Project Management
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TABLE OF CONTENTS Introduction ....................................................................................................................................3 ACTIVITY 1 ....................................................................................................................................3 1.1 Projects required to successfully carry out the relocation .................................................... 3 1.2 List of project and necessary project sub division ................................................................ 3 Activity 2 .........................................................................................................................................4 1.3 Description and evaluation of suitable methodologies for chosen project ........................ 4 1.4 Feasibility of project ........................................................................................................... 5 2.1 Structure for management and administration of project ................................................... 5 2.2 Roles and responsibilities for staff which will manage the project ...................................... 5 Job description and personal specification ............................................................................... 6 Activity 3 .......................................................................................................................................9 2.3 Detailed project plan ............................................................................................................. 9 Activity 4 .........................................................................................................................................9 3.1 Alternative team structure ..................................................................................................... 9 3.3 Process of quality management for the project
............................................................... 10
3.4 Management of project change proposal ............................................................................ 10 Activity 5 .......................................................................................................................................11 4.1 Identification of the risk and issues which can become barrier for the project .................. 11 4.2 Issue and challenges which can be encountered in final stage of project ......................... 11 Toll Free No. +61 879 057 034 Mail Us: help@instantassignmenthelp.com.au Now time to get Essay Writing Service from experts writers at Instant Assignment Help Australia
4.3 Monitoring and appraisal status of project
................................................................... 11
5.1 Detecting and managing issue arising in course of project................................................. 12 Activity 6 .......................................................................................................................................12 5.2 Task needed to be completed in final stage of the project ................................................ 12 Conclusion .....................................................................................................................................13 References ......................................................................................................................................14
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Illustration Index Illustration 1: The Waterfall model ................................................................................................6 Illustration 2: Structure of Project....................................................................................................8 Illustration 3: Network diagram ...................................................................................................13 Illustration 4: Alternative structure ..............................................................................................14
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INTRODUCTION In modern era, the competition among industry is becoming more and more intense. Therefore, in order to achieve competitive advantage business are required merge their project management strategies with their business goals and objectives. Project management can be termed as a a process of evaluating, designing, developing and analyzing an activity or task. Further it can be also defined as the application of knowledge and skills in order to achieve the objectives of a project or task. This report is based on a London based consultancy firm which provides services to businesses all around the world. Further the company is planning to relocate its office in order to reduce its cost. This report highlights the projects which will be required for relocation along with various methodologies which can be used by the consultancy firms. Other than this, the report covers overall aspects of project management.
ACTIVITY 1 1.1 Projects required to successfully carry out the relocation The London based consultancy firm is planning to relocate its office in order to lower down its cost and for this purpose it has chosen areas around Banbury, Oxfordshire. Further there are some objectives which the company wants to achieve with the help of this relocation. It aims at reducing physical cost and growing business income by 10% every year. Other than this, it also focus on retaining its earning capacity. Therefore, it can be stated that the above stated aims and objectives will help the company to grow and expand in future. In addition to this, it will Toll Free No. +61 879 057 034 Mail Us: help@instantassignmenthelp.com.au Now time to get Essay Writing Service from experts writers at Instant Assignment Help Australia
also helps in increasing profitability and sale of services. After carrying out the assessment of the objective, it can be stated that these objective will are very effective. The consultancy firms has developed specific objectives which will provide direction to the firm. Other than this, it is also time bound which states that the company will required to achieve them within give mainframe. Therefore, the objective can be appraised as they will benefit the firm to a great extent. The company wants to gain high market share and it can be done with the help of improving the existing IT system. It will also helps in improving communication and flow of information between clients and the consultancy firm. The projects which will be required to carry out relocation include construction of building, cabling and LAN services installation of Wan and telecommunication services. In the end, improvements will be done in IT systems. 1.2 List of project and necessary project sub division Every company is required to divide their projects in various small parts and activities in order to carry out the whole project in effective manner (Turner, 2014). Further segregation of activities helps the project manager to focus on each and every aspects of the task. The consultancy company can use the model of Work breakdown structure in order to sub divide its activities. The structure breaks down the projects into various kind of manageable pieces. In addition to this, it is the initial process and also considered as the foundation of project, other than this, the structure will also help the consultancy company to schedule and assign resources to their activity of reloca tion. The amount of financial resources required can be calculated Toll Free No. +61 879 057 034 Mail Us: help@instantassignmenthelp.com.au Now time to get Essay Writing Service from experts writers at Instant Assignment Help Australia
with the help of forecasting technique. Further it will take various aspects such as cost of construction of new office premises, transportation cost and legal formalities into consideration. It can be stated that the relocation process will required one month of time and it will also required lots of human, technological and financial resources. Following mentioned are the resources required for the project:
Time- Every project requires time to get completed which can be either long or short. To complete this project adequate time will be required and it is one of the major resource required.
