Names of individuals will remain confidential. There is no guarantee that any of the individuals listed will be contacted if the need arises. The primary goal is to provide names for consideration. If the leave occurs and a prolonged search is incurred, the ISUAA Board and the Office of the ISU President might consider appointing an interim to carry out the duties of the position until a permanent hire is named and on board.
Short-term leave coverage If the need arises for short-term coverage of the Talbot Endowed ISUAA President and CEO, the ISUAA Board, with leadership from the current ISUAA Board chair, will work with the president of the university to appoint an individual to fulfill the duties until the employee returns. Adopted by the ISU Alumni Association Board of Directors on May 21, 2010 and Feb. 15, 2019.
WHISTLEBLOWER POLICY Purpose: To maintain public trust and accountability which are essential to the success of the Iowa State University Alumni Association (“ISUAA”), a method is provided to enable employees, officers, directors or volunteers of the ISUAA to report “Suspected Wrongdoing,” which is defined to mean: 1. the financial management of the Association, its assets, internal controls and auditing or financial reporting matters;
1. Any individual may submit an anonymous complaint, preferable in writing, of Suspected Wrongdoing regarding any ISUAA employee, officer, or director of the ISUAA in the following manner: a. by contacting one of the following by email or phone: • • • •
Talbot Endowed ISUAA President and CEO ISUAA Chair of the Board of Directors Chair-elect of the ISUAA Board of Directors Chair of the ISUAA Audit Committee
b. by contacting the Iowa State University Compliance and Ethics Hotline (515) 294-7119 or c. by accessing the Compliance and Ethics website, which is listed on the ISU homepage index under “C”, “Confidential Hotline”. 2. An anonymous complaint must provide sufficient detailed information identifying the activity and individual to initiate an investigation into Suspected Wrongdoing. 3. After an anonymous complaint is submitted, an email outlining the Suspected Wrongdoing will be sent to the ISUAA Audit Committee chair, the Chair of the Board of Directors, and Talbot Endowed ISUAA President and CEO. In the event the Suspected Wrongdoing involves any of these three individuals, then that individual will not receive such an email.
2. compliance with ISUAA Policies or Iowa State University Policies;
4. Investigation involving Suspected Wrongdoing as set forth in A(2)-(4) shall be conducted by the ISUAA Audit Committee Chair, the Chair of the Board of Directors and Talbot Endowed ISUAA President and CEO subject to the participation limitation in B(3).
3. compliance with applicable federal, state, or local law and regulations; or
5. Should the Suspected Wrongdoing involve any financial matter set forth in A(1):
4. any action which would discredit the ISUAA.
Procedure: Employees shall report concerns, preferably in writing, to their supervisors. Alternatively, an employee, officer, director, volunteer or vendor may report Suspected Wrongdoing as follows:
a. The Chair of the Audit Committee, in consultation with the Chair of the Board of Directors, will initiate an investigation of the Suspected Wrongdoing. The Chair of the Audit Committee may appoint an appropriate individual to investigate the matter on behalf of the Audit Committee and Board of Directors. In the event the Suspected Wrongdoing involves the Talbot Endowed ISUAA President and CEO, the Chair of the Audit Committee will work with the Chair of the Board of Directors to determine the investigation process.
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