ANNUALREPORT Institute of Public Administration New Zealand
1
PRESIDENT’S REPORT
IPANZ is a voluntary, not-for-profit organisation committed to promoting improvements in public policy and in administration and management across New Zealand’s public sector. We do this by providing a platform for vibrant debate on emerging and topical issues and a forum for networking, ideas, learning and development.
Focussing on the issues
IPANZ is determined to be involved in the national
for their contribution to the Institute’s governance
discussion about how to make New Zealand a better
and setting of direction and for the support given to
place. We provide a safe and neutral environment
me. Special mention should be made of Anthony
By most objective measures
for different views to be aired and debated. We are
Richards, Vice-President, and Joan Smith, Treasurer,
life is getting better for most
increasingly recognised as being an organisation that
who sit on the Executive Committee with me
of us, not just in New Zealand
has significant “reach” to a wide range of decision-
and undertake most of the day-to-day oversight
but globally. But this is not the case for some in our
makers and influence-formers, and adds value in
and supervision of IPANZ. Lewis Rowland, IPANZ
society, and for many others it certainly doesn’t feel
bringing together people from diverse backgrounds
like it. Front page issues such as homelessness, the
and organisations.
seemingly ever-increasing cost of houses, waiting
world where working in silos is no longer an option,
lists at hospitals, pay inequity, inequality of wealth
that is one of IPANZ’s real strengths.
In today’s multi-disciplinary
and pressures on our health system just to single out a few, remind us that despite our relative prosperity
We know that we are meeting a real demand
much remains to be done.
because most of our events “sell out” very quickly. Our corporate membership has increased by more
These issues can be addressed, but sustained
than 20% over the past year, and that too tells us
success requires cooperation and coordination.
that we are providing a service that is wanted. And
We are fortunate in New Zealand that most of our
it is particularly pleasing to note that the numbers
political discourse remains focused on how to
of people attending our Auckland events are also
address these problems, rather than arguing about
increasing.
what the problems are. We have only to look at
to our office staff, all of whom have made valuable contributions to the successes of the past year. Since taking over in early 2015 as editor of our flagship publication, Public Sector, John O’Leary has ensured that it remains focused and highly topical. The annual Public Sector Excellence Awards continues to go from strength to strength, and I should like to thank convener Helen Algar and her team of dedicated judges for the time-consuming, but very valuable, contribution they make. Thank you too to all our sponsors, our Foundation Partners, Deloitte, Russell McVeigh, The Skills
the United States, the United Kingdom and even
For the third year running, IPANZ had booked a small
Organisation and Westpac in particular. And finally,
increasingly Australia to see the consequences
financial surplus and this has helped ensure that we
my thanks to all our members, our supporters and
of political polarisation. In some countries there
continue to have a secure financial foundation on
our speakers for your support over the past year –
seems no longer any real prospect of cross-party
which to continue to grow our organisation.
without you, there would be no IPANZ.
I would like to thank my colleagues on the Board
IPANZ President John Larkindale
cooperation to address the very real challenges facing many citizens.
2 IPANZ Annual Report 2015-2016
General Manager, continues to provide leadership
3
OUR AIMS & GOALS
MEMBERSHIP
Our aims are to be:
Objective: greater engagement with key corporate members and potential members
“We know that we are meeting a real demand because most of our events “sell out” very quickly. Our corporate membership has increased by more than 20% over the past year, and that too tells us that we are providing a service that is wanted.”
IPANZ corporate members are organisations where the staff receive the benefits of membership.
John Larkindale, IPANZ President
•
A guardian and champion of the core values of public service
•
A respected organisation to which all people and organisations with an interest in public policy and management want to belong
As at 31 March, IPANZ corporate membership was 143, compared to 124 for the same time last year.
•
An authoritative voice and source of reasoned opinion
hearing about activities in the public sector and interacting and networking with public servants.
•
An interesting and stimulating commentator
Our objectives for 2015-16 were: •
•
Greater engagement with key corporate members and potential members, especially large Auckland based corporates, about what we can offer one another Renewed focus on, and more proactive engagement with, the New Professionals to ensure stewardship of the future public sector
•
Consolidate our financial position and look for ways to further diversify our income
•
Engage actively with our membership
•
Continue to deliver quality events, communications and service
We also have around 80 individual members.
