2022 HNA Exhibitor Services Manual by CMHA

2022

O C T O B E R 1 9 -21

EXHIBITOR SERVICES MANUAL

EXHIBITOR SERVICES MANUAL DIRECTORY IMPORTANT CONTACTS, DATES & DEADLINES

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GENERAL INFORMATION

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Access to Halls & Outdoor Demonstration Area Airport Business Center Catering Colors Contractor/Maintenance Passes Exhibition Policy/No Suitcasing Exhibitor Admittance/Non-Show Hours Exhibitor Promotional Activities Exhibitor Registration (Badges) Exhibitor Service Order Forms Exhibit Specifications Fire Safety Regulations First Aid Forklifts Freight Hotel Reservations Independent Display House/Contractor Notification Insurance Noise Restrictions Outside Demonstration Area Paging/Messages Parking Payments/Space Charges Photographs Press Center Product Removal from Show Floor Shuttle Service Signs Structural/Support Columns Product Removal Receipt Shuttle Schedule

SHIPPING & FREIGHT HANDLING ▪ ▪ ▪ ▪ ▪ ▪ ▪

Shipping & Material Handling Instructions Material Handling Service Order Form Shipment Labels Bill of Lading Move-In Move-Out Instructions Marshalling Yard Instructions & Map ArcBest Shipping Information/Order Form

ELECTRICITY, INTERNET, AV & OTHER SERVICES

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KEC Method of Payment Form – To Be Completed with KEC services forms KEC Online Payment Portal Information KEC Electrical Services – September 28, 2022, discount deadline Electrical Outlet Location Grid KEC Compressed Air, Water, Drainage Service – September 28, 2022, discount deadline KEC Labor & Equipment – September 28, 2022, discount deadline KEC Booth/Exhibit Cleaning – September 28, 2022, discount deadline KEC Internet, Network & Voice Services Order Form,September 28, 2022, advance deadline C&H Audio Visual Services, October 5,2022 deadline Floral Exhibits – September 28, 2022, deadline Security Order Form

SHOW MANAGEMENT ORDER FORMS ▪ ▪

Exhibitor Badges Contractors/Maintenance Passes

SERVICE CONTRACTOR ORDER FORMS ▪

George Fern Company Quick Facts for ordering  Carpet, furniture, Sign Hanging, etc.

OFFICIAL TERMS & CONDITIONS ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪

Indoor & Outdoor Exhibit Space Contracts Exhibit A - Rules and Regulations Exhibit B – Certificate of Insurance Fire Marshal Regulations Kentucky State Fire Marshal Requirements Kentucky Exposition Center Building Rules & Regulations Kentucky Exposition Center Smoking Policy Kentucky Exposition Center Parking Policy Kentucky Exposition Center Drone Policy

EXHIBIT SPECIFICATIONS ▪ ▪ ▪ ▪ ▪ ▪

FLOOR PLAN (link)PROMOTIONAL ORDER FORMS Press Conference Reservation Form - August 26, 2022, deadline Official Show Directory Ad Order Form – August 31, 2022, deadline VIP Guest Invites MapYourShow Floor Plan Upgrades/Sponsorships Lead Retrieval Order Form – August 19, 2022, Early Bird/September 5, 2022, Advance Deadline

IMPORTANT CONTACTS DATES & DEADLINES

Show Management

Decorator/General Service Contractor

Yoffe Exposition Services P.O. Box 719 Marblehead, MA 01945 888-580-9960 or 781-639-5200

Fern Exposition Services 3752 Crittenden Drive Louisville, KY 40209 502-367-0254 Fax: 502-368-0284 Louisville@FernExpo.com

Sponsors Outdoor Power Equipment Institute, Inc. Interlocking Concrete Pavement Institute Brick Industry Association National Concrete Masonry Association Natural Stone Institute

Kentucky Exposition Center (KEC) PO Box 37130 Louisville, KY 40233 502-367-5000 www.kyexpo.org Ship Booth Material to: Hardscape North America C/o EQUIP Exposition 937 Phillips Lane Louisville, KY 40209

Housing Bureau Louisville Tourism 800-743-3100/502-561-3100 Fax: 502-561-3121

ArcBest Trade Show Shipping ABF Freight PO Box 10048 Fort Smith, AR 72917 800-654-7019

IMPORTANT CONTACTS DATES & DEADLINES

Friday, August 19 ▪

Lead Retrieval Early Bird Rate

Friday, August 26 ▪

Press Conference Reservations

Wednesday, August 31 ▪

Show Directory Advertising

Friday, September 2 ▪ ▪

Show Directory Updates Lead Retrieval Advanced Rate

Friday, September 10 ▪

Certificate of Insurance

Wednesday, September 28 ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪

KEC Electrical Order Form KEC Compressed Air, Water, Drainage KEC Labor & Equipment KEC Booth/Exhibit Cleaning KEC Internet, Network & Voice KEC Hotspot Wi-Fi Floral Exhibits Orders C&H Audio Visual Services

Friday, October 1 ▪ ▪ ▪ ▪

Furnishing & Services from Fern – Discount Rate Fire Marshal Regulations Contractor/Maintenance Passes Shipment may arrive at the advancedWarehouse

Sunday, October 16-Tuesday, October 18 ▪

Move-in: 8:00am – 8:00pm

Friday, October 21 ▪

Crates returned to booths: 3:00pm – 10:00pm

Saturday, October 22 ▪

Begin loading outbound freight: 7:30am

Sunday, October 23 ▪

Force Move-out: 12:00pm

GENERAL INFORMATION ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪

Access to Halls & Outdoor Demonstration Area Airport Business Center Catering Colors Contractor/Maintenance Passes Exhibition Policy/No Suitcasing Exhibitor Admittance/Non-Show Hours Exhibitor Promotional Activities Exhibitor Registration (Badges) Exhibitor Service Order Forms Exhibit Specifications Fire Safety Regulations First Aid Forklifts Freight Hotel Reservations Independent Display House/Contractor Notification Insurance Noise Restrictions Outside Demonstration Area Paging/Messages Parking Payments/Space Charges Photographs Press Center Product Removal from Show Floor RV Parking Scooter/Wheelchair Rental Show Schedule Shuttle Service Signs Structural/Support Columns Official Housing Form/Hotel Rate Sheet Product Removal Receipt

GENERAL INFORMATION & SERVICES Access to Halls & Outdoor Demonstration Area Without exception, everyone on the show floor and in the outdoor demonstration area must wear a 2022 HNA badge. Children under 18 are not permitted on the exhibit floor or in the outdoor demonstration area during move-in and move-out. Admission to the show floor (EQUIP Exposition and HNA) as well as the outdoor demonstration area, is open to adults and children 12 and up. Attendees ages 16 and older with a valid driver’s license are eligible to operate equipment in the Outdoor Demonstration area. Airport Louisville’s airport is a five-minute drive from the Kentucky Exposition Center and a 15-minute drive from downtown. Free shuttle service is provided from KEC for airport return only on Friday, October 21, 2022. Hotel shuttle service may be available from specified hotels throughout your visit. Business Center Facilities for making photocopies, purchasing some supplies, etc. will be located next to the Show Office in South Wing Lobby B at the Kentucky Exposition Center. No UPS or FedEx services available. Catering A full-service exclusive catering organization is located on the grounds of the Kentucky Exposition Center. If catering is desired, contact Levy Restaurants at 502-614-6705 or by emailing kec-sales@levyrestaurants.com. Colors Exhibit areas will have gray aisle carpet with black draping and black side panels. Hardscape North America will have red carpet and black draping and black side panels. Snow & Ice will have blue carpet with silver drape. OEM Pavilion will have green carpet with tan draping and side panels. Contractor/Maintenance Passes These passes are to be used only by exhibitors’ employees engaged in the installation and dismantling of exhibits or for the replenishing of stock during the show after show hours. Please complete Form 2 in the Show Management Order Form section. Exhibition Policy/No Suitcasing Please note that any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth or in violation of any portion of the Equip Exposition/HNA Exhibition Policy, will be asked to leave immediately. Additional penalties may be applied. Please report to show management any

violations you may observe. Equip Exposition/HNA recognizes that suitcasing may also take the form of commercial activity conducted from a hotel guest room or hospitality suite, a restaurant, club, or any other public place of assembly. For the purposes of this policy, suitcasing violations may occur at venues other than the exhibition floor and at other events. Equip Exposition/HNA policy is that show management must be informed of any hospitality suites with expressed consent must be received prior to the event. Exhibitor Admittance/Non-Show Hours Badged booth representatives will not be permitted to enter the exhibition earlier than two hours before the scheduled opening each day and will not be permitted to remain in the exhibition longer than one hour after the closing time, except for the final night. This is to ensure maximum security for open exhibits & merchandise. Exhibitor Promotional Activities Exhibitors interested in conducting any type of drawing must notify Show Management via email – Bob@yoffeexpo.com Exhibitor Registration (Badges) Exhibitor badges are not mailed - instead they are printed and distributed at registration during the show. Retrieve your exhibitor badge by bringing your email confirmation with barcode to express registration. It is highly recommended to pre-register for the show. Exhibitors will be able to register on-site beginning Sunday, October 16, 2022. Only those who work in your exhibit are permitted to wear exhibitor badges. For each 100 square feet of exhibit space reserved, including demonstration space, exhibiting companies will receive two free badges. Any badges requested over the allotment amount will cost $30 each. Customers and guests must register through the official registration website. Exhibitor Service Order Forms Please check each form to note the individual contractor for the service, the terms of their payment policies, and deadline dates for discounts and returning forms. Exhibit Specifications Exhibitors should review in detail the exhibit specifications section included in this manual. These specifications will be strictly enforced. Any deviation must be approved in writing by Show Management prior to move-in.

GENERAL INFORMATION & SERVICES Pipe and drape measure 8’ high back drop and 3’ high side drape. Due to the creation of larger bulk exhibit spaces, several 3’ and 6’ aisles have been created on the floor plan. These aisles have been approved and adopted by the Equip Exposition Executive Committee and shall follow the same specifications as the standard 10’ aisles. Fire Safety Regulations The Kentucky State Fire Marshal requirements are listed in the Official Terms & Conditions section of this manual. First Aid First Aid Stations are in the South Wing B and outside near the demo area. In case of emergency before or after Show hours dial 911; during Show hours call 502-367-5000. Forklifts Company or personal forklifts will not be allowed during any move-in, show, or move-out hours. This will be enforced indoors and outdoors. Freight The Kentucky Exposition Center has been appointed the official carrier for in-bound and out-bound freight. For complete details, please see the Shipping & Freight Handling section of this manual. Exhibitors may also use their own carriers as well. Hotel Reservations Housing information has been sent to all exhibitors as well as included at the end of this section, if needed. If you have any questions about hotels, call Louisville Tourism, 800-743-3100 or 502-561-3100. Reservations can betaken over the phone or online www.hardscapena.com under Hotel & Travel. Independent Display House/Contractor Notification Exhibitors using an independent Third Party/Display House/ Contractor are required to have the third party fill out the independent display house/contractor notification form located in the Service Contractor Order Forms section of this manual and must provide Show Management a copy of the third party’s insurance certificate. Your company and any third party you hire for the trade show will be subject to the responsibility for claims arising during the move-in/ show/move-out of the 2022 HNA. The insurance should include comprehensive general liability insurance. Such insurance should be in the amount of not less than $1,000,000.00 combined single limit for personal injury and property damage. Such insurance coverage should name the OPEI EXPO, LLC / d/b/a Equip Exposition, Interlocking Concrete Pavement Institute (ICPI), Yoffe Exposition Services (Show Management), the officers, agents, and employees of all as

additional insured parties. Certificates of Insurance should be received by Show Management thirty (30) days prior to the first move-in day. Insurance Exhibitors are required to provide liability insurance and hold harmless OPEI EXPO, LLC d/b/a Equip Exposition, ICPI and Yoffe Exposition Services and their representatives. Please see Exhibit Bin the Terms and Conditions section of this manual for complete details on requirements. Prior to move-in, all exhibitors are required to submit to Show Management a certificate of insurance reflecting this coverage. See more information in the Show Management order forms section. Noise Restrictions Show Management reserves the right to cancel any exhibit space contract without penalty in the event the sound volume is not maintained at a level to avoid interference with neighboring exhibitors, or in any way disrupts the Show. Outside Demonstration Area Exhibitors are entitled to an outside demonstration space equal to five times the square footage of their contracted indoor space at a rate of $1.00 per square foot. In June, exhibitors that have requested and paid for outdoor space and submitted all necessary forms required for demonstration, will be emailed a demonstration area services kit. This kit is for ordering services/furnishings for outdoor demonstration space. The Outdoor Demonstration area is open to adults and children 12 and up. Attendees ages 16 and older with a valid driver’s license are eligible to operate equipment in the Outdoor Demonstration area. Paging/Messages The facility public address system is reserved for emergencies and Show Management use only. Parking Parking is free to all exhibitors and attendees. Exhibitors are to park in Lots C, D and E. Trucks and Trucks with Trailers are to be parked in Lot K. Payments/Space Charges Balance on the exhibit space contract is due on or before June 1, 2022. If final payment is not received, Show Management has the option of reselling the exhibit space. Exhibitors with a balance due will NOT be allowed to move-in. Photographs Exhibitors and visitors must obtain permission from other exhibitors before photographing products or exhibits.

GENERAL INFORMATION & SERVICES Press Center A press room will be available during the Show for trade writers. The Press Center, located in South Wing Hallway B will be staffed during Show hours and during move-in. You may bring press kits to the Press Center during movein or, if you prefer to ship press materials, please plan for them to arrive, prepaid, October 14-17, 2022. Send to: Kentucky Exposition Center Attn: Equip Exposition Press Center B107 937 Phillips Lane Louisville, KY 40209 Product Removal from Show Floor All product sales must include a 2022 Material Removal Receipt (end of this section) that must be shown to show security when the buyer is exiting the show floor. The Material Removal Receipt must include the selling company’s name and booth number, the purchasing company’s name, and a description of the item being purchased. The Material Removal Receipt must be signed by show security upon exiting the show floor. Items too big to carry may not be left overnight on the show floor and must be removed at show closing on the day of purchase. Copies are also available at the Show Office in Lobby B.

Show Schedule (Eastern Daylight Time) Move-In Indoor Outdoor Sun., Oct. 16 8:00am-8:00pm 8:00am-5:00pm Mon., Oct. 17 8:00am-8:00pm 8:00am-5:00pm Tues., Oct. 18 8:00am-8:00pm 8:00am-5:00pm Trade Show Indoor Wed., Oct 19 9am- Noon (Dealers, Retailers, Exhibitors, Distributors and Media ONLY) (Open to all attendees) Wed., Oct 19 Noon-5pm Thurs. Oct 20 9am-5pm Fri. Oct 21 9am-2pm

Outdoor Noon-5pm

Noon-5pm 9am-5pm 9am-1pm

Move-Out Indoor Outdoor Fri., Oct 21 *2:30pm-8:00pm* 1:30pm-8:00pm Sat., Oct 22 8:00am-8:00pm 8:00am- 8:00pm Sun., Oct 23 8:00am-5:00pm 8:00am- 5:00pm

RV Parking RV parking with electrical hook-up and showers are available on the Kentucky Exposition Center site. To reserve a site, call 502-367-5000 or 502-367-5380. Shuttle Service Complimentary shuttle service will be available October 19-21 between designated hotels and the Kentucky Exposition Center. The shuttles run continuously, every 3060 minutes depending on traffic. Airport shuttle will be available on Friday only. Signs All exhibitors with booths 10’ deep will be provided one 7”x44” sign, listing company name, city, and state.

Structural/Support Columns The electrical and service panels of the South Wing are located on the floor at 30’ centers. The sides of the columns without electrical or utility service panels may be covered or incorporated in your display, only if they are within your assigned space. Please do not staple or tack directly into the column wall.

Note – Exhibitors are prohibited from moving anything off the show floor prior to 2:30pm. The aisle carpet must be up before any wheeled equipment can be moved. Do not start your vehicle engines until the freight doors are open.

We will continue to allow retail sales at Hardscape NA. Attached you will find 2022 Material Removal Receipts that will allow your customers to take their purchases off the show floor and removed at show closing on the day of the purchase. Feel free to make copies and bring as many as needed to the show. Please address any questions about Kentucky sales tax to Department of Revenue, Louisville Taxpayer Service Center, 502-595-4512. They will be happy to assist you. Please see the Addendum to the Official Terms and conditions contained in this manual regarding selling at Hardscape NA. If you have any questions, please call Yoffe Exposition Services, 781-639-5200. We are here to serve as a resource to help you make the most of your participation in Hardscape NA.

2022 MATERIAL REMOVAL RECEIPT Kentucky Exposition Center, Louisville, KY October 19-21 Selling Company Name__________________________________________________________________ Booth #______________

Purchasing Company Name________________________________________________________________________________

Description of purchased item to be removed from show floor ________________________________________________________________________________________

__________________________________________________________________________________________

Show Security Signature__________________________________________________

Date_________________

2022 MATERIAL REMOVAL RECEIPT Kentucky Exposition Center, Louisville, KY October 19-21 Selling Company Name__________________________________________________________________ Booth #______________

Purchasing Company Name________________________________________________________________________________

Description of purchased item to be removed from show floor ________________________________________________________________________________________

__________________________________________________________________________________________

Show Security Signature__________________________________________________

Date_________________

EXHIBITOR HOUSING INFORMATION

The Hyatt Regency Louisville Downtown is the headquarter hotel for Hardscape North America. In addition to the Hyatt Regency Louisville downtown, Louisville Tourism, in conjunction with Equip Exposition, are offering a number of additional airport and downtown hotel options for HNA exhibitors, which are now accepting reservations. This process is in place to maximize savings and room availability for attendees and for accurate hotel counts for both HNA and Equip Exposition. Please utilize this process for making reservations. Please note hotels fill up quickly, so do not delay in making your necessary reservations. To reserve your rooms at the HNA Headquarter Hotel, the Hyatt Regency Louisville: • Online: Use this online reservation link: https://www.hyatt.com/en-US/group-booking/SDFRL/G-HN22 • Phone: Call Hyatt Reservations at: 877-803-7534 and mention the group code “HN22” or “2022 Hardscape North America” • Hotel group rate is $214/night + applicable taxes • Please note there is a 2-night minimum stay at the HNA Headquarter hotel Need additional rooms outside of the Hyatt Regency Louisville Hotel? • Use the following link to search and reserve hotel rooms online at any available Louisville hotels: https://mmxreservations.com/fer/#/Louisville?pageCode=2022equip • Enter your requested arrival, departure dates and number of rooms and click search to view available hotel options. A group code is not required to search the available hotel options. • For help making reservations over the phone, call the Louisville Tourism Housing team at 800-743-3100 or 502561-3100. • Team members are available to assist Monday – Friday, 9 am – 5 pm eastern time Why else should you reserve through the official housing provider if not booking at the Hyatt Regency? Attendees/Exhibitors who reserve their rooms through the official housing provider will be entered into prize drawings. Prizes may range from a Louisville Gift Basket, Personalized Bourbon Bottles to a complimentary hotel room during your stay. Use either method above to make your reservation and you are automatically entered into the drawing. All reservations must be entered by midnight EDT on September 30, 2022. Cancelled reservation will be ineligible. The winners will be announced and contacted via email one week prior to the 2022 HNA/Equip Exposition show. Large Group Reservation Information: • •

Room Block Requests – Room blocks are defined as groups that need 10 or more rooms. Any room requests for more than 10 rooms will need to complete our online block request form by clicking here to identify hotel options and set up a block of rooms. You should anticipate receiving a response within 48 business hours. If you are requesting a block of rooms at the Hyatt Regency Louisville Downtown, please contact Erin Hobson at ehobson@icpi.org

EXHIBITOR HOUSING INFORMATION •

Cancellation Policy for negotiated Louisville Hotels through the LCVB/Equip Exposition – •

•

Minimum Night Stay Hotels – • A 2-night room and tax deposit will be charged by the hotel starting October 4, 2022. • Reservations canceled starting September 19, 2022, will be charged $50.00 cancellation fee. • Reservations canceled starting October 4, 2022, forfeit the 2-night deposit to the hotel. Non-Minimum Night Stay Hotels • Reservations canceled starting September 19, 2022, will be charged $50.00 cancellation fee. • Reservations canceled starting October 4, 2022, forfeit one night's room and tax to the hotel

If you have any further questions regarding the hotel reservation process, please feel free to reach out to Yoffe Exposition via email Bob@yoffeexpo.com or the Louisville Tourism Housing Department at 800-743-3100 or email housing@gotolouisville.com . CAUTION: Please be vigilant if approached by any other company or services (outside of Yoffe Exposition Services, ICPI, or the Louisville Tourism team) that implies or claims to be an official housing provider of HNA or EQUIP EXPOSITION. The HNA and/or Equip Exposition logo will be included on our housing site and all general communication materials. If you do not see the logo, they are not the official housing provider.

SHUTTLE SCHEDULE Wednesday October 19, 2022 7:30am-6:00pm 7:30am-6:00pm

Route 1 Route 2

7:30am-6:00pm 7:30am-6:00pm

Route 3 Route 4

7:30am-6:00pm 7:30am-6:00pm

Route 5 Route 6

7:30am-6:00pm

Route 7

Thursday October 20, 2022 7:00am-6:00pm Route 1 7:00am-6:00pm Route 2 7:00am-6:00pm 7:00am-6:00pm

Route 3 Route 4

7:00am-6:00pm 7:00am-6:00pm

Route 5 Route 6

7:00am-6:00pm

Route 7

Hyatt Regency Courtyard Marriott DT, Seelbach Hilton, Embassy Suites, Hilton Garden Inn DT, Brown Hotel Crowne Plaza, Four Points Sheraton AP Courtyard Marriott AP, Fairfield Inn & Suites AP, Hilton Garden Inn AP Galt House Hotel, Holiday Inn Express DT Hampton Inn DT, Fairfield Inn & Suites, Springhill Suites, Louisville Marriott DT Omni Louisville Hotel

Friday October 21, 2022 7:00am-3:00pm 7:00am-3:00pm

Route 1 Route 2

7:00am-3:00pm 7:00am-3:00pm

Route 3 Route 4

7:00am-3:00pm 7:00am-3:00pm

Route 5 Route 6

7:00am-3:00pm 7:00am-6:00pm

Route 7 Route 8

DT = Downtown Hotels AP = Airport Hotels

SHIPPING & FREIGHT HANDLING ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪

KEC Material Handling & Freight Service Order Form KEC Material Handling Instructions Freight Labels Bill of Lading Move-In / Move-Out Instructions Marshalling Yard Instructions KEC Map ArcBest Trade Show Shipping Information

MATERIAL HANDLING and FREIGHT SERVICE ORDER FORM ONLINE ORDERING AVAILABLE AT KYEXPO.ORG/ORDER-SERVICES Credit card information will ONLY be accepted online or over the phone.

OPTION 1: Rate Per CWT Advance Shipment Receiving Date: October 1-13, 2022 Direct to Event Site Receiving Date: October 14-18, 2022 By providing your credit card information, you authorize KEC to apply any additional charges associated with your booth. Any order made online or postmarked after the designated discount date will be charged the regular rate – no exceptions. CONTACT INFORMATION

HARDSCAPE NORTH AMERICA

Event Name

OCTOBER 19-21, 2022

Event Date(s)

Company Name

Booth Number

Contact Person Mailing Address City

State

Phone

Zip

Please read the Shipping and Material Handling instructions on the following page before proceeding with your order. MATERIAL HANDLING AND FREIGHT SERVICE CATEGORY

SERVICE

SERVICE DESCRIPTION

RATE PER CWT

Advanced Warehouse*

Shipments received two weeks prior to first move-in date

$66

Targeted/On-Site Shipments

Shipments received during move-in

$61

Uncrated Advanced*

Non-palletized/non-rolling/loose shipments requiring special handling and received two weeks prior to first move-in date

$85

Uncrated Targeted

Non-palletized/non-rolling/loose shipments requiring special handling and received on targeted date/on-site

$80

Small Package Deliveries 1-49 lbs

Shipped using UPS and FedEx

$22

Small Package Deliveries 50-100 lbs**

Shipped using UPS and FedEx

$53

** Freight received before the Advanced Warehouse and/or Uncrated Advanced date(s) will be charged an additional $15 per CWT. ** Shipments that are over 100 lbs are subject to CWT rates –– 2 CWT minimum. ESTIMATED MATERIAL HANDLING CALCULATION CATEGORY

# OF PIECES

CWT WEIGHT

CWT RATE

ESTIMATED TOTAL

Shipment 1 Shipment 2 Shipment 3 GRAND TOTAL PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE. For information regarding services, call (502) 367-5321. For information regarding payment procedures, call (502) 367-5227. Revised 04/25/2022

MATERIAL HANDLING and FREIGHT SERVICE ORDER FORM ONLINE ORDERING AVAILABLE AT KYEXPO.ORG/ORDER-SERVICES Credit card information will ONLY be accepted online or over the phone.