Cost- Before undertaking any kind of project, managers are required to determine estimated cost of the same. A significant amount of financial resources will be required to carry out this project in effective manner. Further if these resources are not arranged then the entire project will become a failure.
Human resources- People will be also required to implement the project and achieve its objectives. Human resources needs to have knowledge about technology in order to get the best possible outcome.
ACTIVITY 2 1.3 Description and evaluation of suitable methodologies for chosen project The process of relocation can be completed by using various kind of methodologies. Further these methods will help in carrying out the activity in a cost effective manner (Larson Toll Free No. +61 879 057 034 Mail Us: help@instantassignmenthelp.com.au Now time to get Essay Writing Service from experts writers at Instant Assignment Help Australia
and Gray, 2011). The method will be selected for relocation will be water fall project management. This will help in designing the activities of project in proper sequence so that the progress can be easily measured and monitored.
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Ill ustration 1: The Waterfall model (Source: Hass, 2007)
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It is required by the company to choose suitable method for the project as it will result in achievement of aims and objectives regarding the relocation. After carrying out the evaluation of the methodologies, it can be stated that the waterfall model is very easy to implement and the amount of resources required in this is also very less. Other than this, it has a high degree of visibility as the output gets generated after each and every stage. The management of project has also become very easy after applying this method. Further it has also enhanced the overall quality of the entire project as it gives more importance to quality rather than giving focus to cost and schedule after carrying out the evaluation, it has been also found that if the user or client is not having adequate knowledge of IT then it can be very difficult for him to use this methodology. 1.4 Feasibility of project It is also required by the company to take care of the feasibility of the project. Some of the aspects by which feasibility can be checked are mentioned below as: 
Operational feasibility- This aspects help businesses to identify whether the previous problems faced by employees has been resolved or not (Kerzner, 2013). Further the main objective of constancy company behind relocation is to lower down its overall cost. This will help in increasing profitability and retaining the business earning capacity.
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System feasibility- Main task of the company is to deliver consultancy services to customer all across the world. Further it needs to ensure that its system is effective and Toll Free No. +61 879 057 034 Mail Us: help@instantassignmenthelp.com.au
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fast services are delivered to people. The relocation will lower the cost and will also make the system more productive and cost effective. 
Financial feasibility- The activity of relocation can be also termed as financially feasible as they can be organized from various sources of finance available. This project can be termed as feasible in terms of operations, system and finance. Further
it will help in identification and rectification of the problem which has been faced by the employees. On the other hand, it will also make the system more effective and efficient in terms of delivering services to customers. Further they finances required for this project will be made easily available. The issues here is related with IT system and it can be overcome with the help of new system. This project plan will plays very important role in supporting the technology and then developing it
to produce the best possible outcomes. The project plan has been prepared
under the budget and the finance regarding same will be allocated easily. Feasibility is a parameter which identifies whether it is possible to carry out the plan practically or not. Thus, it can be stated that the entire project will be feasible in every aspect. 2.1 Structure for management and administration of project The structure of project will describe that how the activities will be manage and administered (Meredith and Mantel Jr, 2011). Further vertical structure is used by the company which is also termed as tall structure's. In such kind of structure the to level of management makes the whole decision regrading the project and delegates authority and responsibilities to Toll Free No. +61 879 057 034 Mail Us: help@instantassignmenthelp.com.au Now time to get Essay Writing Service from experts writers at Instant Assignment Help Australia
lower level managers. In addition to this, such type of structure always have well defined roles and responsibilities (What is project management?, 2015). Therefore, the manager and people related to the project will have a better understanding about their respective roles, duties and responsibilities. Other than this, by using vertical structure the company will be able to manage their activities and task regrading relocation in more effective manner.
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Illustration 2: Structure of Project
2.2 Roles and responsibilities for staff which will manage the project It is also important to define the roles and responsibilities of the staff members which will carry out the project. Further the roles and responsibilities are mentioned below as: Toll Free No. +61 879 057 034 Mail Us: help@instantassignmenthelp.com.au Now time to get Essay Writing Service from experts writers at Instant Assignment Help Australia
Planning- Plan can be termed as the process in which detailed plans are made in order to carry out the task or activity (Baker, Murphy and Fisher, 2008). It is the responsibilities for staff members to determine an action plan for the relocation process. Further they are also required to determines the amount of human and technological resources which will be required during the project.
Budgeting- The staff members will be also required to carry out the process of budgeting. It will help in determining the amount of financial resources required during the project. The activity of budgeting will help the consultancy company to carry out the complete relocation process in a cost effective manner.
