Laptop Program Prospectus
Control & Ownership of the Laptop
The laptop is provided as a tool to assist the student learning at school, at home and in any other College approved learning space.
The laptop is leased to the student on a threeyear basis whilst remaining the property of the College. As such, the College reserves the right to:
• Decide who uses the laptop and the use to which the laptop is put.
• Recall the laptop for general maintenance, software, upgrades and to inspect the operational performance.
• Recall the laptop to ensure that it is being used only for its intended purpose.
What’s included?
• Maintenance and support by IPC staff.
• Access to a College operated IT Service Desk.
• Access to a hot swap laptop in the case of device failure if the repair cannot be fixed within three days.
• A laptop sleeve.
• IPC Licensed software.
• A three-year comprehensive warrantyAccidental Damage.
• Protection by College anti-virus tools and automated updates.
• Filtered internet and email access.
E-Learning Vision
The IPC Leadership Team recognises that the structure and nature of teaching and learning have fundamentally changed and that they will continue to do so with great regularity as technologies advance. As such, innovative models of curriculum delivery that utilise an array of technologies are required to engage the modern student. As the first step in this process, the College has undertaken a commitment to provide a laptop to every student and to strengthen the traditional face-to-face approaches to learning by the inclusion of such devices in the classroom.
At its essence is the need to create a better learning environment for all students by expanding the opportunities to determine when, where, what and how they choose to study. Opportunities for learning continue even when the doors close for the day, as such, a hybrid learning environment allows students to continue working regardless of the location. The ability for our boys to access learning material online, communicate with other students all over the world and even video conference with their teacher while they are off campus is an exciting idea.
The modern student demands this interactivity in their educational experience and multi-tasking and parallel processing has become second nature to them. It is our expectation that the provision of the laptop and other digital devices will facilitate greater engagement and enable them to learn more readily, rather than be taught.
Student Responsibilities
• Students are to use the sleeve provided when transporting the laptop within the school. The sleeve style has been purchased to ensure that it meets College Health and Safety requirements. Students will still need to purchase an IPC laptop bag if required from the school’s preferred supplier.
• Students must ensure that laptops are fully charged at the start of each day. No charging during class time and no chargers will be provided by the school unless there is a need to purchase a new one.
• Students must have the laptop at the College each day.
• Students are responsible for the care and routine maintenance of the laptop, including software updates. They must ensure that the laptop and sleeve are kept in good working order and appearance and not defaced or damaged.
• Students must ensure that the installed software is not copied, deleted or transferred from their laptops.
• Students who install their software are responsible for fully complying with licencing agreements.
• Students are responsible for adhering to copyright laws when installing software or downloading files. Any software installed:
- Must refrain from interfering with the College loaded software.
- Cannot lead to violation of the College Network and Technology Acceptable Use Policy.
• Students can save their data on One Drive and access these portals when working on the laptop off campus.
• Students are responsible for all course work, including saved file locations, document versions, and assignment submissions.
Parent/Caregiver Responsibilities
Parents/Caregivers must ensure that:
• They acknowledge and accept the “Laptop Parent Agreement” , indicating their understanding of their responsibilities.
• Their son/s do not load or store illegal or illicit material onto the laptop.
• All reasonable and necessary steps to prevent a virus, malware, adware and ransomware from infecting the laptop are taken (such steps include monitoring device usage and any data downloaded from the internet or loaded onto the laptop).
• No repairs or upgrades are undertaken on the laptop without the express consent of the College IT Team. This includes not opening the hardware case and not installing additional hardware (including memory, video card, sound card or disk drives).
• The laptop is not used for any commercial or business purpose. For example, taking minutes for business meetings or storing financial or taxation records.
• They return their son’s laptop to the College in good working order on the completion of the three years lease cycle, or should their son depart the College. Failure to return the laptop will result in a charge for the total replacement cost of the laptop.
Frequently Asked Questions
Do Parents/Caregivers need to pay for their sons to participate?
An IT levy will be charged to the student fee accounts for the laptop use. The IT levy is subject to change each year based on the supplier’s cost price for the issue and maintenance of the laptop. The annual IT levy will be charged on a term-by-term basis for each of the three years of the life of the user agreement.
Will every boy in the College be offered a laptop in the 1-2-1 program?
Yes. For the success of the program and the student’s educational achievements, all students in the current calendar year at the College are to participate in the program. Please note: Only Year 12 students will be allowed BYOD laptops in the 2025 School Year.
Can my son use his own laptop rather than the one provided by the College?
No. Difficulties accessing the College network, problems with software site licenses and the fact that the College insurance policy will not cover your son’s personal laptop all mean that it will be more efficient and cheaper for your son to use the laptop provided by the College.
Please note this is not applicable for Year 12 students at the College in 2025.
When will my son receive his laptop?
Before the beginning of Term 1, where he will be provided instructions on how to set up the device, your son must complete the basic set-up of the device before school begins. The IT Team will be available on school premises to assist with the laptop onboarding requirements. There will be an email notification from the College with information about dates and times the laptop can be collected.
Can my son install his own software on the laptop?