OPTION 2: Per Net Square Feet of Exhibit Space (PSF Rate) Exhibitors may send an unlimited amount of freight to show site for this flat PSF Rate, which includes the cost to provide heavy forklifts to move bulk product and machinery, providing all materials are displayed in your exhibit space. If you bring more material than you can fit within the confines of your exhibit space, an “excess bulk product” handling fee will be assessed in the amount of $340.00 per pallet/skid/piece “IF” the extra material sent may be stored in the vacant portion of the exhibit hall (if applicable). If extra bulk material is required to be loaded on tractor trailers, stored off-site and brought back with empty containers at the event’s conclusion and reloaded into your carrier at the event’s conclusion, the charge per pallet /skid/piece will be $400.00 per. BOOTH SIZE (per net square foot)

PER NET SQUARE FOOT RATE

FLAT CHARGE TOTAL*

100 (10’ x 10’)

$6.05

$605.00

200 (10’ x 20’)

$6.05

$1,210.00

300 (10’ x 30’)

$6.05

$1,815.00

400 (10’ x 40’)

$6.05

$2,420.00

500 (10’ x 50’)

$6.05

$3,025.00

600 (20’ x 30’)

$5.75

$3,450.00

800 (20’ x 40’)

$5.75

$4,600.00

1,000 (20’ x 50’)

$5.15

$5,150.00

1,200 (20’ x 60’)

$5.15

$6,180.00

1,500 (30’ x 50’)

$5.15

$7,725.00

*You may bring as much freight (bulk product, display material, literature) as you wish for this FLAT CHARGE. SPECIALS NOTES: • All Materials are required to be banded and shrink wrapped to a pallet before being moved by KEC. • Exhibitor must notify KEC if any single piece arriving exceeds 3,000 lbs. Shipments requiring “cranes” will be quoted a crane/labor charge in addition to these PSF rates. • Freight that is received before the Advance Warehouse and/or Uncrated Advanced dates will be charged an additional $16.00 per CWT.

OPTION 3: Bulk Product and/or Machinery Direct Delivery (Per Pallet Rate) PALLETIZED/SKIDDED RATE CLASSIFICATION

RATE PER PALLET

Indoor Bulk Material & Machinery Rate

$350.00

Outdoor Bulk Material & Machinery Rate

$90.00

SPECIAL NOTE: • “Per Pallet Rates” are for machinery and/or bulk products (crated or palletized) up to 4,000 lbs. each.

Revised 04/25/2022

SHIPPING and MATERIAL HANDLING INSTRUCTIONS

Kentucky Exposition Center 937 Phillips Lane Louisville, KY 40209 kyexpo.org

ALL SHIPMENTS MUST ARRIVE PREPAID. UNMARKED SHIPMENTS WILL NOT BE RECEIVED. RECEIVING AND HANDLING IN-BOUND SHIPMENTS • Freight handling charges (drayage) will be applied to all shipments received by KEC • The charges are the responsibility of the exhibitor for whom the shipment is addressed. • Boxed, crated or palletized shipment will be received up to two (2) weeks prior to the first official move-in day. • Bill of lading should contain the following information: the number of pieces, type of merchandise and certified weight. • Drayage is based on incoming weight only. • KEC reserves the right to estimate the weight on shipments received without a bill of lading. In such cases, the estimated weight will be billable if a certified weight receipt is not provided prior to move-out. • KEC will deliver the shipment to the exhibit booth as labeled, based on the installation schedule. KEC will not be responsible for shipments after they have been placed in the booth.

EMPTY CONTAINER STORAGE AND RETURN • KEC will provide storage labels for empty crates. The exhibitor is responsible for filling out the labels and affixing label to the crates. • KEC will remove and store the empty crates during the show. • KEC will return all empty containers at the end of the show.

OUTBOUND SHIPPING • KEC will have shipping labels, bills of lading and shipping information available prior to move-out. • The exhibitor will be responsible for packing, labeling and returning completed bills of lading to the service desk/office. • The exhibitor will be responsible for contracting carriers if other than official show carrier. • KEC will move shipments from exhibitors’ booth onto the outbound carrier. • KEC reserves the right to assign shipment to official carrier if not picked-up at conclusion of exhibitors’ move-out times. • Commercial carriers will NOT pick-up uncrated shipments. KEC reserves the right to bill exhibitors for labor and materials needed to crate or palletize materials left for shipment.

GENERAL CONDITIONS • KEC reserves the right to correct the number of pieces the exhibitor declares to be actual pieces in the booth at the time of pick-up. • KEC will NOT be responsible for concealed damages or loss of exhibit material left in booth for shipment at close of event. • KEC will NOT be responsible for items after tendered to common carrier. • All services must be prepaid. Check, Credit Card or wire ACH information must accompany order to be rendered prior to opening of the show. • By providing your credit card information, you authorize KEC to apply any additional charges associated with your booth. Rates are based on a per shipment basis. A shipment is considered freight received from one shipment origin on one day. Each separate delivery is considered a separate shipment.

For information regarding services, please call (502) 367-5321. For information regarding payment procedures, please call (502) 367-5227.

Revised 04/25/2022

MATERIAL HANDLING and FREIGHT SHIPMENT LABELS

Kentucky Exposition Center 937 Phillips Lane Louisville, KY 40209 kyexpo.org

EXHIBITORS MUST LABEL SHIPMENT AS FOLLOWS: SHIP TO: NAME OF SHOW _________________________________________________________ BOOTH NO. ___________________ COMPANY NAME ___________________________________________________ PHONE ( _______ ) __________________ C/O KENTUCKY EXPOSITION CENTER 937 PHILLIPS LANE LOUISVILLE, KY 40209

SHIP TO: NAME OF SHOW _________________________________________________________ BOOTH NO. ___________________ COMPANY NAME ___________________________________________________ PHONE ( _______ ) __________________ C/O KENTUCKY EXPOSITION CENTER 937 PHILLIPS LANE LOUISVILLE, KY 40209

BILL OF LADING

Fill out shipping labels to read:

Hardscape NA 2022 c/o KEC 937 Phillips Lane Louisville, KY 40209 (Your company name and booth number)

** Freight may arrive to the advanced warehouse beginning October 1st – 13th, 2022. **

MOVE-IN / MOVE-OUT PROCEDURES

MOVE-IN Sunday, October 16 – Tuesday, October 18, 2022 Inside, 8:00am – 8:00pm Outside, 8:00pm – 5:00pm ** We encourage exhibitors to use Sunday-Tuesday as the only move-in days. The show will open at 9:00am on Wednesday, Oct 19. ** ▪

No exhibitor forklifts are allowed in the building during move-in, show or move-out.

▪

All hand carried supplies/equipment can be carried into the building on the dockside or rolled/carried through E20 overhead door, which is located to the right of the South Wing B Lobby front entrance.

▪

Drivers for dock loading must check-in at the Marshalling Yard prior to going to the loading dock. The Marshalling Yard is located across the street from KEC: 1099 Phillips Lane Louisville, KY 40209 Move-in Hours; Sunday, October 16 - Tuesday, October 18, 8:00am – 8:00pm Move-out Hours; Friday, October 21, check-in 2:00pm – 8:00pm / Saturday, October 22, 7:30am – 8:00pm Drivers must check in by 12:00pm Sunday, October 23rd. Freight will be forced to re-route through ABF Freight, the show carrier. MOVE-OUT Friday, October 21, 2022 2:00pm 2:00pm – 3:00pm 3:00pm – 8:00pm

Show closes Aisle carpet removed All empties returned

** No freight will be loaded out except forklift work orders. ** Saturday, October 22, 2022 7:30am – 5:00pm - Start loading outbound freight. Sunday, October 23, 2022 7:30am – 12:00pm - Continue loading outbound freight.

MOVE-IN / MOVE-OUT PROCEDURES

LOADING OF FREIGHT

▪

Booths cannot be dismantled until 2:30pm on Friday.

▪

Equipment that cannot be hand-carried, must not be removed from the booth until the aisle carpet has been removed.

▪

Once your booth is packed up, labeled and ready to load, please turn in your freight bill (Bill of Lading) to the KEC service desk.

▪

Drivers for dock loading must drive to the Marshalling Yard, which will open at 2:00pm on Friday, October 21. Drivers must check in at the office located in this area.

▪

Trucks will not be allowed into docks until the booth is ready to load and the freight bill (Bill of Lading) has been turned in.

▪

Loading of freight will begin approximately at 7:30am on Saturday, October 22nd and will continue according to the above move-out schedule.

▪

Drivers must check in by 12:00pm on Sunday, October 23rd. Freight will be forced to reroute through ABF Freight, the show carrier.

MARSHALLING YARD INSTRUCTIONS & MAP Marshalling hours for incoming freight for the 2022 HNA will be Friday, October 14th thru Tuesday, October 18th from 7:30am – 5:00pm. The Marshalling Yard is located just outside the Kentucky Exposition Center across from Gate 1 on Phillips Lane. Marshalling Yard address is 1099 Phillips Lane. All drivers must check-in at the Red Building in the gravel lot portion of the Prestonia lot. Directions to the Kentucky Exposition Center are as follows: If traveling I-65 North or South bound, use exit 131B Expo Center to Gate 1, at traffic signal of Phillips Lane, turn right and travel east 1/4 of mile and turn right at Marshalling Yard sign. If traveling I-65 West, use Exit 131B to Gate 1, at traffic signal of Phillips Lane, turn right and travel east 1/4 of mile and turn right at Marshalling Yard sign. If traveling west bound I-64, use I -264 West follow the signs to the Expo Center Exit 11 to Gate 1, at traffic signal of Phillips Lane, turn right and travel east 1/4 of mile and turn right at Marshalling Yard sign. If traveling east bound I-64, use I -264 east follow the signs to the Expo Center Exit 12 to Gate 1, at traffic signal of Phillips Lane, turn right and travel east 1/4 of mile and turn right at Marshalling Yard sign. If using GPS please use the following address: 1099 Phillips Lane, Louisville, KY 40209. Coordinates are 38.196304, -85.734520 The Marshalling Yard hours for out bound shipping are Saturday, October 22nd from 7:30am – 5:00pm and Sunday, October 23rd from 7:30am – 12:00pm with check-in at the red building in the Prestonia lot. And thank you again for visiting the Kentucky Exposition Center.

EQUIP EXPOSITION/HNA MARSHALLING HOTLINE 502-367-5008

MARSHALLING YARD INSTRUCTIONS & MAP

Equip Exposition 2022 Kentucky Expo Center October 19-21, 2 22 Louisville, KY

R E Q U E S T F O R I N F O R M AT I O N ArcBest ® Trade Show Services Exhibiting Company__________________________________Contact Name_________________________________ Title__________________________ Email____________________________________ Phone___________________ __ SHIPPER INFORMATION

SHIP TO: Warehouse

Show Site

Company_______________________________________ Show Name _____________________________________ Address________________________________________ Booth No._______________________________________ _______________________________________________ Contractor ______________________________________ City____________________ State______Zip__________

Show Dates _____________________________________

Pickup Date/Time________________________________

Address ________________________________________

FREIGHT INFORMATION

City____________________ State______ Zip__________

Piece Count and Type_____________________________

Delivery Date ____________________________________

Total Weight_____________________________________ Dimensions (L)_________ (W)_________ (H)__________

ADDITIONAL INFORMATION

Residential Pickup Liftgate

Inside Pickup Dock

Would you like an ArcBest Trade Show Coordinator to contact you with a quote or information?

YES

If you are faxing this form, please print a copy, complete the requested information, and then fax to . If you are completing electronically, you can either print and fax your request or click on the submit button to send your request to one of our Trade Show specialists.

SUBMIT

800-654-7019 tradeshow@arcb.com | arcb.com 8401 McClure Drive • Fort Smith, AR • 72916

ELECTRICAL / LABOR / INTERNET / AV & OTHER SERVICES

▪ KEC Method of Payment Form – To Be Completed with KEC services forms ▪ KEC Online Payment Portal Information ▪ KEC Electrical Services – September 28, 2022, discount deadline ▪ KEC Outlet & Distribution Location Grid (Electric & Internet) ▪ KEC Compressed Air, Water, Drainage Service – September 28, 2022, discount deadline

▪ KEC Labor & Equipment – September 28, 2022, discount deadline ▪ KEC Booth/Exhibit Cleaning – September 28, 2022, discount deadline ▪ KEC Internet, Network & Voice Services Order Form ▪ KEC Wi Fi Hotspot Order Form – September 28, 2022, deadline ▪ C&H Audio Visual Services – October 5, 2022, deadline ▪ Floral Exhibits – September 28, 2022, deadline ▪ Security Order form – September 28, 2022, deadline

KENTUCKY EXPOSITION CENTER

METHOD OF PAYMENT FORM Click the following link for online ordering: kyexpo.org/order-services

HARDSCAPE NORTH AMERICA OCTOBER 19-21, 2022 Event Name _________________________________ Event Date(s) ______________________

Company Name ______________________________ Booth Number _____________________ Contact Person __________________________________________________________________ Mailing Address __________________________________________________________________ City ___________________________________ State ________________ Zip _____________ Phone (required) _________________________

Email (required) __________________________

PLEASE REMIT THIS FORM TO THE ADDRESS BELOW Kentucky Exposition Center ATTN: Finance Dept. PO Box 37130 Louisville, KY 40233 c WIRE TRANSFER

c ACH TRANSFER CHECK

Wire Info: 042 000314 Swift# FTBC US 3C

Kentucky State Fair Board Fifth Third Bank 401 South Fourth Street Louisville, KY 40202 (502) 562-5215 ABA# 083 002342 ACCT: 0082195031

Authorized Signature _____________________________________ Date __________________ For information regarding our payment procedures, please call (502) 367-5227. Revised 04/25/2022

INDOOR ELECTRICAL SERVICE ORDER FORM ONLINE ORDERING AVAILABLE AT KYEXPO.ORG/ORDER-SERVICES Credit card information will ONLY be accepted online or over the phone.

DISCOUNT DEADLINE: SEPTEMBER 28, 2022 Discount orders must be completed online or postmarked with payment no later than (21) days prior to the first show day. Any order made online or postmarked after the designated discount date will be charged the regular rate – no exceptions. CONTACT INFORMATION

Event Name

HARDSCAPE NORTH AMERICA

Event Date(s)

Company Name

OCTOBER 19-21, 2022

Booth Number

Contact Person Mailing Address City

State

Phone

CONDITIONS & REGULATIONS 1. Wall, column and permanent building utility outlets are not part of the exhibit space and are not to be used by exhibitors unless specified. 2. Rates listed are subject to change without notice. 3. Rates listed cover only the provision of service to the exhibit space in the most convenient manner and do not include connection equipment or special wiring. 4. All material and equipment furnished by Kentucky Exposition Center (KEC) for a service order shall remain KEC’s property and shall be removed only by KEC at the end of the event. 5. All equipment, regardless of the source of power, must comply with all national, state and local safety codes. 6. All equipment must be properly wired and tagged with complete information including type of current, voltage, phase, cycle, horsepower, etc. 7. All cords provided by an exhibitor must be the 12/3 wireground type. All exposed non-current carrying metal parts of fixed equipment, which are liable to be energized, shall be grounded. 8. All fountains and pumps should have Ground Fault Interruption (GFI) protection. 9. Special equipment requiring company engineers or technicians for assembly, servicing, preparatory work and operation may be executed without a KEC electrician. However, a KEC electrician must make all service connections and overload protection to such equipment. 10. Unless otherwise directed, KEC electricians are authorized to cut floor coverings to permit installation of service. 11. Exhibitors shall pay for any required services, equipment, material and technicians at prevailing rates and conditions at the time of the event. 12. By providing your credit card information, you authorize KEC to apply any additional charges associated with your booth.

Zip

ELECTRIC SERVICE Qnty

If you prefer to pay by check submit this completed form to: Kentucky State Fair Board ATTN: FINANCE DEPT PO Box 37130 Louisville, KY 40233 Infomation regarding services: (502) 367-5321 Infomation regarding payment procedures: (502) 367-5227

Discount

Regular

Cost

120 Volts

20 amp

$160

$225

20 amp GFI

$160

$225

30 amp

$185

$250

208 Volts Single Phase

30 amp

$345

$585

60 amp

$575

$865

100 amp

$840

$1,145

208 Volts Three Phase

30 amp

$440

$690

60 amp

$695

$1,075

100 amp

$1,065

$1,560

200 amp

$1,910

$2,870

480 Volts Single Phase

30 amp

$425

$730

60 amp

$940

$1,190

100 amp

$1,375

$2,000

480 Volts Three Phase

STANDARD ELECTRICAL SERVICE • 208/120 Volt AC –– single phase or three phase • 480/277 Volt AC –– single phase or three phase • 480 Volt AC –– single phase or three phase ELECTRICIAN LABOR • A one-hour minimum charge will apply • Straight time –– Monday-Friday (7:30am-4:00pm) • Overtime –– All other hours Monday-Friday and weekends • Doubletime –– Holidays

Description

30 amp

$690

$1,000

60 amp

$850

$1,450

100 amp

$1,215

$2,070

Electrician Labor Hours

Straight

Overtime

Double

$85

$127

$170

Cost

Extension Cord Rental Qnty

Size

Discount

Regular

25 ft.

$25

$40

Cost

6% Sales Tax (extension cord rentals only)

TOTAL

$ $

Revised 04/25/2022

Kentucky Exposition Center 937 Phillips Lane Louisville, KY 40209 kyexpo.org

INDOOR ELECTRICAL SERVICE ORDER FORM

OUTLET AND DISTRIBUTION LOCATION GRID Please email completed form to exhibitor.services@kyvenues.com.

Company Name Show Name Booth Number

Booth Size

1. Either write the measurements or use the boxes as the scale for outlet locations. Each square = ________ feet. 2. Mark the adjoining booth # or aisle for orientation.

ADJACENT BOOTH # _______ OR AISLE # _______ ADJACENT BOOTH # _______ OR AISLE # _______

ADJACENT BOOTH # _______ OR AISLE # _______

Infomation regarding services: (502) 367-5321 Infomation regarding payment procedures: (502) 367-5227 Revised 04/25/2022

COMPRESSED AIR, WATER, DRAINAGE and NATURAL GAS SERVICE ORDER FORM ONLINE ORDERING AVAILABLE AT KYEXPO.ORG/ORDER-SERVICES Credit card information will ONLY be accepted online or over the phone.

Event Name

HARDSCAPE NORTH AMERICA

Event Date(s)

Company Name

OCTOBER 19-21, 2022

Booth Number

Contact Person Mailing Address City

State

Phone

Zip

Connection rates listed below cover bringing service from main line to booth. All work performed within booth attaching lines to equipment will be charged on a time and material basis in addition to connection fees. A separate connection fee will be made for each piece of equipment using connected service, whether connected direct or otherwise. COMPRESSED AIR: 125 PSI _____ Service Charge for each line run from main line to booth _____ Each additional connection within booth _____ Additional charges for compressor rental (When applicable. Contact KEC Service Desk for details.) plus KY sales tax

Discount Rate $180.00 $140.00

Regular Rate $280.00 $185.00

TOTAL _________________ _________________ _________________

KEC standard connection is 1/4”. Other sizes are available with advance request and special pricing. Circle location of connection(s): Left Rear Right CFM Required ________________________ PSI Required ________________________ NOTE: Pressure may vary with no guarantee of minimum/maximum pressure. If pressure is critical, please arrange to have a pressure regulator valve installed. Service is only available in South Wings A, B and C. Other areas are available with advance request and special pricing. WATER: Minimum 50 PSI / Maximum 90 PSI / Outlet is 3/4” _____ Service Charge for first connection _____ Each additional connection _____ Fill up only (each time)

Discount Rate $175.00 $125.00 $145.00

Regular Rate $250.00 $175.00 $150.00

TOTAL _________________ _________________ _________________

Regular Rate $230.00 $140.00

TOTAL _________________ _________________ _________________

Regular Rate $495.00 $830.00 $1,480.00

TOTAL _________________ _________________ _________________

NOTE: Service is only available in the North Wing, South Wings A, B and C, West Wing and Pavilion. DRAINAGE: _____ Service Charge for first connection _____ Each additional connection _____ Additional charges for water pump (When applicable. Contact KEC Service Desk for details.) plus KY sales tax

Discount Rate $145.00 $ 95.00

NOTE: Service is only available in the North Wing, South Wings A, B and C, West Wing and Pavilion. NATURAL GAS: All service provided overhead _____ 1/2” Connection (must order Labor as well) _____ 3/4” Connection (must order Labor as well) _____ 1” Connection (must order Labor as well)

Discount Rate $395.00 $730.00 $1,380.00

NOTE: Exhibitors must furnish all necessary fittings to connect to 1/2”, 3/4” or 1” female pipe thread connections. PLUMBER:

Discount Rate $85.00

Discount Overtime Rate $135.00

Regular Rate $135.00

Regular Overtime Rate $185.00

TOTAL _________________

GRAND TOTAL All work performed on equipment by KEC service personnel including repairs, tracing malfunctions, etc., will be charged at prevailing rates in one-hour increments (minimum charge of one hour). Orders received less than 36 hours prior to the show may not be installed in time for opening. Prices are subject to change without notice. For information regarding services, call (502) 367-5321. For information regarding payment, call (502) 367-5227. Revised 04/25/2022

LABOR and EQUIPMENT SERVICE ORDER FORM ONLINE ORDERING AVAILABLE AT KYEXPO.ORG/ORDER-SERVICES Credit card information will ONLY be accepted online or over the phone.

HARDSCAPE NORTH AMERICA

Event Name

OCTOBER 19-21, 2022

Event Date(s)

Company Name

Booth Number

Contact Person Mailing Address City

State

Phone

Zip

LABOR AND EQUIPMENT SERVICE RATES DATE NEEDED

NUMBER NEEDED

WORK REQUIRED

HOURS WORKED

DISCOUNT RATE

DISCOUNT OVERTIME RATE

REGULAR RATE

REGULAR OVERTIME RATE

Bobcat or 6,000-8,000lb Forklift with Operator

$120

$180

$175

$265

Payloader or JLG Hy-Lift with Operator

$220

$330

$495

Scissor Lift with Operator

$200

$295

$300

$445

Banding per Skid/Item

$85

$115

$85

$115

Shrink Wrap per Skid/Item

$65

$100

$65

$100

o MOBILE SPOTTER FEE –– $125 Flat Fee This service provides assistance with clearing aisles and moving rolling equipment.

Starting Time _____________________________________ Work Accepted by ____________________________________________________ Stopping Time ____________________________________ Date ________________________________ Total __________________________

All work performed by KEC service personnel will be charged at prevailing rates in one-hour increments (minimum charge of one hour). Prices are subject to change without notice. Straight time is Monday through Friday, 7:30am-4:00pm. Overtime is all other hours including weekends. Holidays are double time. For information regarding services, please call (502) 367-5321. For information regarding payment procedures, please call (502) 367-5227.

Revised 04/25/2022

BOOTH and EXHIBIT CLEANING SERVICE ORDER FORM ONLINE ORDERING AVAILABLE AT KYEXPO.ORG/ORDER-SERVICES Credit card information will ONLY be accepted online or over the phone.

Event Name

HARDSCAPE NORTH AMERICA

OCTOBER 19-21, 2022

Event Date(s)

Company Name

Booth Number

Contact Person Mailing Address City

State

Phone

Zip

RATE PER GROSS* SQ FT. CLEANED

NUMBER OF TIMES

DISCOUNT SQ. FT.

REGULAR SQ. FT.

TOTAL AMOUNT

CARPET CLEANING –– Minimum $25.00** _____ Vacuum once before initial opening

____________ ____________

30¢

40¢

____________

_____ Vacuum once before initial opening and daily thereafter

____________ ____________

30¢

40¢

____________

_____ Clean and dust display and furnishings before initial opening

____________ ____________

30¢

40¢

____________

_____ Clean and dust display and furnishings before initial opening and daily thereafter

____________ ____________

30¢

40¢

____________

DISPLAY CLEANING –– Minimum $25.00

** All rates are based on Gross Booth Area. Prices are subject to change without notice. ** There will be an additional charge for cleaning carpets that are subject to excessive wear and tear such as wood, metal shavings, food sampling, landscaping, etc.

For information regarding services, please call (502) 367-5321. For information regarding payment procedures, please call (502) 367-5227.

