YOUR LOCAL
Astronomy Club in cooperation with donatello events presents
the aurora explorer
four flights to remember in November 2018 soar within the auroral oval for an eye level encounter with the northern lights
in cooperation with us astronomical societies
email: ietravel@usa.com www.ieadventures.com
“
The Aurora Explorer Flights are your backstage pass for viewing the greatest show on earth
J
oin us for a Northern Lights Expedition out of the ordinary! No freezing, no long drives and best of all: No clouds or light pollution. As a member of the Aurora Explorer Expeditions you will be part of aviation history.
The Aurora Explorer Flights are scheduled to take-off on November 7, 8, 9 and 10, 2018 from Seattle– Tacoma International and to coincide with the darker times in the Moon’s phases. Our privately chartered aircraft will take-off on departure dates at around 10pm. We will then travel north to the Yukon and the Canadian Northwest Territories and fly for about two and half hours within the auroral oval sections of greatest aurora activity in the stratosphere, at around 36,000ft, returning to Seattle around 6am the following day. For optimized visibility, and once we reach cruising altitude, our aircraft will benefit from a special permission to completely turn off the interior lights in the cabin and even the ones on the wingtips of the aircraft. Moreover, At just over 450 miles an hour we’ll keep pace with the rotation of the earth, guaranteeing excellent conditions for photography. Our expert astronomers will be available to talk you through the wonders that your flight will take you past as well as providing more interesting background information to the Lights themselves. Join us for this unique and exclusive night sky odyssey and face the glow of the Northern Lights from the comfort of our private aircraft. Only 65 seats per flight are available on these once-in-a-lifetime adventures. We hope to have the honor and pleasure of your company !
Roberto Aldana Curator ietravel@usa.com
the
aurora explorer HIGHLIGHTS ● Although very beautiful in its own right, the Moon is a source of natural light pollution and its presence can reduce the aurora’s visibility. Our flights are taking place on the darkest evenings of the month of November, 2018.
No aisle seats will be sold in order to provide all passengers with a window or next-to-window-access-seat (not to mention a seat to keep cameras and filming equipment).
$975 p/p price to be confirmed
the package
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Pre-flight briefing Transfers to the Airport Flight excursion (approximately 7 hours) Services of astronomers on board Refreshments and open Soup and Sandwich Buffet All airport taxes Services of an IE Adventures tour managers
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Haley Holman has been invited to create exclusive Gin and Vodka cocktails featuring glow-in-the-dark ice-cubes, while Valhalla Deli, the best deli in Seattle, has been asked to provide the some of their most popular creations and hot soups, for our open buffet onboard.
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Every flight will be preceded by an illustrated briefing given by expert astronomers which are held either at the airport itself or in a nearby hotel, and in total these last for around one hour.
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$350 deposit $625 with reservation
july 15, 2018
final payment
CREDIT CARD CHARGES APPLY
or
$163 Feb to July
six payments of
Each reservation must have a booking code from a local Astronomy Society, club, or TV station. If you don’t have one, it must be allocated. Request yours to ietravel@usa.com
6. Payments plan available│8 payments plan available
complete our
reservation FORM mandatory
BOOKING CODE PARTICIPANT 1
HOW WOULD YOU LIKE TO PAY
CREDIT CARD CHARGES APPLY
1. Cancellation, Refunds, and No-Show Fees │Within 24 hours of booking, the purchaser may choose between a full refund of their deposit ($350) to their credit card or for the sum to be retained as passenger credit. After 24 hours, and until 1 July 2017 a 50% cancellation fee applies to each passenger on the booking. Effective 1 July the Aurora Explorer packages will become 100% non-refundable. No-show will be considered a cancellation, no refund will apply.
$350 Deposit + $625 Final payment c │ Installments plan c Preferred departure date: November 7 c 8 c 9 c 10 c alternative date: November 7
the
airfare terms CONDITIONS
c 8 c 9 c 10 c none c
Name as it appears on Passport
2. Name Changes│Permitted up to 48 hours prior to scheduled departure time for fee of $125.00 3. Date Changes│If possible, for a $125 fee.
Date of birth - Passport Number - Expiration Date
4. Advance Seat Selection│Advanced seat selection is not available on the Aurora Explorer charter flight. Guest seating will be pre-assigned upon checkin and guests will have the opportunity during flight to enjoy premium locations for viewing and photography opportunities.
