onal Sci enc e and Engi neer i ng Fai r( I nt el I SEF)i s avai l abl eonbot hAndr oi dandAppl epl at f or ms andhasa4-s t arr evi ew. The appl i cat i on made var i ous nec es s ar y f aci l i t i esac c es s i bl et ot heat t endeest hr ough t heapp i t s el f ,i ncl udi ngt r ans por t at i on and ac c ommodat i ondet ai l sal ongwi t hi nf or mat i on ofvar i ousemer gencys er vi c esl i kemedi cal f aci l i t i es . Apar tf r om s oci al medi ai nt egr at i on, t heappal s opr ovi desr eal t i meupdat es , changes , i nf or mat i ononﬁnal i s t sandpr es ent at i ons .

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THEANATOMYOFAPERFECTEVENTAPP

8EventAppsyous houl dbet aki ngI ns pi r at i onf r om

4. TheYMCAFl ower t ownFes t i val : The Summer vi l l e Fl ower t own Fes t i valby YMCAhadanoffici al eventappavai l abl ef or downl oad on t heAndr oi d Pl ays t or e.The appl i cat i on i sc onveni enti nt er msoft he i ncl us i on ofadi gi t al‘ flowerpas s es ’f or checki ngi n. Var i ousact i vi t i es , ki ds ’ f es t i val , c ommuni t y det ai l sal ongvendordet ai l shavebeen i ncl udedi nt heapp. Apar tf r om t hi s , det ai l sr el at edt ovendor s , f oodandbever ages t al l s , et c. have al s obeenment i oned. I tal s oi ncl udesac ompr ehens i veandi nt er act i vevenue mapaswel l . Fl owerFes t i val ’ sappwaspr et t ys i mpl eyeteffect i ve.

5. Nat i onal Women’ sPar l i ament: Cr eat ed byHubi l o, t he Nat i onalWomen’ s Par l i amentappr ec ei vedmor et hant hous and downl oadson t heAndr oi d and Pl ays t or e. Theappl i cat i on can deﬁni t el ybe s t udi ed i n t er msofnet wor ki ngpl at f or m. The at t endees can i nt er act wi t h eachot heraswel ls etup meet i ngs wi t h var i ousf el l ow at t endees , i nves t or sandment or s . Theappal s of aci l i t at esper s onal i zeds chedul i ng. Anyl as tmi nut eupdat esor changesi nt hes chedul ear es entt hr ought heapp, i mmedi at el ynot i f yi ngt he at t endeef ort hei rc onveni ence. HUBI L O

THEANATOMYOFAPERFECTEVENTAPP

8EventAppsyous houl dbet aki ngI ns pi r at i onf r om

6. MPI Tor ont oEducat i onConf er enc e: TheoďŹ&#x192;ci al eventapp f ort heMPIT or ont o Educat i onConf er enc ecanbe downl oaded f r om t heAndr oi dapps t or eandi s named TEC 201 7 .I t i s qui t e i nt er act i ve and per s onal i zedwi t hes s ent i al f eat ur esl i ket he s peakeri nf o, venuemapands pons ordet ai l s . Al ong wi t hi t ,t he app al s of aci l i t at es t he at t endeest onet wor kt hr ought hemes s agi ng app. Theycancr eat et hei rowns chedul ebas edont heover al l events chedul e, t akenot esal ongwi t hs t or i ngandr evi ewi ngt hei rdocument s . Al l i nal l i ti s qui t eani nt er act i veapp.

7 . Fes t i val ofMar ket i ng: Thi seventapp f ort he Fes t i valof Mar ket i nghel di savai l abl eonbot h Andr oi d and Appl epl at f or ms .The appl i cat i onhasr ec ei vedmor et han at hous and downl oadsand hasa 4-s t arr evi ew on t heAndr oi d Pl ays t or e. I ti ncl udesmul t i pl ef eat ur ess uchasagendas et t i ng, s peakerandat t endee i nf or mat i on, net wor ki ngpl at f or m. I tal s oc ont ai nsvenueandt r ans por t at i on det ai l s , maki ngi tevenmor ec onveni entf ort heat t endees .