Revised 04/25/2022

INTERNET, NETWORK and VOICE SERVICES ORDER FORM

Kentucky Exposition Center 937 Phillips Lane Louisville, KY 40209 kyexpo.org

Online Ordering Now Available at kyexpo.org/order-services Credit card information is ONLY accepted online or by phone. Advance orders must be completed online or postmarked with payment no later than (21) days prior to the first show day. Any order made after the designated advance date will be charged the regular rate. For information regarding services and payment procedures, please call (502) 367-5275. CONTACT INFORMATION

Event Name

Event Date(s)

Company Name

Booth Number

Contact Person Mailing Address City

State

Phone

SERVICE

Shared Internet (Routers Prohibited) Shared Internet Service (up to 10 Mbps) Additional Devices for Broadband Service, per Device up to 4 Dedicated Internet (Routers Allowed) Dedicated 3Mbps Dedicated 6Mbps Dedicated 10Mbps Dedicated 20Mbps Equipment & Labor Switch Rental – up to 24 ports Patch Cable Labor/Floor Work (Fee per Hour) Fiber Optic Dry Pair VLAN Setup & Configuration Internal Networking Room-to-Room, per Connection Change/Move Fee (Moving Connection Once Installed) Voice Services Single Line (No Analog) Speaker Phone w/PolyCom Unit Optional Telephone Services (Multi Line Phone Set) Special Quote - Please Attach a Statement of Work Wi-Fi Per Device, Per the Requested Days at 3 Mbps 24 hours 3 Days 5 Days Dedicated Wi-Fi Hot Spot

Zip

ADVANCE RATE

FLOOR RATE

TOTAL

$900 $140

$1,150 $200

$ ___________ $ ___________

$3,000 $4,900 $6,700 $13,400

$4,300 $6,900 $9,400 $18,800

$ ___________ $ ___________ $ ___________ $ ___________

$150 No Charge $90 $800 $2,500 $250 $100

$200 No Charge $110 $800 $2,500 $350 $150

$ ___________ $ ___________ $ ___________ $ ___________ $ ___________ $ ___________ $ ___________

$200 $300 $300 Call

$300 $425 $350 Call

$ ___________ $ ___________ $ ___________ $ ___________

$14.95 $44.95 $75 Call

$ ___________ $ ___________ $ ___________ $ ___________

GRAND TOTAL

$ ___________

All work performed on equipment by KEC service personnel including repairs, tracing malfunctions, etc., is charged prevailing rates at one-hour increments (one-hour minimum). Orders received less than 36 hours prior to show may not be installed in time for opening. Prices are subject to change without notice. If you prefer to pay by check, please complete this service order form and submit to the address below. Kentucky State Fair Board | ATTN: FINANCE DEPT. | PO Box 37130 | Louisville, KY 40233

Exhibitor Audio Visual Order Form

Hardscape North America 2022

EVENT NAME:

Prices are for Duration of Show

KEC

VENUE:

Please Print Clearly

Wednesday, 10-19-22

START DATE:

*For meeting room orders call Corey Smith 502-637-4595*

Friday, 10-21-22

END DATE:

FOR DISCOUNT PRICE, ORDER MUST BE RECEIVED WITH PAYMENT 14 DAYS PRIOR TO EVENT SHOW DATE

Qty

Extended Totals

STANDARD RATE

Flat Panel Displays, Screens & Accessories: 23" Flat Panel Display NO Speakers 32" Flat Panel Display 42" Flat Panel Display 50" Flat Panel Display 60” Flat Panel Display 70" Flat Panel Display Dual Post Stand for Flat Panel Display Shelf for Dual Post Stand Tripod Screen (6'X6') or (8'X8') w/ skirt (Please Circle One) Computers

$ $ $ $ $ $ $ $ $

150.00 300.00 400.00 600.00 750.00 900.00 200.00 50.00 75.00

$ $ $ $ $ $ $ $ $

187.50 375.00 500.00 750.00 937.50 1,125.00 250.00 75.00 93.75

Laptop computer - 15" Display

200.00

250.00

500.00

625.00

$ $ $ $ $ $ $

70.00 40.00 150.00 40.00 50.00 60.00 20.00

$ $ $ $ $ $ $

87.50 50.00 187.50 50.00 62.50 75.00 25.00

$ $ $ $ $ $

275.00 380.00 60.00 240.00 110.00 50.00

$ $ $ $ $ $

343.75 475.00 75.00 300.00 137.50 62.50

Projectors 4200 Lumen HD Projector Miscellaneous A/V DVD or Blu-Ray Player (Please Circle One) Wireless Presenter Remote for PC/Laptop Standing Lectern 36" Rolling AV Cart w/skirt 48" Rolling AV Cart w/skirt Flipchart w/markers "A" Frame Easel Audio Equipment Small PA System (2-8" Speakers on stands+wired mic) Larger PA System (2-12" Speakers on stands+ wired mic) Wired handheld microphone Wireless Microphone (Lavaliere or Handheld) Powered 8" Speaker on stand CD Player

DISCOUNT RATE

$ $ $

$ $ $ $

$ $ $ $ $ $

$ $ $ $ $

Email orders to Corey Smith @ corey.smith@chavs.net For any questions please call 502-637-4595 ext.443 Ordered By:

Equipment Total $

Company:

Sales Tax (6% of Equip. Total) $

Address:

Labor (30% of Equip. Total) $

City/State/Zip:

Total Due ** $

***Payment in full is required to reserve equipment.*** When your order is processed, you will receive an email with payment instructions Phone: Email: *Signature:

***With execution of this document the Customer hereby authorizes C&H Audio Visual Services, Inc. to provide services as requested herein, is authorized to request such services and acknowledges full and complete understanding of the the Audio/Visual Terms and Conditions (see below).*** Email Invoice to: Booth Name & # On-Site Contact: Mobile Phone: Additional Info:

Page 1 of 2

C&H AUDIO VISUAL SERVICES EXHIBITOR SERVICE AGREEMENT GENERAL TERMS AND CONDITIONS OF RENTAL OR SALE HOURS OF OPERATION: Our AV office hours are 8am - 5pm Monday through Friday with emergency hotline available. Our offices are closed New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving and Christmas. 24-HOUR SERVICE: A technician is on call 24-hours to serve our customers. Our on-call AV Emergency Technicians can be accessed by calling our offices at 502-637-4595 and and following the prompts for audio visual related emergencies. Services required on short notice may be subject to minimum labor charges and equipment substitution based on availability. LABOR POLICY: Overtime (1.5x) rates are charged Monday through Friday before 8am and after 5pm, weekends, and holidays. Hourly Rate Daily Scale: After 10 hours worked, hourly rates increase (1.5x). After 12 hours worked, hourly rates increase (2.0x). Day rates are billed at a 10 hour rate. After 10 hours worked in one day, labor rates are calculated hourly at an increased rate (1.5x). After 12 hours worked, the hourly rate increases (2.0x). Labor is calculated in hour and half-hour increments only. Weekend labor requests are subject to a 4 hour minimum call.

PRICING: Quoted rates may not include tax or variable expenses such as shipping, delivery or labor charges. The customer agrees to pay Smart City for the total charges. PAYMENT: All orders are to be paid in ADVANCE. If not paid within these terms, customer agrees that the invoice shall be be subject to interest from the due date: and if not paid, customer agrees to pay all of C&H’s cost of collection, including attorney's fees. Acceptable forms of payment are company check, ACH, Wire Transfer, MasterCard, Visa or American Express. The customer agrees to pay a service charge of $50.00 applied to each returned check accepted for payment by Smart City. EXCEPT AS EXPRESSLY PROVIDED, THERE IS NO WARRANTY OF GUARANTY OF MERCHANTBILITY OR FITNESS FOR A PARTICULAR PURPOSE; OR ANY OTHER KIND, EXPRESSED OR IMPLIED, WITH RESPECT TO THE SERVICES PERFORMED OR EQUIPMENT PROVIDE BY C&H AUDIO VISUAL SERVICES, INC. RENTAL TERMS AND CONDITIONS RESPONSIBILITY: The customer accepts full financial responsibility for rental items and accessory items from the time of receipt or delivery until the time of return to C&H personnel. The customer has inspected and has found all equipment delivered under this agreement to be in good condition and working order. The customer agrees to return said equipment to C&H in the same good conditional and working order as upon delivery. Customer agrees to immediately notify C&H of any and all problems or concerns; or will accept all financial responsibility for the equipment in their possession. C&H will use reasonable efforts to assist Customer in complying with its corporate policies as furnished to C&H; provided, that C&H will not be held liable to the Customer or any other party for failure to adhere to the Customer's corporate polices, except due to C&H’s willful misconduct or gross negligence. CHARGES: The customer agrees to pay all rental charges for the equipment delivered at the daily rates set forth in the agreement for each day or partial day until the equipment is returned to C&H. CANCELLATIONS: Exhibitor orders cancelled upon delivery will be charged 100% of the rental charge for C&H’s equipment, sublet items, applicable delivery and labor charges. In the event that the rental includes labor and is cancelled upon delivery or day of delivery, C&H will invoice customer for all labor charges ordered. Credit will not be given for service(s) installed but not used. DELIVERY: Delivery and pick up service is available. The delivery charge is based upon dollar amount of rental and delivery site. Customer pick-up rental orders may be picked up after 3 pm on the day prior to usage date and need to be returned before 10am on the day following to avoid any additional rental charges. Any deviation must be pre-authorized. DEPOSITS: A security or damage deposit may be required. Deposits may be applied to invoice, refunded upon return or applied to late return charges, loss or damage. CUSTOMER SERVICE ISSUES:

Service claims must be reported to C&H representative. Service claims will not be considered unless filed in writing by customer prior to close of show. SALE TERMS AND CONDITIONS TITLE:

Title to goods or materials covered by this agreement remains with C&H until the full purchase price is paid.

PAYMENT: Some items require a 100% pre payment or a deposit of up to 50% of the purchase price. Orders for items not normally stocked will require full pre-payment and are non-refundable after the date the item is ordered. Any deviation must be pre authorized. RETURNS: Sold merchandise may not be returned without prior authorization and is subject to C&H’s inspection. All original packaging is required. Return freight charges must be prepaid. A minimum handling or restocking fee of 10% will be charged on all returned goods unless the return is due to the error of C&H. Credit may also be subject to factory approval and the credit shall be the lower of the purchase price or C&H’s selling price at the time of return. SHORTAGES:

Shortages and/or claims must be made within seven (7) days of receipt.

Page 2 of 2

INDOOR EXHIBITOR Floral & Plant Rental Form ADVANCE ORDER DEADLINE / SEPTEMBER 28, 2022

October 19-21, 2022

EXHIBITOR

Kentucky Exposition Center Louisville, KY

BILL TO

BOOTH NUMBER EMAIL

ADDRESS

CITY

PHONE

Client Logo

STATE

FAX

PO # DATE ORDERED

COMPANY REPRESENTATIVE QTY

Email order to: order@floralexhibits.com

Specialty Plants, Custom Planters & Partitions Available: Contact Us For A Quote

Exhibitors will be charged a ONE TIME Delivery, Maintenance & Removal fee for their entire order. Orders without payment will not be processed. Cancellations may be made prior to the advance order deadline. Product availability is subject to season and geographic location. All materials, containers and plants are available on a rental basis. Damaged or missing items are the responsibility of the exhibitor and must be reported during the run of the show to allow for replacement. Additional charges may apply. No refunds will be given after the close of the show.

ZIP

TROPICAL PLANTS Please specify quantity, heights & variety

PRICE

TOTAL

Potted Ferns

$36.00

Potted Ivy

$36.00

2’-3’ Plants

$46.00

4’ Plants

$56.00

5’ Plants

$66.00

6’-7’ Plants

$76.00

8’-9’ Plants

$110.00

OUTDOOR PLANTS 2’ Evergreens

$50.00

3’-4’ Evergreens

$60.00

5’-6’ Evergreens

$100.00

7’-8’ Evergreens

$165.00

BLOOMING PLANTS Potted Mums (Yellow, White, & Lavender)

$26.00

Potted Azaleas (Red, Pink, & White)

$36.00

Bromeliads

$36.00

Bubble Bowl

$40.00 Decorative Containers (Please Choose): Black or White

FLORAL ARRANGEMENTS / PLEASE CHOOSE TROPICAL OR SEASONAL (Please indicate desired colors) Single Stem Potted Orchid Plant

(Fuchsia or White)

Double Stem Potted Orchid Plant Extra Small Arrangement Small Arrangement

$140.00 $80.00 $100.00

(18”x14”)

$120.00

(24”x18”)

Custom Arrangement

$100.00 $65.00

(6”x6”)

(12”x12”)

Medium Arrangement Large Arrangement

(Fuchsia or White)

(Contact Us For Quote)

SUBTOTAL TAX 6.0% Delivery, Maintenance, & Removal TOTAL

$30.00

PAYMENT INFORMATION Circle one Floral Exhibits, Ltd. 2555 S Leavitt St Chicago, IL 60608 Phone / 773.277.1888 Fax / 773.277.1919 www.floralexhibits.com

VISA

AMEX

DISCOVER

Name Card # Exp. Date

CVV Code

Signature PLEASE RETAIN A COPY FOR YOUR RECORDS

OUTDOOR DEMO EXHIBITOR Floral & Plant Rental Form ADVANCE ORDER DEADLINE / SEPTEMBER 28, 2022

October 19-21, 2022 Kentucky Exposition Center Louisville, KY

EXHIBITOR

BOOTH NUMBER

BILL TO

ADDRESS

CITY

PHONE

Client Client Logo Logo Email order to: order@floralexhibits.com

STATE

FAX

ZIP PO #

DATE ORDERED

COMPANY REPRESENTATIVE ON SITE CONTACT INFORMATION: Booth Contact

QTY

Contact Phone

Available Time/Date

EVERGREEN PLANTS Please specify quantity, heights & variety

PRICE

2ft Evergreen Plants

$50.00

TOTAL

Juniper Pfitzer Euonymus Arborvitae 3-4ft Evergreen Plants

Specialty Plants, Custom Planters & Partitions Available: Contact Us For A Quote

$60.00

Arborvitae Ligustrum Euonymus 5-6ft Evergreen Plants

$100.00

Arborvitae Cypress Larger/Custom Plants Available - Please Call for Quote

Potted Ferns

$36.00

Potted Mums (Yellow, White or Bronze)

$26.00

Potted Azaleas (Red, White or Pink)

$36.00

Bulk Mulch or Stone - Great for walkways or flooring outdoors!

Call for Quote

2-Rail Wood Split Rail Fencing (per 10ft section)

Call for Quote

2-Rail White Vinyl Fencing (per 8ft section)

Call for Quote

SUBTOTAL TAX 6.0% Delivery, Maintenance, & Removal TOTAL

PAYMENT INFORMATION Circle one

VISA

AMEX

DISCOVER

Name Floral Exhibits, Ltd. 2555 S Leavitt St Chicago, IL 60608 Phone / 773.277.1888 Fax / 773.277.1919 www.floralexhibits.com

Card # Exp. Date

CVV Code

Signature PLEASE RETAIN A COPY FOR YOUR RECORDS

$30.00

OFFICIAL SHOW SECURITY

■- HARDSCAPE

North America

an� icpi event

Phone (502) 361-1285

-�-�

JEFFERSON SPECIAL POLICE, INC. 1208 Durrett Lane Louisville, KY 40213 jeffersonspecial @twc.com

Pcwcr.nggood.

Fax (502 ) 361-1286

Jefferson Special Police, Inc. can provide the following services for exhibitors during the upcoming show: Ushers/Concierges

$13.00 per hour

Security Officers

$14.00 per hour

Each employee to work a minimum of 4 hours per call. For Additional Information Contact: Mike Mullins (502) 361-1285 Security Re quirements: Please indicate the number of security and times needed daily. Date:

Function:

Monday (Oct 17)

Move-In

Tuesday (Oct 18)

Move-In

Wednesday (Oct 19)

Show

Thursday (Oct 20)

Show

Friday (Oct 21)

Show

Saturday (Oct 22)

Move-Out

Sunday (Oct 23)

Move-Out

# of Security:

Start Time:

M I I VISA"

Now accepting Visa and MasterCard

End Time:

Total Hours:

Total Hours: Rate: Total Cost: $

Exhibiting Company __ : ________________________ Address-: ____________________________ Contact-= ________

Phone_: ___ __

Date:-------

Booth#::..: _ _______

: ______ Inside ....

Outside .... : ____ __

Authorized signat ure�= _____________

Return completed form to: JEFFERSON SPECIAL POLICE at address or email listed above.

Table of Contents Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Move-In/Move-Out . . . . . . . . . . . . . . . . . . . . 12

Abandoned Property . . . . . . . . . . . . . . . . . . . 3

Outdoor Exhibits . . . . . . . . . . . . . . . . . . . . . . 12

Accessibility . . . . . . . . . . . . . . . . . . . . . . . . . 3

Noise Guidelines. . . . . . . . . . . . . . . . . . . . . . . 12

Additional Services . . . . . . . . . . . . . . . . . . . . . 4

Occupancy Loads . . . . . . . . . . . . . . . . . . . . . 12

Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Parcel & Truck Inspection . . . . . . . . . . . . . . . . . 12

Advertising & Marketing Your Event. . . . . . . . . . . 4

Parking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Air Conditioning & Heating . . . . . . . . . . . . . . . . 5

Pets & Animals . . . . . . . . . . . . . . . . . . . . . . . . 13

Air Walls . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Pyrotechnics & Special Effects . . . . . . . . . . . . . . 13

ATM’s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Room Setup . . . . . . . . . . . . . . . . . . . . . . . . . 13

Audio & Visual . . . . . . . . . . . . . . . . . . . . . . . . 5

Safety & Security . . . . . . . . . . . . . . . . . . . . . . 13

Boardrooms . . . . . . . . . . . . . . . . . . . . . . . . . 6

Sales & Use Tax . . . . . . . . . . . . . . . . . . . . . . . 14

Client Event Checklist . . . . . . . . . . . . . . . . . . . 6

Service Desk . . . . . . . . . . . . . . . . . . . . . . . . . 14

Cleaning Services . . . . . . . . . . . . . . . . . . . . . 7

Shipping . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Coat & Luggage Check . . . . . . . . . . . . . . . . . . 7

Shuttle Locations . . . . . . . . . . . . . . . . . . . . . . 14

Damages . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Soil, Water & Garden Displays . . . . . . . . . . . . . 14

Decorations & Signs . . . . . . . . . . . . . . . . . . . . 7

Technology Services . . . . . . . . . . . . . . . . . . . . 15

Electricity . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Ticketed Events . . . . . . . . . . . . . . . . . . . . . . . 15

Emergency Situations . . . . . . . . . . . . . . . . . . . 8

Transient Vendor License . . . . . . . . . . . . . . . . . 15

Equipment & Labor . . . . . . . . . . . . . . . . . . . . . 8

Vehicles, Golf Carts & Motorized Scooters . . . . . . 16

Event Cost Estimate . . . . . . . . . . . . . . . . . . . . 8

Venue Services . . . . . . . . . . . . . . . . . . . . . . . 16

Event Management . . . . . . . . . . . . . . . . . . . . 8

Weight Loads . . . . . . . . . . . . . . . . . . . . . . . . 16

Event Staffing . . . . . . . . . . . . . . . . . . . . . . . . 8 Facility Regulations . . . . . . . . . . . . . . . . . . . . . 9

ADDITIONAL POLICIES

Floor Care . . . . . . . . . . . . . . . . . . . . . . . . . 10

Alcoholic Beverages . . . . . . . . . . . . . . . . . . . . 17

Floor Plans . . . . . . . . . . . . . . . . . . . . . . . . . 10

Broadcast & Publications . . . . . . . . . . . . . . . . . 17

Fork Lifts & Heavy Equipment . . . . . . . . . . . . . 10

Confederate Battle Flag Merchandise . . . . . . . . 17

Freight Elevators . . . . . . . . . . . . . . . . . . . . . 10

Compliance With Laws . . . . . . . . . . . . . . . . . . 17

Gratuities . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Drone Policy . . . . . . . . . . . . . . . . . . . . . . . . . 18

Helicopters . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Firearms Policy Lessee . . . . . . . . . . . . . . . . . . . 18

Helium Balloons . . . . . . . . . . . . . . . . . . . . . . . 11

Fire Marshal Requirements . . . . . . . . . . . . . . . . 19

Hours . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

First Aid Policy

Insurance & Indemnity . . . . . . . . . . . . . . . . . . . 11

Items Representing Racist Ideology . . . . . . . . . . 21

Lighting . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Minor Attendance Policy . . . . . . . . . . . . . . . . . 21

Lobbies & Pre-Function Space . . . . . . . . . . . . . 11

Tobacco-Free Policy . . . . . . . . . . . . . . . . . . . .23

Locks & Keys . . . . . . . . . . . . . . . . . . . . . . . . . 12 Lost & Found . . . . . . . . . . . . . . . . . . . . . . . . . 12

1 KENTUCKY EXPOSITION CENTER

. . . . . . . . . . . . . . . . . . . . . . 20

Event Planning Guide WELCOME Thank you for choosing Louisville for your upcoming event. And thank you for choosing the Kentucky Exposition Center (KEC). We take our vision seriously – to create event experiences that leave our guests excited to come back to Louisville. The success of your event is as important to us as it is to you. Our commitment to you is to make it easy to plan and execute an unforgettable event and we are prepared to do that by providing the following resources: • A flexible, state of the art venue that can accommodate dynamic events • An experienced team of event professionals that will guide you each step of the way • Unwavering commitment to excellent customer service at every point of contact This Event Planning Guide provides a one-stop-shop for your event details. It includes a suggested timeline for the planning process, introduces facility guidelines and policies, and offers helpful information to assist you with executing the logistical aspects of your event and to ensure exceptional experience at KEC. This planning tool is also meant to complement the personal communication you have with your Event Manager. Our dedicated Sales Team will initiate your event booking needs, matching your event to the space that best fits your event’s requirements. From there, an Event Manager will be assigned to be your direct point of contact for all of your planning, executing, and settlement needs. Please share this guide with vendors and use it as a reference tool as you develop guidelines for your exhibitors, guests and sponsors. We look forward to serving you, Team KEC

2 KENTUCKY EXPOSITION CENTER

Event Planning Guide ABANDONED PROPERTY Any property unclaimed after thirty (30) days following the term of the Lessee Contract will be considered abandoned by Lessee, its contractors, or exhibitors. KEC may take possession of it and treat it as its own or dispose of such property without liability. The Lessee shall be liable for any cost incurred, including, but not limited to, storage, if applicable, and disposing of the abandoned property.

ACCESSIBILITY Kentucky Exposition Center (KEC) is committed to accommodating the needs of individuals with disabilities. Following the Americans with Disabilities Act (ADA), KEC is responsible for accommodating access of permanent facility constructs, and the Lessee is responsible for accommodating access of temporary constructs as required. Should you or your attendees need special assistance and/or services such as listening devices, wheelchairs, lifts or stage ramps, please contact your Event Manager for assistance in advance of the event. Elevators & Escalators There are escalators and elevators throughout our facility. Elevator locations include North Wing Lobby, South Wing A, South Wing C Mezzanine and Broadbent Arena. Parking There are 306 ADA compliant parking spaces located within the various parking lots at the Kentucky Exposition Center. Visit kyexpo.org/parking-directions for directions. Restrooms All public restrooms in KEC are accessible according to Federal ADA requirements. Family restrooms are also located throughout the facility. Seating Within Freedom Hall Arena, accessible seating is located on the Northeast, Northwest, Southeast and Southwest corners on the main concourse level. There is limited accessible seating in the upper arena. All accessible seating is determined by the show’s production team. All seating within the Exhibit Halls and Meeting Rooms are temporary and therefore can be arranged for special accommodation with advance notice. Accessible seating within Broadbent Arena is temporary and can be arranged for unique accommodations with advance notice. Service Animals Service animals are permitted inside the facility. Under the ADA has defined a service animal as a dog that has been individually trained to do work or perform tasks for an individual with a disability. The task(s) performed by the dog must be directly related to the person’s disability. Service animals must be harnessed, leashed or tethered unless these devices interfere with the service animal’s work or the individual’s disability prevents using these devices. In this case, the individual must maintain control of the animal through voice, signal, or other adequate controls. Visual Impairment Aid Application The Nearby Explorer mobile app, developed by the American Printing House, gives people who are blind or visually impaired audio cues about the world around them and communicates information with beacons that are installed at strategic points throughout KEC. Wheelchairs All perimeter public access points have an ADA door. Should you or your attendees require wheelchairs, please contact your Event Manager for assistance in advance of the event.

3 KENTUCKY EXPOSITION CENTER

Event Planning Guide ADDITIONAL SERVICES Additional services are available to help make your event more successful. Additional services include: • Levy Restaurants (Catering & Concessions) • Audio Visual • Information Technology • First Aid/Emergency Medical Team NOTE: The Lessee will need to pay any fee(s), which may be due for additional services, accommodations, materials, or items loaned.

ADDRESSES Mailing Kentucky Exposition Center P.O. Box 37130 Louisville, KY 40233-7130 Shipping & Receiving Kentucky Exposition Center Show Name, Booth Number and Contact Phone Number 937 Phillips Lane Louisville, KY 40209

ADVERTISING & MARKETING YOUR EVENT KEC offers a variety of ways to advertise throughout the facility. We also have companies we can connect you with to fulfill your marketing efforts. Contact your Event Manager for prices or a list of service partners. Digital & Social Media Exposure For most public events hosted at KEC, they receive a minimum of one social post. Our event booking software is integrated within our website, and this allows your event to be present to thousands of website visitors. If you choose, your event can be hidden. Google currently pulls our event listing, giving your event more exposure to those who check what is going on in Louisville on google.com. Event Specific Advertising In addition to hosting hundreds of events, we produce several events of our own, attracting a broad and diverse audience. These events include the Kentucky State Fair, the World’s Championship Horse Show, North American International Livestock Exposition, North American Championship Rodeo, National Farm Machinery Show and Championship Tractor Pull. Opportunities are available to promote your event to your ideal audience. Contact our Sponsorship Department at sponsorship@kyvenues.com. Facility Specific Marketing & Advertising Our facilities include the Kentucky Exposition Center and the Kentucky International Convention Center. Year-over-year we have seen millions of visitors enter our facilities and sponsors have the opportunity to promote their business on-site. Contact our Sponsorship Department at sponsorship@kyvenues.com for available opportunities.

4 KENTUCKY EXPOSITION CENTER

Event Planning Guide Indoor Signage The Kentucky Exposition Center has thousands of branding opportunities. These opportunities can be a significant revenue generator for your event. You can also explore opportunities to have a presence at one of our signature events. Contact our Sponsorship Department at sponsorship@kyvenues.com for available opportunities. Outdoor Signage The Kentucky Exposition Center has thousands of locations signage can be placed or hung. We also have digital signage neighboring a busy interstate and at the Main Entrance and Gate 6. You can also explore opportunities to have a presence at one of our signature events. Contact our Sponsorship Department at sponsorship@kyvenues.com for opportunities that are available. Ticketmaster Promotion The Kentucky Exposition Center is a Ticketmaster facility. KEC has contacts to explore ticket and event promotions within the Ticketmaster network. When an event is generated through Ticketmaster, it creates a Facebook event that helps sell tickets and promote your event. We have a robust database of visitors who have purchased tickets in the past at our facility, and we can leverage it to help promote your event. Additional promotional opportunities are available.

AIR CONDITIONING & HEATING The Kentucky Exposition Center provides heating or cooling in the exhibit halls and meeting rooms during show hours only. Should HVAC be requested during move-in/out, a service fee will apply. Contact your Event Manager for a quote.

AIR WALLS The opening and closing of air walls must only be completed by KEC staff. The Lessee is responsible for the labor costs associated with adjusting the air walls and will be priced at the prevailing rates.