FULL ADDRESS (including zip code if applicable, and country)
5. Baggage Allowance (per passenger) ● Carry-on Baggage: 2 (two) pieces up to maximum weight of 22 lbs. Telephone │ Email NEXT OF KIN NAME & PHONE NUMBER
Best time of the day to call you, if necessary from:
TO:
PARTICIPANT 2
OR
from:
TO:
HOW WOULD YOU LIKE TO PAY
CREDIT CARD CHARGES APPLY
$350 Deposit + $625 Final payment c │ Installments plan c Departure date: November 7 c 8 c 9 c 10 c alternative date: 7
c 8 c 9 c 10 c none c
Name as it appears on Passport
Date of birth - Passport Number - Expiration Date
FULL ADDRESS if same as participant 1, click here
c
Telephone │ Email if same as participant 1, click here
c
NEXT OF KIN NAME & PHONE NUMBER if same as participant 1, click here
presented in part by
Best time of the day to call you, if necessary from:
TO:
OR
from:
c in order to give all passengers an equal chance of viewing the aurora from a window, everyone is required to rotate seats with the other passengers in their row of two. We only book two passengers per row. CREDIT CARD CHARGES APPLY
c Donatello Events
2637 Atlantic blvd., 1st floor Pompano Beach, Fl 33062 ietravel@usa.com
TO:
I / WE AGREE
SEND
DONATELLO EVENTS is a brand of and IE ADVENTURES limited which is a registered company at both, the Chamber of Commerce of Florida and the Warsaw Travel Trade Union in Poland CST#2064856-20 and UBN601246745 No. 2003-027931047344 with VAT registration number PL895764958B01
terms & conditions PRIVATE JET OPERATOR-PARTICIPANT CONTRACT AND TERMS AND CONDITIONS │ Please read the following information carefully. In order for your reservation to be completed, you must indicate your acceptance of the terms of the Agreement by signing and submitting the Reservation Form to Donatello Events, Montenegro, Doo.
CHANGE OF NAMES │ Up to 48 hours prior to scheduled departure time for fee of $125.00
THE AURORA EXPLORER: AN INSPIRING EXPEDITION BY PRIVATE JET │ November 1, 8, 15 and 29 - This agreement sets forth the terms and conditions under which DONATELLO EVENTS, Doo., Montenegro, 19 Vuka Karadžića; Travel House Cetinjska 16, Podgorica, Montenegro (hereinafter called “DE”), agrees to provide the services described in the brochure for The Aurora Explorer: An Inspiring Expedition by Private Jet, (hereinafter called the “Tour”)
If a major change occurs after the departure of the flight which you are unwilling to accept, DE will refund, within fourteen (14) days after the return date named in this agreement, that portion of your payment which applies to any services not provided. DE reserves the right to cancel the Tour at any time for any Reason whatsoever, in its sole and unreviewable discretion. Provided, however, that DE shall have no right to cancel the Tour less than ten (10) days before the scheduled departure except due to circumstances that make it physically impossible for it to operate the Tour. If a charter is canceled 10 or more days before the schedule departure, DE will notify you in writing within 7 days after the cancellation, but in any event, at least 10 days before the scheduled departure. If cancellation within 10 days of the departure date is required because it is physically impossible to operate the Tour, DE will notify the passenger as soon as possible. The passenger’s acceptance of any refund offered under this Agreement shall constitute a waiver of any additional remedies. DE and the AirCarrier each assume no responsibility and shall not be held liable for Acts of God, fire, flood, fog, smog, weather, mechanical failures, acts of government or other civil or military authorities, wars, civil disturbances, riots, terrorist acts, crimes, strikes, shortages of aviation fuel, epidemics, quarantines, hazards incident to sea, land and air travel, or any other similar occurrence that is beyond its reasonable ability to control.