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THEANATOMYOFAPERFECTEVENTAPP

8EventAppsyous houl dbet aki ngI ns pi r at i onf r om

8. I PE201 6: The appl i cat i on f or t he c onf er enc e ‘ I nt er pr of es s i onal Car ef ort he21 s tCent ur y: Redeﬁni ng Educat i onandPr act i c e, ’ c ont ai nsmul t i pl ef eat ur es i ncl udi ng per s onals chedul e and agendas et t i ng al ongwi t ht hemes s agi ngf eat ur e. Apar tf r om bas i ci nf or mat i onands peakerdet ai l s , t he appl i cat i on al s of aci l i t at esl i ve pol l i ng and t aki ngnot esdur i ngt hes es s i on&s avei tf orl at er . Thi smakesr eal t i mef eedbackr eal l yeas y . Li veupdat esandi nf or mat i onon l as t -mi nut echangesoraddi t i onsar eal s opr ovi dedt hr ought heeventf eedi n t er msofpus hnot i ﬁcat i ons . Thi si sar eal l yc onveni entapp. Anevent -appl i cat i oncanbeaboonf orpl anner swhendoner i ght . T echnol ogyi syourf r i end, yourt r us t edhel per . Bes ur et omaket hemos tofi t . Cons i der i ngget t i ngaki ck -as smobi l eappf oryournextevent ?I nt hi snext s ect i on, checkout20ques t i onst hatyous houl das kbef or ei nves t i ngi nan eventapp.

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THEANATOMYOFAPERFECTEVENTAPP

5 20QUESTI ONSTOASKBEFORE I NVESTI NGI NANEVENTAPP Fi ndi ngt her i ghteventappf oryournextl i veexper i enc ecanc omeoffasa bi gpr obl em, evenf ort hemos ts eas onedeventor gani zer s . Ther ear enumer ouss ol ut i onsf r om whi chyou’ l l havet ochoos et heper f ect oneswhi chs ui tyoureventandeval uat i ngt hem i sadaunt i ngt as k, i fyou as kme! Al t hought hes ear chi ngf ori tcans eem over whel mi ng, l et ’ sf ocusonhow youcanavoi dal l t hos eunnec es s ar ywander i ngt hr oughopt i ons . Sot hat , youcanf ocusmor eoncr eat i nganunf or get t abl eexper i enc ef oryourevent par t i ci pant s . Butfir s t , youneedt odet er mi newhatyourneedsar eandwi l l t heeventapp s uffic et hem ornot ? Henc e, as kyour s el ft hes eques t i onst ogetacl earpi ct ur eofwhats er vi c es youar es ubs cr i bi ngf or!

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THEANATOMYOFAPERFECTEVENTAPP

20Ques t i onst oas kbef or eI nves t i ngi nanEventApp

1 . How f ari st heE-Day? Di ffer entpr ovi der s have di ffer entdel i ver yt i mes .I f you’ r es ear chi ngf ors omet hi ngt ohel pyouwi t hyour eventt hat ’ sc omi ngupi naf ew days ,you’ l lneedt o findaDI YEventManagementSof t war eandmakei tas qui ckl yaspos s i bl e. Ot her wi s e, i fyouhavec ons i der abl et i mef oryoureventandi fyou’ r el ooki ng f oral ongt er mi nves t mentwhi chyoucanus ef ormul t i pl eevent s , i twi l l be yourbes ti nt er es tt os ear choutf ormor ecus t omi zedanddynami cs ol ut i ons f oryourevent .

2. How ﬂexi bl ei syourbudget? Eventbudget sar eexpect edt ogr ow by1 0%i n201 7 , but duet ot hei rhi gherper c ei vedc os t s , t hes ebudget sar e of t ent r i mmed. Henc e, i ti sver yi mpor t antt oc ons i der whet heri nves t i ngi naneventappwoul dbeawi s e deci s i onornot ! Acl eardevi s edpl anonhow us i nganeventappwi l l pr ovet hatyourr et ur n onyouri nves t menti scr i t i cal . Deci deyourKeyPer f or manceI ndexest o meas ur eyourevents uc c es sandpr oveyourover al l eventROI t oyour l eader s hi porwhoeveri sc ont r ol l i ngyoureventbudget .