More private sector organisations have joined IPANZ, recognising the value their staff gain from
Corporate members of IPANZ
March 2014
March 2015
March 2016
Government agencies
40
42
45
Crown entities
25
33
37
Local and territorial authorities
6
10
10
District health boards
4
3
4
Tertiary eduction institutions
3
5
4
Private sector organisations
19
26
37
Not-for-profit / community organisations
3
4
5
Australian independent statutory agency TOTAL
0
1
1
100
124
143
Westpac came on board as a Foundation Partner, and several private sector companies such as Ernst & Young, Vodafone and Simpson Grierson all joined as corporate members. Some new corporate members join as it is a requirement of entry for the Excellence Awards, such as Counties Manukau District Health Board. Other new members come from a range of organisations including: Creative New Zealand, Dimension Data, Human Rights Commission and the New Zealand Institute of Economic Research.
4 IPANZ Annual Report 2015-2016
5
AUCKLAND AND NEW PROFESSIONALS NETWORKS
KEY EVENTS
OBJECTIVES:
Our annual flagship event is the Public Sector Excellence Awards. These awards – across nine categories – celebrate the outstanding performances and achievements of organisations and project teams in the public sector. We received 73 nominations in 2015 (77 in 2014). In 2015, the Prime Minister’s Award went to The Canterbury Clinical Network - Canterbury District Health Board.
Renewed focus on, and more proactive engagement with, New Professionals network. Engage actively with our membership.
New Professionals The New Professionals database (a subset of IPANZ) has 1,100 members. There is strong demand for training and career guidance from New Professionals. The New Professionals network held four ‘Meet the Chief’ breakfasts throughout the year featuring seasoned chief executives as well as inspiring newcomers. The establishment of a pilot mentoring programme for New Professionals was delayed but the pilot is expected to be launched in the second half of 2016. The biennial New Professionals conference will be held in July 2016. IPANZ supports its New Professionals network to ensure that it continues to provide professional development, relevant and stimulating events and informal networking opportunities for new professionals in the public sector.
Auckland IPANZ has gained some traction for its events in Auckland – we held seven events last year (two more than in 2014-15), and over 300 people attended throughout the year. The Auckland network has a key role to play in widening the appeal of IPANZ outside of Wellington and widening the debate on public policy issues. Half of IPANZ’s corporate members have a presence in Auckland and around 14% of our database are from Auckland (1,000 people). IPANZ has a good relationship with Auckland Council, several Auckland-based private sector organisations and not-for-profits. We’ll continue to build and expand our presence and profile in Auckland; to deliver additional benefits and attract new corporate members.
6 IPANZ Annual Report 2015-2016
The July gala Awards night in Wellington attracted 370 people - nominees, the Prime Minister John Key, ministers, sponsors etc. All winners were profiled on the IPANZ website and featured in the September Public Sector journal. The Canterbury District Health Board gave a seminar in Christchurch (IPANZ’s first event in the city since 2011) and Wellington; and the Department of Internal Affairs presented a session on Operation HYPER, an innovative multi-agency approach to child exploitation investigations, winner of the Regulatory Systems Award.
The 2016 Deloitte IPANZ Excellence Awards were promoted at the inaugural launch event on 1 December 2015. About 135 people attended the oneday Public Sector conference, held in Wellington in September. It was supported and organised by IPANZ, the School of Government at Victoria University, The Skills Organisation and the New Zealand Public Service Association. The lead sponsor was the State Services Commission and other sponsors included Allen and Clarke and Inside Recruitment. With the theme ‘Stewardship of the Public Sector’, speakers considered the sustainability of public sector policy and how that can be achieved in a time where the public sector, the local government and the private sector are more closely linked. Speakers included: Sir Peter Gluckman, Malcolm Alexander, Professor Jonathan Boston, Professor Jane Doolan and Dame Tariana Turia.
Carolyn Gullery - General Manager - Planning & Funding, Canterbury DHB
7
ENGAGEMENT WITH MEMBERSHIP
Objectives: Engage actively with our membership. Continue to deliver quality events, communications and service.
8 IPANZ Annual Report 2015-2016
ENGAGEMENT WITH MEMBERSHIP
In 2015-16 we held 42 events (with a total audience of 2,600) including: •
A newly-developed Free and Frank policy advice seminar, which attracted 130 people
•
The Expert Series (for tier 2-3 managers) and Parliament in Practice (for those new to the public sector) training events
•
The State Services Minister, Hon Paula Bennett presenting her vision for a high-performing public sector
•
•
Seminars from the Chief Privacy Officer, Russell Burnard, and the head of the Department of Prime Minister and Cabinet, Andrew Kibblewhite Two Axford lectures from visiting US academics, in partnership with Fulbright NZ
•
Excellence Award winners’ seminars
•
IPANZ Annual Address by the Deputy Prime Minister, attended by 320 people.