RESPONSIBILITY │ DE is the charter operator and, except as expressly provided in this agreement, is responsible to the passenger for contracting for all services and accommodations offered in connection with the Tour. However, in the absence of negligence of DE, we are not responsible for personal injury, property damage or other loss caused by (a) any air carrier, hotel or other supplier of any of the services being offered in connection with the Flight, or by (b) delays, or defects in or failures of any aircraft, vessel, automotive vehicle, or other means of transportation or supplier that is not under its direct control. CHARTER FLIGHT PRICE │ The price of the full flight is $XX,XXX per person, economy class, with an additional $X,XXX charge for a business class seat (subject to availability). Flight prices include charter flight, all applicable taxes and the additional services as described in The Aurora Explorer: An Inspiring Expedition by Private Jet brochure. Prices reflected in this contract are based on current taxes and jet fuel costs. Rises in cost of tax and/or fuel could necessitate a supplemental charge. Any tips or gratuities not specifically mentioned as included in the total charter price will be at your discretion. Except for “major changes,” as described below, no refund will be made for any accommodations or services included in the charter price which you voluntarily do not use. RESERVATIONS AND PAYMENT │ A non-refundable deposit of $X,XXX per person and an electronically signed contract or reservation form is required to secure a confirmed reservation for the Flight. The balance of the price is due by May 1, 2018. If your reservation is made within 185 days from the first departure (on or after May 1, 2018), the entire cost of the trip must be paid at the time of confirmation. If the flight is fully booked when your reservation is received, your payment will be returned within 7 days, or with your authorization, we can retain the deposit and place your name on a waiting list in case other passengers cancel their reservations. Even if you authorize us to put your name on a waiting list, we will notify you within 7 days that your selected flight is fully booked. Payments may be made using any major credit card, check or wire transfer, and all payments are secured in an escrow account. Please note: a minimum age of 14 to participate in this program applies. Please inquire at the time of booking. ESCROW AGREEMENT │ All payments received by DE, for travel services on this charter program are protected in part by a surety trust agreement that we have obtained from Universal Capital Bank AD, Podgorica, Crna Gora. Stanka Dragojevića bb, 81000 Podgorica Unless you file a Claim with us, or, if we are not available, with the securer within 60 days after the completion of the charter, the securer will be released from all liability to you under this security agreement. Claims should be filed directly with Donatello Events, Montenegro, 19 Vuka Karadžića; Travel House Cetinjska 16, Podgorica, Montenegro and Universal Capital Bank AD, Podgorica, Crna Gora. Adresa: Stanka Dragojevića bb, 81000 Podgorica within 60 days after the completion of the trip. Otherwise, Donatello Events shall be released from all liability to you under this Agreement. INSURANCE │ Trip cancellation, health and accident insurance are strongly recommended. We will send you information on Donatello Events Guest Protection Program. To cover a pre-existing condition, the insurance premium must be confirmed at the time of booking and will be based on the initial deposit required. The balance of the insurance premium must be paid at the time of the second deposit. Insurance premiums and refunds are subject to the policies of the insurance carrier. BAGGAGE │ Baggage Allowance (per passenger) - Aurora Explorer Charter Flight Carry-on Baggage: 2 (two) pieces up to maximum weight of 22 lbs. CANCELLATION │ Within 24 hours of booking, the purchaser may choose between a full refund to their credit card or for the sum to be retained as passenger credit. After 24 hours, and until 2 July 2018 a 50% cancellation fee applies to each passenger on the booking. Effective 2 July the Aurora Explorer packages will become 100% non-refundable. No-show will be considered a cancellation, no refund will apply.
CHANGE OF DATES │ Up to 48 hours prior to scheduled departure time and if seats are available, for fee of $125.00
AIRCRAFT AND FLIGHTS │ For the uses of this disclosure, XXXX, XXXX, the Air Carrier, has been invited, yet has not confirmed its participation, to use an Airbus XXXX Business Jet with XXX business class seats and XXX in economy. The Air Carrier reserves the right to change the aircraft if it becomes unserviceable with a reasonable substitute of comparable capacity. The timetable and flight routes for the Tour are approximate and subject to change. In addition, international flights are subject to landing rights and other restrictions that are under foreign government control. If a foreign government for any reason denies landing rights, and if travel to that destination is canceled, the passenger will receive a refund with respect to such flight. Passengers and their personal belongings, including baggage, are subject to search by airport authorities to ensure the safety and security of the flight. Any passenger who, upon request, refuses to consent to any such procedure may be refused transportation. No individual air ticket will be issued to the travelers on the private jet. Rather, each traveler will be listed on a master air manifest that will be the responsibility of the Tour Director throughout the Tour. Air Carrier’s Right to Deny Boarding. The Air Carrier shall have the right to refuse boarding or to remove any passenger: (a) Who appears to be intoxicated or under the influence of any illicit drug or controlled substance; (b) Who refuses to consent to any reasonable checks of his person or baggage deemed by the Air Carrier or responsible airport authorities to be in the best interest of the flight; (c) If necessary for the reasonable safety and comfort of the other passengers or if the passenger is creating a hazard or risk to himself or other persons or property; (d) Whose passport, visas, vaccination certificates and all other required travel documents are not complete, or who has not complied with the applicable laws, regulations, orders, demands or travel requirements of any country or state from, through or to which a charter flight is operated on the Tour. FLIGHT ITINERARY │ The Flight begins in XXXX in November 1, 8, 15, and 29 , 2018 and ends in XXX. The information regarding the itinerary, flight segments, hotels, and ground services provided in The Aurora Explorer: An Inspiring Expedition by Private Jet brochure or website is hereby incorporated by reference. Passenger’s Representations. (a) Passenger certifies that he or she has not recently been treated for, nor is he or she aware, of any physical or other condition or disability that would create a hazard to him or herself or other members of this Tour or reduce their ability to enjoy and benefit from the activities and dining program.