ATM’S ATM’s are available throughout the facility and are the exclusive right of the Kentucky Exposition Center to operate on the property. If you would like additional ATM’s for your event, please contact your Event Manager.

AUDIO & VISUAL KEC has a preferred audio visual provider. This professional audio visual team is available to assist you with any need you may have. Audio Visual Equipment Rentals • Audio Visual Coordination • Computer Rentals • Lighting • Multi-Media Presentations • Operators and Technicians • Podiums & Easels • Technology • Video I-Mag and Taping

5 KENTUCKY EXPOSITION CENTER

Event Planning Guide BOARDROOMS We have three permanent boardrooms located in Freedom Hall, South Wing A and South Wing C. Please discuss with your Event Manager for availability.

CLIENT EVENT CHECKLIST Please use this timeline to help with the planning, coordination and implementation of your upcoming event. Failure to adhere to the Event Checklist such as on-the-fly floor plan adjustments or event changes may incur additional charges to the show. 7-12 Months Prior • Advise your Event Manager of any service provider working with your event • Begin to coordinate audio visual, internet and telecom needs • Obtain menus and begin to coordinate with Levy for all food and beverage needs with your assigned Catering Sales Manager • Provide your Event Manager with the first draft of event specifications, floor plan requirements and program agenda • Obtain KEC’s electric and utility order forms (digital) for exhibitor kits • Schedule a site tour with your Event Manager 3-6 Months Prior • If using any outside service provider, send revised copies of floor plans to your Event Manager • Review the first draft of floor plans with your Event Manager to approve or request any changes • Begin to finalize food and beverage requirements with your Catering Sales Manager (Levy) • Provide an exhibitors list for your Event Manager to include exhibitor contact information 2 Months Prior • Determine event staffing for security and guest services with Venue Services and your Event Manager • Determine electrical services needs through your Event Manager if needed • Place an order for audio visual needs if needed • Obtain an event work order form from Event Manager detailing event specifications (TBD) • Sign finalized food and beverage contract, provide initial guarantees and deposit to your Catering Sales Manager (Levy) • Provide Rigging Plots, Loading Capacity/Requirements 1 Month Prior • Submit floor plan to Event Manager for Compliance Officer’s review • Provide your certificate of liability (insurance) to your Event Manager • Provide final event specifications and program agenda/timeline to your Event Manager • Review and approve final versions of floor plans with your Event Manager • Obtain an estimate of ancillary services from your Event Manager 2-3 Weeks Prior • Finalize audio visual and internet needs • Sign and return the estimate of expenses to your Event Manager • Sign and return your event work order from your Event Manager detailing event specifications • Provide your Event Manager with an event staffing schedule and contact information • Confirm catering guarantees with your Catering Sales Manager – final guarantees due 72 hours before your event 1 Week Prior & On-Site • Let your Event Manager know of any last minute changes to your event floor plan(s) • Have a pre-con and production meetings with key contacts and vendors • Update your Event Manager daily with any program changes or delays 6 KENTUCKY EXPOSITION CENTER

Event Planning Guide CLEANING SERVICES KEC provides cleaning of all public areas, including restrooms and lobbies before, during, and after events, as well as all uncarpeted aisles and trash cans in the exhibit hall during show hours at no additional cost to you. Cleaning does not include vacuuming of carpets in the exhibit hall or any other janitorial services for the individual exhibit booths. The Lessee of an exhibit hall will be responsible for the removal of all trash, crates, lumber, tape, floor decals, stickers and packing materials brought in by exhibitors and/or contractors before the show opening, during the show, and through move-out. Any costs incurred by KEC for trash not removed by the Lessee will be charged to the Lessee at the prevailing rate. The exhibit hall floor should be left in the same condition as when Lessee took possession. Meeting and ballrooms used for non-conference events, including exhibits, are the responsibility of the show cleaning contractor. In the absence of a show cleaning contractor, KEC cleaning staff will provide the necessary cleaning at prevailing rates. Confetti, streamers, etc. may require additional cleaning. Contact your Event Manager for rates and details.

COAT & LUGGAGE CHECK KEC staff can operate a coat check room to provide your attendees with a secure place for their coats while attending your event. Contact your Event Manager for more information on locations and rates.

DAMAGES If damages, beyond typical wear and tear, have resulted from the event’s operations or the doings of any party affiliated with the event, the Lessee shall be responsible for the costs of repairs. Damages should be reported to the assigned Event Manager as soon as they are known. KEC encourages the Lessee to schedule a pre- and postevent walk-through to verify the condition of the facility.

DECORATIONS & SIGNS Within all public spaces, lobbies, concourses, mezzanines, covered walkways and the like, banners and static/ digital signage remain the exclusive right of Kentucky Venues. Should a Lessee desire to sell sponsorships or place revenue-generating signage, a buyout shall be negotiated. Lessee may at times be permitted to place signage in lobbies and concourses as a part of registration and exhibits. Such installation must be approved by the Event Manager. These advertising opportunities will provide exposure to your attendees and create sponsorship opportunities for exhibitors to increase their ability to attract new customers and increase brand awareness. In order to maintain the interior appearance of the Exhibit Halls, we request that you follow these guidelines: • Please do not drill, core, or punch holes in the building • Signs must be of professional quality • Handwritten signs are not permitted • Signage or décor cannot obstruct or be attached to any fire suppression equipment or exit • Helium balloons or adhesive backed decals (except name tags) are not permitted. They cannot be given away or used in the venue. Any costs incurred from the use of, or removal of these items will be charged to the Lessee at the prevailing rate • Any signs, banners and streamers should not be attached, taped, nailed or otherwise fastened to any ceiling, window, equipment, painted surface or wall of the venue. Any special decorations or signs must be approved by your event manager. • Confetti/Glitter/Rice are prohibited without prior approval by your Event Manager. • Anything Kentucky Venues determines is lewd or offensive language are subject to removal • No permanent markings such as permanent marker, paint is permitted on the building.

7 KENTUCKY EXPOSITION CENTER

Event Planning Guide ELECTRICITY KEC shall be the exclusive electric service contractor, which shall include labor and equipment as required by the Lessee and all show exhibitors. This includes permanent electrical outlets. The additional electrical current that may be required by the Lessee, its’ contractors, or its exhibitors shall be paid for by the Lessee or its exhibitors at rates that shall be established by KEC. Any additional equipment shall not be installed unless the Lessee obtains prior written approval from KEC. Lessee shall request any such additional electric current and/or equipment at least two weeks in advance of the first available occupancy date of this Lease Agreement. If a KEC team member determines through reasonable information that the power ordered by the exhibitor was less than what is required, the facility has the right to upgrade the power and bill the exhibitor at the prevailing rates for the equipment and services provided.

EMERGENCY SITUATIONS To report an emergency, please call (502) 367-5360. We require first aid and/or first responders (EMT) on-site, depending on the history, type or location of the event throughout event hours on scheduled event dates. You will need to work with your Event Manager to schedule first aid for your event through the American Red Cross. Also, refer to the First Aid Policy in this manual.

EQUIPMENT & LABOR KEC maintains a variety of inventory items to furnish basic sets. Equipment is subject to inventory and availability. Your Event Manager can discuss availability of equipment with you. All KEC equipment must be set up and operated by authorized building personnel. Fees will be assessed if any equipment is moved by unauthorized building personnel or used by lessee or its participants without event management approval. Rooms will be setup on a one-time basis. Lessee will pay costs for any additional room changes at the prevailing rates. Lessee is responsible for any KEC equipment use. KEC equipment should be left in the same condition as it was before The Lessee’s usage.

EVENT COST ESTIMATE Clients are provided an event cost estimate before their event. This is only an estimate of what you have preordered through your Event Manager. As your requirements change, so will your estimate of ancillary charges. Audio & visual and food & beverage estimates are provided separately.

EVENT MANAGEMENT A key element in the success of any event is a consistent level of communication between the meeting planner/ show manager/show organizer and the facility. KEC could assign multiple event managers to handle different facets or stages of your event. Our goal is to make your event run smoothly and for us to have someone available for you when you need them. All event requirements must be coordinated with your Event Manager and approved by Kentucky Venues at least 14 days before the event taking place.

EVENT STAFFING Venue Services is the KEC exclusive in-house team of employees trained to execute best practices of the guest experience for each event. We empower our staff to implement their knowledge of the facility to exceed safety and security needs for the venue, clients and guests.

8 KENTUCKY EXPOSITION CENTER

Event Planning Guide Venue Services offers Dock Managers, Security Personnel, Guest Service Reps, Ticket Takers, and Ushers. Staffing requirements are based on the risk level, the volume of people, and square footage of your event. Staff services will be planned, scheduled, and approved through your Event Manager. First Aid Staffing Requirements Requirements of First Aid vary depending on the type of event and the location on premises being held. The comprehensive First Aid Policy can be found in the policies section at the end of this guide. Contact your Event Manager for minimum requirements. Safety & Security Staffing Requirements KEC requires safety & security staff on-site for all events. Specific staffing requirements can be determined by contacting your Event Manager. KEC adheres to NFPA (national fire protection association) guidelines through state regulations. Lessee is required to provide safety & security staffing necessary to protect property owned by the Lessee and adequate security staffing that will provide a safe environment for guests. Exclusive Services • Electrical, compressed air, water and gas • Food and beverage provided by Levy • Telecommunications, internet, cable/satellite connections • Venue Services • ATMs • Freight NOTE: Please check with your Event Manager as our exclusive service providers may change.

FACILITY REGULATIONS • All Exhibitors are subject to the Fire Marshal Regulations of the Commonwealth of Kentucky and health guidelines issues by the Kentucky Department for Public Health • Hanging of signage is strictly prohibited from sprinkler lines, water, gas, or air lines, HVAC ductwork, electrical buss ducts or any other lines. Items found hanging on prohibited structures will be removed at owners’ expense • No holes may be drilled, cored, or punched in the building without prior written approval from facility management • No adhesive backed (stick-on) decals, advertisements or similar items may be distributed • Decorations, signs, banners, etc. may not be taped, nailed, stapled, or otherwise fastened to the ceilings, walls, doors, painted surfaces or columns without prior written approval from facility management • No lighter-than-air (helium, etc.) balloons are permitted in any building. It is a violation of the City of Louisville ordinance to release lighter than air balloons into the atmosphere • Passenger elevators and escalators are not to be used for transporting freight from level to level • No door shall be chained or blocked in any manner or rendered inaccessible at any time • No furniture shall be removed from the VIP suite or South Wing Board rooms. The conference tables shall not be moved around within these rooms • No bicycles are to be operated indoors without prior written approval from facility management. No, skates, razor scooters, skateboards, hoverboards, etc. are permitted to be used in or on property • No group or individual may sell items on the property without prior written approval of the Lessee and facility management • Pamphlets, flyers, or any such advertising or informational materials cannot be distributed in non-leased areas or parking areas. Such materials can only be distributed from exhibitor booths with the consent of show management. Clean up for non-authorized materials will be billed to the advertiser • Tipping an employee is strictly prohibited 9 KENTUCKY EXPOSITION CENTER

Event Planning Guide FLOOR CARE In an effort to minimize any damage to facility floors, KEC requires that all lessees, exhibitors, contractors, and subcontractors comply with the following guidelines: • Any freight going to the meeting rooms and lobby space will require extra care to protect the carpet/tile. Where possible, all movement MUST take place through the service corridors. Any counters that will sit directly on the tile will need carpet to remain under them. Pallet jacks will be used on the visqueen over the carpet. Under NO circumstances will a forklift be used to transfer freight at any part of the carpet • For the floors in our exhibit hall, KEC requires the use of carpet tape, and floor marking tape. Any costs incurred by KEC for tape or tape residue/stickers not removed will be charged at the prevailing rate • Plywood must be placed on our floor and under all items for those events that bring in mulch, dirt, rocks, bricks, etc. for use as exhibit materials. These items cannot be dumped directly on the floor without plywood protection • All tape and residue marks must be removed from the exhibit hall floor and disposed of immediately after the show. Duct/masking/scotch tape is not permitted for use in the facility. Any costs incurred by KEC for tape not removed by the Lessee will be charged at the prevailing rate to the Lessee • Freight items are prohibited from entering the property through the lobby doors. This includes large carts and dollies

FLOOR PLANS KEC requires submission of the event floor plan to scale sixty (60) days out for review, approval and submission to the Compliance Officer. Floor plans must include event name and date, designer and origination date, the total number of booths, dimensions and total net square footage. In addition, exits should be unobstructed and marked and all columns/utility ports must be included. Failure to submit floor plans 60 days out could result in additional fees.

FORK LIFTS & HEAVY EQUIPMENT Should you require the use of a forklift, contact your Event Manager for more information about this service and the scheduling of labor. Please communicate to any equipment rental company that all forklifts, high lifts, etc. must have protective wheel coverings or non-marking tires. Event Decorator and/or AV provider is responsible for bringing in their own equipment needed for rigging, unloading, moving, etc.

FREIGHT ELEVATORS Freight elevators weight limits are as follows: South Wing C – 20,000lb Freedom Hall – 10,000lb Levy – 6,000lb Transportation of dollies, oversized luggage, boxes or freight and tool boxes is prohibited on escalators. Freight is prohibited on passenger elevators. The freight elevators at the Kentucky Exposition Center are located in the South Wing C service corridor near E-20 overhead and inside Freedom Hall in the southeast corner.

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Event Planning Guide GRATUITIES KEC prohibits any employee from accepting loans, advances, gifts, gratuities or any other favors from parties doing business with KEC. Show management, service contractors and exhibitors should refrain from any such activity.

HELICOPTERS Lessee or exhibitors requiring helicopter usage on Kentucky Exposition Center premises shall provide insurance coverage of $10 million Aircraft Liability, including passenger liability. A Certificate of Insurance naming the Kentucky Exposition Center as an additional insured must be provided thirty (30) days before the use of the facility for landing a helicopter. The Kentucky Exposition Center holds a permit to land helicopters in the “C” Lot. Shows do not require additional permits to land in the designated area. However, the Louisville Metro Fire Department (LMFD) must be notified of your intent to land a helicopter on our property. Air traffic control communication must be established with the local airports for both take-offs and landings. Appropriate fire extinguishing and grounding equipment must be supplied and maintained while the aircraft is on property.

HELIUM BALLOONS Helium balloons are not allowed. Should a balloon, or any other lighter-than-air object, be released inside the facility, Lessee is responsible for the retrieval costs associated with prevailing rates.

HOURS During move-in and move-out, hours provided are 8 a.m. to 6 p.m. and show hours are 8 a.m. to 11:59 p.m. Events that go over these set hours will be billed at the prevailing rates.

INSURANCE & INDEMNITY We require that all lessees provide general liability insurance issued by a company acceptable to Kentucky State Fair Board or its designee, insuring both the Lessee and the facility with the appropriate policy limits (typically $1,000,000.00 per occurrence – plus such additional coverage as may be required by the Kentucky State Fair Board) to insure against claims or damages.

LIGHTING Lighting will be maintained at a reduced level during move-in/out and full lighting will be provided during show hours.

LOBBIES & PRE-FUNCTION SPACE Lobbies are generally not leased spaces and must always be kept open for public access and used within specific guidelines set forth by Kentucky Venues. Although there will, on rare occasions, be lobby space included with a lease, this area is understood to mean registration and exhibit footprints only.

LOCKS & KEYS KEC has a process for issuing room locks & keys, core lock changes and a penalty for unreturned/lost keys. Please contact your Event Manager for specific information.

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Event Planning Guide LOST & FOUND KEC has a lost and found located in the Security Office located between Freedom Hall and the North Wing lobby. Please visit kyexpo.org/lost-and-found for, a list of all lost and found items. KEC is not responsible for lost items.

MOVE-IN/MOVE-OUT Under no circumstances shall anyone attempt to move-in or out any materials through the main entrance areas of the facility. KEC pre-function spaces must be protected with visqueen or other approved covering to movein or out exhibits, registration counters and materials, freight, etc. onto carpeted and tiled areas. Under no circumstances should show management allow move-in to start earlier than the contracted time unless approved by the Event Manager. Nor should the move out time be adjusted without the approval of the Event Manager.

OUTDOOR EXHIBITS Outdoor Exhibit space may be provided on a lease-basis and is subject to the same floor plan approval as all other events. A permit is required from the Kentucky Department of Housing, Buildings and Construction, to erect or operate an air, supported temporary membrane structure or tent having an area above 400 square feet or a canopy above 400 square feet. A canopy is defined as a temporary structure of fabric or pliable material supported by any means except the air of the contents it protects and is open without sidewalls on 75% or more of its perimeter. All tent layouts must be stamped for approval by The Kentucky Department of Housing, Buildings and Construction and an architect or engineer. The Kentucky Department of Housing, Buildings and Construction must approve tent models. Tents must have model approval and site placement approval. Depending on usage of the Tent, additional approval from Fire Marshall or Electrical Inspectors could be needed. Stages and elevated platforms will need same approval from HBC. Reference section 430, temporary struture for housing, building, and construction.

NOISE GUIDELINES KEC has a responsibility to ensure the quiet enjoyment of the facility for all of our clients. Show management should inform event management of any expected musical presentation, rehearsals, or loud activities in advance. Live entertainment should not be scheduled without approval and coordination with your Event Manager. KEC retains the right to regulate the volume of any audio that interferes with any other Lessee’s use of contracted space within KEC.

OCCUPANCY LOADS Occupancy totals change as room set-up changes. The maximum occupancy is based on an empty room. After room set-up is determined, your Event Manager will be able to give you the occupancy load of the room requested. Additional requirements may be in place from the Local Health Department.

PARCEL & TRUCK INSPECTION KEC Security has the right to inspect all vehicles, cartons, packages and other containers entering or departing the property.

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Event Planning Guide PARKING The Kentucky Exposition Center has multiple lots surrounding the facility, comprised of asphalt, gravel and grass. The parking rate is $10 per car and $20 per bus per entry but can change based on demand. The availability of specific lots may be limited due to weather or other contracted events. There are no in-out privileges provided unless in-out parking passes are being sold for your event. Parking is on a first come, first served basis. Visit kyexpo.org/parking-directions for directions.

PETS & ANIMALS Except for service animals, animals are not permitted inside the facility without advanced approval. KEC uses the definition provided by the ADA, a dog that is individually trained to do work or perform tasks for a person with a disability. Service animals must be harnessed, leashed or tethered unless these devices interfere with the service animal’s work or the individual’s disability prevents using these devices. In this case, the individual must maintain control of the animal through voice, signal, or other adequate controls. Approval otherwise is dependent on whether an animal is a relative part of a function or exhibit. Contact the assigned Event Manager for details.

PYROTECHNICS & SPECIAL EFFECTS The use of pyrotechnics, fog machines, hazers, etc. within KEC is strictly regulated by the State Fire Marshal and must be approved before the date of the event. Contact your Event Manager for additional details.

ROOM SETUP The initial room set is complimentary for all ballrooms and meeting rooms, which are set theater, classroom, conference, banquet or reception style. Tables do not include a skirt or cloth. Exhibit Hall sets are not included, and equipment will be invoiced as ordered. All sets are contingent upon available inventory during the term of the lease contract. Subsequent turnover fees will be assessed beyond the complimentary set for turnovers. Please see your Event Manager for details. Changes to the approved room set up five (5) days or less before the first move-in day will be charged at the prevailing rate. This includes, but is not limited to, the addition or removal of inventory, e.g., tables, chairs, risers and performance staging.

SAFETY & SECURITY KEC maintains 24-hour security primarily for monitoring facility perimeters and parking lots. All clients of KEC are responsible for complete security within exhibit areas, meeting rooms and other areas leased and used by the client. KEC Public Safety department shall have final approval of security within the facility. Additional security is available at prevailing rates through Venue Services. KEC safety and security can be contacted at (502) 367-5360. Minimum Requirements • Loading Dock Area – (2) Dock Masters during move-in and move out times may be required for specific events • Entrance and exit areas to be used by exhibitors, guests, the general public • EMTs may be required to be on-site during show hours depending on the risk level of the show • General areas in use when multiple events necessitate pedestrian traffic management which many include exhibit halls and pre-function space

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Event Planning Guide SALES & USE TAX Show management, exhibitors and contractors must collect sales tax as required by the Kentucky Department of Revenue. Visit this website for forms and details: revenue.ky.gov/Business/Sales-Use-Tax/Pages/default.aspx Contact Information Kentucky Department of Revenue Division Sales & Use Tax Station 67 POB 181 Frankfort, KY 40602-0181 P: (502) 564-5170 F: (502) 564-2041

SERVICE DESK KEC staff will provide an exhibitor services representative to assist exhibitors with questions and ordering of KEC services during exhibitor move-in/out hours.

SHIPPING KEC will accept advance shipments of freight or materials before the contracted move-in date. All shipments delivered to KEC after the official move-in date shall be addressed to the attention of the show contractor. Under no circumstances will cash on delivery be accepted by KEC. If you have questions regarding shipping or receiving, please contact your Event Manager. If any labor is required by KEC staff, the exhibitor or show will be charged the prevailing rates for all laborers and equipment used. Freight is the Exclusive Right of KEC.

SHUTTLE LOCATIONS The Lessee manages transportation logistics. This includes street closures and pull-off areas. Speak to your Event Manager for additional information.

SOIL, WATER & GARDEN DISPLAYS Displays must use a protective coating of fire-retardant plastic, visqueen (minimum 6 ml), plywood or Masonite to protect the floor and all facility equipment. Curbing must be used to retain loose materials and prevent leaks and water seepage. Lessee is responsible for any associated cleaning and/or damage incurred.

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Event Planning Guide TECHNOLOGY SERVICES Kentucky Venues is the exclusive technology services provider for Kentucky Exposition Center’s infrastructure. Services • Multiple high-speed, gigabyte internet connections • Dedicated and shared internet access from 3MB to 1GB • High-Density Wireless in Class A exhibit halls and meeting rooms • Dedicated Wireless SSID’s & buyout for marketing opportunities • Daily Wi-Fi Access • VLAN Setup and Configuration • Fiber Optic Dry Pair Voice Support • VoIP Service • VoIP Handset Rental • Long-distance service Network Support • On-site tech staff to assist with configuration needs and support during your event Other Features • Network equipment rental • Specialized quotes as needed for your event For more detailed information, please contact your Event Manager.

TICKETED EVENTS Should Lessee’s use of the property involve an event for which tickets are sold, Lessee must use the exclusive event staffing and security of Kentucky Venues to staff ticket sellers and takers. If an Internet or professional ticketing service is required, it shall be at the sole discretion of Kentucky Exposition Center Ticket Office to provide exception. The Kentucky Exposition Center is a Ticketmaster Facility.

TRANSIENT VENDOR LICENSE If you are a person/business selling or offering to sell new merchandise to the public on temporary premises and do not have a permanent, fixed location in Kentucky where the business is conducted you are considered a vendor. A transient vendor can be both a Kentucky resident or an out of Kentucky resident. Permits can be obtained by visiting: jeffersoncountyclerk.org/official-documents/

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Event Planning Guide VEHICLES, GOLF CARTS & MOTORIZED SCOOTERS Vehicles are not permitted in the Exhibit Hall for loading and unloading equipment without the authorization of KEC Management. All equipment and freight will be loaded and unloaded at the loading dock area. Vehicles, freight or other show materials shall not be stored in any facility without prior approval from KEC Management. Motorized vehicles may not be parked inside any building, at any loading dock or any other area unless this area is a designated parking space. All vehicles will be towed at the owner’s expense. Any vehicle that remains in the Exhibit Hall as part of a display must conform to all fire regulations. Persons under the age of sixteen (16) shall not be allowed to operate a personal cart (golf cart) on property. Under no circumstance are vehicles allowed in Lobby areas, without prior consent. Any display vehicles will be subject to the rules and regulations put forth by the Event Manager. Flammable Liquids/Gases – Display of any motor vehicle, aircraft, or any apparatus in which a fuel tank is attached will be safeguarded by disconnecting the battery and securing the fuel tank fill pipe with a locking device or other approved method. Liquid fuel tanks will contain no more than five (5) gallons or 25% fuel capacity, whichever is less. Aviation equipment tanks must be 100% full. All internal combustion engine drive vehicles or equipment on display must have fuel filler caps locked or taped and batteries disconnected. Contact your Event Manager for final approval.

VENUE SERVICES The Lessee shall be required to use Venue Services for the event, including, but not limited to, all box office personnel, ticket sellers, ticket takers, ushers, concierges, event security, and such other personnel as KEC, in its reasonable discretion, shall deem required, together with such additional personnel as Lessee may reasonably request. The costs of such personnel will be charged to the Lessee unless otherwise agreed upon with KEC.

WEIGHT LOADS Weight load limits must be adhered to throughout the facility. Please contact your Event Manager with questions regarding weight load limits for specific locations. A specification of weight loads are required 60 days in advance of your event.

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Event Planning Guide ADDITIONAL POLICIES Alcoholic Beverages Per 303 Kentucky Administrative Regulation 1:030, Section 1: No person shall carry or transport into the “Premises” any beer or other alcoholic beverages except for delivery to the licensed retailer of same, located on the “Premises” or except with specific permission of Kentucky Venues. Violation of any of the foregoing will be punishable as provided by law. Alcoholic beverages sold on premises are not allowed to leave the facility. There shall be no alcohol sales on the “Premises” after Midnight on show days unless the same is permitted by prior written agreement set forth in an amendment to this Lease Agreement. Confederate Battle Flag Merchandise Kentucky Venues strives to create on its premises, including the Kentucky Exposition Center and the Kentucky International Convention Center and its surrounding leased properties, a welcoming environment for all, regardless of race, color, ethnicity or cultural background and recognizes that the Confederate Battle Flag (also known as the Rebel Flag or Stars and Bars), is offensive to many persons. Therefore, while Kentucky Venues itself does not sell or giveaway any merchandise that resembles the Confederate Battle Flag or bears the image of the Confederate Battle Flag, all new contracts or renewals of existing contracts for events in the future shall include a ban on the sale or giveaway of any merchandise that resembles the Confederate Battle Flag or bears the image of the Confederate Battle Flag by its long and short term lessees and their vendors, exhibitors and participants, with limited exceptions related to history books or other educational and interpretive media where the Confederate Battle Flag is depicted in its historical context. Kentucky Venues strongly encourages adherence to this policy by its exhibitors, vendors, participants and long and short term lessees and their vendors, exhibitors and participants who are operating under existing contracts. Compliance With Laws The Lessee shall not discriminate against any person. Lessee shall not directly or indirectly display, circulate, publicize or mail any advertisements, notices, or communiqués, which state or imply that any facility or services shall be refused or restricted due to discrimination.