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THEANATOMYOFAPERFECTEVENTAPP

20Ques t i onst oas kbef or eI nves t i ngi nanEventApp

3. I st hi si nves t mentf ors i ngl eormul t i pl eevent s? T oo of t en,eventapp i spur chas ed f orj us tas i ngl e event . Unf or t unat el y ,t hi s does n’ t al l ow one t o hol i s t i cal l yl ookatt heent i r es t r at egyovert heyearand r epor tbackont hei ns i ght s , anal yt i csandROI t opr ove t heval ueofdol l ar ss pentonyourevent . Deci di ngwhet hert ogof ors ubs cr i pt i onmodel oronet i mepur chas ewhen i tc omest oeventappi swher emos toft heeventor gani zer sar ec onf us ed. I f youor gani zemor et han3event sayear , as ubs cr i pt i onmodel i sbet t er . I fnot , youmi ghtbeokaywi t hamuchl es sr obus tandl es sexpens i ves ys t em.

4. How woul dyoubedefini ngROI ? Defini ngt heeventappROIhasl ongbeenadi r epai n poi ntf ormanyeventmar ket er s . For t unat el y , i ti smuch eas i er ,t hankst ot he advanc esi n eventt echnol ogy s ol ut i onsl i keeventmanagements of t war e. Bef or eyoudeci deons et t l i ngf ort heeventapp, t hi nkaboutt heques t i ons you’ l l needt oans werfir s t . Thi nkaboutwhatyoual r eadyknow, aswel l whatyouneedt oknow, t oc omeupwi t ht heki ndofmet r i cst hatwi l l be i mpor t antf oryout odefineyoureventROI .

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THEANATOMYOFAPERFECTEVENTAPP

20Ques t i onst oas kbef or eI nves t i ngi nanEventApp

5. Whatpr obl emsam I t r yi ngt os ol vewi t heventapp? The j ob oft he eventapp i st o make yourevent pl anni ngpr oc es s eseas i err at hert hanmor ec ompl ex, atal l .Butyouneedt ot hi nkfir s taboutwhats peci fic pr obl emsyou’ dl i ket oaddr es swi t ht heeventapp. Asar es ul t , yous houl dbeabl et os ol veas peci fics etofpr obl emswi t ht he eventappyoucr af tf oryourevent . I dent i f yi ngt heper f ectpai npoi nt sofyour eventwi l l hel pyoui nchoos i ngt heper f ecteventappwhi chpr ovi desbes t s ol ut i onst oyourpr obl ems .

6. Whatf eat ur esar ees s ent i al f oryourevent? Onc eyoudeci dewhi chi st hepr i mar yr eas onf oryou t oi nves ti n an eventapp,i t ’ st i me t os hor t l i s tt he es s ent i al f eat ur esyou’ l l needi nyoureventappf ort he over al l s uc c es sofyourevent . Forexampl e, i foneofyouri s s uesi sf aci l i t at i ngas eaml es snet wor ki ng exper i enc e, yours ol ut i ons houl df eat ur eas t at e-of t he-ar tnet wor ki ng pl at f or mt omakes ur et hatyourat t endeesnotonl ynet wor kbutpl antl as t i ng r el at i ons .

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THEANATOMYOFAPERFECTEVENTAPP

20Ques t i onst oas kbef or eI nves t i ngi nanEventApp

7 . Woul dyoubeneedi nganyaddi t i onal f eat ur es? Af t eryou’ vedeci dedwhatar et hees s ent i alf eat ur es you’ l lbe needi ng i n youreventapp i t ’ st i me t o det er mi newhataddi t i onal f eat ur esyoucanoptf or . Thi nkabouthow t hes eext r af eat ur eswoul daddan ext r abeneﬁtt oenhanc eyoureventexper i enc e. Ormayhel pi nmaki ngyour eventmanagementpr oc es ss eaml es soropt i mi zeyourgues t s ’ abi l i t yt o i nt er actandengagewi t hyourbr and.

8. Whowi l l bet hemanagi ngadmi n? Al l t hankst ot heaut omat i onofeventt echnol ogy , you won’ tbe r equi r i ng an ent i r et eam t o manage t he back -endpr oc es s esasever yt hi ngi saut omat edBut t hat does n’ t mean you don’ t as s i gn t hi st as kt o anybodyatal l . I ti sver ycr i t i cal t ogr antt heac c es st owhoal l wi l l bemanagi ngt hechos en app, whi chmayi ncl udeyour s el f , yourt eammat es , s pons or s , exhi bi t or sand maybemor e. Cons i dert hei rneedsandhow t hey’ l l i nt er actwi t hyourevent appbef or ear r i vi ngatyourﬁnal deci s i on.

