LCEB 2018 Application Booklet AIESEC in Mongolia
LAST ROUND
Table of Content ❖ Foreword From BOP ❖ LC Introduction ❖ Main Job Descriptions ❖ Application Questionnaire (General, Functional Blocks) ❖ Application Timeline ❖ Submission Detail
Foreword from MCP Dear LCEB Applicant, It must have taken a big courage for you to make up your mind for this Local Committee Executive Board application. I know how much mixed feelings you have within you and I am sure it is never a peaceful nights that you have gone through in this decision-making process. However, I do want to say a big thank you that you have finally taken up this path for your next AIESEC journey. Personally, as Member Committee President of this youth organisation in Mongolia, I appreciate this so much. For sure, this application journey or process will not be easy as it does challenge your personal capability and confidence and it, too, challenge you to think bold and big for how you wish your next journey to be. But, my dear, you are not fighting on this journey along. We are all here to guide you for your readiness in term of your true identity definition, knowledge preparation and what’s next you want to contribute. It is part of the process for your development and growth and I hope you can enjoy what you will be going through later on. If there is one thing that I can say to you, it will be “Yes, my leader, the only one worst result you can expect is You Get Selected!” Because you have showcased us your ability and we have the confidence in you to further handle the even challenging and tougher leadership management opportunities/uncertainties for your next one-year leadership development journey. Should you have already be clear on all these, I wish you all the best for the journey undertaking and always be here to support you with my full efforts in order for you be part of the next leaders who will be leading this organisation to the next level.
Sincerely,
Erik Chia Zhong Yi Member Committee President AIESEC in Mongolia M: +976-9538 0216 E: chia.zhongyi@aiesec.net
Foreword from LCP of NUM HEY AIESEC, It is my privilege to announce this application open. When I first found out the LCP applications will be launched, I wanted to tell you only three words NEVER DOUBT YOURSELF. If you are having doubts right now not knowing what to do, feeling not confident enough and saying “What are you doing? You will never make it” Then you are wrong. In my AIESEC journey I found out that doubting yourself will only push you down. You will never get the chance to know your true potential or limit if you don’t face it. Remember don’t let anyone interfere in your journey. If you can just take the challenge one time you will never be afraid to take it again. If someone is capable of doing it, anyone can do it!
Sincerely, Udval Munkh-ochir President of AIESEC in NUM 1718 M: +976-9102 7001 E: udval.munkh-ochir@aiesec.net
Foreword from LCP of UFE Dear Applicants, Welcome to this amazing journey ahead! It a great honour for us to give you this one and only opportunity to fully discover yourself and the world. Being a part of LCEB is not easy. You will be responsible for the PEOPLE and for the present and future of this whole entity. It will be up to you and your team, whether your LC will survive or not. You will have to be a true role model, showcasing AIESEC Values and its culture by your own beliefs and actions. Yes, it is a challenging experience. But it is only for those who care. If AIESEC is part of who you are, you’ll never be wronged. But think before you take this step, if you’re not sure if AIESEC is one of your main priorities in life. For me leadership was just a word until now. I wish you’ll fully understand the whole power of leadership, the most empowering and the most life changing of all. Do not ever stop being passionate about it, cause that passion will give you an enormous strength to strive for the best of the best until the end. I genuinely congratulate you for your courage to take this step. And I assure you, you will not regret. Be focused on your end goal always. Best of luck!
AIESECly, Enkhjin Gankhuyag President of AIESEC in UFE 1718 M: +976-8890 0062 E: enkhjin.gankhuyag@aiesec.net
Foreword from LCP of MUST Dear Leaders, I am pleased to inform you that you are on the first page of your one of the most challenging, but the most unforgettable and the best experience. Being a leader is not easy. My experiences of being in LCEB were full of tears, sleepless nights and disappointments, but it was all worth it. Because at the end I've got most beautiful friendship I've ever known and the people who love me unconditionally. But most importantly, I've got to find myself, my purpose and understood what I stand for in life. To be a good leader, one also needs to be open for a change. As one of the leaders of the international organization, you will have to change your mind, change your temper. Accept the things that you’ve never understood. Forgive mistakes and recognize the differences of others. Here in AIESEC you will understand the true meaning of Leadership, what is to inspire people to accomplish great things by showing them that they have the ability to do anything. By developing others I finally realize that everyone has a power to change themselves, influence others and make this world a better place. Now it's your turn to make this organization more powerful, more impactful and more meaningful.
