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BUSINESS EVENTS MANAGEMENT
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TABLE OF CONTENTS
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INTRODUCTION..........................................................................................................................4 Task 1............................................................................................................................................4 Event introduction within an fix timescale..................................................................4 List of documentation......................................................................................................... 5 Resources to carry out the event................................................................................... 6 Reviews and evaluation including the methods and resources..........................6 Task 2............................................................................................................................................7 Project completion date and allocation of responsibility.......................................7 Presenting leadership, effective time management, delegation of authority7 Importance of stakeholder analysis when formulati ng new strategy.................................................................................................................... 8 Corrective actions.................................................................................................................9 Task 3............................................................................................................................................9 Choose proper team with the knowledge and abilities..........................................9 Team building skills and conflict management skills and its use in diffusing anger.................................................................................................................... 11 Importance of effective co-ordination and clear communication when liaising with team............................................................................................................... 11 Task 4......................................................................................................................................... 12 Internal, external record of communication and
team meetings................. 12
Use of information technology...................................................................................... 12 Produce information ........................................................................................................12 Conclusion.................................................................................................................................12 Buy Assignment from expert Aussie Writers at Instant Assignment Help
OUR EXPERTS TO HELP YOU Reference.................................................................................................................................. 14
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Illustration Index Illustration 1: Power/ interest matrix.................................................................................8 Illustration 2: Team Structure.............................................................................................. 9
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OUR EXPERTS TO HELP YOU INTRODUCTION Business events management is a process that collects and delegates
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multiple business
responsibilities through various events. It mainly requires
focusing cooperation between company's stakeholder and IT manager throughout system design and execution. This events are conducted to provide a better information to the audience and to increase its revenue. However, this management basically manages the entire process from primary concept to reporting and assessment. It requires having the best innovative skills and talent to carry out this event successfully. Along with, this
specific skills manager needs to make proper use of all the available
resources to develop its work (Greenberg, 2007). This report carries out the management of events by the senior event planner for feeding the children who are affected by Ebola in Africa. It understands the significance of these events and explains the benefits of this program to children and society. Further, it effectively administers an event through presenting leadership, time management skills and delegation of authorities. It also focuses on teamwork while managing the event. Moreover, it makes use of effective communication for managing its event effectively.
TASK 1 Event introduction within an fix timescale As per the given scenario, many children are affected by Ebola in Africa. As a senior event planner, I an going to organize the event of circus Buy Assignment from expert Aussie Writers at Instant Assignment Help
OUR EXPERTS TO HELP YOU for helping the children who are suffered from this disease. Basically, this event is presented in the form of circus to involve as many as children in this
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program (Hoque, 2000). It helps the children, influence them and their parents as well. This program is presented to spread the awareness among people regarding this disease. As this event is going to organize
in the
society to influence the people and to improve the mental health of the children who are suffered from this disease. The major benefits of conducting this circus is to feed the children and to let them come out of this issue they are facing. Further its benefits can be seen more precisely through the points given below:
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OUR EXPERTS TO HELP YOU √ Benefit to mental health – One of the most important benefits of conducting this circus program is to improve the mental condition and
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health of the children. The children who are highly affected by this disease are very depressed and feel shy to come out and express themselves (Jordan, 2011). So, basically this event helps them in improving their mental health through the games played in this circus to make them laugh and feel fresh. √ Benefit to society – Along with, improving the mental health of the children, it also influences the parents of those affected children. √ Generates revenue – This event also helps the senior events manager in generating revenue for the business. Further, this profit can be used for the treatment of the children who are affected from the disease Ebola. List of documentation For conducting this event of circus, there are certain documents required by the senior event planner to carry out the event successfully and provide better services in the society. The list of documents is given below: √ Budget for event √ Invitations for event √ Supporting team meeting related documentation √ Speaker evaluation form √ List of guest of honor Buy Assignment from expert Aussie Writers at Instant Assignment Help
OUR EXPERTS TO HELP YOU √ Permission from local authority √ Arrangement for safety
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√ Proper facilities and operations These mentioned documents are very necessary for conducting this event. Before commencing this circus, senior event manager requires making the budget for this event and supporting team meeting to get the best idea for implementing in this program (Oakshott, 2012). Manager needs to take prior permission from the local authority and from the society members. By having this documentation properly, it assists the manager to run this program effectively and help the society in a better manner. Resources to carry out the event This event management is conducting a circus for spreading the awareness of Ebola in the society and for feeding children. It helps in improving the mental health of the affected children and it has highly influenced the parents of those children (Skourtos,2000). For conducting this circus successfully and to render the benefits of this program in the society, manager requires several resources which are mentioned below: √ Creating event budgets – Senior event manager need to prepare a budget for conducting circus. Because this is going to organize at large level so manager requires to make all the arrangements.
