HCA Central Portal PathHub Digital Pathology LIMS Software Lab Management User
HCA Healthcare UK Shropshire House Laboratory 10a Capper Street, London WC1E 6JA
Version
Date
Purpose of Issue / Description of Change
Author/Editor
1.0
28th October 2023
New document
Mr. T. Stanley
2.0
21st November 2023
Revision with release 7.1.19.H
Dr. A. Zaman
3.0
3rd December 2023
Revision with release 7.1.27.H
Mrs. Z. Humma
4.0
7th January 2024
Revision with release 7.1.48.H
Mrs. Z. Humma
5.0
16th January 2024
Approved for Go Live
Mr. D. Cook (HCA)
© HCA Healthcare 2023
HCA Central Portal
PathHub Digital Pathology LIMS Software
Page 2
Contents Module
No.
Module
No.
Logging In
4
Case Report - Save & Authorise
33
Home Page
7
Case Report - Case Menu
34
Dashboard - Facility
9
Case Report - Documents
35
Dashboard - Laboratory
10
Case Report - View Report
36
Dashboard - SNOMED Codes
11
Case Report - Add to Queue
37
Dashboard - Cassette Printing
13
Case Report - Further Work Requests
38
Shortcut Menu
14
Case Report - Report History
39
Profile
16
Case Report - Audit Trail
40
Memorable Word
17
Case Report - Addendum
41
Upload Password & PIN
18
Patients
42
Upload Profile Photo
19
Cytology Slide Labels
43
Connecting Organisation
20
Archive Cases
44
Days Away
21
Track
45
Groups
23
Lab Tests
46
Users
24
Divisions
47
Cases - List Overview
26
Tissue Disposal
48
Cases - Department Filters
27
Power BI Downloads
49
Cases - Flag Status & Comment
28
Frozen Report
50
Cases - Bulk Assign & Status Change
29
Handbook
51
Case Report
30
Support
52
Backlogs HCA Central Central Portal Portal
PathHub Digital Pathology LIMS Software
Page 3 2
Logging In - Step 1
Signing In ● ●
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Access PathHub via a http://hca.pathhub.co.uk/. Please copy and paste the link into Google Chrome for optimal performance. Pathhub uses a three factor authentication process when logging in: username and password, two characters from a memorable word and a token code which is emailed to you. These details will have been sent to you securely in separate emails. Enter your Username, Password and click “Sign In”.
Password Change Prompt: ●
For security reasons the first time that you log in, the system will prompt you to change your password.
HCA Central Portal
PathHub Digital Pathology LIMS Software
Page 4
Logging In - Step 2
Memorable Word ● ●
The Support Team will have provided you with a memorable word. You will be required to input two characters from your memorable word.
Wrong Memorable Word Attempts: ● ●
If you enter your memorable word incorrectly three times in a row, your account will be temporarily blocked. To regain access to your account you will need to contact the Support Team.
HCA Central Portal
PathHub Digital Pathology LIMS Software
Page 5
Security Token Logging In - Step 3
Security Token (Code) ● ● ●
A security token (code) will be automatically sent to the email address associated with your account. Input the token code into the designated box on the login page. Upon successful verification, account access will be permitted.
TOP TIP: When using your regular desktop, you can tick the “Trust this computer” box which will enable future access via email and password only. If accessing the site via laptop, a change of IP address may require the three step authentication process to gain access.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Home Page
Home Page Successful login will take you to the homepage above. The main features are: ● ● ● ●
Central Dashboard which is discussed in depth on Page 8. Profile details on the top right-hand side of the screen - you can change your profile details and log out from here. Search bar along the top center where you can manually enter or scan a case number to open any case. A grey menu bar on the left from which you can access: o Group
o Lab Tests
o Users
o Divisions
o Cases
o Tissue Disposal
o Patients
o Power BI Download
o Cytology Slide Labels
o Frozen Report
o Archive Cases
o Handbook
o Track
HCA Central Portal
PathHub Digital Pathology LIMS Software
Page 7
Home Page
Home Page ● ● ● ●
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Dashboard shows four boxes at the top: Facility (Page 9)/ Laboratory (Page 10)/ User (Page 24) / SNOMED Codes (Page 11) Histopathology tab shows the statistics for the all histopathology cases on the site and overview of numbers in each stage. Non-Gynae Cytology tab shows the stats for the all histopathology cases on the site and overview of numbers in each stage. Gynae Cytology tab shows the stats for the all histopathology cases on the site and overview of numbers in each stage. Select a status from the tabs to view and access the cases. Facility section shows the list of all facilities with the number of patients and current cases. Pathologist section shows the list of pathologists with their caseload. On the lower section it shows the leave information of the staff and last login.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Dashboard - Facility
Facility ● ● ● ● ●
From Dashboard click on the “Facility” button. You can change between list view and tile view by clicking the icons on the top right corner. To view or edit details of a Hospital click on the Hospital name in grid view or pencil icon in list view. Edit details as required. Click the blue “Submit” button to save changes.