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THEANATOMYOFAPERFECTEVENTAPP

20Ques t i onst oas kbef or eI nves t i ngi nanEventApp

9. How s ki l l edi syourt eam wheni tc omest oembr aci nga new t echnol ogy? Di ffer enteventappsr equi r edi ffer entki ndoft echni cal s ki l lt ooper at e. I fl ear ni nganew t echnol ogyt endst o s t r es syouout , youmi ghtwantt ooptf oranappwhi ch i seas yt ous eandmanagei nt hel ongr un. Yous houl dal s oc ons i derhow l ongi tt akesyout ol ear n anew t echnol ogyandi mpl ementi twhendet er mi ni ngyourt i mef r ame, asI ment i onedi nt hefir s tpoi nt .

1 0. Doest heappaf t ert r ai ni ng/ s uppor tmat chesyouand yourt eam’ st echni cal l i t er acy? I n addi t i on t oc ons i der i ng how eas yi ti sf oryou t o embr ac eanew t echnol ogy , t hi nkabouthow wel l your t eam woul dbeabl et oi ncul cat et hi snew t echnol ogyi n t hei rwor kflow. Whatki ndoft r ai ni ngordocument at i on wi l l i tr equi r ei nor dert obes uc c es s f ul ? Makes ur eyourpr ovi deroffer syout hebes tt r ai ni ng/document swhi ch woul denabl eyout ous eeventappeffect i vel y .

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THEANATOMYOFAPERFECTEVENTAPP

20Ques t i onst oas kbef or eI nves t i ngi nanEventApp

1 1 . Whowi l l bepr ovi di ngt het echni cal s uppor t? Wi l l youri nt er nalt eam handl et hi s , oryou’ l lber el yi ng on t he eventapp’ ss uppor tdepar t ment ?I fi t ’ st he l at t er ,makes ur et hatyouchoos et hebes tpos s i bl e pl anors er vi c epackaget hatbes tc or r el at est oyouand youreventneeds . I nei t hercas e, i twi l l bever yhel pf ul t ohaveades i gnat edandpr e-deci ded poi ntofc ont actt ohaveas moot hchannel ofc ommuni cat i ont ohel pyou wi t hwhat evert hei s s uest hatmayar i s e.

1 2. Wi t hwhi chot herpl at f or msors ys t em wi l l t heappneed t oc ommuni cat e? Oneoft hemor ec ompel l i ngr eas onst ohavear obus t eventappi st hatyoucani nt egr at ei twi t hot herapps aswel l f oramor ehol i s t i cvi ew ofyourevent ss t r at egy andhow t hatﬁt si nt oyourover al l eventexper i enc e. Forexampl e,youmi ghtwantt oc onnectyourevent appwi t ht axi andhot el booki ngpl at f or ms , s oci al medi apl at f or ms , andmor e s oast omakei tc onveni entf orat t endeesandmanageever yt hi ngs eaml es s l y f r om as i ngl eapponl y .

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THEANATOMYOFAPERFECTEVENTAPP

20Ques t i onst oas kbef or eI nves t i ngi nanEventApp

1 3. Whataboutdat as ecur i t y/ pr i vacyexpect at i ons? I fdat as ecur i t yandat t endeepr i vacyi sacr i t i cali s s ue f oryouror gani zat i on,makes ur eyouchoos et heapp pr ovi dert r us t edbyot herc ompani esaswel l . Ar epr es ent at i vef r om t heapppr ovi ders houl dbeabl e t oabl et oﬁl l youi nont hedi ﬀer ents ecur i t ymeas ur es t hatt heyhavet akent omakes ur et hatyourat t endees ’ i nf oanddat ayou c ol l ectaboutt hem s t ays af eands ecur e.