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OUR EXPERTS TO HELP YOU √ Event
invitation
– In
this
event
invitation
manager includes
sponsorship from various sources and organization. It helps to make
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the program more effective and useful for the society. √ Planning seminars – Event manager need to plan seminars with its supportive team so that to give them proper instructions (Van der Wagen and Carlos,2005). In this seminars and meeting the working staffs
and performers are trained properly.
√ Speaker evaluation forms –This form of assessment helps the manager to find the strength and weaknesses of the event and then it takes the corrective steps for the same. √ Event planning software – By using this highly advanced software helps the management team to show their thoughts and ideas in a better way
in the society.
Reviews and evaluation including the methods and resources The senior event manager is organizing a event of circus for spreading the awareness of Ebola Disease in the society. This even is very effective and there are number of strength with this event that is to
improves the mental
health of children and to give better fresh environment to the depressed children (Allen, 2003). However, this event fails to cover the maximum people. What this senior event manager fails to do is, to include some refreshing games and the effective message behind this event. This could be challenged on the basis that senor manager can also conduct road shows Buy Assignment from expert Aussie Writers at Instant Assignment Help
OUR EXPERTS TO HELP YOU because by this manager can cover maximum individuals. A counter argument might be that by conducting a event of circus can spread great
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awareness but by doing road shows it becomes very easy to reach the greater public and to left the message behind it.
This Is a Sample on Business Events Management For Complete Assignment Help Email us: help@instantassignmenthelp.com.au Or Call us: 61 879 057 034 TASK 2 Project completion date and allocation of responsibility The senior event manager is going to organize a event of circus in the society for spreading awareness
among individuals (Yang, 2013).This event
can be conduct by fulfilling all the documentation and the legal requirements. Before, conducting this manager need to take permission from the local authorities so to make this program more effective. This event covers maximum 9 days and the responsibilities of this event will be delegates into various groups that are involves in accomplishing this event successfully. In Buy Assignment from expert Aussie Writers at Instant Assignment Help
OUR EXPERTS TO HELP YOU this event all the responsibilities are directed from senior event manager to program coordinator
who take cares of the show management and make
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proper entries of show. Program coordinator keeps proper coordination of the customer issues and solve it appropriately. Further, it delegates the responsibilities of venue booking, risk management and environmental control team to the venue coordinator. It also assigns
work to the
equipment coordinator and promotions coordinator for maintaining all equipment and for giving advertising using social media. Moreover, the major responsibility is assign to emergency coordinator
for fire safety and
for the other safety issues.
Task Name
Duration Start
Target area 1 identification Assessment of total 1 number of children Project cost 1 estimation Determination of sources to attain 1 resources Resource utilization
day day day day
2 days
Implementation of 3 days operational activities
Finish
Predecessor s
Tue 15-12- Tue 15-1215 15 Wed 16-12- Wed 16-121 15 15 Thu 17-12- Thu 17-122 15 15 Thu 17-12- Thu 17-122 15 15 Fri 18-12- Mon 21-124 15 15 Tue 22-12- Thu 24-125 15 15
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Illustration 1: Critical path
Illustration 2: Activity Plan Presenting leadership, effective time management, delegation of authority For organizing
this event successfully, manager requires to adapt
best leadership styles while preparing this program.
Because
the role of
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OUR EXPERTS TO HELP YOU senior event manager in this Circus is to guide and motivate its workforce to accomplish
this program smoothly. By making use of
good and effective
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leadership style helps the manager to motivates its team and encourage them toward attaining their goal (Tatjana Pivac., 2011). By using this Participative leadership styles manager can allow its workforce to participate in the decision making process of the organization.
This Is a Sample on Business Events Management For Complete Assignment Help Email us: help@instantassignmenthelp.com.au Or Call us: 61 879 057 034 It motivates its employees and other team members and makes them feel that they are valued and their work is appreciated by the superiors. For accomplishing this project manager requires to manage
its time effectively.
As it assigns various roles and responsibilities to different department but it need to be managed properly within time so to manage its team work properly and to attain the ultimate objectives. The event manager of this Buy Assignment from expert Aussie Writers at Instant Assignment Help
OUR EXPERTS TO HELP YOU circus
involves in
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organization. management
making short term and long term goals
Along with this,
of the
leadership skills and effective time
manager is requires to delegate proper responsibilities in its
team as per the quality and capability of person.