Management and control- Staff members will be also responsible for managing and controlling the activities of relocation (Winter and Cicmil, 2006). Further they have to ensure that all the activities are carried out in desired manner. Along with this, they will be required to identify barriers in the process and eliminated them in order to achieve the aim and objective of project.
Monitoring and evaluation- The team of staff members will be responsible for monitoring and evaluating relocation of consultancy company (Highsmith, 2009). Monitoring will help in identify the loop holes in project and evaluating will help in determining whether the desired results have been achieved or not.
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Job description and personal specification Job description can be defined as a statement which reflects the duties, roles and responsibilities for a person. The job description for project manager is mentioned below as:
ACTIVITY 3 2.3 Detailed project plan Plan can be determine as the steps taken to achieve the aim and objectives of a project. Further the plan for relocation is mentioned below as: 
Gathering information- The plan for the project will begin with collecting adequate amount of information required for the relocation. Further the information will be related to new system, resources and policies (Cicmil and et. al., 2006). The information regrading what the additional services which can be used by the consultancy firm to improve its efficiency will be also collected.
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Creating task list and breaking up of work structure- The second step in project plan will consist of creating the list of task and then breaking down those activities. This will help in implementing the project plan in more effective manner (Atkinson, Crawford and Ward, 2006). Listing of
task will also help in prioritizing the activities and
determination the new roles and responsibilities. Toll Free No. +61 879 057 034 Mail Us: help@instantassignmenthelp.com.au Now time to get Essay Writing Service from experts writers at Instant Assignment Help Australia
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Execution- The third step in the plan will consist of execution process which will include various activities such as assigning new roles and responsibilities to all new and old employee of the company (Shenhar and Dvir, 2007). In addition to this, along with structure, the culture of the consultancy will also change.
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Project measurement and control- It will be required by the project manager to measure and control the overall activities of relocation (Leach, 2014). Further he will be required to compare the actual results with the desired results of the project. The manager will be required to take corrective measure if the desired results are not achieved.
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Illustration 3: Network diagram
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Critical Path: 1-2-4-7-8-9-10-11-12:
2+3+2+5+2+3+2+2+3 = 24 days
ACTIVITY 4 3.1 Alternative team structure Organizational structure can be defined as the level of hierarchy which is followed in a company. There are various kind of structure such as vertical and horizontal which is implement by businesses (Morris and Pinto, 2010). The alternative structure which can be used by the consultancy company in order to carry out the project is matrix structure. Further in this the reporting relation of the firm are established in the form of matrix or grid. In order to achieve the goals and objectives of the company two departments work together. Other than this, the company has integrated the team of employee in order to carry out the relocation process in Toll Free No. +61 879 057 034 Mail Us: help@instantassignmenthelp.com.au Now time to get Essay Writing Service from experts writers at Instant Assignment Help Australia
desired manner. This help in creating better coordination among workers and also helps in effective developing communication process. Along with this, this type of structure also helps in increasing the motivation level of employees. The use of matrix structure helped the consultancy firm to deliver better and cost effective services.
Illustration 4: Alternative structure
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3.3 Process of quality management for the project The process of quality management involves steps which can be used by business in order to manage and maintain the quality in their products and services. Further the process of consultancy form
is mentioned below as:
Establishment of quality standards- The process of quality management in company begins with the establishment of quality standards (Marques, Gourc and Lauras, 2011). The firm is required to clear define and develop the standards of its consultancy services in terms of quality.
Measurement– The second step in the process of quality management consists of evaluating the outcomes of the project. The consultancy firm need to ensure that during measurement suitable techniques are used so that best results can be obtained.
Comparison- The last step in the process of quality management consist of comparison part (Crawford and Pollack, 2007). Further it can be done by comparing the actual outcome by desired outcomes of the relocation process. If the desired results are not achieved then, the company should try to identify the loop holes. In addition to this, it is also required buy the company to tyke corrective measures in over to eliminate those loop holes.
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3.4 Management of project change proposal The project change proposal will help in achieving the aims and objectives of consultancy firm in cost effective manner. The manager of project will be required to communicate and purpose required change with his senior officials (Turner, 2014). Further he also needs to discuss the positive and negative impact of the changes. One of the best way to manage the change is by analyzing by the impact of change and developing an action plan in order to implement and monitor the change. Further during the formation of action plan the management needs to take care that the plan should bridge the gap between actual and desired outcomes. Other than this, it is also requited to monitor the change in effective manner so that aims and objectives of company can be accomplished.