Add New Facility ● ● ●
Click the blue “+ Add Facility” button on the top right corner. Enter the Facility’s details. Click the blue “Submit” button to add new facility.
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There is a search bar on the top right in list view which you can use to search for any facility required.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Dashboard - Laboratory
Laboratory ● ● ● ● ●
From Dashboard click on the “Laboratory” button. You can change between list view and tile view by clicking the icons on the top right corner. To view or edit details of a Laboratory click on the Laboratory name in grid view or pencil icon in list view. Edit details as required. Click the blue “Update” button to save changes.
HCA Central Portal
PathHub Digital Pathology LIMS Software
Page 10
Dashboard - SNOMED Codes
SNOMED Codes ● ● ● ●
From Dashboard click on the “SNOMED Codes” button on the right hand side. This list shows an index of the SNOMED Codes and the descriptions available on the system. Click on the buttons along the top to navigate the different SNOMED categories. You can see the details of the codes on the system. Use the search bar to find a code.
Add SNOMED code ● Click on the “+ SNOMED Codes” button. ● Input code and description details. ● Click on the “+ SNOMED” button to confirm, the code has been added to the system and should be visible in the list. ● You are able to edit or delete the codes by clicking on the relevant button.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Dashboard - SNOMED Codes
Microscopic and Macroscopic shortcode ● ● ● ● ●
Click on “Short S” to view Microscopic and Macroscopic shortcode. Click on the green “Add Microscopic Codes” or “Add Macroscopic Codes” button to add a new code to the system. Complete all the fields and click on the green button to confirm. The shortcode should now be visible on the list. You are able to edit or delete the codes by clicking on the relevant button.
HCA Central Portal
PathHub Digital Pathology LIMS Software
Page 12
Dashboard - Cassette Printing
Histology - Cassette Printing ● ● ● ● ● ●
From the Dashboard, the Histology tab is selected as default. You can select a status from the grid to view case list and access individual cases. Click on “Cassette Printing” status to bring up all the cases that are ready for printing. Select the case(s) for printing or you can select the box on the header row and that will tick all the cases for you to print in bulk. After selection, buttons will become visible: “Print All Cassettes,” “Print Slides” and “Select Cassettes”. Click on relevant button to print the labels. TOP TIP: There is a search bar on the right which you can use to search for any case required. You can type into the search box or alternatively use the barcode scan to scan the case number to build you list for label printing.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Shortcut Menu
Shortcut Menu The shortcut menu is present in the blue header bar next to your photo in the top right corner of the screen. ●
The first icon is "Reported Cases". ○ This section displays cases that have already been reported by pathologists. ○ By default, these cases are sorted by their published date. You can sort them by Lab Number, Patient name, Date of Birth, Facility or Published Date by clicking on the column titles. ○ To view a case click on the case number. ○ To view a report click on the PDF icon.
TOP TIP: Use the search bar to find a case. Enter parameters like Case Number, Name or Date of Birth.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Shortcut Menu
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The second icon is "Unreported Cases". ○ This will take you to the Unreported case list. This is a shortcut to the “Cases” option from the grey menu on the left. This is discussed fully on page 26.
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The third icon is "Requests". ○ In this section, you can access further work request and see the progress of any requests (see screenshot above). ○ To edit a request click on the pen icon. ○ To view a request and the full details click on the blue eye icon. ○ To update request status simply use the drop down to change status of all the tests within a request. ○ Or alternatively click on blue eye icon to show the individual tests within a case and then you can change the status for individual tests. You can also click on the barcode icon to print labels. TOP TIP: If at any time you wish to return to the home screen click on the HCA icon on the top left of the screen.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Profile
Profile ● ● ● ●
Click on your username located at the top right corner of the screen. From the dropdown menu select "My Profile” where you will be directed to your profile page. You can use the "Edit Profile" button to make changes to your profile. These tabs provide a user-friendly interface for customising and managing your profile according to your preferences and requirements.