1 4. How aboutyoureventbr andi ngr equi r ement s? Thebes teventappwi l ll etyourevent ’ sas s et st r ul y r epr es ental l as pect sofyourbr and’ sl ookandf eel . You need t o check on t he event app’ s abi l i t yt o be cus t omi zed,and as k whet her whi t el abel l i ng i s i mpor t antt oyourc ompanyornot . Las t l y , t hi nkaboutt hebr andi ngopt i onsi nt hef r amewor koft heeventapp andwhet herornotyoucanr el yont hem f orgr aphi csandot herel ement s , ori fyou’ l l needt ot ur nt omor es t andar di zedt empl at est oc ompl et eyour des i gnas s et sl i keeventwebs i t e

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THEANATOMYOFAPERFECTEVENTAPP

20Ques t i onst oas kbef or eI nves t i ngi nanEventApp

1 5. Whatdevi c es / pl at f or msyoureventapps uppor t s? Now i ti st i met ot hi nkaboutwhatt ypeofdevi c esyour audi enc ewi l lbeus i ng. Cons i deraboutt heOSofyour at t endee’ sdevi c es( e. g.Appl eorAndr oi d) ,andi ft he app al l owst he flexi bi l i t yt o us e bot h phonesand t abl et s . Thi sf actwi l l s ol el ydependont hedevi cest hatyouraudi enc ewi l l beus i ng andwhateventapppr ovi der scanoffer , t hei rf ami l i ar i t ywi t hdi ffer ent pl at f or mst ypes , andhow qui ckl yt heycanl ear n.

1 6. Whatar et hedevi c epr e-r equi s i t esf ort heeventapp? Wi l lyour at t endeesbe needi ng c el l ul ardat aorWi Fi i n or dert or unt heeventapp?Wi l lt heybeabl et o ac c es st he c ont ent wi t hout i nt er net ? Many apps r equi r e c ons t ant i nt er net ac c es s i n or der t o s uc c es s f ul l y check peopl ei n,s el lt i cket s or add addi t i onal peopl et ot hegues tl i s t . Al s o, i fyou’ r enots ur ei fyoureventvenuewi l l beabl et opr ovi depoweror c ons t antWi Fi , makes ur et hatyoureventappal s ohasan“ oﬄi nemode” f eat ur et hatyou’ r enotl ef ts t r andedi ncas es omet hi ngunexpect edhappens .

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THEANATOMYOFAPERFECTEVENTAPP

20Ques t i onst oas kbef or eI nves t i ngi nanEventApp

1 7 . Whati st hebackuppl ani ft heeventapps t ops f unct i oni ng? Asmuchaswe’ r ei ncr eas i ngl yr el i antont echnol ogy , t hes ol ut i onst hati toﬀer sar enot1 00%f ool -pr oof . And t hati st her eas onwhyhavi ngac ont i ngencypl ani n cas eyoureventappf r eezesupi sagoodopt i on. I t ’ dber ec ommendedt ohaveaphys i cal pr i ntoutofyourgues t -l i s tandot her nec es s ar yi nf or mat i ont hatyous i mpl ycan’ tl i vewi t houtonc eyourevent i nc ept s .

1 8. Whatdat adoI wantt ocapt ur ef r om myat t endees? I naddi t i ont oc ol l ect i nges s ent i ali nf or mat i on,as ki ng di ffer entques t i onswi l lmakei teas yf oryout ogat her addi t i onaldat aaboutyourat t endeeswi t houthavi ng t o do much ofext r a wor k ort aki ng t oo much of addi t i onal t i me. Fori ns t anc e, as ki ngat t endeesaboutt hei rper s onal i nt er es t sandbuyi ng i nt er es t sar egr eatf orhel pi ngyoufindwayst of ur t herengageyour at t endeesandoffert hem as pl endi dexper i enc e.

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THEANATOMYOFAPERFECTEVENTAPP

20Ques t i onst oas kbef or eI nves t i ngi nanEventApp

1 9. How aboutpos t -eventdat ar epor t s? Fort hos eofyouwhoar eExc el Wi zar ds , youmus tbe gr eatatanal yzi ngdat a. As i mpl eCSVfil et hatyoucan wor koni nExc elmaybes uffici entf oryoui nt er msof r epor tgener at i onopt i ons . However , i fs pr eads heethacki ngi s n’ toneofyours t r onges ts ki l l s , l ookf or t heeventapppr ovi der st hatoffer sdi ffer entt ypesofr epor t i ngl i ke cus t omi zabl edas hboar ds , i nt ui t i veanal yt i csr epor t , t ohel pyoumakes ens e oft henew dat at hatyou’ veacqui r edf r om yourat t endees .