Hon Paula Bennett - State Services Minister
Our events are very popular and often are fully subscribed within a matter of hours.
COMMUNICATION MEASURES •
A survey of members in Jan 2016 (56 respondents) asked how they were involved with IPANZ during 2015: 69% had attended free lectures or seminars, 8% had attended a training course, 61% had read the Public Sector journal (online or in hard copy) and 75% had read the e-newsletter.
About 6,200 people are on our database, of which 5,358 (86.4%) are from our corporate members
•
The top 12 organisations with 100+ members (2,346) provided 43.8% of our membership (5,358)
•
This survey confirmed we are satisfying our audience. Several of the comments indicated members were happy with what we were delivering e.g. ‘You guys do a great job – please continue’.
646 LinkedIn connections and 487 on the IPANZ group
•
37% (average) of the database read the e-newsletter
•
35% (average) of members receive the online Public Sector Journal, of which 15% read it online
IPANZ is continually looking for ways to improve our engagement with members, e.g. •
We have run repeat seminars to meet demand
•
We have updated the look of the Public Sector journal and themed each issue
•
We are updating our website to make it more task-focussed and mobile capable.
9
PARTNERS AND SPONSORS
OUR ORGANISATION
FOUNDATION PARTNERS
IPANZ is governed by a Board consisting of the president, vice president, treasurer and other
In 2015 we continued to develop and
We would like to thank the many other
deepen our relationships with Deloitte,
organisations who support IPANZ, as
Russell McVeagh, and The Skills Organisa-
sponsors of the Awards; and other event/
tion and we were pleased to add Westpac
in-kind sponsors.
as the fourth Foundation Partner. We
CURRENT BOARD John Larkindale, President Anthony Richards, Vice President Joan Smith, Treasurer
recognise these companies, and their staff, as ‘Foundation Partners’ for the generous
elected members.
Len Cook, Immediate Past President Our sponsors for 2015-16 included:
Beith Atkinson
State Services Commission, Leadership
Nedra Fu
Development Centre, The Justice Sector,
Grant Klinkum
The Treasury, Te Puni Kōkiri, Ministry of
Caroline Neame
Business, Innovation and Employment,
Dr Richard Norman
Microsoft, Victoria University of Wellington
George Troup
Deloitte became the lead sponsor for the
School of Government, Allen and Clarke,
Gerard Martin, IPANZ Auckland convenor
Deloitte IPANZ Public Sector Excellence
Inside Recruitment and in-kind support
Luke Aki, New Professionals convenor
Awards.
from Lion and Ocean Design.
financial and in-kind support they offer IPANZ, which is so essential to our ability to operate. SPONSORS
STAFF Lewis Rowland, General Manager Della Ürgenç, Office Manager Fiona McDonald, Events Manager See our website www.ipanz.org.nz for more details about our partners and sponsors.
Margaret McLachlan, Communications & Marketing Manager John O’Leary, contract editor Public Sector journal
10 IPANZ Annual Report 2015-2016
11
REVENUE AND EXPENDITURE
FINANCIAL STATEMENTS
REVENUE FOR THE 2014/15 FINANCIAL YEAR
REVENUE FOR THE 2015/16 FINANCIAL YEAR Advertising 3.9%
Advertising 3.2% Membership fees and subs 32.1%
Event registration 15.0%
Seminars, training and managed events 9.6%
•
expenditure (excluding Excellence Awards expenditure) •
Membership fees and subs 38.5%
Surplus of $24,704 for this year, to bring total general funds close to six months operating
Seminars, training and managed events 16.4%*
Decreased revenue from $636,754 to $583,396 due to holding one less payable event and the biennial New Professionals conference not being held in this
Sponsorship 41.2% *Note: includes Event Registration.