Sincerely, Ninjtsolmon Bayarsaikhan President of AIESEC in MUST 1718 M: +976-9920 2198 E: ninjtsolmon.bayarsaikhan @aiesec.net
About NUM AIESEC in NUM was founded in 2008. LC’s main target has been National University of Mongolia which has over 20’000 students and 5 division schools. Currently, we are running our operations with 5 LCEB, 4 TLs and 30 active members. Product Focus:
First focus – OGV Secondary focus - IGV
LCEB Current structure:
LCP, LCVP OGV, LCVP IGV, LCVP TM, LCVP FL
Available Positions:
LCP, LCVP OGV, LCVP TM, LCVP SI, LCVP B2C
Results (so far)
OGV
Main achievements:
IGV
OPEN : 24
OPEN : 10
APPROVED : 21
APPROVED : 1
REALIZED : 7
REALIZED : 0
Relationship with University: No Full Membership status: EiD Awards in 2018: OGV achiever, FL achiever
About MUST AIESEC in MUST is founded in 2014. LC’s main target has been Mongolian University of Science and Technology, which has over 22000 students and 14 division schools. We are running our operations with 6 LCEB, 3 TLs and 21 active members. Product Focus:
First focus – OGV Secondary focus - IGV
LCEB Current structure:
LCP , LCVP OGV, LCVP IGV, LCVP B2C, LCVP TM, LCVP FL
Available Positions:
LCVP IGV, LCVP TM, LCVP SI, LCVP B2C
Results (so far)
OGV
Main achievements:
IGV
ACCEPTED : 8
OPEN : 24
APPROVED : 5
APPROVED : 3
REALIZED : 2
REALIZED : 1
Relationship with University: Yes Full Membership status: OE Awards in 2018: Best LC, IGV achiever, B2C achiever
About UFE Founded in 2013, AIESEC in UFE is successfully running its operation for the 4th year. This committee targets a market of University of Finance and Economics with over 4000 students. UFE has 5 LCEB, 5 TLs and 34 active members. Product Focus:
First focus – OGV Secondary focus - IGV
LCEB Current structure:
LCP , LCVP OGV, LCVP IGV, LCVP TM, LCVP FL, LCVP B2C
Available Positions:
LCVP OGV, LC Manager B2C, LCVP IGV, LCVP TM, LCVP SI, LCVP Marketing
Results (so far)
OGV
(application for this position will be released later after LCEB confirmation)
ACCEPTED : 9
OPEN : 10
APPROVED : 5
APPROVED : 1
REALIZED : 4 Main achievements:
IGV
Relationship with University: Yes Full Membership status: OE Awards in 2018: LEAD Award
REALIZED : 1
LCP Job Description**
Role Duration: April 1st, 2018 - January 21st, 2019 Hours a week: 10-20 hours
National, Local & External ◆ ◆ ◆ ◆ ◆ ◆
LCEB meetings attendance/moderation /weekly/ BOP meetings attendance /weekly/ NEB meetings attendance /quarterly/ SNC & WNC attendance in August and January respectively National & local legislation meetings attendance/moderation Entity representation on external events and meetings
Strategic Direction Management ◆ ◆ ◆ ◆ ◆
Finalise/Review LC Growth Plan LC Network Management LC Foundation Building Exchange Product Growth LC Membership criteria fulfillment
LCEB Team Management & Development ◆ ◆ ◆ ◆
EB team recruitment after getting elected EB team management according to Team Standards Governance spaces planning and implementation LC culture shaping based on AIESEC Way and AIESEC Values
* Click to see full LCP JD here. ** This round is the last (!) one for LC NUM’s LCP position.
LCVP Main Job Description**
Role Duration: April 1st, 2018 - January 21st, 2019 Hours a week: 15-20 hours
National, Local & External ◆ ◆ ◆ ◆ ◆ ◆ ◆ ◆
Functional meetings attendance/moderation /weekly/ EB meetings attendance/moderation /weekly/ SNC & WNC attendance in August and January respectively Local legislation meetings attendance/moderation Functional Summits attendance SONA report submission /quarterly/ Report the status of your function weekly & monthly to EB Entity representation on external events and meetings
Strategic Direction Management ◆ ◆ ◆ ◆
Functional Foundation Building Exchange Product Growth contribution LC Membership criteria fulfillment Functional SOP implementation
Team Management & Development ◆ ◆ ◆
Functional team members selection Team management according to Team Standards LC culture shaping based on AIESEC Way and AIESEC Values
*Click to see each function LCVP JD and SOP: FL │PM │IGV│ OGV│ B2C ** This round is the last (!) one for LC MUST’s LCVP positions.