20. Doest hi seventapps eem l i kear el i abl es ol ut i ont hatyou cant r us t? Bef or es i gni ngac ont r act ,doyourduer es ear chand ens ur et hatt hi si sat r us t wor t hyc ompany .Revi ew t hei rpr evi ouseventappsont hepl ays t or et os eewhat ot her si n your s hoes have t o s ay about t hei r exper i enc e. Youcanal s oas kf oracas es t udyandt es t i moni al s , aswel l asf orar ef er enc e ort wot oputyourmi ndateas e. Keept hes eques t i onsi nmi ndt ofindt heper f ecteventapp. Maybet hes eques t i onsar et oomuchf oryou?Letuss um i tupi naflowchar t andhel pyoufindt heper f ects ol ut i ont hat ’ sbes tf oryouwi t houtbr eaki nga s weat!

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THEANATOMYOFAPERFECTEVENTAPP

6 HOW TOCHOOSETHEPERFECT EVENTAPPFORYOUREVENT I nor dert ocr eat eas pect acul arappt hati sper f ectf oryourevent , youmus t ďŹ r s tdeci deupont hef eat ur est hatyouwi s ht oi ncl udei nyourapp. Her ear e t hes i xmai nt ypesoff eat ur est hatyoucani nt egr at ewi t hyoureventapp:

1 . Updat ef eat ur es 2. Engagementf eat ur es 3. Pr omot i onal f eat ur es 4. Per s onal i zedf eat ur es 5. Net wor ki ngf eat ur es 6. Or gani zerf eat ur es

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THEANATOMYOFAPERFECTEVENTAPP

How t ochoos et heper f ectEventAppf oryourEvent

1 . Updat eFeat ur es: Thes ear et hebas i cf eat ur est okeept heat t endeesupdat edont heent i r e eventpr oceedi ngs . Thes ef eat ur esi ncl udeeventi nf or mat i on, event agenda, s peaker si nf oands chedul e, venuemap, maj orhi ghl i ght s , event gal l er yandpus hnot i ﬁcat i ons . Forevent ss uchasconf er ences , s emi nar et c. i ti sal s opos s i bl et ol i s tdownawar ds , upl oade-paper s , et c.

2. EngagementFeat ur es: Engagi ngat t endeeswi t hyoureventi sofpr i mei mpor t ancet oboos t downl oads . Aneventappcanhavemul t i pl ef eat ur esf orengagement s uchasl i vepol l i ng, di s cus s i onf or um, agendaques t i ons , gami ﬁcat i on, act i vi t ys t r eam, s oci almedi awal let c.

3. Pr omot i onal Feat ur es: Engagi ngat t endeeswi t hyoureventi sofpr i mei mpor t ancet oboos t downl oads . Aneventappcanhavemul t i pl ef eat ur esf orengagement s uchasl i vepol l i ng, di s cus s i onf or um, agendaques t i ons , gami ﬁcat i on, act i vi t ys t r eam, s oci almedi awal let c.

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THEANATOMYOFAPERFECTEVENTAPP

How t ochoos et heper f ectEventAppf oryourEvent

4. Net wor ki ngFeat ur es: I ti spos s i bl et oi nt egr at eaneventnet wor ki ngpl at f or m wi t hi nt heevent app. At t endeescans etupt hei rpr oďŹ l e. At t endeepr oďŹ l el i s t i ngcanenabl e t heat t endeest os or toutr el evantpeopl et onet wor kwi t h. Ot herf eat ur es i ncl udes et t i ngB2Bmeet i ngs , documents har i ngandi n-appmes s agi ng.

5. Per s onal i zedFeat ur es: Or gani zer scanper s onal i zet hei reventappf ort heat t endeest oo. They cans etupt hei rownper s onalagendaf ort heevent , getaper s onalQR codef orcheck-i ns , cr eat eandmanaget hei rs chedul eandmai nt ai nt hei r meet i ngscal endar .I ti sal s opos s i bl et oi nt egr at eavi r t ualas s i s t antwi t h t heappt hatact st hei rownper s onalgui de.

6. Or gani zerFeat ur es: Thes ef eat ur esmakeeventmanagementeas i erf ort heor gani zer s . The f eat ur esi ncl uder egi s t r at i onsandt i cket i ng, check-i nsbot hmanualand di gi t al( QRcodes canni ng) , badge-pr i nt i ng, hel pandi nf os ect i onwi t hal l t heFAQs , t r avelandaccommodat i onf aci l i t i es , t er ms&condi t i ons , et c. l i s t eddown.