Edit User Profile ● ● ● ●
● ●
Click on your username at the top right corner of the screen. From the dropdown menu select "My Profile". Click the "Edit Profile" button in blue. Edit the fields highlighted in yellow. This includes: First Name, Last Name, Mobile, Work Telephone, Memorable Word (instructions to change memorable word are on page 16) and Default Token. Make the necessary changes to your details. Click "Update Profile" to save your changes and your profile will be updated with the edited information.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Memorable Word
Change Memorable Word ● ●
Click on your username at the top right corner of the screen. From the dropdown menu select "My Profile". Method 1 ● Click the grey "Security Actions" button. ● Click on “Update Memorable word” option. ● Input a new memorable word. ● Click on the "Update” button to save your changes. Method 2 ● Click the "Edit Profile" button in blue. ● Navigate to the memorable word field. ● Click on the eye icon to view or change your memorable word. ● Enter your current password and click "Confirm Password". ● Your memorable word will become visible. ● Input a new memorable word if you wish to update it. ● Click "Update User" to save your changes.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Update Password & PIN
Change Password ● ● ● ● ● ● ● ●
Click on your username at the top right corner of the screen. From the dropdown menu select "My Profile". Click the grey "Security Actions" button. Click on “Update Password” option. Enter Current Password. Enter New Password. Confirm New Password. Click on the "Submit” button to save your changes.
Change PIN ● ● ● ● ● ● ● ●
Click on your username at the top right corner of the screen. From the dropdown menu select "My Profile". Click the grey "Security Actions" button. Click on “Update Pin” option. Enter Current Password. Enter New Pin. Confirm New Pin. Click on the "Submit” button to save your changes.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Upload Profile Photo
Upload Profile Photo ● ● ● ● ● ●
Click on your username located at the top right corner of the screen. From the dropdown menu select "My Profile". Click on the blue pen icon under your profile photo. Select "Upload New Photo." Choose a photo from your device. Click "Open" to upload the selected photo.
TOP TIP: The photo should be in either JPG or PNG format and should not exceed 200px X 200px in size.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Connecting Organisations
Connecting Organisation ● ● ● ●
Click on your username at the top right corner of the screen. From the dropdown menu select "My Profile". Select the “Connecting Organisation” tabs. You can see the organisation you are connected with and make any adjustments using the sliders.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Days Away
Days Away ●
To add days away: ○ Click on your username located at the top right of the screen. ○ From the dropdown menu select "My Profile". ○ Click the "Add Days Away" button. ○ Enter Start Date and End Date manually or using the popup calendar. ○ Optionally, include additional notes. ○ Click "Apply" to confirm and add the days away.
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To view previously added days away: ○ Click on the "Days Away" tab within the Profile page. ○ Click the eye icon next to the leave you want to view. ○ View Start Date, End Date, and any associated Notes. ○ Click "Close" to exit the window when done.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Days Away
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To edit existing days away: ○ Click the pen icon next to the corresponding entry. ○ Review and modify Start Date, End Date, or Notes as needed. ○ Confirm changes by clicking "Update".
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To delete previously added days away:
○ ○ ○
HCA Central Portal
Click the bin icon next to the corresponding entry. Confirm deletion with the popup: "Are you sure you want to delete this leave?" Click "Delete" to remove the selected days away from the system.
PathHub Digital Pathology LIMS Software
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Groups
Groups ● ● ● ● ●
Click on the “Groups” option from the grey menu on the left. You can view different groups from this page and also create additional groups. Groups are divided in to General groups and Speciality Groups. For each Group you can view the team lead, team members and when the group was created. Click on the 3 vertical dots on the top right corner of a group, to edit or delete the group. To create a new group enter all the details in the green “Create a Group” column. This includes group name, select the blue icon for General group and red for Speciality group, select a team lead, add additional team members and lastly add any notes in the description box if required. Click Submit to create a new group. TOP TIP: Hover over the photos to view the name of the team members.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Dashboard - Users Users
Users ● ● ● ● ● ●
Click on the “Users” option from the grey menu on the left or from your dashboard. This will bring up a list of users and details include: role, email address and contact telephone details. To filter list by user role, use the drop down in the center. To change between list view and grid view, click on the icons on the top right corner. To view past users click on “Deleted User”, this will show you list of users whose profiles have been deactivated. There is a search bar on the right which you can use to search for any user required.