General Questionnaire △ Full Name : △ AIESEC Email : △ MBTI Result : △ Phone Number : 1) 2) 3) 4) 5) 6) 7) 8)
△ Current Role : △ The Role You Are Applying For: △ Motivational Video (link) :
Please introduce yourself. Who you are, and what you stand for? What are your passions in life? Why are you applying for LCP/LCVP and how does applying fits to your long-term personal goals? What are your core values, that drive your life? Please, answer based on AIESEC Values. What are your latest LDA results? Evaluate yourself based on each Leadership Quality. How your LCEB role will help you to improve your best quality, and develop the one you lack the most? Be specific, considering all Defining Elements. Describe your AIESEC experience by mentioning the results made for your LC, your main challenges and key learnings. Tell us about your most relevant experience outside of AIESEC that have contributed to your personal and professional development. How do these in turn made you more suitable candidate for this position? Who is your leadership role model? Why? What traits of his/hers you want to develop and improve in yourself, in order to run a successful LC? What does AIESEC Way mean to you, your LC, and how is it relevant to Mongolian society? What will be the biggest achievement of your LCEB in 2018 ? What would be the most impactful legacy you will leave for term 2019?
Video : Make a self introduction and explain your key strategies and overall proposal for LCP or LCVP role. The maximum duration is three (3) minutes and the requested language is English. It needs to be named on YouTube as the example: AIESEC_in_LC_Your Full Name_LCP_2018_Application.
President Block Strategic Direction Management 1) 2) 3)
How will be your LC aligned to achieve AIESEC 2020? How do you envision your LC organizational culture and how will you achieve it? Provide clear goals and strategies with KPI. Present a SWOT analysis of your LC reality in terms 15/16, 16/17, 17/18. Analyse the overall performance management in your LC. Based on the analysis, what is your goal to increase quality exchanges & leadership development in your LC? Propose your LC vision, one (1) main focus and three (3) main strategies with clear KPI, MoS and action plan. You may explain using any tool/framework.
Exchange Product Growth 1) 2)
What will be your LC first focus product in 2018? Why? Present growth path of this product in next three (3) years with clear goal, strategies and KPIs. How do you envision your LC structure in 2018? (Based on your LC first focus product.) Explain each position’s role and key deliverables. How each department of your structure could support your LC goal and strategies implementation?
LC EB Team Management & Development 1) 2) 3)
Describe your team and its working culture. How do you ensure your LC EBs’ individual personal development throughout your term? What kind of leader you are and what kind of leadership style do you prefer to use in your team? What will be your main role in your team?
External Representation & Relevance 1) 2)
What role will you play in BOP team and in national plenary as LCP? What role will you, your EB team and your LC play in your university? What is its unique relevance in it, comparing to other clubs/youth organisations, and how will you get it recognised? Consider our Essence, LDM and Values.
Strategic Initiatives Block 1)
2) 3) 4) 5)
What is your purpose as EB team member, and what role will you play in LC strategies implementation process? What will be your contribution in achieving your overall LC goal set by your LCEB? What is your end goal as LCVP SI? What will be your MoS? And from your own point of view, what are the skills and knowledge needed to achieve those? What are your key focuses and strategies to ensure organisational sustainability and profitability? (Mention at least three (3) strategies) How will you implement synergy with other departments? What strategic initiatives you will take to ensure goal achievements in each area? Mention the main revenue streams & expenses draining areas, and the investment for the upcoming term.
talent Management Block 1) 2) 3)
4) 5)
6)
What is the culture needed for your LC and how will you achieve it? How will the culture you instill ensure members high retention and a strong talent capacity building in your term? How will you and other leaders in your entity promote and create a mindset and culture, based on AIESEC Way and AIESEC Values? Conduct a SWOT analysis of the overall PM Process implementation in your LC in term 17/18. Provide a detailed plan on TM contribution for 80% of members goal achievement in your term, based on PM Process. What steps do you propose to maximize member productivity? According to your LC current reality, name at least three (3) new strategies/initiatives with clear KPI and action plan. What skills and development are still needed for your LC members to increase exchange growth and leadership development? Present one strategy/initiative for each function. Provide an action plan with key deliverables, clear KPI and MoS. What would be your role in implementing Value Delivery for EPs in your LC? How will you ensure each customer receives a quality LEAD Space from your LC, EP managers/EP Buddies?