Importance of stakeholder analysis when formulating new strategy Stakeholder are the individuals that contributes directly or indirectly to the organization.
These are the owners, banks, customers, suppliers,
employees and government etc. stakeholder can be classified external. In the organization strategic partners, Shibli,
2002).
But
internal stakeholders are
as internal or employees,
strategic clients, shareholders (Solberg, Andersson and external
stakeholders
are
company's
competitors,
suppliers, government, unions, media and banks. Stakeholder analysis is done by the event manager so
to build strong and healthy relationship with
them. It is very important for the manager of this event management while Buy Assignment from expert Aussie Writers at Instant Assignment Help
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formulating new business strategy.
This analysis is done on the basis of
determining all stakeholders then to identifies their needs and make classify interest group. Then it
requires to identify the area of conflict and make
prioritizing of stakeholder through power interest matrix. By carry out this stakeholder analysis manager get to know its stakeholder in a better way and helps to make better decisions and strategies. Manager of this event management
can use power interest matrix for analyzing its stakeholder.
Illustration 3: Power/ interest matrix (Source : Roche, Spake and Joseph, 2013.) By making use of this techniques for analyzing stakeholder helps the event manager to prioritize its stakeholder
as per the interest it has in
organization (Qiu and Jin, 2009). It can be seen as customers, employees and suppliers comes
in quadrant A, shareholder, government and banks comes
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OUR EXPERTS TO HELP YOU in quadrant B, local community in quadrant C and Competitors in
quadrant
D. Corrective actions The corrective measures and actions can be taken by the event manager
by measuring the performance of its employees and workforce to
the set objectives(Merrilees and Marles, 2011). By continuously reviewing the performance of employees
helps the manager to find out the weak
areas of its supporters and it can take effective steps to improve it. In the support of this, it can be said that the event planner can focus on diverse purchase process and effective selection of suppliers in order to overcome delay
situations.
Charitable
organization
can
also
focus
on
various
monitoring activities in order to have better management and avoid wastage of resources. In order to have better monitoring the feedback method can also be adopted. It will provide effective measurement of activities and facilitate in accomplishment of project/event objectives.
TASK 3 Choose proper team with the knowledge and abilities As per the demand of the event, I have planned to choose a team of 31 members for the circus management (Mair, 2012). The team comprises of various human forces that are skilled as per their segment and has gained some experience from the market. The structure of the team as per their designation is provided below:Buy Assignment from expert Aussie Writers at Instant Assignment Help
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Structure
Illustration 4: Team
(Source:Lozito, 2011 )
As per the above diagram, the roles of the people involved in the event are described above in a systematic manner. The responsibilities of the person are structured as per their designation and are detailed below:√ Event Director: - He is a strong mentality person who is matured enough and directs the efforts of the team towards the initial goal and objectives. Therefore he is made responsible for taking care of the whole operations.
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OUR EXPERTS TO HELP YOU √ Program coordinator: - He is the person who will be made responsible for taking care of the entries, show management,
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publishing and customer issues (Li, H., Song and Collins, 2013). So, the person chosen for the following post is having lot of experience in management of team in the respective segment.
This Is a Sample on Business Events Management For Complete Assignment Help Email us: help@instantassignmenthelp.com.au Or Call us: 61 879 057 034 √ Venue coordinator: - He is the person who is made responsible for the venue booking for the circus along with the management of setup and risk related factors. He is also made responsible for the management of the factors associated with the environment pollution during the shows. Therefore, the person chosen for the following post is powerful and keeps the power centralized. √ Equipment coordinator: - The person holding the following post is made responsible for handling all the technical issues during the show Buy Assignment from expert Aussie Writers at Instant Assignment Help
OUR EXPERTS TO HELP YOU of circus (Janiesch, Matzner and Müller,2012). Therefore, the person chosen has lots of knowledge in the technical sector and is able to
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handle the position properly. √ Promotional coorThis Is a Sample on √ Business Events Management √ For Complete Assignment Help √ Email us: √ help@instantassignmenthelp.com.au √ Or √ Call us: 61 879 057 034 √ √ dinator: - The person will be liable to manage the promotional related activities before the show is held in the respective area. Therefore, the person who is well known about marketing of such show and the innovative techniques for involving maximum public for this noble cause has been chosen for the current designation. √ Office coordinator: - He is the person who is responsible for managing all the admin related task such has handling the queries of customers and making other documentation before the event is launched (Ho Voon, Lee and Murray, 2014). The person chosen is as per the experience in the following segment.