Yes. Your son will have full rights to the laptop. He can install learning tools and other software on the device. However, a valid software license is always required if he decides to do this. Further, the laptop is College-owned property and he must not store or transfer illegal, illicit or inappropriate materials as per the College Network and Technology Acceptable Use Agreement.
How will the College know if my son has inappropriate material on his laptop?
The College monitors all student laptops. Disciplinary action will be taken if your son is found to have inappropriate material. Where the materials or sites accessed are deemed illegal or if a crime is committed via the use of the laptop, the matter will be forwarded to the Queensland Police.
Will an internet filter be installed on the laptop?
An internet filter operates whenever your son is connected to the College network. However, a filtered internet connection at home is the family’s responsibility.
Will virus protection be installed on the laptop?
Each laptop will have system protection software installed. This will ensure that the laptop is always protected against possible virus attacks.
Does insurance cover the laptop?
Yes. The College has taken out Dell Pro Plus Support, which includes a three-year warranty and insurance covering most accidental damage only.
Does the insurance policy cover all damage?
No. Where the Dell provider determines that your son maliciously or wilfully damaged the laptop, you will be charged the total cost of either the repair or the replacement of the machine.
What does my son do if he misplaces his computer at the College?
If the laptop is misplaced at the College, your son must immediately contact his relevant Pastoral Leader to notify them of the situation.
What happens if the laptop is lost or stolen off-campus?
If the laptop is lost or suspected stolen, the parent or guardian should lodge a report with the nearest police station and then inform the College.
What is required if the laptop is lost or stolen?
The crime report number, the name of the police officer who took the report, and a witnessed Statutory Declaration must be provided to the school so that the process of issuing another laptop can proceed.
What does my son have to do if he accidentally damages his machine?
Dell Accidental Damage Protection Support covers accidental damage. Your son will need to inform the relevant Pastoral Leader of the damage as soon as it occurs before reporting to the College IT Team to lodge the claim.
What happens if the insurance claim for accidental damage is accepted?
If the claim is accepted, Dell will cover the cost of repairs and the laptop or a replacement laptop will be returned as soon as possible. (The College will then charge the parent’s account per claim to cover the excess.)
What happens if the insurance claim for accidental damage is rejected?
Insurance claims are rarely rejected. When they are, it is usually because of gross negligence or deliberate damage. If Dell rejects your claim, you must pay the repair cost. An invoice for the cost of repairs will be issued to you by the College.
What does my son have to do if his laptop malfunctions or has a fault?
Your son will need to take his laptop to the ICT Help Desk at the College. Where possible, all laptop faults will be attended to on-site by the College technician or the Dell Service Representative.
Does the insurance policy cover batteries and chargers?
Yes. Batteries and chargers are classed as a part of the laptop and are covered by the insurance warranty against a manufacturer’s fault and theft, as listed previously. Misplaced or damaged batteries and chargers are not covered by insurance.
Whom should I contact about Insurance issues?
Concerns regarding the repair and service of the laptops, or the determination of warranty versus insurance claims and invoicing, should be directed to the College IT Team during the College business hours.
Will the IPC program enhance my son’s education?
The primary benefit of the program is that your son will be able to continue with his education requirements with the ability to access software and curriculum resources outside of school hours, as such, the flexibility in when and how he studies or learns and the variety of educational and research sites he can access externally to the College will be significantly enhanced.
Will my son be using the laptop all day in every lesson?
No. It is not envisaged that your son will use his laptop each lesson. The use of the laptop will be at the teacher’s discretion. The service will also depend upon the nature of the subject and the curriculum being delivered at the time.
Will my son still require traditional textbooks, folders and writing equipment?
Yes. The Laptop is just another tool in a variety of learning tools at his disposal. The laptop will be incorporated at appropriate times into the lessons to facilitate his education, along with other devices such as handheld calculators, tablets and cameras.
IPC
Laptop Classroom Procedure Guide
When in class, I must:
• Refrain from touching any other student’s laptop.
• Keep my laptop in its case/sleeve and closed unless given permission by my teacher to use it.
• Ensure that my laptop is secure on my desk or study area before commencing any work.
• Make sure my work is saved in an appropriate location throughout the lesson.
• Have my laptop volume on mute unless instructed by my teacher.
• Only use headphones when sound is required in the program I am using.
• Only open programs that are being used for instructional purposes.
• Pull my screen towards me (not shut) when the teacher instructs; screen down and actively listen to their instructions.
• Carry my laptop in two hands, by the base and never by the screen and always use the provided case/sleeve when moving within the College.
• Ensure that I have my laptop and charger secured when I leave the classroom or the College.
Virus Protection
Computer viruses can severely damage and disrupt your work on a laptop. Because you can use your laptop to a certain extent for personal use, you should take all necessary steps to protect it from viral attacks.
Viruses can enter through:
• Removable media such as USB memory sticks
• Emails
• Internet (Including web browsers, FTP programs and chat rooms)
• File downloads
Antivirus software will be installed on your laptop. Its virus definitions will be automatically updated.
Ways to avoid virus contamination:
• Do not open any files attached coming from suspicious or unknown emails.
• Exercise caution when downloading files from the internet.
• Delete chain and junk emails – do not forward or reply to any.
• Never reply to spam – spam emails can contain viruses and consume large amounts of memory, which slows computer networks.