Executive Sessions

BOARD POLICIES – GENERAL CONTINUED

ISU Alumni Association Statement of Ethics

We, as staff and Board directors, dedicate ourselves to carrying out the mission of this organization by adhering to the following: 1. Recognize that the chief function of the Iowa State University Alumni Association at all times is to serve the interest of our constituency, which includes Iowa State University. 2. Accept as a personal duty the responsibility to keep up to date on emerging issues and to conduct ourselves with professional competence, fairness, impartiality, efficiency, and effectiveness.

3. Respect the structure and responsibilities of the Board, provide facts and advice as a basis for making policy decisions, and uphold and implement all policies adopted by the Board.

4. Keep the Association’s constituency informed about issues affecting it. 5. Conduct our organizational and operational duties with positive leadership exemplified by open communication, creativity, dedication, and compassion. 6. Exercise whatever discretionary authority we have under the law to carry out the mission of the Association. 7. Serve with respect, concern, courtesy, and responsiveness in carrying out the Association’s mission. 8. Demonstrate the highest standards of personal integrity, truthfulness, honesty, and fortitude in all our activities in order to inspire confidence and trust in our activities. 9. Avoid any interest or activity that is in conflict with the conduct of our official duties.

10. Respect and protect privileged information to which we have access in the course of our official duties.

11. Strive for personal and professional excellence and encourage the professional developments of others. Adopted by the ISU Alumni Association Board of Directors on Feb. 27, 2004.

EXECUTIVE SESSIONS

PLANNED EXECUTIVE SESSIONS

The board of directors may hold a planned Executive Session as part of any regularly scheduled board meeting. Agenda items proposed to be discussed and specific individuals, including the President/CEO, whose attendance is requested will be identified on the full board meeting agenda sent out by the Chair.

SPECIAL CIRCUMSTANCES EXECUTIVE SESSIONS

An Executive Session may be called by the Chair or majority vote of the board directors present to address special circumstances at any time during a regular meeting. The Chair will determine if the President/CEO and/or other specific individuals will participate in any or all of this type of Executive Session.

Protocol for all Executive Sessions must follow ISUAA Board of Directors Bylaws and accepted Parliamentary Procedure based on 'Robert's Rules of Order' including approval of a motion to go into Executive Session; requiring that discussion is limited by the Chair to stated topics; confirming that all discussion is confidential; ensuring that no official minutes are kept of these sessions by any board director; verifying that the Chair documents or records the proceedings to have for future Executive Sessions or if ever needed for legal issue; ensuring that no official decisions are made; allowing the Chair or board to request specific individuals to be present for all or part of the Executive Session; and upon completion of discussion, requiring that a motion is approved to move back into full open board meeting. If an item discussed in Executive Session requires board action, a motion is presented when the board resumes its open session or at the next appropriate board meeting. Board minutes will indicate when board went into Executive Session and when the board completed the Executive Session. Board minutes will include any action taken which resulted from the Executive Session.

Adopted by the ISU Alumni Association Board of Directors on Feb. 9, 2018.