IC2016 | Delegate mailer #2 by AIESEC International Congress

L i v e Yo u r L e g e n d , t h e theme of this year's Congress is geared towards inspiring all delegates and stakeholder s at AIESEC International Congress to be the best versions of themselves. Wo r k i n g d a i l y t o w a r d s achieving personal goals, International Congress looks to transform the mindset of all our delegates.

AIESEC INTERNATIONAL CONGRESS POLAND

Live Your Legend

PURPOSEFUL ENTITY2ENTITY MEETINGS This FRAMEWORK is designed for entities to use in ENTITY MEETINGS. It is recommended that you bring this framework to each entity meeting you are attending—regardless of your position. 1) Ensure that the correct expectations are set regarding an EP’s TN. 40% of Value Delivery roots with proper expectations. Please set specific expectations for both the professional and cultural experience. 2) Based on your knowledge, what should your EPs be focused on developing? 3) What are the logical LEADERSHIP QUALITIES and defining elements for this experience? Why? 4) What will each entity be responsible for in order to CODELIVER these EPs with the proper experiences? i.e. What is the timeline? Remember, your entity meeting should never be just numbers. It should touch upon our CORE VALUE PROPOSITION - Leadership Development.

DELEGATE BOOK Click HERE to know more. day 5 We start with customer flow which is a space for your entity to figure out together how to make it happen together. Then we move to LEAD for delegates which based on LDM assessment for delegates to pick the defining element and level that suits them the best. The topics covered will be: • Explores One’s Passions (Basic) • Explores One’s Passions (Advanced) • Achieve a bigger purpose (Basic) • Achieve a bigger purpose (Advanced) • Takes Risks when needed (Basic) • Takes Risks when needed (Advanced) • Believes in ability to make a difference (Basic) • Believes in ability to make a difference (Advanced) • Resilience (Basic) • Resilience (Advanced)

food for thought

1. The IC agenda only has 20% of the sessions together with more workshops, more bottom up spaces etc. How can I prepare myself to lead a self-driven IC experience? 2. International Congress is not about getting answers from AIESEC International but leveraging off peer-topeer learning. What preparation should I do to fully utilise IC? 3. How can I prepare my entity to use IC Live and participate in the virtual agenda?

here’s something that might help

Pick-up will be arranged for MCPs and delegates who are arriving from the 11th to 14th of August. Transportation to IC venueâ&#x20AC;&#x201D; Hotel OSSAâ&#x20AC;&#x201D;will be provided for MCPs on the 12th of July (earl morning) and for delegates on the 14th of August (Post-Global Village). Please note that MCPs who are arriving in Poland after 5:00 AM on the 12th of August should inform the CC to make additional transportation arrangements. CC volunteers will only facilitate delegates who have filled in the reception survey with an accurate arrival date and time.

DATE 11 Aug Warsaw Chopin Airport Warszawa Centralna Railway Station Warszawa Zachodnia Bus Station Warsaw City Centre & Recommended Hotels

CC Stall Based at Warsaw Chopin Airport with CC volunteers on standby to help you with directions and transportation

12 Aug MCP/AI Premeeting

13 Aug

14 Aug Day 0

CC Stall On-call Stall On-call Stall Transportation to Hotel OSSA at around 6am (only for MCP)

On-Call Stall Volunteers will arrive to facilitate delegates with directions and transportation who have filled out the reception survey.

Below you will find potential hotels for pre and post stay during your time in Poland. These hotels are located 20 minutes away from the city centre of Warsaw. It is recommended that delegates book early as World Youth Day is also happening in Poland.

HOTEL AR AMIS* ~ €20 per night

HOTEL ATOS** ~ €25 per night

HOTEL PO RTOS*** ~ €30 per night

Address: Mangalia 3, Warszawa, Poland Options for transportation from Chopin Airport to Hotel(s) 1. Bus 148 to Mangalia bus stop 2. €6 on Uber

CONFIRMATION & DOCUMENTS

12th August 08:00-11:00 @ HOTEL OSSA

3 AI CHECK IN

TCS

2 PAYMENT

CLEARANCE

1 Clearance/Payment Lane is for entities that paid their invoice in advance or have to pay their fees in cash. MCPs will receive the clearance paper to move forward to CC Check in 2 TCS Lane is only for entities who are receiving travel costs sharing for attendance of one representative at IPM. MCPs will then receive a voucher with the amount of TCS receivable to use for other additional payments.

PAYMENT BANK

CASH

INQUIRY INQUIRY

4 CC CHECK IN 3 Confirmation & Documents Lane Once MCPs receive the clearance form from AI, they may proceed with document checking and confirming the delegation’s attendance at IC2016. 4 Payment Lane MCPs will proceed with delegate fee payment at either the bank or cash payment counter— depending on the payment choice. HOTEL CHECK IN 5 Hotel Check In Upon completion of both AI and CC Check-in, MCPs will proceed to hotel check in to receive the hotel room key.

5 HOTEL CHECK IN

DOCUMENTS REQUIRED 1

Printed & signed indemnity form from each delegate

2 3

AI Clearance receipt Co-operation/ Donation Agreement in 3 copies

Bank payment confirmation (Payments Post-Aug 5th)

INDEMNITY FORM Delegates are required to pass a hard copy of their indemnity form to their MCP prior to their travel to Poland for check-in procedures on the 12th of August. You will find the copy of the indemnity form HERE.

REMINDER MCPs coming for Pre-meeting on August 12th are in charge of the check-in process for their entities. Failure to complete the process correctly will result in the entire delegation not being able to attend the Pre-meeting and Opening Ceremony for International Congress.

14th AUGUST

10AM 12PM 1PM

Check in near Teatr Wielki - Opera Narodowa

& Global Village Materials/ Luggage Collection & Lunch

Opening Ceremony atÂ Teatr Wielki - Opera Narodowa, delegates should be dressed in their National Costume

3:30PM

Parade through Warsaw to GV Venue - National Museum

4:30PM

Global Village at National Museum

8:30PM

Transportation to Main Venue - Hotel OSSA

Unforgettable memories wth stunning views, blissful moments, and conversations with individuals of all backgrounds can only be discovered in our Study Tours!

PRE TOUR 13.08 | 40€

International Congress

1000+ reasons to come to WARSAW 1

See how a city that was completely destroyed 60 years ago was rebuilt like the phoenix rising from the ashes.

FOOD! We will arrange a Polish feast at “Zapiecek” - a place known for its excellent traditional dish of pierogi.

Feel the spirit of a picturesque and colourful Old Town - it is full of unbelievable stories Still not convinced? Check out the video!

Pick up   Mangalia Street 3b in Warsaw at 7.45 AM on 13.08