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Event Planning Guide Drone Policy Kentucky Venues has established the following drone policy for the Kentucky Exposition Center (KEC) and Kentucky International Convention Center (KICC): A Drone or Unmanned Aerial Vehicle (UAV) is defined as a “powered, aerial vehicle that does not carry a human operator, uses aerodynamic forces to provide vehicle lift, can fly autonomously or be piloted remotely, can be expendable or recoverable, and can carry a payload”. In order to ensure the safety of all patrons at the Kentucky Exposition Center and Kentucky International Convention Center, drones are allowed on the property with the following requirements: • Drones are not allowed inside any Kentucky Venues facility during move-in, show hours, and/or move-out without the express written consent of Kentucky Venues • Drones are not allowed outside any Kentucky Venues facility without the express written permission of Kentucky Venues and the FAA • Drones are not allowed to fly over nor hover above areas with people. Examples include: standing crowds, occupied exhibit space, seating areas and pre-function space • Drones may fly over occupied stages if a written waiver of liability is filed between the drone operator and stage performers. Signed waivers must be submitted If the Lessee would like to use a drone, a written request needs to be submitted to the event’s Event Manager and the Director of Safety and Security of Kentucky Venues for review and approval: • Name of pilot operating the drone • Pilot’s experience level and other events they have flown the drones • Type of aircraft (Quad Copter, Helicopter, Airplane, etc.) and make and model • Frequency used • Proposed payload and payload weight • Time(s) the drone will be in operation • Location(s) the drone will be operated (Flight Plan) • If a Lessee would like to attempt to fly the drone outside of the building, The FAA approval must be secured and presented to the facility management. • Copy of Drone Liability Insurance with one million dollars in coverage. Lessee is liable for any and all damages to persons, property, and any litigation arising from the use of drones or UAVs operating on or in any Kentucky Venues facility. Kentucky Venues and its employees shall be held harmless as a result of any operation of a drone or UAV on or in any Kentucky Venues facility. Firearms Policy Lessee As state government facilities, Kentucky Venues does not prohibit persons able to lawfully possess a firearm from carrying concealed firearms or open carry firearms on the premises at either the Kentucky International Convention Center or the Kentucky Exposition Center. At their discretion, individual lessees of Kentucky Venues shall have the option to restrict firearms during their event in the exhibit hall, ballroom, meeting room, outdoor, or other area leased by the lessee. Staff of Kentucky Venues shall contact law enforcement in the event of any alleged illegal patron conduct.

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Event Planning Guide Fire Marshal Requirements The following are the State Fire Marshal’s minimum fire safety requirements and shall be applied at all shows (trade, commercial or otherwise) and shall apply whether the exhibit space is open or closed to the public. 1. Accurate-to-scale floor plans for the entire show shall be submitted in triplicate to the Kentucky State Fire Marshal’s Representative (KSFM Representative) in care of the Kentucky Exposition Center not less than 60 days prior to move-in and setup of the area being reviewed. Plans shall be dimensioned as well as show size and location of booths, exits and aisles. One additional reviewed plan will be returned to the Lessee, if requested, subject to an on-site inspection by KSFM Representative. 2. The display and operation of any cooking or heat producing appliances, pyrotechnics, use or storage of flammable liquids, compressed gases or any other process deemed hazardous by the State Fire Marshal must have advance approval by the KSFM Representative before it is brought to the Kentucky Exposition Center. 3. Any motor vehicles, gasoline-powered equipment, tools, etc., on display shall have their batteries disconnected. All fuel tanks that are not equipped with locking gas caps shall have the gas caps sealed with tape. All such fuel tanks shall be less than one-fourth full. Absolutely no storage of any fuel in any building. 4. No parking of any vehicles, unless approved, is allowed in the building or loading docks. Cars and trucks shall be removed immediately after loading or unloading. 5. Decorations and displays shall not block or impede access to fire protection equipment (smoke detectors, sprinklers, fire extinguishers, exit markings, exit doors or emergency lighting equipment.). 6. All decorations shall be fire retardant. The decoration companies/exhibitors shall be prepared to provide certificates of flame spread on all decoration items. Items that are not properly fire retardant shall be removed. 7. All exhibits, signage and displays must be “Open Top” and not interfere with the facility fire detection and suppression system. 8. “Closed Top” displays including canopies, horizontal signs, displays with roofs and multilevel displays. Closed top displays must have prior written approval from the KSFM Representative. Approval requests for multilevel displays must be submitted 90 days in advance of the show and include stamped engineer drawings of the structural components. Enclosed displays must have a working smoke detector, which is audible outside of the enclosure. 9. During occupancy hours, aisles and exit doors shall be maintained free of all obstructions and unlocked for immediate use in the event of an emergency. 10. Signs designating exits and the direction of travel to exits approved by the KSFM Representative shall be provided by the Lessee and in place prior to the show’s opening. 11. Additional fire extinguishers may be required at the discretion of the KSFM Representative. 12. All electrical devices and installations shall be in accordance with the applicable provisions of the National Electrical Code. All electrical devices must be listed by an approved listing agency (Underwriters Laboratories, Factory Mutual or Underwriters Laboratories Canada). All electrical extension cords used shall be of the heavy-duty type (at least 14-gauge wire). Lightweight cords of the lamp cord variety are prohibited: any cords and or devices that present a hazard will be subject to confiscation. 13. All Lessees, exhibitors and show personnel shall adhere to all other fire safety laws, regulations and codes that have been duly adopted 14. Kentucky Venues shall require security where occupants are allowed to reside overnight inside of any stateowned structure on the grounds. Security personnel shall be familiar with emergency response in the event of fire or other emergency, and perform regular surveillance of the areas where lodging occurs. 15. Lessee shall provide a list showing the number and location of persons boarding/dwelling overnight within the general vicinity of their exhibits. 16. It shall be the responsibility of the Lessee/show manager to see that the above regulations are followed. 17. Lessee will be responsible for making key personnel (including security) aware of and familiar with the facility’s emergency procedures, which would include (but not be limited to) fire, bomb threats, inclement weather, etc. 19 KENTUCKY EXPOSITION CENTER

Event Planning Guide First Aid Policy Kentucky Venues has established the following FIRST AID policy for the Kentucky Exposition Center (KEC): Events promoted by Kentucky Venues will use the American Red Cross (ARC) and Lessees are encouraged to use ARC also but it is not mandatory as long as the minimum requirements set forth below are met by an alternative provider. The ARC may be contacted at (502) 561-3706. To insure the safety and proper care of all patrons at Kentucky Venues, the MINIMUM FIRST AID requirements during events at KEC are outlined below: Broadbent Arena All Events: One (1) team Freedom Hall Sporting Events: One (1) team per each seating level used All Other Events: One (1) team North Wing, South Wing, West Wing & Pavilion All Events: One (1) team per non-adjacent area Other Areas (Meeting Rooms, East Hall, West Hall & Outside Areas) All Events: No minimum first aid requirements (Unless the history of the event or other information would indicate a need for first aid. This will be determined by Kentucky Venues Assistant Director of Security.) Livestock Shows All Events: Based upon history of the event or similar events. One team consists of (2) people trained and certified in Basic Life Support (BLS) and CPR unless stated otherwise. These minimum recommendations are subject to increase in number of personnel and/or level of service. The Kentucky Venues Event Manager will work with the Kentucky Venues Assistant Director of Security to determine if increases are necessary. The Assistant Director of Security will be the final authority on the matter. Increases are based upon the following criteria (but not limited to them): • Type of event • History of the event or similar events • Anticipated attendance • Resumes, work experience and references of team members For most events, the hours of coverage are the hours the event is open to the public. For trade shows and some public shows, the hours could include the scheduled times for move-in and move-out.

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Event Planning Guide The Lessee may select their FIRST AID provider but is required to coordinate this with the Kentucky Venues Event Manager and Kentucky Venues Assistant Director of Security. The organization providing FIRST AID must meet the following criteria: • Provide Kentucky Venues proof of liability insurance • Provide copies of BLS and CPR Certifications of FIRST AID Team Members including contact information and a photocopy of identification • Provide resumes, work experience and references of Team Members • Provide approved communication between FIRST AID Team Members and Lessee as well as with Kentucky Venues staff. Communication can be by two-way radio or telephone • Be familiar with the Kentucky Exposition Center facility and emergency procedures • Provide the following basic FIRST AID supplies and equipment: two way radios for communication; gauze bandages; non-stick sterile, rolled, flexible or stretch gauze; bandage tape, adhesive strip bandages; triangular bandages; splints of various sizes; ladder splints; eye dressing or pads; crash scissors; tweezers; safety pins; thermometers; flashlights; disposable latex gloves of all sizes; wheel chair; back board; peroxide; alcohol; antibiotic cream; finger splints; tongue depressors; alcare foam; sterile water; blood pressure cuffs; stethoscopes; sterile burn sheets; large and small combine dressings; AED; and other supplies as needed • Maintain and provide a log to the Assistant Director of Security containing the minimum information of the name of patron, date and time of the services sought by the first aid provider. This requirement is not intended to impede the HIPPA, but rather provide the facility with a measurement of usage of first aid services during the event. • Maintain medical and treatment records in accordance with all HIPAA laws and regulations Items Representing Racist Ideology The Kentucky Venues strives to create an environment on its premises, including the Kentucky Exposition Center and the Kentucky International Convention Center and its surrounding leased properties, a welcome environment for all, regardless of race, color, ethnicity or cultural background and recognizes that certain items that clearly represent racist ideology including but not limited to Ku Klux Klan items, items reproduced since World War II denoting swastikas are offensive to many persons; therefore, while the Kentucky Venues itself does not sell or giveaway any merchandise that resembles the aforementioned, the Kentucky Venues hereby prohibits the sale or giveaway of any merchandise on its premises that resembles the aforementioned items. This policy shall become a ban on the sale or giveaway of any of the merchandise offered for sale or giveaway at the Kentucky Exposition Center and the Kentucky International Convention Center as described above. Minor Attendance Policy Attendance age and custodial care requirement Kentucky Venues has established the following Minor Attendance policy for the Kentucky Exposition Center (KEC) and Kentucky International Convention Center (KICC): Kentucky Venues welcomes children to attend events at our facilities and properties. However, the safety and well-being of children on the premises of Kentucky Venues are of serious concern. It is the intention of this policy to enlist the cooperation of parents and other adults responsible for children to ensure that our facility provides a safe and pleasant experience for all. Responsibility for children attending the facilities rest with the parents/guardian/assigned chaperone, not with Kentucky Venues personnel. Children and minors are classified as any youth under eighteen years of age.

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Event Planning Guide Chaperone by definition, will include parents, coaches, teachers, other parents, organizational leaders and show managers having responsibility for children. Siblings and babysitters over the age of sixteen and having a means of transportation to and from the facility will also be considered a valid chaperone. Unattended Children Children age eleven and younger are required to have a chaperone with them at all times. Children age twelve and thirteen are required to have a chaperone with them on-site while attending events operated at Kentucky Venues. If a child in these age groups is found unattended, the staff will attempt to locate the chaperone and inform him/ her of the rules. If a chaperone cannot be found, the police will be called for assistance to determine the child’s parent/caregiver. This is a particular concern in inclement weather, after dark, and at the closing of the facility. All children should have the telephone number of someone who can assist them in an emergency. When the safety of an unattended child is in doubt, the parent or responsible caregiver cannot be located, or if the facility is closing, staff is authorized to call the police and stay with the child until the police arrive. Disruptive Children Disruptive behavior is considered to be behavior that represents a physical danger to the child or others, or behavior that interferes with other patrons or staff. Disruptive behavior that is unacceptable includes, but is not limited to: • Running, chasing, horseplay • Screaming, shouting, yelling, or other intentional nuisance noise • Abnormal, erratic behavior that hinders normal facility use • Pushing, hitting, fighting, biting • Bullying • Jumping on furniture or event displays • Uninvited loitering or trespass on Kentucky Venues property • Gathering in unsupervised disruptive juvenile groups Staff will approach disruptive children in the following manner: • Give a verbal warning to the child, indicating that such behavior is disruptive to others and is unacceptable. • If the disruptive behavior continues, we will approach the chaperone with the same warning. If the child is unattended and under the age of thirteen, the staff will seek an appropriate resolution that is safe to the child’s welfare and seek to remove them from the property by returning them to their parent or guardian. • Continuously disruptive unaccompanied children over the age of fourteen will be directed and escorted to leave the property. Before removal, every attempt will be made to contact a guardian for pick-up. • If the disruptive behavior continues at any age and an appropriate return to guardianship cannot be reasonably acquired, police assistance will be utilized. Minor Age Guide 0-11 requires a chaperone to be with the child at all times. 12-13 requires a chaperone to be on-site. 14-17 can attend without a chaperone. 16-17 can act as a babysitter or chaperone, must have access to transportation to and from the site.

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Event Planning Guide Tobacco-Free Policy All indoor facilities are designated as smoke-free spaces. There is a ban on all tobacco products including, but not limited to snuff, dip, chewing tobacco, electronic cigarettes, and vaporing devices indoors. Smoking is permitted outdoors but must be done a minimum distance of 25 feet from building entrances. This policy is strictly enforced and violators are subject to removal.

23 KENTUCKY EXPOSITION CENTER

Change Log FEBRUARY 26, 2021 • Addresses > Shipping & Receiving: Changed “SHOW NAME and BOOTH” to “Show Name, Booth Number and Contact Phone Number” • Advertising & Marketing Your Event > Outdoor Signage: Changed “primary access gate” to “Main Entrance and Gate 6” • Client Event Checklist: Added “Failure to adhere to the Event Checklist such as on-the-fly floor plan adjustments or event changes may incur additional charges to the show.” to first paragraph • Client Event Checklist > Two Months Prior: Added “Provide Rigging Plots, Loading Capacity/Requirements“ • Cleaning Services: Added “tape, floor decals, stickers” to third sentence • Decorations & Signs: Added “No permanent markings such as permanent marker, paint is permitted on the building.“ • Equipment & Labor: Added “Fees will be assessed if any equipment is moved by unauthorized building personnel or used by lessee or its participants without event management approval.” • Facility Regulations: Added “and health guidelines issues by the Kentucky Department for Public Health” to first bullet point • Floor Care: Added “Freight items are prohibited from entering the property through the lobby doors. This includes large carts and dollies” • Helium Balloons: Added “or any other lighter-than-air object” • Lost & Found: Changed paragraph text to “KEC has a lost and found located in the Security Office located between Freedom Hall and the North Wing lobby. Please visit kyexpo.org/lost-and-found for, a list of all lost and found items. KEC is not responsible for lost items.” • Outdoor Exhibits: Added “Tents must have model approval and site placement approval. Depending on usage of the Tent, additional approval from Fire Marshall or Electrical Inspectors could be needed. Stages and elevated platforms will need same approval from HBC. Reference section 430, temporary struture for housing, building, and construction.“ • Occupancy Loads: Added “Additional requirements may be in place from the Local Health Department.” • Room Setup: Deleted “lecterns” • Weight Loads: Added “A specification of weight loads are required 60 days in advance of your event.” • Additional Policies > Alcoholic Beverages: Added “Alcoholic beverages sold on premises are not allowed to leave the facility.” to first paragraph

OCTOBER 1, 2021 • Firearms Policy Lessee: Revised the text with updated copy.

NOVEMBER 15, 2021 • Covid-19 Safety and Sanitization: Removed this page. • Client Event Checklist > One Month Prior: Added “Submit floor plan to Event Manager for Compliance Officer’s review.” • Decorations and Signs: Added “Lessee may at times be permitted to place signage in lobbies and concourses as a part of registration and exhibits. Such installation must be approved by the Event Manager.” • Event Staffing > Exclusive Services: Added “ATMs” and “Freight”. • Safety and Security: Added “KEC safety and security can be contacted at (502) 367-5360.” • Shipping: Added “Freight is the Exclusive Right of KEC.” • Technology Services > Services: Changed “1.5MB” to “3MB”. • Fire Marshal Requirements: Changed “not less than 15 days” to not less than 60 days”.

24 KENTUCKY EXPOSITION CENTER

937 Phillips Lane • Louisville, KY 40209 1-800-618-5151 • www.kyexpo.org

SHOW CREDENTIAL ORDER FORMS

▪ Exhibitor Badges ▪ Contractors/Maintenance Passes

Note: A tradeshow badge must be worn by all booth staff, including contractors and maintenance staff during move-in and move-out. Contractors and maintenance staff can pick up temporary badges at the Show Office, located in North Wing Lobby of the Kentucky Exposition Center. Express pickup-desks will be available to exhibitors starting on Sunday, October 16th at 8:00am inside the North Wing Lobby of the Kentucky Exposition Center.

EXHIBITOR BADGES

Each exhibiting company will be provided two badges per 100 square feet of exhibit space contracted, including the outdoor demonstration area. Any extra badges will be $30.00 each. For example, if you have 100 sq. ft. indoors and 500 sq. ft. outdoors, you are allowed 12 free badges. Exhibitor Badges are restricted to persons working directly in your exhibit. Badges will include First and Last Name, Company Name, City, and State. Badges will only list the Company Name which appears on the exhibit space contract. EXHIBITOR BADGE PICKUP INSTRUCTIONS: Exhibitor can pick up their badges at the HNA registration desk starting Sunday, October 16th at 8:00am inside the Kentucky Exposition Center's North Wing Lobby. The Louisville International Airport and select hotels will have additional badge pickup stations starting on Tuesday, October 18th. To quickly check in at the registration stations, exhibitors should bring their confirmation email with their barcode, either printed or on their phones. TO REQUEST BADGES: To order badges visit your exhibitor dashboard and select the tile titled ‘Order Exhibitor Badges’. Can't locate the Exhibitor Dashboard, here is the link https://equipexpo22.exh.mapyourshow.com/6_0/login.cfm? . If your login credentials are lost click 'forgot password', or email cheryl@yoffeexpo.com. Only authorized contacts are eligible to receive login credentials. There are several ways to order badges. You can upload an excel file, by clicking on the “Upload a File” button and following the directions provided. This operation works best with a CSV file. Also, if you exhibited in 2021, there is a list of the badges you requested last year already in your dashboard; just click on the button “Add Previous Staff” and choose those you would like again for 2022. Otherwise, click the “Add New Booth Staff” button and enter the badges needed. At any time, you can see which badges you have requested and make any changes by clicking on the “View Current Staff” button. The system requires a “Key Contact” to be selected for each batch of staff badge uploads. This person does not get a badge (unless part of the requested badges) and will not be included in the badge allotment. DO NOT register your guests or customers on your exhibitor log-in site. Only those who work in your exhibit are permitted to wear exhibitor badges. Customers and guests must register through the official registration website. Guests of exhibitors are welcome to use your custom 50% discount code provided via VIP Guest Invites. Please find more information regarding this invitation program later in the service manual

CONTRACTOR / MAINTENANCE PASSES

Those who wear exhibitor badges do not need contractor passes. These passes are to be used solely by exhibitors’ contract hires or employees engaged in the installation and dismantling of exhibits during move-in or move-out.

Number required: _______________

Contractors and maintenance personnel can pick up temporary badges at the Show Office in the North Wing Lobby of the Kentucky Exposition Center during move-in. Starting Sunday, October 16th at 8:00am, exhibitors can access express pickup-desks located inside the North Wing Lobby of the Kentucky Exposition Center. Please complete this form and email it Cheryl@yoffeexpo.com no later than September 2nd, 2022. These badges will be picked up on site prior to move-in or move-out. Please complete this form and bring to the Show Registration in the North Wing Lobby. Exhibiting Company ___________________________________ Booth No. ____________________

Contact _________________________________________________ Date____________________

SERVICE CONTRACTOR ORDER FORMS ▪ George Fern Company Quick Facts for ordering Carpet, Furniture, Sign Hanging, etc.

3752 Crittenden Drive Louisville, KY 40209 email: mwelch@fernexpo.com

Hardscape North America October 19 21 2022 Kentucky Exposition Center, Louisville, Kentucky 04‐09276‐22

Show Management HNA PO Box 719 Marblehead MA 01945 781 639 520

Move‐in Dates & Times Sunday, October 1 , 2022

8:00 AM - 8:00 PM

Monday, October 17, 2022

8:00 AM - 8:00 PM

Tuesday, October 18, 2022

8:00 AM - 5:00 PM

Show Dates & Times Wednesday, October 19 2022

9:00 AM - 12:00 PM (Dealers Only) 12:00 PM - 5:00 PM (All Attendees)

Thursday, October 20 2022

9:00 AM - 5:00 PM

Friday, October 21 2022

9:00 AM - 2:00 PM

ove‐out Dates & Times Saturday, October 22 2022

8:00 AM - 8:00 PM

Sunday, October 23 2022

8:00 AM - 5:00 PM

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2:30 PM - 8:00 PM

030419‐75854

Friday, October 21 2022

OFFICIAL TERMS & CONDITIONS

▪ Official Terms & Conditions (Exhibit Space Indoor and Outdoor Contracts) ▪ Exhibit A – Rules & Regulations ▪ Exhibit B – Certificate of Insurance ▪ Fire Marshal Regulations ▪ Kentucky Exposition Center Event Planning Guide

EQUIP EXPOSITION Exhibit Space Contract This Exhibit Space Contract (the “Agreement”) is made and entered into between EQUIP EXPO and the undersigned (“Exhibitor”), in connection with EQUIP EXPOSITION 2022 (“the Exhibition”), to be held at the Kentucky Exposition Center, October 19-21, 2022.

October 19-21, 2022 TO BE COMPLETED BY EXHIBITOR COMPANY NAME TO BE LISTED IN EQUIP EXPO DIRECTORY AND OTHER PROMOTIONAL MATERIALS RELATED TO THE EXHIBITION:

WHEREAS, EQUIP EXPO operates the Exhibition and offers booth rental opportunities; and WHEREAS, Exhibitor desires to exhibit at the Exhibition in accordance with the terms and conditions of this Agreement.

Products to be exhibited

NOW, THEREFORE, for good and valuable consideration, and intending to be legally bound, EQUIP EXPO and Exhibitor agree as follows: EQUIP EXPO agrees to reserve for Exhibitor the following indoor space, upon Exhibitor’s execution of this Agreement and delivery of the required deposit to EQUIP EXPO on or before the due date listed below. Upon receipt of the signed Agreement and deposit, EQUIP EXPO will forward a confirmation and an application for outdoor space to Exhibitor. If Exhibitor wishes to reserve outdoor space, Exhibitor shall complete the Outdoor Space Addendum and return a signed copy to EQUIP EXPO, which shall become incorporated by reference herein.

Exhibitor appoints the following individual as its authorized contact person (the “Exhibitor Contact”) for all issues related to Exhibitor’s booth or display at the Exhibition. The Exhibitor Contact shall be available throughout the Exhibition, and Exhibitor represents and warrants that the Exhibitor Contact is qualified and has sufficient authority to make any changes to the booth activities of Exhibitor during the Exhibition and to carry out instructions or requests of EQUIP EXPO or its staff in a prompt and courteous manner.