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OUR EXPERTS TO HELP YOU Team building skills and
conflict management skills and
its use in diffusing
anger
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Senior event manager
can use several team building and conflict
management skills so as to carry out its work effectively
and smoothly in
the organization. There are some skills that brings effectiveness in the working methodology of employees are explain as under: √ Listening ability – Manager need to listen carefully so
its group members
to diffuse the anger (Foley and et.al., 2013). Proper
listening to the all workforce helps the manager to get the solution of many problems and it makes their employees feels that their work is appreciated by the superiors. √ Observing capacity – By observing the work of employees and group members helps the manager to make effective decision for the organization. √ Participating – By taking proper participation in the decision making of the organization helps the manager to learn the new methods
of
performing the task. √ Respect
the
opinion
of
other
-By
respecting
and
listening
effectively the opinion of other motivates and encourage its team member to work efficiently for attaining organizational goals. √ Identify
conflicts – Manager need to identifies the conflicts of its
team so to take proper corrective actions to remove this problems.
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OUR EXPERTS TO HELP YOU √ Manage emotions – Manger need to manage emotions in the organization while making changes
in business policies and in the
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business structure. √ Effective communication – It is very important to keep proper communication in all department and to provide proper information in all departments. It helps the all team members to coordinate properly with each other. √ Focus on future – It is very important for the manager to focus on future rather than to past. Importance of effective co-ordination and clear communication when liaising with team Manager
of this event
management need to keep proper
coordination in its all department so as to have proper work in the all teams (Foley, Edwards and Schlenker, 2014). Manager
has to provide authentic
and relevant information to its all team member to make them understands their work
effectively and efficiently. By having proper communication and
coordination helps to keep good and healthy working environment in the organization. It helps to motivate and encourages employees so that they can work effectively for attaining business goals.
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OUR EXPERTS TO HELP YOU TASK 4 Internal, external record of communication and
team meetings
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It is very essential for the manager to maintain the record of communication both internally as well as externally in the organization. It helps the manager to work effectively and efficiently for organizational
objectives
(DANIELS,
BACKMANand
Manager need to take monthly meetings properly
attaining
BACKMAN,
2004).
of its employees so guide them
and to give the appropriate information. It helps them to perform
smoothly and to encourages its workforce for attaining business goals. Use of information technology Manager of this organization can information technology
for the following
purpose are mentions below: √ For communicating
properly within and outside organization
√ For inventory management √ For keeping data management √ Managing information system √ For managing effective relationships with its customers and other stakeholder. Produce information Manager need to provide proper information to its team members so to make them understand their task properly (Bækgaard, 2009). It helps to Buy Assignment from expert Aussie Writers at Instant Assignment Help
OUR EXPERTS TO HELP YOU keep the proper record of the work activities performed by its team members.
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CONCLUSION From the above undertaken report on has been understood
that
business activities. Senior
business even management it
manager requires various skills for managing event manager has conducted one event of
circus for spreading awareness of Ebola Disease in the society. By this event it has improved the mental health.
This Is a Sample on Business Events Management For Complete Assignment Help Email us: help@instantassignmenthelp.com.au Or Call us: 61 879 057 034 The affected children and influenced their parents as well. organized various reviewed and
resources to
Further, it
carry out this event and it has also
evaluated the performance of its team members. Moreover, it
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OUR EXPERTS TO HELP YOU has administered effectively this even through presenting leadership, time management skills and delegation of authorities. It has also organized
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teamwork while managing this project and
used a range of business
communication system for managing this event.
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OUR EXPERTS TO HELP YOU REFERENCE ● Bækgaard, L., 2009. Event‐based conceptual modeling. Business Process
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Mgmt Journal. ● DANIELS, M., BACKMAN, K. and BACKMAN, S., 2004. SUPPLEMENTING EVENT ECONOMIC IMPACT RESULTS WITH PERSPECTIVES FROM HOST COMMUNITY BUSINESS AND OPINION LEADERS. Event Management. ● Foley, C., Edwards, D. and Schlenker, K., 2014. Business Events and Friendship: Leveraging the Sociable Legacies. Event Management. ● Foley, C and et.al., the
Tourism
2013. Determining Business Event Legacies Beyond
Spend:
An
Australian
Case
Study
Approach.
Event
Management. ● Ho Voon, B., Lee, N. and Murray, D., 2014. Sports service quality for event venues: evidence from Malaysia. Sport, Business and Management.
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