Edit User ● Click on the “Users” option from the grey menu on the left. ● Select list view. ● Click on the blue pencil icon next to the user you want to edit. ● Click on the small, grey pencil icon on the top right corner. ● Edit the User details and click on the blue “Update Profile details”.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Users
Add User ● ● ● ●
Click on the “+ User” button on the top right corner of the user dashboard. Select the User Role from the dropdown menu. Add User details including Name, Email, Contact telephone numbers, Memorable Word and Password. Click on “Connecting Organisations” and select all organisations the User is associated with, these organisations will show as green. Click on “+ Add User” to create the User.
Creating Pathologist Profile ● Add additional details including Address, organisations, Meditech mnemonic or User ID and Meditech Vendor. ● Click on “+ Add User” to create the User.
HCA Central Portal
PathHub Digital Pathology LIMS Software
Page 25
Cases - List Overview
Cases ● ● ● ● ●
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Click on “Cases” option from the grey menu on the left. Cases section shows the list of unreported cases. The list is organised by Received Date as default and then further organised by Last Name. To view a case click on the case number. Use the search bar to find a case. Enter parameters like Case Number, Name or Date of Birth. Unreported Cases can be filtered by Specialism. Please select “Specialism” from the drop-down menu and the cases related to that Specialism will be displayed. Unreported Cases can be filtered by pathologist. Select “Pathologist” from the drop-down menu and the cases allocated to that Pathologist will be displayed.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Cases - Department Filters
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Unreported Cases can be filtered by selecting the “Histology” department from the dropdown. After selection, five new buttons will become visible: "Meditech Cases, Allocated, Unallocated, Frozen and Decal”. Clicking each blue button will display related cases. Unreported Cases can be filtered by selecting the “Non Gynae Cytology” department from the dropdown. After selection, three new buttons will become visible: “Meditech Cases, Allocated and Unallocated”. Clicking each blue button will display related cases.
TOP TIP: Lists can also be filtered by status of case, each stage is present from Meditech E-requests to Further work in the form of icons. Hover over the icons to display the status. These can be used in conjunction with the department filters mentioned above.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Cases - Flag Status & Comments
Flag Status and Comments ●
Lists can be filtered by Flag Colours. To clear filters selected, click the X next to the filter. (The X only appears once filter option is selected). ○ ○ ○ ○
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Yellow Orange Red Green
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In Lab In Lab Urgent With Pathologist Urgent With Pathologist
To change a cases’ flag colour, simply hover over the flag of the desired case, a small popup will let you select the desired flag colour. The user can add a Flag Reason Comment to a specific case by clicking on the chat icon. This will open a pop-up page where you can enter comments and by clicking "Save" your comment will be saved for that specific case.
HCA Central Portal
PathHub Digital Pathology LIMS Software
Page 28
Cases - Bulk Assign & Status Update
Assign Cases in Bulk ● ● ● ● ● ●
Click on “Cases” option from the grey menu on the left. Select the case(s) you want to assign. After selection, a dropdown with Pathologist names and “Assign” button will become visible. Select pathologist name or group from dropdown list. Select “Assign”. The case(s) will be assigned and show on the pathologist lists for reporting. On the unreported list, there will be initials in the pathologist column.
Change Cases status in Bulk ● ● ● ● ●
HCA Central Portal
Click on “Cases” option from the grey menu on the left. Select the case(s) you want to change the status for. After selection, a dropdown with “Track Status” will become visible. Select status you wish to move the case(s) to. The case status will not have been changed.