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THEANATOMYOFAPERFECTEVENTAPP

How t ochoos et heper f ectEventAppf oryourEvent

DoI needanappf ormyEvent? YES Si ngl eEventApp

Conf er enceApp

Exhi bi t i onApp

Mul t iEventApp

UPDATE FEATURES

Or gani zat i onApp

ENGAGEMENT FEATURES

Fes t i val App

Summi tApp PROMOTI ONAL FEATURES

I ncent i veTr avel App NETWORKI NG FEATURES

PERSONALI ZED FEATURES

ORGANI ZER FEATURES

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THEANATOMYOFAPERFECTEVENTAPP

ABOUTTHEAUTHOR J aySi t apar ai sanengi neerhavi ngani ncl i nat i on t owar dsi nnovat i oni nt echnol ogy . Cur r ent l y , as s oci at edwi t hHubi l o, anevent t echs t ar t up whi chai mst ochanget hewayhow event sar e or gani s edandpeopl enet wor katevent s . J ayi spar t i cul ar l ypas s i onat eaboutcr af t i ngs t i mul at i ng, r es our cef ul andi n-dept hgui desf orEventPl anner st okeept hem updat edand acknowl edgedaboutl at es teventi ndus t r yt r ends . Hei ss peci fical l y i nt er es t edi neffect i veus eofeventt echnol ogyands oci al medi af or gr eat erROI t hr oughi nnovat i vet hi nki ngands ki l l s . J ayi sal s oaDi gi t al Mar ket er , Edi t or , Communi t yManageranda r egul arcont r i but ort oHubi l oBl og. Hi sphi l i cnat ur ei spr onet odogs , poet r y , coffee, f r i endsandcoffee wi t hf r i ends . I fyou' r eonTwi t t er , s ayHel l ot ohi m @j s i t apar aand f ol l ow hi sar t i cl esonbl og. hubi l o. c om. AndJ ays ays , donotf or gett os har et hi sEbook!

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THEANATOMYOFAPERFECTEVENTAPP

Aboutt heaut hor Hemani Shet hi saMas sCommuni cat i onmaj or andaneventent hus i as t . Shei scur r ent l y as s oci at edwi t hHubi l o, acl oudbas edevent managementpl at f or mt hatai mst ohel pevent pr of es s i onal scr eat eexcept i onal event s .

Hemani s t r i vest ocr eat er es our cef ul gui dest hatpavewayf or i ns i ght f ul di s cus s i onbui l tar oundvar i ousf acet soft heeventi ndus t r y . Shehasakeeni nt er es ti neventt echnol ogyandhow mul t i pl e i nnovat i onsi nt heďŹ el dcanhel pt r ans f or mt hewayevent sar e cr eat ed, mar ket edandexecut ed. Hemani i sal s oacont entmar ket erandakeycont r i but ort oHubi l o Bl og. Gocheckoutmor eofherhandyar t i cl esonbl og. hubi l o. c om. Anavi dr eader , t r avel l erandamovi ebuďŹ&#x20AC;, s hei sopent o conver s at i onsonanyt opi cundert hes un! Goahead, s ayhel l ot o heront wi t t er@Hi mani Shet h.

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THEANATOMYOFAPERFECTEVENTAPP

Wi t havi s i onofbui l di ngaone-s t ops ol ut i onf oranyt ypeofeventmayi tbeaconf er ence, as emi nar , awor ks hoporanof f -s i t eevent , Hubi l ohel psyoui nexecut i ngadynami cal l yi nt er act i veeventby s et t i ngupt heent i r eonl i nemanagements ui tr equi r edf ort heevent wi t hi naf ew mi nut es ! Saygoodbyet ot hemundanet as kofdoi ngt hi ngsmanual l yand al l ow t heeventmanagements of t war et odoi taneas i erandmuch mor eef ďŹ ci entway . Aut omat et hewhol epr oces sandgetyour eventpower edbyHubi l o. Theval ueaddi t i ont hatHubi l oof f er si sequi val entt ot hes er vi ces of f er edby7vendor s , maki ngi taper f ectr eci pef ors ucces s f ul eventpl anni ng. Fr om eventcr eat i on, eventpr omot i on, event engagementt oanal yt i cs , wet ech-car eofal l yourevent t ech wor r i es .

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THEANATOMYOFAPERFECTEVENTAPP

Wet ech-car eofyourevent

Cont actus MeghnaMi t t al meghna@hubi l o. com +9190991 97 091