Booth Number

Booth Price

Dimensions

Processing Fee per Exhibit $50.00

Company Name

Rate Per Square Foot

Total Price

Address

Due Date

Deposit Required

Code – Official Use Only

Balance on Payment June 1, 2022

Exhibitor Contact

City State

Zip

Office Number Mobile Number

Exhibitor agrees to pay the total shown above and will pay the deposit required with the return of this Agreement and the balance on or before June 1. If this Agreement is due after June 1, Exhibitor shall pay 100% of the total cost on return of Agreement. If final payment is not received by June 1, 2022, EQUIP EXPO reserves the right to resell the aforementioned exhibit space, and any deposit shall be forfeited. All Exhibit fees must be paid in full in order for Exhibitor to be listed in the Exhibition directory. Payment by ACH or credit card accepted. Make checks payable to: EQUIP EXPO. Please complete and return an executed copy of this Agreement (with the applicable deposit) to: EQUIP EXPO 209 East Main Street, Suite 301 Louisville, KY 40202 Tel: (502) 536-7050 or (844) 770-2963 Email: info@equipexposition.com

E-Mail **The General Terms, Rules and Regulations attached to this agreement as Exhibit A, the Rules and Regulations contained in the EQUIP EXPO Service Manual and Demonstration Area Safety Agreement, and all other Rules, Policies or Regulations that may be put into effect by EQUIP EXPO or the owner of the Exhibition venue (collectively, the “Rules”) are incorporated herein by reference. By signing this Agreement or sending EQUIP EXPO a deposit, Exhibitor acknowledges it has knowledge of and agrees to be bound by the Rules.**

SIGNED

TO BE COMPLETED BY EQUIP EXPO

Printed name of signatory

OPEI EXPO LLC D/B/A EQUIP EXPO

Position

Date

FOR OFFICIAL USE ONLY Contract Number

Billing Contact Name E-Mail

GENERAL TERMS 1. Compliance with Exhibition Rules and Regulations. Exhibitor shall observe and comply with the Rules at all times during the Exhibition. EQUIP EXPO shall have sole authority to interpret and enforce the Rules and to make any amendments thereto as shall be necessary, in the sole judgment of EQUIP EXPO, for the orderly conduct of the Exhibition. Exhibitor further agrees to comply with the Demonstration Area Safety Agreement (if applicable) and the EQUIP EXPO Service Manual, which are incorporated herein by reference, as well as all applicable local, state, and federal laws, ordinances, and regulations. All matters and questions not specifically covered by the Rules are subject to the sole decision of EQUIP EXPO. Exhibitor agrees to accept and abide by such decisions. 2. Exhibitor Conduct. Exhibitor agrees not to display or distribute any promotional items or engage in any marketing, advertising or demonstrations during the Exhibition outside of its approved booth space. Exhibitor further agrees to conduct itself in a manner that is courteous and respectful of EQUIP EXPO, EQUIP EXPO staff, and other exhibitors and attendees. Any Exhibitor who, in the sole opinion of EQUIP EXPO, engages in conduct that is unethical, offensive, disruptive, or that is not appropriate for the Exhibition, may be dismissed from the Exhibition without refund. Any Exhibitor violating the Rules may further be subject to ejection and may forfeit the opportunity to exhibit in subsequent years. 3. Exhibitor Acknowledgement. Exhibitor acknowledges and agrees that EQUIP EXPO shall have the ongoing right to require changes to Exhibitor’s booth, activities and offerings during the Exhibition. If Exhibitor fails to promptly comply with any request from EQUIP EXPO relating to Exhibitor’s booth, activities or offerings, EQUIP EXPO shall have the right to remove Exhibitor’s booth from the Exhibition and to bar Exhibitor from further participation in the Exhibition without refund. Exhibitor acknowledges and agrees that all booth applications are subject to EQUIP EXPO’s approval. Exhibitor further acknowledges and agrees that EQUIP EXPO may at any time change the size or location of Exhibitor’s space and the layout of the Exhibition. 4. Termination. EQUIP EXPO, in its sole discretion, may terminate this Agreement at any time if: (1) Exhibitor fails to timely pay the Exhibition Fee; (2) Exhibitor fails to adhere to the Rules or to any other rules, policies, or regulations governing the Exhibition; or (3) Exhibitor or its employees fail to comply with any instruction provided to them by EQUIP EXPO or its staff. Exhibitor may cancel its request for exhibit space at any time. Exhibitor acknowledges and agrees that if it cancels its request for exhibit space, it will forfeit all Exhibition Fees paid to EQUIP EXPO prior to the date of cancellation. In the event the exhibit space requested by Exhibitor is not available, EQUIP EXPO may, in its sole discretion, refund or credit some or all of the Exhibition Fee. 5. Release; Limitation of Liability; Indemnification. Except as expressly provided in this Agreement and to the fullest extent permitted by applicable law, all warranties expressed or implied, including implied warranties of merchantability, fitness for a particular purpose and non-infringement are disclaimed by EQUIP EXPO. Exhibitor expressly releases EQUIP EXPO, the Exhibition venue, their officers, directors, members and employees from liability for any and all claims for damage, loss, harm or injury to Exhibitor, its property or any of its officers, agents, employees or other representatives. In no event shall EQUIP EXPO, the Exposition venue, their officers, directors, members, representatives and employees be liable for any consequential, indirect or special damages, whether foreseeable or unforeseeable, whether based upon lost goodwill, lost profits, loss of use of the Exhibit Space, or otherwise, and whether arising out of breach of any express or implied warranty, breach of contract, negligence, misrepresentation, tort or otherwise, and whether based on this Agreement, any transaction performed or undertaken under or in connection with this Agreement, or otherwise. Exhibitor agrees that the liability of EQUIP EXPO, the Exposition venue, their officers, directors, members, representatives and employees for damages, regardless of the form of action, shall in any event be limited to the aggregate Exhibit Fees paid by Exhibitor under this Agreement. Exhibitor agrees it shall indemnify, defend, protect, hold harmless and save EQUIP EXPO, the Exhibition venue, and their officers, directors, members, representatives and employees against any and all claims, demands, suits, liability, damages, loss, costs, attorneys’ fees and expenses of whatever kind or nature, which arise from the actions or omissions of Exhibitor or any of its officers, agents, employees or other representatives, including, but not limited to, claims of damage or loss resulting from the breach of this Agreement, and claims of damage or loss to any third party resulting from any infringement of a copyright or patent or the unauthorized use of any trademark. The indemnified Party shall have the right to select its own counsel in the event that indemnification is required hereunder. 6. Insurance. Exhibitor acknowledges and agrees that as a condition of participating in the Exhibition, it must maintain insurance coverage that is reasonably acceptable to EQUIP EXPO. EQUIP EXPO and the Exhibition venue will not provide insurance protection for Exhibitor or its employees. Exhibitor is solely responsible for securing insurance coverage in connection with its participation in the indoor and outdoor spaces of the Exhibition. Exhibitor shall complete and return the Certificate of Insurance, attached as Exhibit B and incorporated by reference, at the time Exhibitor submits the signed Agreement. This Agreement will be deemed null and void if Exhibitor fails to timely submit the completed Certificate of Insurance in a form that is reasonably acceptable to EQUIP EXPO. In the event Exhibitor fails to secure appropriate insurance coverage, it shall be solely responsible for any and all claims relating to its participation in the Exhibition. EQUIP EXPO further reserves the right to deny Exhibitor access to and participation in the Exhibition (indoor and outdoor) without evidence of the required insurance coverages. 7. Intellectual Property. EQUIP EXPO, the EQUIP EXPO logo, and all related names, logos, product and service names, designs and slogans are trademarks that

belong to EQUIP EXPO or its partners or licensors. You may not use such marks without prior written permission of EQUIP EXPO. You may not use these marks in metatags or hidden text without prior written permission of EQUIP EXPO. You acknowledge that you will not challenge the rights of EQUIP EXPO or its marks. 8. Force Majeure. Neither EQUIP EXPO nor Exhibitor shall be deemed in default of this Agreement to the extent that performance of its obligations or attempts to cure any breach are delayed or prevented by reason of any act of God, fire, extreme weather, natural disaster, accident, act, regulation, restriction or prohibition of federal, state or local government, pandemic, epidemic, stay-at-home order, picketing, strike, embargo, injunction, terrorist act or threat, public health emergency, or the curtailment of transportation facilities that makes the conduct of the Exhibition or travel thereto impossible, commercially impractical, or unlawful, or any other cause beyond its control. Exhibitor acknowledges and agrees that this Agreement shall be terminated in the event the Exhibition is cancelled, or in the event the Exhibition cannot occur for any reason stated above, and Exhibitor hereby waives any claims for damages or compensation related to the cancellation of the Exhibition. Exhibitor expressly agrees that application of the Exhibit Fees paid under this Agreement to the next Exhibition is its sole remedy if conduct of the Exhibition and travel thereto is impossible, commercially impractical, or unlawful. 9. Media Release. Exhibitor grants EQUIP EXPO a perpetual non-exclusive, royalty-free license to use, display, and reproduce Exhibitor's name, trade names, logos and product names in any directory (print, electronic, or other media) or promotional materials relating to the Exhibition. EQUIP EXPO is not liable for any errors or omissions in any show guide listings or descriptions. Exhibitor also grants EQUIP EXPO the right to take photographs, video recordings, and audio recordings of Exhibitor's booth space, exhibit, and personnel during, before and after the open hours of the Exhibition and to use such photographs and recordings for any legal purpose. 10. Compliance. Exhibitor represents and warrants that all displayed products comply with all applicable U.S. laws, regulations, and consent decrees, as well as any other requirements, including, but not limited to, applicable safety standards that may be issued by the Consumer Product Safety Commission and emission regulations issued by the U.S. Environmental Protection Agency. Exhibitor understands that enforcement officials from governmental agencies routinely inspect products at the Exhibition, and Exhibitor agrees to fully cooperate with governmental officials during the Exhibition. 11. Infringement and Truth in Advertising. Exhibitor represents and warrants that any products or equipment exhibited in the Exhibition are original, non-infringing, and do not violate the intellectual property rights of any third parties. Exhibitor agrees to not make any false or misleading statements or claims about a competitor, a competitor’s products, or Exhibitor’s own products. Exhibitor understands that it is solely responsible for enforcing its own intellectual property rights and shall not ask or require EQUIP EXPO to enforce its intellectual property rights. 12. No Advertisement. Exhibitor may not promote, market, or solicit participation in any other event, meeting, tradeshow, or exhibition at EQUIP EXPO, nor may it promote, market or solicit the products or services of any other company. 13. No Subleases. Exhibitor may not sublease or assign any portion of its Exhibit Space or area(s). 14. No Partnership. Nothing in this Agreement shall be construed as constituting a partnership between Exhibitor and EQUIP EXPO. Neither Party shall represent that it has any right or authority to bind the other, or create any obligations, express or implied, except as expressly provided in this Agreement. 15. COVID-19 or Other Health-Related Pandemic or Epidemic. Exhibitor acknowledges and assumes the risk of attending a group gathering or exhibition during a pandemic or epidemic. Exhibitor expressly releases EQUIP EXPO, its officers, directors, members, representatives and employees from any and all claims for any loss, damage, or injury related to COVID-19 or any other healthrelated pandemic or epidemic, including but not limited to claims arising out of the contraction of COVID-19 or damages suffered as a result of cancellation of the Exhibition due to COVID-19 or any other health-related pandemic or epidemic or governmental or CDC guidance or regulation. 16. Liability Waivers. EQUIP EXPO may require the execution of liability waivers by all individuals who participate in the Exhibition. The form of such waivers and the manner in which participant signatures are obtained shall be determined by EQUIP EXPO and in its sole discretion. Exhibitor agrees to fully cooperate with EQUIP EXPO regarding said waivers, and to take all steps necessary to obtain and maintain executed waivers from Exhibition participants. Exhibitor further agrees it will utilize the form of waiver provided to it by EQUIP EXPO and will not use any other form of waiver without EQUIP EXPO’s written consent. 17. Entire Agreement; Governing Law. This Agreement may be modified only by a writing signed by the authorized representatives of both parties, and contains the parties’ entire understanding with respect to the subject matter hereof and supersedes any and all prior agreements, understandings or discussions with respect to the subject matter hereof. This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Kentucky. The Parties agree that all disputes and other matters relating to the interpretation and enforcement of this Agreement shall be brought before the federal and states courts located in Jefferson County, Louisville, Kentucky. No failure to exercise and no delay in exercising any right, remedy, or power hereunder shall operate as a waiver thereof, nor shall any single or partial exercise of any right, remedy, or power hereunder preclude any other or further exercise thereof or the exercise of any other right, remedy, or power provided herein or by law or in equity. The waiver by any Party of the time for performance of any act or condition hereunder shall not constitute a waiver of the act or condition itself.

EQUIP EXPOSITION Outdoor Space Addendum This addendum (the “Addendum”) is made and entered into by Exhibitor and EQUIP EXPO (collectively, the “Parties”), and is incorporated into and expressly made a part of the 2022 EQUIP EXPO Exhibit Space Contract (“Agreement”) between the parties. This Addendum is effective upon signature by both Exhibitor and EQUIP EXPO. For avoidance of doubt, all capitalized terms herein have the same definitions ascribed to them in the Agreement. For and in consideration of the sum below, upon receipt of Exhibitor’s executed Agreement, executed Addendum and deposit, EQUIP EXPO agrees to reserve for Exhibitor the outdoor space identified below. In order to maintain its reservation, Exhibitor must pay the full exhibit space rental fee to EQUIP EXPO on or before the due date listed below. Exhibitor acknowledges and agrees that if EQUIP EXPO does not receive Exhibitor’s executed Agreement, executed Addendum, and rental fee payment on or before the due date listed below, EQUIP EXPO may cancel Exhibitor’s reservation and rent the reserved outdoor exhibit space to another exhibitor. Liability Waivers. EQUIP EXPO may require the execution of liability waivers by all individuals who participate in the Exhibition. The form of said waivers and the manner in which participant signatures are obtained shall be determined by EQUIP EXPO in its sole discretion. Exhibitor agrees to fully cooperate with EQUIP EXPO regarding said waivers, and to take all steps necessary to obtain and maintain executed waivers from Exhibition participants. Exhibitor further agrees it will utilize the form of waiver provided to it by EQUIP EXPO and will not use any other form of waiver without EQUIP EXPO’s written consent. Indoor Booth Number

October 19-21, 2022 TO BE COMPLETED BY EXHIBITOR COMPANY NAME TO BE LISTED IN EQUIP EXPO DIRECTORY AND OTHER PROMOTIONAL MATERIALS RELATED TO THE EXHIBITION:

Products to be exhibited

Exhibitor appoints the following individual as its authorized and qualified outdoor demonstration coordinator (the “Outdoor Demo Coordinator”) for all issues related to Exhibitor’s outdoor demonstration and space. The Outdoor Demo Coordinator shall be available throughout the Exhibition, and Exhibitor represents and warrants that the Outdoor Demo Coordinator is both qualified and has authority to make changes to the demonstration area during the Exhibition and to carry out instructions of EQUIP EXPO or its staff in a prompt and courteous manner. Outdoor Demo Coordinator Address

Indoor Booth Size (square feet) Maximum Allotment is 5x Indoor Space at $1.00 per Square Foot. Over 5x Indoor Space at $9.00 per Square Foot Outdoor Booth Number

City State

Zip

Office Number Mobile Number

Outdoor Booth Size (square feet) Total Cost

E-Mail

Due Date

Note: The rate for outdoor space is $1.00 per square foot up to five times the square footage of contracted indoor space. Additional space in excess of five times the amount of contracted indoor space is $9.00 per square foot. Payment by ACH or credit card accepted. Make checks payable to: EQUIP EXPO. Please complete and return an executed copy of this Agreement (with the applicable deposit) to: EQUIP EXPO 209 East Main Street, Suite 301 Louisville, KY 40202 Tel: (502) 536-7050 or (844) 770-2963 Email: info@equipexposition.com **The Agreement, the General Terms, Rules and Regulations attached to this Addendum as Exhibit A, the Rules and Regulations contained in the EQUIP EXPO Service Manual, and all other Rules, Policies or Regulations that may be put into effect by EQUIP EXPO or the owner of the Exhibition venue (collectively, the “Rules”) are incorporated herein by reference. By signing this Addendum or Sending EQUIP EXPO a deposit, Exhibitor acknowledges it has knowledge of and agrees to be bound by the Rules.**

SIGNED Printed name of signatory Position Date

TO BE COMPLETED BY EQUIP EXPO OPEI EXPO LLC D/B/A EQUIP EXPO Date FOR OFFICIAL USE ONLY Contract Number

RULES AND REGULATIONS EXHIBIT A Alcohol. Exhibitor may only serve alcohol at the times and places expressly designated by EQUIP EXPO. Exhibitor may not permit attendees who appear intoxicated or under the influence of drugs or alcohol to operate or handle equipment. Exhibitor employees may not operate or handle equipment if under the influence of drugs or alcohol. Agreement to Rules. The Exhibitor, for itself and its employees, agrees to abide by the Exhibitor Rules set forth in this Agreement or posted on EQUIP EXPO’s web site, and any other rules, policies or regulations of the owner of the exhibition facility (collectively, the “Rules”) and by amendments that may be put into effect by EQUIP EXPO or the event venue. Amendment to Rules. Any matters not specifically covered by the Rules shall be subject solely to the decision of EQUIP EXPO. The Rules may be amended at any time by EQUIP EXPO, and all amendments made shall be binding. ·Attendance. EQUIP EXPO shall have sole control over admission policies to the Exhibition at all times. Exhibitors must wear exhibitor badges at all times. ·Automatic Space Release. If Exhibitor fails to arrive for setup by 9:00 am on the opening day of the Exhibition, EQUIP EXPO will automatically release the space, whether EQUIP EXPO fills the Exhibitor’s booth space or not. No refunds will be given. Booth and Display Representatives. Exhibitor’s booth and/or display representatives shall be restricted to employees of the exhibiting organization who are registered to attend the Exhibition. Booth representatives shall wear an “Exhibitor” badge identification furnished by EQUIP EXPO at all times. ·Booth and Display Representatives Admittance during Non-Show Hours. Exhibitor booth representatives will be permitted to enter the Exhibition two hours before each day of the Exhibition and will be able to remain in the exhibition space one half hour after closing, with the exception of the last day of the Exhibition. Exhibitors that require additional time must make advance arrangements with EQUIP EXPO staff. Care of Venue. Exhibitor will be held responsible for any damage done by its employees or representatives to the Exhibition venue. Exhibitor is liable for any damage caused to building floors, walls or columns, or to standard booth equipment, or to other Exhibitors’ property. Exhibitor may not apply paint, lacquer, adhesive or other coating to building columns and floors or to standard booth equipment. Decoration. EQUIP EXPO shall have full discretion and authority in the placement, arrangement and appearance of all items displayed by Exhibitor, and may require the replacement, rearrangement or redecorating of any item or of any booth that EQUIP EXPO deems inconsistent with the principal purpose of the Exhibition or inappropriate for any other reason, and no liability shall be attached to EQUIP EXPO for costs that may devolve upon Exhibitor thereby. Exhibitors building special backgrounds, dividers, or display areas must make certain that the surfaces of such dividers are finished in such a manner so that they are not unsightly or detrimental to Exhibitors in adjoining booths. Balloons. Balloons are limited to a height of 75’. Passenger balloons are strictly prohibited. Demonstration Equipment. All demonstration equipment must be located at least two feet removed from the aisle line of the exhibit area and must remain within the boundaries of Exhibitor’s display area. It is Exhibitor’s sole responsibility to clearly mark the perimeters of the display, and hazardous displays must be roped off and include cautionary signage to warn attendees of the hazardous equipment or display. All displays must be set up to protect the curious visitor. Operable machinery must always be attended. All guards and shields must be in place at all times. Exhibitor must provide necessary instruction for safe and proper handling of any equipment being demonstrated. Exhibitor must also provide protective clothing and eyewear that is appropriate to the safe operation of equipment. Anyone operating equipment must be at least 16 years old and provide proof of a valid and current driver’s license. Distribution of Printed Materials, Samples, Souvenirs. Exhibitor may distribute marketing materials, samples, souvenirs, publications, etc. only from within their contracted booth space. The distribution of any article that interferes with the activities in, or obstructs access to, neighboring booths,

OCTOBER 19-21, 2022 or that impedes aisles, is prohibited. Neither Exhibitor nor non-exhibitor shall distribute to meeting attendees printed materials, samples, souvenirs and the like, except from within the contracted booth space. Early Tear Down. Exhibitor shall not initiate tear-down, packing, or abandon its exhibit prior to close of the Exhibition. In the event Exhibitor begins teardown prior to the close of the Exhibition, Exhibitor will be in non-compliance and will forfeit the privilege to exhibit at future EQUIP EXPO events. Eligible Exhibits. EQUIP EXPO has the sole right at any time including during the Exhibition to determine the eligibility of any organization or product for inclusion or continued participation in the Exhibition. Exhibition Opportunity. For the Fee specified in the Exhibitor Application, Exhibitor will be designated as an Exhibitor of the Event, and shall receive from EQUIP EXPO the Exhibition benefits specified in the Exhibitor Application. Exhibition Restrictions. EQUIP EXPO reserves the right at any time to prohibit or remove any exhibit, display, device, or part thereof, or prohibit the exhibit, display, device or promotional material that in its opinion is not suitable to or in keeping with the mission of EQUIP EXPO. Furthermore, EQUIP EXPO reserves the right at any time to prohibit or remove any exhibit, display, device or promotional material if the activity of the Exhibitor regardless of location of activities is in EQUIP EXPO’s sole opinion not suitable to or in keeping with the mission of EQUIP EXPO. Exhibitor may not engage in any activity that will interfere with or in EQUIP EXPO’s opinion be reasonably objectionable to other exhibits or that may present EQUIP EXPO or the Exhibition in a false or negative light, whether at the exhibition hall or elsewhere during the Exhibition.. Exhibitor agrees not to use hotel or hospitality rooms not designated as part of Exhibition space to exhibit or for demonstrations or entertaining at hours that conflict with scheduled EQUIP EXPO meetings, EQUIP EXPO events and Exhibition hours. Exhibitors’ Discussions, Costumes, Promotion. Exhibitor shall not engage in any activities in the aisle or in booths or display areas other than its own. Exhibitor’s representatives wearing appropriate costumes or carrying banners or signs separately, or as part of their apparel, must remain in their own contracted display space. Fire Prevention Requirements. Exhibitor shall conform to all regulations of the local fire department. All main and cross aisles, corridors, exhibit areas, exit stairways, and other areas will be maintained at their required width at all times the Exhibition is running; no obstructions such as chairs, tables, or displays will be allowed to protrude into aisles. No combustible decoration, such as crepe paper, tissue paper, cardboard, or corrugated paper, shall be used at any time. All packing containers, boxes, excelsior, and wrapping paper are to be removed from the floor and must not be stored under tables or behind displays. All display decorations must be flamed-proof. Electrical wiring must conform to the National Electrical Code and local ordinances. If inspection indicates that Exhibitor has neglected to comply with these regulations or otherwise might create a fire hazard, EQUIP EXPO reserves the right to eliminate or remove, at Exhibitor’s expense, all or such part of Exhibitor’s display determined to be hazardous. Exhibitor is charged with knowledge of all local laws, ordinances, and regulations. First Aid. Exhibitor agrees to familiarize all Exhibitor staff with the locations of the emergency medical technicians to ensure that they are prepared to respond in the event of an accident. Floor Plan. EQUIP EXPO reserves the right to modify the Exhibition floor plan without notice or obligation to refund. Food & Beverage. Exhibitor may not bring food or beverage from the outside. Genuineness of Goods. • Provision for non-infringement. Exhibitor warrants that disclosure and delivery of any information, goods, documents, software and other materials, and use thereof, as contemplated by this Agreement, will not knowingly infringe or violate any proprietary right of any third party, including, without limitation, any copyright, trademark, known patent or trade secret right.

RULES AND REGULATIONS • Warranty of genuineness of goods. If a situation arises which constitutes an infringement, Exhibitor will have the obligation to, at its option: (i) modify the infringing goods, equipment or software at its own expense, without impairing in any respect the functionality, level of quality of goods or performance, so that it is non-infringing; (ii) replace the goods, system, equipment or software with equally suitable, non-infringing goods, system, equipment or software.

at the discretion of EQUIP EXPO, must be immediately modified or removed by Exhibitor and/or EQUIP EXPO. Unsightly back walls visible from the side on corner booths must be covered or draped, or such will be draped by EQUIP EXPO and charged to Exhibitor. Hanging signs or banners used as company identification are prohibited for inline booths. Exhibitor may only hang a sign or banner in an island booth space. Exhibitors are not allowed to set up their own wireless internet equipment.

• Counterfeit Goods. Exhibitor shall not use any goods in relation to the activities governed by this Agreement that are “Counterfeit Goods”. If Exhibitor becomes aware or suspects that it has used or is using Counterfeit Goods in relation to activities governed by this Agreement, Exhibitor promptly shall notify EQUIP EXPO and replace, at Exhibitor’s expense, such Counterfeit Goods. In addition, Exhibitor shall be liable for all costs incurred by EQUIP EXPO related to the Exhibitor’s use of Counterfeit Goods.

Rejected Displays. Exhibitor agrees that its Exhibit shall be admitted and shall remain from day to day solely in strict compliance with the rules herein stated. EQUIP EXPO reserves the right to reject, eject or prohibit any Exhibit in whole or in part, with or without cause. If cause is not given, liability shall not exceed the return to Exhibitor of the amount of rental unearned at the time of ejection. If an Exhibit of the Exhibitor is ejected for violation of these Rules or for other stated reasons, no refund shall be made and the Exhibitor shall not be readmitted.

Golf Carts, ATVs, and UTVs. Exhibitor golf carts, ATVs, and UTVs are strictly prohibited in all areas except those expressly designated for their use by EQUIP EXPO. This restriction shall not apply to EQUIP EXPO staff, staff of the Exhibition venue, and emergency service providers.

Safety Devices. The Exhibitor agrees to accept full responsibility for compliance with national, state and city regulations in the provision and maintenance of adequate safety devices and conditions for the operation of machinery and equipment. Anyone operating machinery must provide proof of a valid and current driver’s license.