PathHub Digital Pathology LIMS Software
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Case Report
Processing a Case ● ● ●
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Open a case using the search bar along the top or click on a Case Number from the Unreported List or via Tracking. The Patient Details pulled from Meditech will appear. The fields in yellow can not be changed. The status of the case is visible in the top right corner of the record. You can update the status of the case by selecting the desired status from the dropdown menu. You can Collapse All by selecting the diamond icon and click on same icon to Expand All. This button closes the sections so you can just see the headings, this allows you to navigate efficiently to desired section. “Assign Case To” dropdown lets you assign case from within the record, select a pathologist or group from dropdown and the case will be assigned. “Copy To” field can be used to include clinicians who need a copy of the report, you can make multiple selections. Use drop down or type in name. Click “Urgent Report Required” if urgent report is required.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Case Report
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Scroll down to the Clinical Details section and complete the findings. The text can be formatted as required by using the text formatting bar.
Laboratory processing ●
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Laboratory Processing details pulled from Meditech will appear. Information from Meditech contains Specimen(s), Department, Specialism, Tissue Type and Description. Information from Meditech can’t be edited within PathHub (yellow fields). If you notice an error, select “Meditech Tissue Mnemonic Errors” box and a textbox with appear. Type in the necessary information and click “Submit”. This will generate an email to admin staff. As you process the specimen you can add blocks/slides by click on the blue + icon. A pop up will appear, confirm the number you need and click “Add Slide/Block”. To delete a block/slide click on the bin icon. To select the tests required, either type name into field or use the dropdown to make your selection. You can make multiple selections.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Case Report
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To print labels at this stage click on “Select Slides,” or “Select Cassettes”. Then select the relevant slides/cassettes from the popup and click ‘Print’. If you have a Decal sample tick the “Decal” box, boxes will become visible for you to input: “Decal Date In, Decal Date Out and Decal type”. If you have a Frozen sample, tick the “Frozen” box, boxes will become visible for you to input: “Scheduled Date, Scheduled Time, Arrival time, Result communicated (Time), How result communicated and who they were Communicated To”. These is also a tick box to document if frozen sample was “Cancelled”. Scroll down to the Macroscopic Description section and complete your findings. Utilise shortcode function to autofill the macroscopic description field. The text can be formatted as required by using the text formatting bar. Each specimen must be reported on. You can switch between the specimens by selecting the specimen tabs. The tab highlighted in blue is the specimen you are viewing/editing. TOP TIP; You can save at any stage by using the Tab key on your keyboard.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Case Report - Save & Authorise
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Scroll down to the Microscopic Description section. This section is completed by the pathologist. Once you have completed all these steps click on the "Finalise Report" tab. Here, the pathologist can enter the Final Diagnosis, Comment and SNOMED codes (at least one of each code must be entered). TOP TIP: To add SNOMED codes begin typing the word you need. This will take you to the correct area of the list so you can select the required T, M or P code.
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Once all sections have been completed you can click “Save” button to save the record. Or you can authorise this case as senior admin. Re-enter your password and select “Authorise”. Once authorised, the case will be removed from the unreported list on the homepage.
Following pages will go through Case Menu which allows you to Upload Documents, View Report, Add to Queue, Add Further Work and view Patient History.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Case Report - Case Menu
Case Menu Overview The case menu is the row of icons positioned below the patients details. You have a range of functions available which include: ● ● ● ● ●
Documents View Report Add to Queue Further Work Patient History
TOP TIP: As you scroll down the record, the case menu floats and remains at the top of the page for your convenience. When you hover over an icon, the tooltip displays the icon name for you convenience.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Case Report - Documents
Uploading Documents & Macro/Micro Images ● ●
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To attach a document/image click on the Documents icon (Paper Clip) from the Case Menu. Then click "Choose files”. Select the required file and click "Open". ○ The image must be jpg or png. ○ If selecting a request form, the form must be a pdf. Click on the “Select File Tag” dropdown to choose either “Request Form” or “Macro Image”. Click the “Upload” button.
Request Forms or other PDFs are stored within the patient record for information. Macro Images will be included in the PDF reports issued to the Hospital. You can attached upto 8 images, max size of 20MB with no restriction of width or height. ● ●
To view image or document, click on green view button in the View File column. To download image or document, click on file name in the Download File column.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Case Report - View Report
View Report ● ● ●
To view a report click on the View Report icon (Viewing Glass) from the Case Menu. A popup will open with the PDF. You can view, download or print the PDF report. Click on the “Close” button on the bottom right to return to the case.
