the Institut Français of Nigeria (IFN)
TERMS OF REFERENCE
Contact : Rufus AYANBODE
Secrétaire général de l’Institut français du Nigeria sgifn.nigeria@yahoo.com
52, libreville street - Wuse 2 Abuja
TENDERS SHOULD REACH THE INSTITUT FRANÇAIS OF NIGERIA NOT LATER THAN 08th NOVEMBER 2024
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1- Overview of Institut Français du Nigeria
A. Our space
To promote cultural diversity and dialogue between people, France initiated, over a century ago the creation of a vast network of establishments throughout the world : the French cultural network.
The Institut Français du Nigeria (IFN), an official service of the French Embassy in Nigeria, is a leading cultural player, well integrated into the social, artistic and cultural galaxy of Nigeria. IFN is a center for learning French and French culture, an examination center, as well as a cultural and artistic center. The annual program features a wide variety of events, including concerts, exhibitions, film screenings, literary encounters, debates and symposia. In addition to the French and Francophone creation, which is an integral part of our programming, we pay particular attention to proposing an offer in line with the expectations of the Nigerian public.
Today, the Institut français du Nigeria is :
● A French learning center and examination center
● A cultural and artistic center
● A media library and digital space (under development)
● Campus France (promoting higher education in France)
● a café/bar/restaurant
B. Our public
On a daily basis, we welcome a wide range of Nigerian and expatriate adults, young people and children, both French-speaking and non-French-speaking
-French language learners
-Spectators (concerts, shows, cinema, exhibitions, etc.)
-Media library subscribers
-Nigerian students (Campus France area)
-Artistic and cultural community
-Private or public partners
2- Expression of need : a convivial dining and bar area
IFN is looking for a service provider to manage and run the café/restaurant area for IFN users, in collaboration with the management team. IFN is a place of resources and cultural cross-fertilization, a privileged meeting place for the Nigerian artistic and cultural community, but also for all our students, partners and people wishing to familiarize themselves with Nigerian, French and francophone cultures.
Our usual opening hours are Monday to Saturday, 9am to 8pm, except for special events, and we must close on Sundays. An annual closure is scheduled from mid-December to early January (precise dates to be communicated in October), bringing the café to a halt.
On event evenings, the café must be able to remain open continuously from morning until 30 minutes after the end of the event, i.e. 11 pm at the latest (except in the case of special events organized by partners which include a cocktail reception). The café-restaurant will not be equipped with any television sets, and will be required to play background music not exceeding 40 db.
A. The space
The IFN will provide the service provider with a space on its premises. This space is partly equipped and is composed as follows :
A room used as a kitchen
This room has access to running water and electricity, a work surface, 2 sinks and stainless steel storage units.
The service provider is responsible for fitting out and equipping the kitchen, including kitchen utensils, cutleries and glasses.
80m2 covered terrace
The bar will be provided. The service provider is to furnish the tables, chairs etc.
The stage area can be occupied when not in use by the IFN.
Communication
We expect ongoing collaboration and communication in order to make this place friendly, pleasant and welcoming. The service provider will be able to propose events to enhance the attractiveness of the premises.
B. The menu
In response to this invitation to tender, the service provider must provide IFN with a pricing proposal and a brief note of intent (2 pages maximum).
The “beverages” offer should, as a minimum, include :
- Tea
- Coffee (espresso, café au lait, etc.).
- Non-alcoholic beverages and fresh seasonal fruit juices.
Fruit should feature prominently on the menu, and be available in a variety of forms, such as :
- Fresh homemade fruit juice
- Home-made lemonade/lemonade
- Homemade milkshakes, etc.
- Non-alcoholic and alcoholic cocktails,
- Alcohol (beer, wine and champagne), Page 3 of 7
The “food” offer should feature a variety of offer adapted to the expectations of Nigerian and expatriate customers (mix of African/Nigerian and European dishes). For example
- jollof rice
- swallow
- Thiéboudiène
- Mixed salad
- Sandwiches (clubs, paninis),
- Home-made pies, quiches and/or pizzas,
- Homemade cakes,
- steak au poivre etc.
The service provider will offer high quality services, whether in terms of service, reception of IFN visitors, or products for sale.
PS : the above are only suggestions.
Please note
- in order to meet the financial constraints of students attending the establishment, non-alcoholic beverages should be offered at a moderate price;
- IFN staff should be offered a discount on selected items ;
- if the service provider is able to offer a catering service for cocktail parties, this would be a real asset for both the service provider and IFN;
- food or beverages sold by the service provider must be consumed on site and may not, under any circumstances, be transported to other IFN areas
C. Fees
In return for occupying and using the space, the beneficiary will pay IFN a monthly fee corresponding to 5% of IFN's rent (calculated on a pro rata basis according to the number of days actually occupied) and 5% of current charges (water, electricity, generator, security, excluding insurance). The fee will be paid quarterly in advance.
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