Installation – Showing – Dismantling. Hours and dates for installation, showing, and dismantling shall be those specified by EQUIP EXPO. Exhibitor shall be liable for all storage and handling charges resulting from failure to remove exhibit material from the Exhibition before conclusion of the dismantling period specified by EQUIP EXPO. Lotteries, Contests. The operation of games of chance or lottery devices, or the actual or simulated pursuit of any recreational pastime, is permitted only as allowed by the laws of the jurisdiction in which the Event is being held and upon written approval from EQUIP EXPO. In the event EQUIP EXPO approves any such lotteries, contests, Exhibitor understands and acknowledges that Exhibitor will remain solely responsible for compliance with any or all rules and regulations governing such lotteries, contests. Noise. Use of loud speakers, bullhorns, extremely loud equipment, or other loud noise is strictly prohibited unless approved in writing in advance by EQUIP EXPO. Such permission can be rescinded at any time, at the sole discretion of EQUIP EXPO. Non-Endorsement. The exhibiting of services, products or equipment at any EQUIP EXPO event or program does not constitute an endorsement or approval by EQUIP EXPO of such services, products or equipment. The Exhibitor is not permitted to represent in any manner or at any time that such services, products or equipment have been endorsed or approved of by EQUIP EXPO. Obstruction of Aisles or Booths. Any demonstration or activity that results in excessive obstruction of aisles or prevents ready access to nearby Exhibitors’ booths shall be suspended for any periods specified by EQUIP EXPO. Photographs. Exhibitor shall take no photographs of other Exhibitors’ booths without prior consent of such other Exhibitor. Presentations Sound Amplifying, Reproducing Equipment. The use of sound systems is permissible, provided that they are not audible more than three feet into the aisle or into neighboring booths, and that the sound is directed exclusively into the Exhibitor’s booth. EQUIP EXPO shall have absolute control over this regulation, the intent of which is to ensure that sound systems shall not be audibly objectionable to neighboring Exhibitor. Sound amplification may be used by an Exhibitor only for the dissemination of information to the meeting’s audience that directly relates to products and/or services of the particular company displaying such products and/or services at the Event. Any presentation that interferes with the activities in, or obstructs access to, neighboring booths, or that impedes aisles, is prohibited. Regulations Governing Displays. All exhibits are subject to on-site inspection by EQUIP EXPO.If Exhibitor’s exhibit, product, or any part of the exhibit display has to be repositioned, or if masking drape or carpet has to be ordered, any and all costs incurred will be charged toExhibitor. Any portion of an exhibit that obstructs the view, interferes with the privileges of another Exhibitor, extends beyond the designated booth space or for any reason becomes objectionable

Security. Exhibitor must take all steps it deems advisable to protect and insure its attendees, employees, exhibit, equipment and property from injury, loss or damage during the entire term covered by this contract. Exhibitor expressly releases EQUIP EXPO, the Exposition venue and their officers, directors, members, employees and agents from any and all claims for such injury, loss or damage. EQUIP EXPO will engage a security service during the move-in period, operational hours and move-out period of the Exhibition. However, the furnishing of such service will not increase the liability of EQUIP EXPO, the Expositionvenue, their officers, directors, members, employees or agents. Selling. Selling is allowed on the Exhibition floor; however, Exhibitors are required by the laws of the jurisdiction in which the Event is being held to be solely responsible for the collection and remittance of any sales or other taxes imposed on them. Signs, Illumination. Signs must be limited to 75’. Electric flashers or signs involving the use of neon or similar gases are prohibited. Should the wording on any sign or area in an Exhibitor’s booth be deemed by EQUIP EXPO to be contrary in any way to the best interest of the Exhibition, Exhibitor shall make such changes or remove signs as requested by EQUIP EXPO. EQUIP EXPO’s decision will be final in such matters. Staffing of Exhibits. All Exhibits containing operable equipment must be continuously staffed each day of the Exhibition during those hours when the Exhibition is open to attendees. There will be no exceptions. Sub-Leasing. Exhibitor may not sublet its space, nor any part thereof, nor exhibit, offer for sale, give as a premium, or advertise articles not manufactured or sold in its own name, except if such articles are required for the proper demonstration or operation of Exhibitor’s display, in which case identification of such articles shall be limited to the regular nameplate or other identification that in standard practice appears normally on them. Rulings of EQUIP EXPO shall in all instances be final with regard to use of any Exhibit space. Trademark Usage. Exhibitor agrees and acknowledges that the use of EQUIP EXPO trademarks by Exhibitor, in connection with the Exhibition, in associated marketing materials and activities, or in any other way, is strictly prohibited, unless permission for use is provided to Exhibitor in writing by EQUIP EXPO. Vehicles and Trailers. Exhibitor acknowledges that EQUIP EXPO can ask Exhibitors to move any vehicle used as a part of a display, in its sole discretion. Any vehicle or trailer used in a demonstration must be a working part of the exhibition. Vehicles must be placed in the exhibition during move in only and cannot be removed until move out begins after the exhibition’s closing. Any vehicle left in an aisle is subject to towing at Exhibitor’s expense.

CERTIFICATE OF INSURANCE EXHIBIT B

OCTOBER 18-21, 2022

Please send this form to the insurance agent or insurance carrier responsible for issuing the policy and rider covering your participation in EQUIP EXPOSITION 2022. Agent or Carrier should mail or email certificate of insurance to: OPEI EXPO, LLC, 209 East Main Street, Suite 301, Louisville, KY 40202 Email: info@equipexposition.com

If you have any questions, please contact Equip Expo at (844) 770-2963. Coverage must include the following provisions: Insurance. Exhibitor, for itself and on behalf of decorators, contractors, service people, or others employed by Exhibitor, shall, during the entire term of this lease, secure, furnish and maintain insurances as follows: 1. Certificate Holder: OPEI EXPO, LLC 209 East Main Street, Suite 300 Louisville, KY 40202 Interlocking Concrete Pavement Institute 14801 Murdock Street Suite 230 Chantilly, VA 20151 2. Workers’ Compensation Insurance in the minimum amounts required by the Commonwealth of Kentucky. 3. Comprehensive General Liability Insurance with minimum combined limits of liability of $1,000,000 for bodily injury and/or property damage in any one occurrence, $2,000,000 minimum aggregate.

4. Such insurance coverage shall name OPEI EXPO, LLC d/b/a EQUIP EXPO; the Outdoor Power Equipment Institute (OPEI); Interlocking Concrete Pavement Institute (ICPI) and these parties’ respective show managers, agents, employees, officers, directors, and volunteers (the “Exhibition Parties”) as additional named insured parties. Insurance must cover indoor and, if applicable, outdoor exhibits as well as any auxiliary functions held or conducted by the Exhibitor. Such policy shall be an occurrence-based policy, and shall be issued by an insurance company with an AM Best Insurance rating of A- or higher and which is authorized to transact business in the Commonwealth of Kentucky. Exhibitor shall furnish OPEI EXPO with valid and current Certificates of Insurance reflecting all such required coverages. Such Certificate shall also provide that coverage will begin no later than October 1, 2022 and not be cancelled or materially altered prior to November 2, 2022.

FIRE MARSHAL REQUIREMENTS Please send to: Chris Brawner Kentucky Fair and Exposition Center P.O. Box 37130 Louisville, KY 40233 (502) 367-5376 Chris.Brawner@kyvenues.com

Deadline Date: October 1, 2022

Please read the Fire Marshal Requirements on the following page. If you feel your exhibit does not meet these criteria and you would like to apply For approval, please mail or fax request to Chris Brawner for consideration. You may attach additional sheets if necessary.

Exhibiting Company_____________________________________ Booth No. ______________________________

Contact___________________________________________________ Date __________________________________ (Please Print) Booth Description________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________

For any additional information, please contact the Kentucky Exposition Center’s Director of Operations at (502)367-5000 eventcoordination@ksfb.ky.gov .

FIRE MARSHAL REQUIREMENTS The following are the State Fire Marshal’s minimum fire safety requirements and shall be applied at all shows (trade, commercial or otherwise) and shall apply whether the exhibit space is open or closed to the public.

1. Accurate-to-scale floor plans for the entire show shall be submitted in triplicate to the Kentucky State Fire Marshal’s Representative (KSFM Representative) in care of the Kentucky Exposition Center not less than 60 days prior to move-in and setup of the area being reviewed. Plans shall be dimensioned as well as show size and location of booths, exits and aisles. One additional reviewed plan will be returned to the Lessee, if requested, subject to an on-site inspection by KSFM Representative. 2. The display and operation of any cooking or heat producing appliances, pyrotechnics, use or storage of flammable liquids, compressed gases or any other process deemed hazardous by the State Fire Marshal must have advance approval by the KSFM Representative before it is brought to the Kentucky Exposition Center. 3. Any motor vehicles, gasoline-powered equipment, tools, etc., on display shall have their batteries disconnected. All fuel tanks that are not equipped with locking gas caps shall have the gas caps sealed with tape. All such fuel tanks shall be less than one-fourth full. Absolutely no storage of any fuel in any building. 4. No parking of any vehicles, unless approved, is allowed in the building, or loading docks. Cars and trucks shall be removed immediately after loading or unloading. 5. Decorations and displays shall not block or impede access to fire protection equipment (smoke detectors, sprinklers, fire extinguishers, exit markings, exit doors or emergency lighting equipment). 6. All decorations shall be fire retardant. The decoration companies/exhibitors shall be prepared to provide certificates of flame spread on all decoration items. Items that are not properly fire retardant shall be removed. 7. All exhibits, signage and displays must be “Open Top” and not interfere with the facility fire detection and suppression system. 8. “Closed Top” displays including canopies, horizontal signs, displays with roofs and multilevel displays. Closed top displays must have prior written approval from the KSFM

FIRE MARSHAL REQUIREMENTS Representative. Approval requests for multilevel displays must be submitted 90 days in advance of the show and include stamped engineer drawings of the structural components. Enclosed displays must have a working smoke detector, which is audible outside of the enclosure. 9. During occupancy hours, aisles and exit doors shall be maintained free of all obstructions and unlocked for immediate use in the event of an emergency. 10. Signs designating exits and the direction of travel to exits approved by the KSFM Representative shall be provided by the Lessee and in place prior to the show’s opening. 11. Additional fire extinguishers may be required at the discretion of the KSFM Representative. 12. All electrical devices and installations shall be in accordance with the applicable provisions of the National Electrical Code. All electrical devices must be listed by an approved listing agency (Underwriters Laboratories, Factory Mutual or Underwriters Laboratories Canada). All electrical extension cords used shall be of the heavy-duty type (at least 14-gauge wire). Lightweight cords of the lamp cord variety are prohibited: any cords and or devices that present a hazard will be subject to confiscation. 13. All Lessees, exhibitors and show personnel shall adhere to all other fire safety laws, regulations and codes that have been duly adopted 14. Kentucky Venues shall require security where occupants are allowed to reside overnight inside of any state-owned structure on the grounds. Security personnel shall be familiar with emergency response in the event of fire or other emergency and perform regular surveillance of the areas where lodging occurs. 15. Lessee shall provide a list showing the number and location of persons boarding/dwelling overnight within the general vicinity of their exhibits. 16. It shall be the responsibility of the Lessee/show manager to see that the above regulations are followed. 17. Lessee will be responsible for making key personnel (including security) aware of and familiar with the facility’s emergency procedures, which would include (but not be limited to) fire, bomb threats, or inclement weather.

EXHIBIT SPECIFICATIONS ▪ Guidelines for Display Rules & Regulations Provided by IAEE (2019 Update)

Guidelines for Display Rules and Regulations 2019 North American Update

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IAEE Guidelines for Display Rules and Regulations 2019 North American Update

The following Guidelines for Display Rules and Regulations have been established by the International Association of Exhibitions and Events® (IAEE) to assist in promoting continuity and consistency among North American exhibitions and events. This revised 2019 edition is offered as a resource for exhibition and event organizers to use in creating consistent and fair exhibiting standards for their events. Recognizing that every show is unique, IAEE presents the information contained within as recommendations or suggestions for exhibiting standards each Organizer should consider. Organizers are encouraged to review the Guidelines and then develop their own show-customized set of exhibiting rules and regulations based on the individual features of their specific exhibition or event. Once an Organizer has finalized their show’s official set of display rules, it is good practice to provide access to a digital copy within the show’s exhibitor prospectus, an exhibitor services kit, and the official rules and regulations pertaining to exhibitor participation. By providing exhibitors with the professional standards expected of their displays and participation, they will be prepared to properly design, build and plan their booth’s layout and content allowing for an environment where all exhibitors will have the opportunity for successful interaction with their audiences. Important Note: Although compliance with fire, safety, the U.S. Americans with Disabilities Act (ADA), and other state, federal or provincial government requirements have been addressed, Organizers should always check with exhibition service contractors and the facility for specific details on local regulations and requirements. IAEE is a global association that serves as the foremost authority on exhibitions and events management and operations, and these Guidelines are the model for most North American exhibitions and events but in all instances, organizations should consult their legal counsel. In no event shall IAEE be held liable for damages of any kind in connection with the material, methods, information, techniques, opinions or procedures expressed, presented, or illustrated in these Guidelines or related materials.

IAEE Guidelines for Display Rules and Regulations 2019 North American Update

TABLE OF CONTENTS LINE-OF-SIGHT STYLE ............................................................................................................................................................................................1 Linear Booth....................................................................................................................................................................................................1 Corner Booth ...................................................................................................................................................................................................2 Perimeter Booth ..............................................................................................................................................................................................2 End-cap Booth ................................................................................................................................................................................................3 Peninsula Booth ..............................................................................................................................................................................................4 Split Island Booth ............................................................................................................................................................................................5 Island Booth ....................................................................................................................................................................................................6 Extended Header Booth 20ft (6.10m) or Longer ...............................................................................................................................................7 CUBIC CONTENT STYLE ..........................................................................................................................................................................................8 OTHER IMPORTANT CONSIDERATIONS ....................................................................................................................................................................8 Remote-Controlled Devices .............................................................................................................................................................................8 Canopies and Ceilings .....................................................................................................................................................................................9 Hanging Signs & Graphics ...............................................................................................................................................................................9 Towers and Multi-story Exhibits.......................................................................................................................................................................9 ISSUES COMMON TO ALL BOOTH TYPES ...............................................................................................................................................................10 U.S. AMERICANS WITH DISABILITIES ACT (ADA) .....................................................................................................................................................10 Structural Integrity.........................................................................................................................................................................................10 Flammable and Toxic Materials .....................................................................................................................................................................11 Hazardous Waste...........................................................................................................................................................................................11 Storage .........................................................................................................................................................................................................11 Electrical .......................................................................................................................................................................................................11 Lighting .........................................................................................................................................................................................................12 Demonstrations .............................................................................................................................................................................................12 Sound/Music .................................................................................................................................................................................................13 Vehicles ........................................................................................................................................................................................................13 ADVISORY NOTES TO EXHIBITION ORGANIZERS .....................................................................................................................................................14 Fire Equipment ..............................................................................................................................................................................................14 Hanging Signs ...............................................................................................................................................................................................14 Hardwall Booths ............................................................................................................................................................................................14 Perimeter Openings .......................................................................................................................................................................................14 Pipe and Drape .............................................................................................................................................................................................14 Product Height ..............................................................................................................................................................................................14 Height Variances ...........................................................................................................................................................................................14 Environmental Responsibility .........................................................................................................................................................................15 GUIDELINES FOR DISPLAY RULES AND REGULATIONS 2019 TASK FORCE ..............................................................................................................15

IAEE Guidelines for Display Rules and Regulations 2019 North American Update

IAEE has identified two distinctly different styles of show display regulations. One style is “Line-of-Sight” while the second is “Cubic Content.” Organizers should decide which style is best suited to their event or designated section of the event.

LINE-OF-SIGHT STYLE Line-of-Sight display rules provide restrictions on certain areas of booths to allow attendees to view neighboring booths in their line of sight as they walk the floor. There are a variety of booth types, and each one is addressed below with specific insight on how to implement Line-of-Sight regulations.

LINEAR BOOTH (3.048M) 10'

(1.524M) 5'

4' (1.219M)

(3.048M) 10'

The ability to have products or services easily seen by attendees as they walk the aisles is essential to all exhibitors, and that is the basis for including a Linear Booth Line-of-Sight setback rule. Linear Booths, also called “in-line” booths, are generally arranged in a straight line and have neighboring exhibitors on their immediate right and left, leaving only one side exposed to the aisle.

PLAN VIEW

LEFT SIDE VIEW

10' 5'

Dimensions 8'

(1.219M) 4'

(2.438M) 8'

For purposes of consistency and ease of layout and/or reconfiguration, floor plan design 10' in increments of 10ft (3.05m) has become the de facto standard in the United States. Therefore, unless constricted by space or other 10' X 10' LINEAR BOOTH limitations, Linear Booths are most commonly 10ft (3.05m) wide and 10ft (3.05m) deep, i.e. 10ft by 10ft (3.05m by 3.05m). A maximum back wall height limitation of 8ft (2.44m) is generally specified to prevent display materials from imposing on neighboring exhibits behind the back wall. FRONT VIEW

Use of Space Regardless of the number of Linear Booths utilized, e.g. 10ft by 20ft (3.05m by 6.10m), 10ft by 30ft (3.05m by 9.14m), 10ft by 40ft (3.05m by 12.19m), etc., display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. The maximum height of 8ft (2.44m) is allowed only in the rear half of the booth space, with a 4ft (1.22m) height restriction imposed on all materials in the remaining space forward to the aisle. Note: When three or more Linear Booths are used in combination as a single exhibit space, the 4ft (1.22m) height limitation is applied only to that portion of exhibit space which is within 10ft (3.05m) of an adjoining booth.

IAEE Guidelines for Display Rules and Regulations 2019 North American Update CORNER BOOTH A Corner Booth is a Linear Booth at the end of a series of in-line booths with exposure to intersecting aisles on two sides. All guidelines for Linear Booths apply.

PERIMETER BOOTH A Perimeter Booth is a Linear Booth that backs to an outside wall of the exhibit facility rather than to another exhibit.

(6.096M) 20’

top of sign max height 20’

10'

Company Signage

12'

display max height 12’

10' X 10' PERIMETER BOOTH

Dimensions and Use of Space All guidelines for Linear Booths apply to Perimeter Booths except that the typical maximum back wall height for Perimeter Booths is 12ft (3.66m).

IAEE Guidelines for Display Rules and Regulations 2019 North American Update END-CAP BOOTH An End-cap configuration is essentially an in-line (linear) booth placed in the position of a Peninsula or Split Island. For shows that have Line-of-Sight rules and not Cubic Content, this configuration must follow the dimensions below. Organizers should be alert to exhibitors reserving End-cap configurations to ensure they do not violate Linear Booth Line-of-Sight regulations for neighboring exhibits. (In most cases, this booth style is not recommended due to the Line-of-Sight issues, and Organizers should be aware of these challenges when using them.)

(3.048M) 10'

AISLE 5'

4' (1 .219 M)

(1.524M)

(3.0484M) 10'

AISLE

(1.524M) 5'

(1.524M)

10'

(3.048M)

(1.524M)

LEFT SIDE VIEW

AISLE

PLAN VIEW

10'

(1.219M)

(2.438M)

20' 10' (1.524M) 5'

( 2.43 8M) 8'

(3.048M) 10'

(1.2 19M) 4'

(1.524M) 5'

END-CAP BOOTH

FRONT VIEW

Dimensions and Use of Space End-cap Booths are generally 10ft (3.05m) deep by 20ft (6.10m) wide. The maximum back wall height allowed is 8ft (2.44m) and the maximum backwall width allowed is 10ft (3.05m) at the center of the backwall with a maximum 5ft (1.52m) height on the two side aisles. Within 5ft of the two side aisles, the maximum height for any display materials is 4ft.

IAEE Guidelines for Display Rules and Regulations 2019 North American Update PENINSULA BOOTH A Peninsula Booth is exposed to aisles on three sides. There are two types of Peninsula Booths: (a) one which backs to Linear Booths, and (b) one which backs to another Peninsula Booth which is referred to as a “Split Island Booth.”

(6.096M) 20'

4' (1.219M)

(6.096M) 20'

5' 5' 10' (1.524M) (3.048M) (1.524M)

20' (6.096M) AISLE

MAX. PERMISSIBLE

AISLE

(1.524M) 5'

LEFT SIDE VIEW

10' 5'

4' (1.219M)

(1.524M) 5'

MAX. PERMISSIBLE

(3.048M) 10'

(1.219M) 4'

(1.524M) 5'

MAX. PERMISSIBLE

PLAN VIEW

20'

PENINSULA BOOTH FRONT VIEW

Dimensions and Use of Space A Peninsula Booth is usually 20ft by 20ft (6.10m by 6.10m) or larger. When a Peninsula Booth backs up to two Linear Booths, the back wall is restricted to 4ft (1.22m) high within 5ft (1.52m) of each aisle, permitting adequate line of sight for the adjoining Linear Booths. A typical maximum height range allowance is 16ft to 20ft (4.88m to 6.10m), including signage for the center portion of the back wall. Double-sided signs, logos and graphics shall be set back 10ft (3.05m) from adjacent booths.

IAEE Guidelines for Display Rules and Regulations 2019 North American Update SPLIT ISLAND BOOTH A Split Island Booth is a Peninsula Booth which shares a common back wall with another Peninsula Booth.

WALL

WALL 20' (6.096M)

WALL

AISLE

20' (6.096M)

AISLE 20' (6.096M)

LEFT SIDE VIEW

AISLE

(4.877M) 16'

PLAN VIEW

WALL

FRONT VIEW

SPLIT ISLAND BOOTH

Dimensions and Use of Space The entire Cubic Content of this booth may be used, up to the maximum allowable height, without any back wall Line-of-Sight restrictions. A typical maximum height range allowance is 16ft to 20ft (4.88m to 6.10m), including signage. The entire Cubic Content of the space may be used up to the maximum allowable height. Double-sided signs, logos and graphics shall be set back 10ft (3.05m) from adjacent booths.

IAEE Guidelines for Display Rules and Regulations 2019 North American Update ISLAND BOOTH An Island Booth is any size booth exposed to aisles on all four sides.

AISLE

(4.877M) 16'

AISLE

(6.096M) 20'

FRONT VIEW

PLAN VIEW

ISLAND BOOTH

Dimensions and Use of Space An Island Booth is typically 20ft by 20ft (6.10m by 6.10m) or larger, although it may be configured differently. The entire Cubic Content of the space may be used up to the maximum allowable height, which is usually a range of 16ft to 20ft (4.88m to 6.10m), including signage.

IAEE Guidelines for Display Rules and Regulations 2019 North American Update EXTENDED HEADER BOOTH 20FT (6.10M) OR LONGER An Extended Header Booth is a Linear Booth 20ft (6.10m) or longer with a center extended header.

(3.048M) 10'

(.305M) 1'

(1.219M) 4'

(2.438M) 8'

(1.524M) 5'

(2.438M) 8'

4' (1.219M)

(2.438M) 8'

(.305M) 1'

(1.219M) 4'

(3.048M) 10' (1.524M) 5'

(.305M) 1'

(6.096M) 20'

PLAN VIEW LEFT SIDE VIEW

(2.438M) 8'

20'

FRONT VIEW

5' 10'

10' X 20' EXTENDED HEADER BOOTH

Dimensions and Use of Space All guidelines for Linear Booths apply to Extended Header Booths, except that the center extended header has a maximum height of 8ft (2.44m), a maximum width of 20 percent of the length of the booth, and a maximum depth of 9ft (2.7m) from the back wall.

IAEE Guidelines for Display Rules and Regulations 2019 North American Update

CUBIC CONTENT STYLE Cubic Content style allows exhibits to fully occupy the width, depth and height of the booth footprint. For example, a 10ft by 10ft (3.05m x 3.05m) booth would be allowed to utilize the full volume of the cube of a 10ft wide (3.05m) x 10ft deep (3.05m) x 8ft (2.44m) high area. It is the choice of the Organizer to allow use of full Cubic Content in linear exhibit space or to observe the Line-of-Sight set-back rule. It is common at certain types of exhibitions or events to eliminate the Line-of-Sight requirement for Linear, End-cap, and Peninsula Booths that back up to Linear Booths. This permits exhibitors to utilize the full Cubic Content of the booth. Organizers that utilize Cubic Content in Linear Booths do so for one or all of these reasons: Cubic Content is more conducive to certain types of product displays or experiences. Cubic Content maximizes the exhibit space and investment. Generally, exhibitions outside North America utilize Cubic Content making the show friendlier to international exhibitors. Cubic Content reduces the need to police exhibits to enforce Line-of-Sight setback rules. Use of Cubic Content may create situations where the Organizer must address exhibits that have unfinished walls. A determination must be made as to responsibility for finishing these unfinished walls. It is prudent for the Organizer considering Cubic Content to examine the concerns, advantages and disadvantages prior to putting Cubic Content guidelines into practice. It is often wise to consult with the exhibition’s Exhibits Advisory Board or perhaps conduct a focus group of the exhibition’s or event’s exhibitors to determine their interest and gain their feedback and support for the concept. Organizers must be proactive in communicating with exhibitors and understand the effect it will have on the exhibition or event. To learn more about Cubic Content, read the IAEE White Paper: Evaluating and Implementing Cubic Content into Linear Exhibit Space.

OTHER IMPORTANT CONSIDERATIONS REMOTE-CONTROLLED DEVICES Products such as remote-controlled cars, drones, planes, helicopters, robots, etc. are to be demonstrated in a safely controlled area of the exhibit floor (i.e. Demonstration Area). When a remote-controlled device is to be used for the purpose of demonstrating a product that requires use of an area outside of the exhibitor-assigned booth space, the Organizer will provide a Demonstration Area for this purpose. The Demonstration Area should include safe netting or other barrier appropriate to accommodate product(s) being demonstrated and be included on the master floor plan submitted for Fire Marshal approval. Each individual facility reserves the right to determine what constitutes a safe and controlled Demonstration Area prior to final plan approval. NOTE for Drone Operation: Local facility and city ordinances are in effect in most areas and prohibit drone activity near the public or in public spaces. The accepted drone default regulation is the FAA Small UAS Rule Part 107 which requires drone operators to obtain a Remote Pilot Certificate. Commercial regulations often require permits and insurance.

IAEE Guidelines for Display Rules and Regulations 2019 North American Update CANOPIES AND CEILINGS Canopies, including ceilings, umbrellas and canopy frames, can be either decorative or functional (such as to shade computer monitors from ambient light or to allow for hanging products). Canopies for Linear or Perimeter Booths should comply with Line-ofSight requirements. (See “Use of Space” for Linear or Perimeter Booths). The bottom of the canopy should not be lower than 7ft (2.13m) from the floor within 5ft (1.52m) of any aisle. Canopy supports should be no wider than three inches 3in (.08m). This applies to any booth configuration that has a sight line restriction, such as a Linear Booth. Fire and safety regulations in many facilities strictly govern the use of canopies, ceilings and other similar coverings. Check with the appropriate local agencies prior to determining specific exhibition rules.