HCA Central Portal
PathHub Digital Pathology LIMS Software
Page 36
Case Report - Add to Queue
Add to Queue ● ●
Click on “Add to Queue” icon once you have entered all details and have completed all mandatory fields. This places the case into your Queue list for the pathologist, they can bulk authorise the whole list of cases in one go.
HCA Central Portal
PathHub Digital Pathology LIMS Software
Page 37
Case Report - Further Work Requests
Further Work Request ● ● ● ● ● ●
To make a Further Work Request click on the “Add Further Work” icon (Target) from the Case Menu. Select the block and the required tests from the dropdown menus. You can add multiple test requests to the same block. If you need to add tests to other blocks, simply use the blue "+" icon to select another block, then select the required tests for the second block. From the dropdown select the “Reason for Request”, “Diagnostic” will be selected by default. “Comments” section is available for you to add any relevant comments into the text box. You can see all of your selection on the right hand side under the Request List, check all the details are correct. To complete the process, click on the "Send" button.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Case Report - Report History
Viewing Patient’s Report History While reporting a case, you also have the option of looking at the Patient’s Report History for cases reported by HCA. ● ●
Click on the Patient icon from the Case Menu. This will display a list of current and previous reports for the patient as shown below;
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To view previous reports click on the pen icon, this allows you to view details for each case. To return to the case you were reporting, simply click back on your browser.
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HCA Central Portal
PathHub Digital Pathology LIMS Software
Page 39
Case Report - Audit Trail
Audit Trail ● ● ● ● ● ●
Scroll down to the "Finalise Report" tab. The audit trail is located at the bottom of the case record page. You can view the last few entries within the case record. To view all entries, click on the “View All” button on the right hand side. This will show you the full audit trail for the case record. To return to the case you were reporting, simply click back on your browser.
Adding Notes to the Audit Trail ● ●
To add a note, simply type in the required message into the text box and click on “Save Note”. A note will save and be visible at the top of the Audit Trail.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Case Report - Addendum
Reported Case Addendum ● ● ● ● ● ● ●
Click on “Reported Cases” icon from the shortcut menu on the top right of your screen. Click on the Case Number to open the case record that you wish to add an addendum to. Select the “Finalise Report” tab, this is located under the Clinical Section. The Addendum text box is under the Snomed Section, enter any details associated with the Addendum into this box. The text can be formatted as required by using the text formatting bar. You will need to enter your password and select the “Approve Addendum” button under the text box to confirm the Addendum Report. An amended report is issued to the client automatically.
HCA Central Portal
PathHub Digital Pathology LIMS Software
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Patients
Patients ● ●
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HCA Central Portal
Click on the “Patients” option from the grey menu on the left to bring up a list of patients. This will display a list of patients with details including Name, DOB, NHS Number and Hospital. You can also see how many case reports are on the system for each patient. Click on the 3 vertical dots in the Action column to see more options: ○ View - to open the patient record and view case reports ○ Archive - to archive the patient record There is a search bar on the right which you can use to search by Name, DOB or NHS number.
PathHub Digital Pathology LIMS Software
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Cytology Slide Labels
Cytology Slide Labels ● ● ● ● ● ●
Click on the “Cytology Slide Labels” option from the grey menu on the left to bring up a list of cases. Select the case(s) for printing or you can select the box on the header row and that will tick all the cases for you to print in bulk. After selection, new buttons will become visible. Click on “Print All Slides” or “Print All Cassette” to print the full list. Click on “Print Cassette” or “Print Slides” to print the selected cases only. You can archive any cases from this list be clicking “Archive”. To view archived cases click on “Archive List.” TOP TIP: There is a search bar on the right which you can use to search for any case required. You can type into the search box or alternatively use the barcode scan to scan the case number to build you list for label printing.
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Archive Cases
Archive Cases ● ● ● ●
Click on the “Archive Cases” option from the grey menu on the left to bring up a list of patients. This will display a list of cases that are completed and have been archived. Click on “View” to open the patient record and view case reports There is a search bar on the right which you can use to search by Name, DOB or NHS number.