ACTIVITY 5 4.1 Identification of the risk and issues which can become barrier for the project There were several kind of risk and issues which can faced dung the process of relocation. The plans were not made in accurate and effective manner which caused many problems during the implementation of project (Winter and Cicmil, 2006). In addition to this, the budget has not developed properly which can resulted in lack of financial resources. It has been identified that the process of resource allocation was not made properly which can create various problems during the project. The project manager was not able to control some of the issue and
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challenges which made the situation worst. All the above stated issues can act as the barriers in the relocation process and can also affected the overall quality of the project. 4.2 Issue and challenges which can be encountered in final stage of project During the final stage of the project the major issue or challenge which can be encountered is regarding the lack of resources (Meredith and Mantel Jr, 2011). Further it will affect the success of project and will also impact the cost and budget of the consultancy firm. The company can also face issue such as lack of communication and coordination between team members. Other than this, the fir, can face challenges regarding delay in time. It may happen that the project does not get completed in the expected time frame. If the relocation process takes more than expected time then it will directly increase the overall cost of project. 4.3 Monitoring and appraisal status of project In order to monitor the entire project, the following mentioned plan will be followed: 
Supervising the process and activities of the company at regular basis in order to identify that the activities are performed in desired manner or not.
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Conducting team meetings at regular intervals in order to identify the problem faced during the project and corrective measures which can be taken to overcome those problems (Atkinson, Crawford and Ward, 2006).
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Proper authority and responsibilities will be provide to team members so that understand their respective role and duties in more effective manner. Toll Free No. +61 879 057 034 Mail Us: help@instantassignmenthelp.com.au
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Appraisal and rewards system will be developed so that those employee which perform outstanding during the project can be rewarded. Further this will help the consultancy company to motivate people and encourage them to achieve the aim and objectives of project. Every manager is required to monitor and determine the appraisal status of project. One
of the main advantage of this is that it helps in identifying the areas which needs modification and improvements. Along with this it also assist in determining the loop holes associated with a particular project. The project can be appraised as there is systematic and disciplined sequence of activities and task. After carrying out the independent assessment of the entire project, it as been found that it is provided desired outcomes. Another thing which can be appraised is that the project was value for money. Necessary people and resources were on time to deliver the project in best possible manner. A detailed description of the project is developed along with need and objectives. Therefore, the above mentioned are the factors which can be appraised. 5.1 Detecting and managing issue arising in course of project The complete project is related to relocation of office of consultancy company. The main objective behind this is to lower down the cost and improve It system so that better services can be provide to customers. Some of the major issues arising in the course of project can be regarding the allocation of resources. Lack of resources will direct affect the success of activities of relocation. Further these issue can be managed by allocating resources in effective manner. Toll Free No. +61 879 057 034 Mail Us: help@instantassignmenthelp.com.au Now time to get Essay Writing Service from experts writers at Instant Assignment Help Australia
Further the financial resources can be backed up by having some extra finance available in reserve. Other than this, the company can also face issue regrading communication and coordination among employees during the course of project. This issue can be manage with the help of regular team meetings and discussion between people which are concerned with the project.
ACTIVITY 6 5.2 Task needed to be completed in final stage of the project The task in final stage of the project will begin with the evaluation of project in which the company will measure the effectiveness of whole project (Kerzner, 2013). Further the company will also identify the factors which has helped in completion and success of project (Project management tools, 2015). During the final stage of project it will be also required by the firm to calculate the expense which has been occurred during the entire process of relocation. In addition to this, the people who have contributed in the success and completion of project will be appreciated and rewards will be provided to them so that they can perform better in future. The project manger will hand over the complete project to the broad of director of the consultancy company.
CONCLUSION From the above report it can be concluded that very project manager is required to develop effective plan before carrying out any kid of project. Further it is also required by the Toll Free No. +61 879 057 034 Mail Us: help@instantassignmenthelp.com.au Now time to get Essay Writing Service from experts writers at Instant Assignment Help Australia
manager to monitor and manage the project so that loop holes can be identified and corrective measure can be taken in order to achieve desired results. Other than this, it can be also concluded that there are some issue and challenges which can be faced by the consultancy firm during the process of relocation. Therefore, it is required by the company to overcome various issues and carry out the process of relocation in most effective manner.
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REFERENCES Books and journals Atkinson, R., Crawford, L. and Ward, S., 2006. Fundamental uncertainties in projects and the scope of project management. International journal of project management. Baker, B. N., Murphy, D. C. and Fisher, D., 2008. Factors affecting project success. Project Management Handbook, Second Edition. Cicmil, S and et. al., 2006. Rethinking project management: researching the actuality of projects. International Journal of Project Management. Crawford, L. and Pollack, J., 2007. How generic are project management knowledge and practice?. Project Management Quarterly. Hass, K. B., 2007. The blending of traditional and agile project management. PM world today.
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