Officers – Duties (See Bylaws Article VI in Section IV

International College of Dentists USA Section

DESCRIPTION DUTIES OF ICD EDITORS

Refer to ICD USA Section Bylaws, Article X. Section 5

Constituent Chapter Editors are appointed by the Deputy Regent with the approval of the District Regent. Some Districts may choose to have a District Editor which will be appointed by the Regent in consultation with the Deputy Regents. The primary responsibility of the Editor is to provide better communication of activities, events and other salient information to Fellows within the District or state, and to share appropriate information in the USA Section of the ICD. This will be done through any media source which is available and can include, but not be limited to, printed newsletters and electronic communication.

DUTIES/RESPONSIBILITIES (could be included, but not limited to):

• Adhere to the Code for Dental Editors which is published on the ICD USA Section webpage under News & Publications > Editors Resources > Resources: “Guidelines” in PDF or Word format. • Be familiar with the USA Section website and its contents: www.usa-icd.org • District Editors should coordinate communication efforts for the Chapters within the District. • Chapter Editors should partner with the Deputy Regents to identify Component Editors as needed. • All Editors should partner with the Regent, Vice Regent, Deputy Regents, and Counselors to determine the most effective way to promote the ICD. • Participate in the development and implementation of a long-range Strategic Plan for the District, Constituent, and/or Component.  Develop a regular “communication” (newsletter, bulletin) for Fellows within the District, Constituent Chapter, or Component. Request updated mailing labels/emails from the Section Office for each distribution.  Submit timely District/Chapter news articles for the USA Section website and/or Facebook. Digital photos should be 300 megapixels or more for a clear copy; caption should be included. Email to Kylie Evans: kylie@usa-icd.org. • For articles to be considered for publication in the KEY (the official publication of the ICD USA Section) submit them to Section Editor Dr. Richard F. Roadcap at roadcap1@yahoo.com by no later than January 15 for inclusion in that year’s issue. • Develop any other communication necessary within District, Constituent Chapter, or Component. • Become familiar with the Fellows in your designated area of responsibility-District, Constituent Chapter, or Component. • Attend local, state, and District dental functions to be able to report activities and honors of ICD Fellows. • Attend the Fellowship Convocation and Dinner Dance at the USA Section ICD annual national meeting when in town. • Attend the White Coat Ceremony for the Freshman class of the dental schools. • Photograph ICD Fellows at all events to personalize your articles. • Make arrangements, when absent from these functions, to communicate with other leaders in attendance to accurately report these events, if applicable. • Promote USA Section ICD Foundation contributions. • Mentor dental students, young dentists, and new Fellows.

International College of Dentists USA Section Editor of District, State or Chapter

Tips for the First-Time Newsletter Editor:

 You CAN do this. If you have ever written a paper in college, or even a letter to a friend, this is what you are doing. You are letting others know what has happened.  Find out from your Regent what your budget is. If no budget exists then help establish one in communication with your District (component) officers.  Go to an event. Jot down the date, location, the key-note speaker’s name, and/or any other bits of information that are interesting to you. (If it is interesting to you it will probably be interesting to others.)  Once you are home, immediately WRITE ABOUT THE EVENT. Save it in a safe place (on a file within your computer, for example). Remember to keep this simple! Just write your thoughts as if you were telling any friend about the event.  Take a camera, and take a picture or two. If you don’t feel comfortable behind a camera, look around at the people that have a camera and are taking pictures at the event. Ask them to send you a copy of a picture of

“this or that”. Note: As you become more comfortable, you may ask the

“camera person” to take a specific “shot” (for example, of a Regent giving a plaque to a colleague).  At the end of the year your newsletter is already developed. You have most, if not all, of the events written about. Amazing!  You may want to look at examples of District newsletters for ideas. The newsletters are posted on our ICD USA Section website home page (www.usa-icd.org) Click on a District. Newsletters are posted on the

District pages.  You might check with your District or Chapter leaders about “upcoming events” and make a list (with dates and locations, if available) to add to the newsletter. If you are really expansive go to the USA Section of the

ICD website and check their “upcoming events” and add these to your list.  Also, if you wish, articles are available for reprint. Please contact Kylie

Evans at the ICD USA Section Office at kylie@usa-icd.org to make a request.  There is computer software available to put together your articles and pictures in a newsletter form. If you are not comfortable with this, go to your local print shop in your community, or university and say that you want to put together a professional newsletter. Someone will be more than happy to help (for a fee, of course) and willing to collate your articles and pictures into an acceptable format to disseminate to the members.  The ICD USA Section Office can provide mailing labels and /or email addresses for Fellows in your District / State / Chapter to facilitate dissemination of your communication. Call the Section Office at (301) 2518861, (877) 806-4231 (toll free), or contact Nicki@usa-icd.org.  Above all, relax, and have some fun with this!