Sponsorship 40.1%
financial year •
Continued membership growth and revenue
•
Westpac joined as our 4th Foundation Partner in late 2015
•
EXPENDITURE FOR THE 2015/16 FINANCIAL YEAR
EXPENDITURE FOR THE 2014/15 FINANCIAL YEAR Journal 8.6%
Financial Highlights for the year:
Accounting and audit 1.8% Depreciation 0.7%
Continued tight management of expenses and cash-flow
Journal 10.6%
Accounting & audit 1.7% Depreciation 0.3%
•
staff capacity for the year, and adjusting staff
Managed events 28.6%
Managed events 40.2%
Personnel expenses increased due to increased remuneration to market rates in early 2016
•
Decreased expenditure on managed events from $235,175 to $158,617, as there was no New Professionals conference in 2015/16
Marketing 1.8% Operating expenses 3.4%
Personnel 44.1% Marketing 1.8% Operating expenses 2.8%
12 IPANZ Annual Report 2015-2016
•
Event registration revenue is now combined with seminars, training and managed events
Personnel 53.6%
13
14 IPANZ Annual Report 2015-2016 15
2 3
Sponsorship Membership fees and subscriptions
217
Entertainment
2,720 4,864 9,849
Telephone and internet Travel and accommodation Website expenses
87,477
8 7
Prepayments Term deposits
197,191
172,488
4,168
168,320
195,093
2,098
283,614
305,598
234,044
4,595
44,975
451,934
206,157
64,279
3,629
633
7,110
170,126
172,488
106,290
66,198
2015 $
48,094
12,391
35,703
601,051
8,271
3,131
2,479
2,875
8,226
2,723
32,223
500
16,842
2,722
260,806
1,524
1,115
235,175
276
1,315
4,123
6,232
1,154
1,069
8,270
636,754
2,276
204,413
255,170
59,125
95,715
20,055
2015 $
Explanations for Significant Variances 1. Event Registration and Seminars and Training: revenue now combined in Seminars and Training 2. Sponsorship: This decrease in revenue for 2015/16 ($14,430) was due to changes in sponsorship for the Excellence Awards 3. Membership Fees and Subscriptions: This increase in revenue for 2015/16 ($19,932) was due to continued membership growth 4. Managed Events: This decrease in expenditure for 2015/16 ($76,558) was largely due to no New Professionals conference being held in 2015/16. 5. Personnel Expenses: This increase in expenditure for 2015/16 ($41,877) was due to increased staff capacity, and adjusting staff remuneration to market rates in early 2016 6. Professional Services: This increase in expenditure for 2015/16 (10,985) was due to a new editor and changes in production of the Public Sector journal. 7. Cash and Bank Balances, Term Deposits: The decrease of $76,645 in Cash and Bank Balances was offset by an increase in Term Deposits ($107,532). 8. Prepayments: This increase of $23,198 includes revenue received in advance for sponsorship, membership fees and journal subscriptions. 9. Other current liabilities: This is sponsorship monies received in advance for the 2016 Public Sector Excellence Awards and Public Sector journal subscriptions and membership fees received in advance for 2016/17.
Net assets
Property, plant and equipment
Non current assets
Working capital
Total current liabilities
252,763
7,324 Other current liabilities
45,511 GST payable
500,691
Payables and accruals
Current liabilities
9
3,817
Income tax refundable
Total current assets
1,158
Other receivables
313,689
1,069
93,481
197,191
Accounts receivable
Cash and bank balances
Current assets
Represented by:
Total general funds
66,198 130,993
2016 $
Retained earnings
7
Note
24,704
13,601
11,103
Capital
General funds
As at 31 March 2016
Net surplus
Interest received
STATEMENT OF FINANCIAL POSITION
Operating surplus before other income Other income
572,293
3,000
Review fee
Total expenses
8,226
Rent
963
Professional services Professional development
1,500 43,208
Prizes 6
2,676 14,828
Printing & stationery
302,683
2,026
0
158,617
Postage
Personnel expenses
Office expenses
Marketing ( promotional material)
Managed events
5
2,069
Depreciation
0
5,779
Catering
Equipment and venue hire
1,453
905
6,710
583,396
0
224,345
240,740
95,625
0
22,686
2016 $
Bank fees and charges
ACC levies
Accountancy fees
Less expenses
Gross Surplus
4
1
Seminars and training
Managed events
1
Note
Event registration
Advertising
Operating Revenue
For the year ended 31 March 2016
STATEMENT OF FINANCIAL PERFORMANCE
Institute of Public Administration New Zealand
PO Box 5032, Wellington 6145, New Zealand
64 4 463 6940
admin@ipanz.org.nz www.ipanz.org.nz
16 IPANZ Annual Report 2015-2016