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Track
Track The Track feature allows you to see where a particular case is in the workflow at any given time, and to move its status through the workflow. View status of case ● Click on ‘Track’ option from the grey menu on the left. ● Enter a case number in the central box or you can scan the barcode, confirm the case number from dropdown. ● The status of the case will be highlighted in orange in the workflow diagram. ● To view/amend the case, click ‘View.’ Change status of case ● Once you are viewing the status of a case (using instruction above), you can change status by clicking on the required status in the workflow diagram.
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Lab Tests
Test ● ● ● ● ● ●
Click on the “Laboratory Tests” option from the grey menu on the left. Laboratory tests can been seen on this page. This is an index of all the test available for further work selection by the pathologist. Use the search bar to find specific tests. To edit a test, click on the pencil icon in the action column. Then make the necessary changes and click “Submit”. To delete a test, click on the bin icon in the action column. You can organise the tests in the order you would like to be visible within the request page, by inserting numbers in the Position column.
To add a new test ● Click on the “Laboratory Tests” option from the grey menu on the left. ● Click on the “Add Tests” button on the top right. ● Complete all the fields and click “Submit”. ● This will add a new test and should be visible in the test list.
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Divisions
Divisions ● ●
● ● ●
Click on the “Divisions” option from the grey menu on the left. Click on “Department” to display a list of the departments: ○ Non-Gynae Cytology ○ Histopathology Click on a relevant department to view the Case Categories within this section. Click on the pencil icon to edit details. Click on the “Manage Mnemonic” button to edit or delete mnemonic details. You can also add new mnemonic, if required.
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Tissue Disposal
Tissue Disposal Mark as Disposed ● Click on “Tissue Disposal” option from the grey menu on the left. ● Part Taken List appears. ● Select checkbox next to part taken case(s) you wish to mark disposed. ● Click “Archive”. ● Case has now moved to the Archive list. View Archive ● Click “Tissue Disposal” option from the grey menu on the left. ● Click on “Archived”. ● Archive list will appear.
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Power BI Downloads
Power BI Downloads ● ● ● ● ● ● ● ● ●
Click on “Power BI Downloads” option from the grey menu on the left. From here you can trailer make reports from Pathhub to download for Power BI. You can select Publish or Unpublished Cases. Make the date selections. Make selections on Pathologist or Clinic. If further work or supplementary status reports are required, make the relevant date selections. From the “Select Report Columns” tick all the fields you would like to view the data. Click on “Generate Report” button. This will generate a report, and you can view it within Pathhub. To download the report, click on “CVS” or “PDF” buttons.
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Frozen Report
Frozen Report ● ● ● ● ●
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Click on “Frozen Report” option from the grey menu on the left. A list of cases with frozen samples will be displayed. You can download the list by selecting “CVS” button. To view a case click on the case number. There is a search bar on the right which you can use to search for any case required.
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Handbook
Handbook ● ● ● ● ●
The Handbook section is where you can find manuals from PathHub. Click on the “Handbook” option from the grey menu on the left to access. Here you will find manuals from PathHub. The documents can be viewed by clicking on the + icon. Now you can view the manual.
Add Handbook ● ● ● ● ●
To add a new manual click on “Add New” Enter Title and select user group from dropdown that you would like the handbook to be visible for. Upload document. Click Submit. Handbook will be uploaded.
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Support - Raising a support request for PathHub This section demonstrates how log a ticket and contact the HCA ITG Service Desk via telephone or the service portal.
Telephone: Call the ITG Service Desk on 0207 759 3737 or extension 23737 We are available 07:00 – 20:00 seven days a week, on call 20.00 – 07.00 call the above number initially. General IT Support (Service Desk): Option 2 > 5 Consultant Support: Option 1 > 3 Remote Access Support: Option 2 > 7 DGL: Option 1 > 1 PACS & Patient Keeper: Option 2 > 4 Password Reset: Option 2 > 1
Service Portal: To log a ticket via the ServiceNow Portal, click on this link: https://hcauk.service-now.com/sp
Path Hub will appear under Category “software”, Sub category
If Path Hub is selected a third (mandatory) field Tracking appears
Once logged into the portal select the service you wish to log a ticket for: Service request: to add or change an existing service
This allows further categorisation of your issue, specific to Path Hub
Incident: to report a service problem or outage
CentralPortal Portal PathHub Digital Pathology LIMS Software - Pathologist User Guide -LIMS Document Version 1.0 HCAHCA Central PathHub Digital Pathology Software
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HCA Healthcare 2023