HANGING SIGNS & GRAPHICS Most exhibition and event rules allow for Hanging Signs and Graphics in all standard Peninsula and Island Booths, usually to a maximum height range of 16ft to 20ft (4.88m to 6.10m) from the top of the sign, or as determined by the Organizer. End-cap Booths do not qualify for Hanging Signs and Graphics. The distance is measured from the floor to the top of the sign. Whether suspended from above, or supported from below, they should comply with all ordinary use-of-space requirements. For example, the highest point of any sign should not exceed the maximum allowable height for the booth type. (An exception to this rule is made for Perimeter Booths, which can have a 12ft [3.66m] backwall but max sign height can be 20ft. [6.10m]. See page 2 Perimeter Booth for diagram.) Hanging Signs and Graphics should be set back 10ft (3.05m) from adjacent booths and be directly over contracted space only. Approval for the use of Hanging Signs and Graphics, at any height, should be received from the Organizer at least 60 days prior to installation. Variances may be issued at the Organizer’s discretion. Drawings should be available for inspection.

TOWERS AND MULTI-STORY EXHIBITS A Tower is a free-standing exhibit component separate from the main exhibit fixture. The height restriction is the same as that which applies to the appropriate exhibit space configuration being used. Fire and safety regulations in many facilities strictly govern the use of Towers. A building permit or safety lines may be required. A Multi-story Exhibit is a booth where the display fixture includes two or more levels. In many cities, a Multi-story Exhibit requires prior approval by the exhibit facility, and/or relevant local government agency, as well as the Organizer because it is deemed to be a “structure” for building purposes. The city building department generally needs to issue a building permit based on an application and drawings prepared and submitted by a licensed architect or engineer. Exhibitors should obtain local building regulations early on to ensure that all time constraints are met. Organizers should be prepared to assist exhibitors in this application process. It is recommended that Organizers require exhibitors to provide engineering stamped documents for all Multi-story Exhibits and towers over 8ft (2.44m) in height. If engineering stamps are not required, exhibitors using these types of structures should, at a minimum, provide drawings for inspection.

IAEE Guidelines for Display Rules and Regulations 2019 North American Update

ISSUES COMMON TO ALL BOOTH TYPES U.S. AMERICANS WITH DISABILITIES ACT (ADA) In the U.S., all exhibiting companies are required to be in compliance with the U.S. Americans with Disabilities Act (ADA), and are encouraged to be sensitive, and as reasonably accommodating as possible, to attendees with disabilities. Information regarding ADA compliance is available from the U.S. Department of Justice ADA Information Line (800) 514-0301, and from the ADA website at www.ada.gov. Some examples of how to design an exhibit for ADA compliance: Make exhibits wheelchair accessible by ramping raised exhibit flooring without extending a ramp into the aisle. Note: a standard wheelchair ramp should have a grade no steeper than 1:12. This means that for every inch of rise (change in height), there should be 12 inches of run (change in length). Ramps should have a minimum width of 36 inches. Ramp the entry or use hydraulic lifts to trailer exhibits. Avoid double-padded plush carpet to ease mobility device navigation. Provide the same attendee experience on both levels of a two-story exhibit. Offer a signer or other auxiliary hearing-impaired apparatus for sound presentations or have a printed copy of the presentation available. Run an audio presentation for people with sight problems. Arrange touch screen displays at a height to accommodate a person sitting in a wheelchair. To avoid potential fines by the U. S. Department of Justice, exhibitors must adhere to the ADA rules. Exhibits are not exempt from ADA compliance.

STRUCTURAL INTEGRITY All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors, hall laborers, or installation/dismantling equipment, such as fork lifts. Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open. Refer to local building codes that regulate temporary structures. It is recommended that all exhibits 20ft by 20ft (6.10m by 6.10m) and larger require a drawing, plans or renderings, preferably digital, to be submitted to the Organizer, and to the show’s Official Services Contractor. Exhibitors should ensure that any display fixtures such as tables, racks, or shelves are designed and installed properly to support the product or marketing materials to be displayed.

IAEE Guidelines for Display Rules and Regulations 2019 North American Update FLAMMABLE AND TOXIC MATERIALS All materials used in display construction or decorating should be made of fire retardant materials and be certified as flame retardant. Samples should also be available for testing. Materials that cannot be treated to meet the requirements should not be used. A flame-proofing certificate should be available for inspection. Exhibitors should be aware of, and must adhere to, all local regulations regarding fire/safety and environment. Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines established by the U.S. Environmental Protection Agency, or the appropriate government entity in the country the exhibition will be held, and the facility.

HAZARDOUS WASTE Hazardous waste requires special arrangements to be prepared in advance of event dismantle with either the facility or a local independent disposal company. Exhibitors are responsible for all costs associated with such specialized removal.

STORAGE Fire regulations in most exhibit facilities prohibit storing product, literature, empty packing containers, or packing materials behind back drapes or under draped tables. In most cases, however, exhibitors may store a limited supply of literature or product appropriately within the booth area, as long as these items do not impede access to utility services, create a safety problem, or look unsightly.

ELECTRICAL Every exhibit facility has different electrical requirements; however, minimum guidelines are suggested: All 110-volt wiring should be grounded three-wire. Wiring that touches the floor should be “SO” cord (minimum 14-gauge/three-wire) flat cord, which is insulated to qualify for “extra hard usage.” It is particularly important for exhibitors to use flat electrical cord in under-carpet installations. Cord wiring above floor level can be “SJ” which is rated for “hard usage.” Using zip cords, two-wire cords, latex cords, plastic cords, lamp cords, open clip sockets, and two-wire clamp-on fixtures is not recommended and is often prohibited. Cube taps should be prohibited. Power strips (multi-plug connectors) should be UL approved, with built-in over-load surge protectors. Local code commonly requires access to electrical cords and connections along the back wall of exhibit booths; typically, the back 9 inches of the space should remain accessible for this purpose. (This would apply to all booth types with a back wall.) To better understand electrical at exhibitions, see the CEIR article Demystifying Electrical Services for the Exhibitor.

IAEE Guidelines for Display Rules and Regulations 2019 North American Update LIGHTING It is important to remember that lighting issues need to be identified as early as possible during the move-in process so they can be addressed and corrected while the necessary equipment is still available on the show floor and booths can be accessed. Exhibitors should adhere to the following suggested minimum guidelines when determining booth lighting: No lighting, fixtures, lighting trusses, or overhead lighting are allowed outside the boundaries of the exhibit space. Exhibitors intending to use hanging light systems should submit drawings to the Organizer for approval. Lighting should not project onto other exhibits or exhibition aisles. Lighting, including gobos, should be directed to the inner confines of the booth space. Lighting that is potentially harmful, such as lasers, ultraviolet lights or flashing or strobe lights that can trigger photosensitive epilepsy should comply with facility rules and be approved in writing by the Organizer. Lighting that spins, rotates, pulsates, and other specialized lighting effects should be in good taste and not interfere with neighboring exhibitors or otherwise detract from the general atmosphere of the event. LED lights can be very bright yet generally generate less heat. Currently, some convention facilities are not allowing certain types of quartz halogen lighting fixtures in exhibits due to potential fire hazards. Reduced lighting for theater areas should be approved by the Organizer, the utility provider, and the facility.

DEMONSTRATIONS As a matter of safety and courtesy to others, exhibitors should conduct sales presentations, product demonstrations, press conferences and other media events in a manner which assures all exhibitor personnel and attendees of such in-booth events are within the contracted exhibit space and not encroaching on the aisles or neighboring exhibits. Any queue lines formed for exhibitor customer interaction must also be contained within the booth footprint. It is the responsibility of each exhibitor to arrange displays, product presentation, audio visual presentations, and demonstration areas to ensure compliance with all other previously listed rules and regulations. Exhibitors should be aware of, and adhere to, local regulations regarding fire/safety and environment. Special caution should be taken when demonstrating machinery or equipment that has moving parts, cooking equipment with an open flame, or any product that is otherwise potentially dangerous. Exhibitors should establish a minimum setback of 3ft (.91m) and/or install hazard barriers as necessary to prevent accidental injury to spectators. Additionally, demonstrations should only be conducted by qualified exhibitor personnel.

IAEE Guidelines for Display Rules and Regulations 2019 North American Update SOUND/MUSIC In general, the use of sound equipment in booths is permitted as long as the noise level does not disrupt the activities of neighboring exhibitors. Speakers and other sound devices should be positioned to direct sound inward (to be contained within the booth) rather than outward (toward aisles and other exhibitor booths). Generally, sound and noise should not exceed 85 decibels when measured from the aisle immediately in front of a booth. If an exhibitor or attendee is standing within ten feet of an exhibitor’s booth and cannot carry on a normal voice-level conversation, the noise source is too loud. (Refer to the U.S. Occupational Safety and Health Act [OSHA] at www.osha.gov for more information.) Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to laws governing the use of copyrighted compositions. Authorized licensing organizations, including but not limited to ASCAP, BMI and SESAC, collect copyright fees on behalf of composers and publishers of music. It is the exhibitors’ responsibility to be informed of copyright laws and submit fees to the appropriate organizations.

VEHICLES Rules for display vehicles vary widely depending on the facility and local fire and safety regulations. Compliance with fire, safety, the U.S. Americans with Disabilities Act (ADA), and other city, county, federal, and provincial government requirements is the responsibility of the Organizer. Important Note: Always check with local exhibition service contractors and/or the facility for all requirements regarding display vehicles. Below are a few common examples of display vehicle regulations: Display vehicles must have battery cables disconnected and taped, and alarm systems deactivated. Fuel tank openings shall be locked or sealed in a manner to prevent escape of vapors through filler caps. Vehicles shall be limited in the amount of fuel that can remain in the tanks; specific amounts vary but one example is no more than one-quarter the tank capacity or a maximum of five gallons of fuel, whichever is less. Fueling or de-fueling of vehicles on the facility premises is prohibited. Once placed, display vehicles may not be started or moved without the approval and direction of show management. Auxiliary batteries not connected to engine starting system may remain connected. External power is recommended for demonstration purposes. No battery charging is permitted inside buildings. Combustible/flammable materials must not be stored beneath display vehicle. There may be no leaks underneath vehicles. It is not recommended that Organizers hold or take possession of display vehicle keys during the event. However, it is recommended that an official policy be established for the handling of vehicle keys which might include identifying booth contacts with mobile numbers should vehicles need to be moved in an emergency or some other unforeseen situation.

IAEE Guidelines for Display Rules and Regulations 2019 North American Update

ADVISORY NOTES TO EXHIBITION ORGANIZERS FIRE EQUIPMENT Fire hoses, extinguishers, and audible or visual devices for fire alarms should be visible and accessible at all times.

HANGING SIGNS Although these Guidelines indicate 16ft to 20ft (4.88m to 6.10m) as a maximum height range to the top of the sign, some exhibitions permit other heights, or have no height limit. However, most Organizers do impose height limits. Caution should be exercised so exhibitors will not compete over air space for hanging signs. (See page 2 for details and a diagram for hanging signs in Perimeter Booths.) Exhibitors should be advised to install “hanging points” at the time of manufacture of the sign or display. It is also advisable to have Hanging Signs labeled and cased separately so that they can be easily identified on-site as they usually must be installed before other exhibit construction can begin.

HARDWALL BOOTHS Exhibitions that provide Hardwall Booths should specify if these structures can be used for display and attaching products.

PERIMETER OPENINGS Local fire and/or facility regulations may require larger exhibit booths to have a certain number of openings within the perimeter walls for safe egress. Regulations vary with each location, but one example would be to provide, at a minimum, one 6ft (1.83m) wide opening every 30ft (9.14m).

PIPE AND DRAPE These are commonly used at exhibitions and events in the United States to define exhibit space. Organizers often include in their rules and regulations that this equipment is not intended as a display fixture. Therefore, product and signs should not be attached or affixed. Measurements of booths must allow for size of pipe on sides and back.

PRODUCT HEIGHT Some exhibitors have products that exceed display height restrictions. Organizers should establish guidelines for displaying such products. For example, some exhibitions or events require that these exhibitors reserve only perimeter space. Products exceeding height restrictions for Islands and Peninsulas are usually permitted, providing they are displayed in operating mode, and the names and logos, etc. on the product are as it is sold. NOTE: Any special height variances allowed should apply only to those products represented, produced or manufactured by the exhibitor and would not apply to ancillary display or marketing items (such as promotional flags, signs, etc.).

HEIGHT VARIANCES Height Variances may be issued for all types of booths. However, in a Linear Booth, the back side of any structure over 8ft (2.44m) must be free of trademarks, graphics and/or logos. Tall flags or markers on the front aisle of Linear Booths are prohibited. Pop up tents or canopies may be allowed but must follow all local fire and facility regulations.

IAEE Guidelines for Display Rules and Regulations 2019 North American Update ENVIRONMENTAL RESPONSIBILITY Exhibitions and events, by their very nature, create waste. Properly managed, exhibitions and events can recycle excess materials and supplies in useful and meaningful ways, and they can do so using methods that result in minimized impact on the environment. Exhibits should utilize recycled, renewable and energy efficient materials whenever possible. Exhibitors planning to dispose of, or leave behind, any property from their booth must make arrangements with the Official Services Contractor for disposal and all appropriate and applicable fees will apply.

GUIDELINES FOR DISPLAY RULES AND REGULATIONS 2019 TASK FORCE Thomas Corcoran (Task Force Chairperson) – Corcoran Expositions, Inc. Larry Arnaudet – ESCA Tom Cindric, Jr., CEM – Informa Exhibitions Jonathan “Skip” Cox – Freeman Christine Fletcher, CEM – Encore! Event Management Heather MacRae – Landscape Ontario Horticultural Trades Association Kelly Miller, CMP, CEM – International Sign Association Pamela Kay Pietrok – GES Jamie Reesby, CEM – Access Intelligence LLC Linda Lizardi Rubin, CEM – Shepard Chuck Schwartz, CEM – ConvExx Dennis Smith – Messe Frankfurt North America Rachel Thomas, CEM – National Business Aviation Association Terry VanConant – M3S Management, LLC Russell Wingard, CEM – Freeman John D. Zinn, CEM – Industry Consultant

2022 FLOOR PLAN

For exhibitors, go www.HardscapeNA.com and scroll over Exhibit, click on “Plan your Exhibit” and then click “Floor Plan” and “View Floor Plan” for the most up-to-date floor plan for HNA 2022.

Please note that the list of exhibitors on the right of the floor plan in either website will include ALL exhibitors for both Equip Exposition and HNA combined.

Floor Plan supported by Map Your Show.

PROMOTIONAL ORDER FORMS, LEAD RETRIEVAL & MORE

❖ Press Conference Reservation Form – August 26, 2022, Deadline ❖ Show Directory Ad Form – August 31, 2022, Deadline ❖ VIP Guest Invites ❖ Show Floor Plan Upgrade Opportunities ❖ Lead Retrieval Order Forms – August 19, 2022, Early Bird / September 2, 2022, Advanced Deadline

Note: These are companies with innovative products that Hardscape North America has partnered with to help you to bring more traffic and leads to your booth.

PRESS CONFERENCE RESERVATION FORM Deadline: August 26, 2022 Please email to: cheryl@yoffeexpo.com Questions: 502-536-7050 Each exhibiting company has the opportunity to hold a press conference in Room B110, which is adjacent to the Press Center, or in your indoor or outdoor booth. The fee to reserve a 20-minute press conference (in any location) is $250. Because we expect high demand, sessions will be limited to 20 minutes. Once confirmed, we will provide payment information. To avoid time conflicts, the schedule will be coordinated through the Press Office, with only one exhibitor holding a press conference at a time. They will be scheduled on a first-come, first-served basis. Indicate your preferences of time and date by numbering 1, 2 and 3 at the right of the preferred time. By September 15 confirmations of press conferences and a list of pre-registered press will be emailed to you. In late September, we will send the schedule to the media, but you will also want to issue invitations. It is recommended that you follow up with media a week prior to the show. Please print all information below. Exhibiting Company Subject of press conference (Specifics can be added in early September, if necessary)

Contact Name (for confirmation prior to the show)

Wednesday, October 19 9:30 - 9:50 am 10:00 - 10:20 am 10:30 - 10:50 am 11:00 - 11:20 am 11:30 - 11:50 am 12:00 - 12:20 pm 12:30 - 12:50 pm 1:00 - 1:20 pm 1:30 - 1:50 pm 2:00 - 2:20 pm 2:30 - 2:50 pm 3:00 - 3:20 pm 3:30 - 3:50 pm 4:00 - 4:20 pm 4:30 - 5:00 pm

Thursday, October 20 9:30 - 9:50 am 10:00 - 10:20 am 10:30 - 10:50 am 11:00 - 11:20 am 11:30 - 11:50 am 12:00 - 12:20 pm 12:30 - 12:50 pm 1:00 - 1:20 pm 1:30 - 1:50 pm 2:00 - 2:20 pm 2:30 - 2:50 pm 3:00 - 3:20 pm 3:30 - 3:50 pm 4:00 - 4:20 pm 4:30 - 5:00 pm

Friday, October 21 9:30 - 9:50 am 10:00 - 10:20 am 10:30 - 10:50 am

Preferred Location

Contact Email Phone (

)

Onsite Contact Name Onsite Mobile Number

Room B110 (adjacent to Press Center) Indoor Booth Outdoor Booth The $250 fee applies to all locations.

Oc tober 19 – 2 1, 2 02 2 | Ken t u cky E x po si t i on Cen ter | L ou i svi l l e, Ken tu cky

2022 Equip Exposition and Hardscape North America

The Official Show Directory makes it easy for your exhibit to stand out from the other 600+ exhibitors. October 18-21, 2022 Kentucky Exposition Center Louisville, KY

DETAILS Directory Includes

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• Emailed in digital format pre-show to 40,000+ contractors and 10,000+ retailers

• Exhibitor listing and product cross reference • New and featured products

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Advertiser Opportunities • Full and ½ Page Advertising (rates on back) • Featured product section, includes a photo or logo and 50-word description for your featured product listing • Premium exhibitor listing with bold blue font

2022 Equip Exposition and Hardscape North America

Company: ____________________________________ Name: ________________________________________ Phone: _______________________________________ Website: _____________________________________ Email: ________________________________________

Details Show Dates:

October 18-21, 2022

Orders Due:

August 31, 2022 Bill To Address: _______________________________ ______________________________________________

Materials Due:

September 3, 2022

Randall-Reilly contact: _________________________ Signature: ____________________________________ Date: ________________________________________ Terms: Net 30

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$5,095.75 net

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HARDSCAPE NORTH AMERICA 2022 DIGITAL PACKAGES & SPONSORSHIPS

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INTERACTIVE FLOOR PLAN

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WHAT DOES MY LISTING INCLUDE? Standard Listing

Enhanced

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Contact Information

Website

Booth Number

Product Categories

Company Description

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Highlighted Booth with Corner Peel

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Show Specials

Collateral (Catalogue, Brochure, PR, White Paper, Case Study)

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Product Spotlight + $500 Includes the Premium Package Showcase your product image or video on the Directory Home Page Live link directs attendees to your company’s listing Limited to the first 30 exhibitors

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Alex Dennis – Exhibitor Engagement Manager 513.527.8853 | adennis@mapyourshow.com

ORDER FORM

HARDSCAPE North America 2022 Show packages and sponsorships Confirmation (including remittance information) will be sent upon receipt of Order Form. All signed agreements will be considered firm, and no cancellations are accepted. Name Company Address City

State

Zip

Country Phone Email

This insertion order serves as your commitment to purchase a digital sponsorship provided by Map Your Show (MYS) for HARDSCAPE North America 2022. Upon receipt of this signed contract, MYS will, if necessary, issue an invoice for these services and provide the opportunity to immediately activate your online advertising content. Once your package has been activated, your sponsorship CANNOT be canceled and you are due the amount indicated on this insertion order. The payment terms on all MYS invoices are Net 30 Days. If an invoice becomes past due to the point that it becomes necessary to pursue collection efforts, all active web-related content will be suspended and the gross invoice amount is due & payable. Authorized Signature

Date

HARDSCAPE North America 2022 Show Packages & Sponsorships: Product Spotlight

$500

$750

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$500

$1,500

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$2,000

Directory Homepage Banner

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Notes:

ORDER TOTAL

Please email completed forms to Alex Denns: adennis@mapyourshow.com / 513.527.8853.

Lead Management Products Catalog 2022 Hardscape North America

Show Code: HNA22

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Lead Management Products Catalog 2022 Hardscape North America

Show Code: HNA22

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Lead Collection Options A-la-Carte CompuLEAD® App (use your own device)

• Download our app to your smart phone or tablet • Capture leads at your booth, networking dinner, or anywhere else • Quickly qualify leads for fast follow-up

CompuLEAD® Tablet • Rent an Android tablet with the app pre-loaded • Capture leads at your booth, networking dinner, or anywhere else • Quickly qualify leads for fast follow-up • Wireless printer available (Add-on option)

Packages CompuLEAD® App Package (use your own devices)

• Download our app to 3 of your own smart phones or tablets to capture more leads simultaneously • Qualify top prospects with custom qualifiers and surveys • Send prospects up to 5 video links & 15 PDFs (up to 5 MB each) for quick email follow-up

CompuLEAD® Tablet Package

• Qualify top prospects with custom qualifiers and surveys • Send prospects up to 5 video links & 15 PDFs for quick email follow-up • Wireless printer – pairs to one device/app at a time • Delivery, set up, and in-booth training

CompuLEAD® Kiosk Package • Kiosk stand, HD touchscreen tablet, kiosk software, integrated barcode scanner, and internet service • Custom survey questions and digital content delivery system – leave your hard copies at the office • Delivery, set up, training, and pickup • Dimensions: Kiosk: 4 ft. tall; Base: 22 in. long; Touchscreen tablet: 15 in. x 10 in. with 15 in. in viewable screen

NEW

atEvent® Premium Package (use your own device) • Download our app to 3 of your own smart phones or tablets • Scan business cards or badges—or enter a code for fast, contactless capture • Capture important context with customizable qualifiers and follow-up actions • Follow up faster with marketing automation and CRM integration • Gain actionable event analytics in-app, in-portal, and by email post-event • Capture marketing consent to comply with CCPA and GDPR

Questions? Domestic (toll-free): +1.866.600.5323 International: +1.708.786.5565 Email: exhibitor-support@csireg.com

Lead Management Pricing Sheet

2022 Hardscape North America

Show Code: HNA22

Early Bird Pricing Ends: 8/19/22 Advanced Pricing Ends: 9/5/22 Order Online: compusystems.com/order 8/19/22 EARLY BIRD

9/5/22 ADVANCED

STANDARD

$375

$425

$495

$140

$500

$540

$590

$570

$605

$640

$140

CompuLEAD Tablet (114) • Qualify top prospects with custom qualifiers and surveys • Send prospects up to 5 video links & 15 PDFs for quick email follow-up • Identify top prospects with custom qualifiers and surveys (up to 99 qualifiers & 10 survey questions) • Wireless printer – pairs to 1 device/app at a time • Delivery, setup and in-booth training

$825

$890

$965

CompuLEAD Kiosk (175A) • Kiosk stand, HD touchscreen tablet, kiosk software, integrated barcode scanner, and internet service • Custom survey questions and digital content delivery system – leave your hard copies at the office • Delivery, set up, training, and pickup • Dimensions: Kiosk: 4 ft. tall; Base: 22 in. long; Touchscreen tablet: 15 in. X 10 in. with 15 in. viewable screen

$995

atEvent 3 User Activations (194) • Capture detailed prospect information • Marketing automation (Eloqua, Marketo, Hubspot, Pardot) or CRM (Salesforce.com) integration • Event intelligence and sales insights

$995

$140

Wireless Printer For App (287A) – Only pairs to 1 device/app at a time

$120

$135

$150

Wireless Printer For Tablet (187A) – Only pairs to 1 device/app at a time

$120

$135

$150

Setup and In-Booth Training For App (108)

$120

$135

$150

Delivery, Setup and In-Booth Training For Tablet (08)

$120

$135

$150

Lead Retrieval Product Pick-up For Tablet (09)

$80

Custom Qualifiers and Survey Questions (05A)

$90

Literature & Videos (LITE) – Send prospects 5 video links and 15 PDFs (up to 5 MB each) from the app.

$145

Onboard Battery For Kiosk (175B)

$105

$90

A-la-Carte CompuLEAD App 1 User Activation (173A) + Additional User Activations (173B) CompuLEAD Tablet (174A)

Packages CompuLEAD App 3 User Activations (115) • Download app to 3 of your smart phones or tablets to capture leads at your booth or anywhere else • Qualify top prospects with custom qualifiers and surveys • Send prospects up to 5 video links & 15 PDFs for quick email follow-up + Additional User Activations (173B)

+ Additional User Activations (294)

Add-ons

Insurance For Tablet (INS)

Processing Fee = $25

Cancellation/Refund Policy: By completing this lead retrieval order, you agree to be held liable for the safekeeping and return of the lead retrieval device and its accessories. If the device or Bluetooth printer is damaged, lost, or stolen, a replacement fee of $500 per item will be charged. If the power cord is not returned for any device, a $100 replacement fee will be charged. If the device is not returned within one hour after the show floor closes, a $100 late fee will be assessed. All fees will be charged to the credit card used when placing the order. CompuSystems and atEvent are not liable in the event of any hardware or software malfunction, service interruption, or loss of saved leads. No refunds on the CompuLEAD App once it has been activated. No refunds on all CompuLEAD products within 30 days of the start of the event or after the event begins. Orders canceled before that period are entitled to a full refund less a $100 cancellation fee. If the event dates change, the original event dates will apply to the refund policy.

Questions? Domestic (toll-free): +1.866.600.5323 International: +1.708.786.5565 Email: exhibitor-support@csireg.com