Incoming Global Volunteer Block 1) 2)
3)
4)
5)
Do you think Global Volunteer product is relevant for the current Mongolian society? Support your answer with three (3) main reasons. What are the most essential characteristics, skills and preparation needed for your members, in order to effectively perform sales meetings and to create a quality exchange opportunity. that contributes positively to SDGs, to partners and to EPs? Conduct a SWOT matrix analysis for the product since its establishment, by evaluating each phase of IGV SOP. What would be your main three (3) focuses for IGV in your LC? State your key strategies for each focus with clear KPI & MoS. Set your goals broken down into (OPEN-Applications-Accepted-Approved-Realized-Finished-Completed). Mention the most desirable conversion rates in each phase and your action steps with clear KPIs to achieve it. Please state the structure of your team, including the specific role, contribution and KPIs of each member in your team.
Outgoing Global Volunteer Block 1) 2)
3) 4)
5)
Do you think Global Volunteer product is relevant for the current Mongolian society? Support your answer with three (3) main reasons. Conduct a SWOT matrix for OGV, for terms 16/17 and 17/18 for your LC. Critically analyze the Customer Flow implementation, identifying all the bottlenecks, innovations, growth patterns, successes & failures. Based on the analysis, present your three (3) strategies for 2018 to grow exponentially in OGV. What would be your 3 must-win battles and how will you overcome them? Set your goals broken down into (OPEN-Applications-Accepted-Approved-Realized-Finished-Completed). Mention the most desirable conversion rates in each phase and your action steps with clear KPIs to achieve it. While your members are performing an exchange management and quality customer service delivery to EPs, how will you ensure your members leadership development and personal goal achievement?
Business to Customer Block 1) 2) 3) 4)
5) 6)
In your opinion, which will be your target market, that is best potential for delivering OGV product? Present a complete product packaging, best suitable for specific market you chose. How would you increase your brand relevance in your LC and in your target market to convert more LEAD? Design a digital campaign to attract customers of the focus product of your entity, include graphic material. Perform a SWOT analysis of your function in the last 2 years in your LC. What would be your three (3) main focuses, strategies and action plan for the first six (6) months as LCVP B2C? Provide clear KPIs for your plan. What key change/innovation do you want to effect in B2C during your term? What results would it bring? As OCP, provide your clear action plan for your OC team to perform a physical event in your target market university/school/organisation. Be specific on key strategies, message, agenda, goal, KPIs, etc., and on which framework and tool will be used by you and your team.
ROUND II Application Timeline March 1, 2018
March 3, 2018
LCP EVALUATION PANEL
LCP ELECTION
/for LC NUM & LC UFE/
/for LC NUM & LC UFE/
February 28, 2018
March 1, 2018
LCEB APPLICATION DEADLINE
LCVP EVALUATION PANEL
/National/
/for LC MUST/
March 5-8, 2018
LCVP EVALUATION PANEL* /for LC NUM & LC UFE/
March 3, 2018
LCVP ELECTION /for LC MUST/
March 10, 2018
LCVP ELECTION /for LC NUM & LC UFE/
*LCVP Evaluation Panel and VoC must be held with the participation of elected LCP. LCVP Evaluation Panel and VoC will happen only after your LC’s LCP gets elected.
Submission Detail Application Package Contents ❖
Application questionnaire, 14 pages maximum, excluding front and back covers: - ALL applicants must answer to General questions on page 12. - Choose one functional block of the function you are applying for.
❖
Endorsement letters from: -
Someone who led you in AIESEC
For current LCEB: Endorsement from LCP 1718 from your LC will not be accepted.
-
Someone you led in AIESEC (required from LCP applicants)
-
Someone you worked with in team (can be an external or from AIESEC)
ALL must be in PDF format.
Application Submission You will submit your application package in one zipped folder, named: [LCP or LCVP 2018 Application_LC Name]_[Your Full Name] For example: [LCP 2018 Application_UFE]_[Enkhjin Gankhuyag] or [LCVP 2018 Application_UFE]_[Azjargal Battogtokh] Send your zipped folder to: mongolia_bop1718@googlegroups.com and CC to: mongolia_mc1718@googlegroups.com by the latest 10:00 PM GMT +8 on 28th February, 2018. Late submission or incorrect content will not be
“Leader is the one who, knows the way, goes the way and shows the way”