ISU Alumni Center West Lawn Usage Policy

• All decorations must be removed and cleaned up at the conclusion of the event.

Dancing

If dancing is to be a part of the reception, clients must rent the ISUAA dance floor through the events staff.

ISU ALUMNI CENTER WEST LAWN USAGE POLICY

All general policies apply to the Alumni Center West Lawn usage.

Access

The rental fee includes access to the building, for the use of restrooms, during the reserved times. Requests to enter the facility prior to the reserved time must be approved by the events staff and will incur additional costs. Client must vacate the property when the reserved time ends. There is no alternative rain location for inclement weather.

Equipment rental

The client is responsible for the cost of all tents, tables, and chairs, which must be rented through the ISU Alumni Center vendor. The events staff will work with the client to arrange for the ordering, delivery, setup, and pick-up of the equipment through the vendor. All rental equipment must be paid for two weeks prior to the event. If the event is cancelled after this time, the client will incur the full cost of equipment. The client is responsible for the cost of utility locates for any tent put on the Alumni Center West Lawns.

Catering

All food and beverages at the ISU Alumni Center must be contracted through an ISU Alumni Center approved caterer. No food or beverages may be brought to and/or consumed in the building or on its grounds from any other source, which includes personal baked/cooked items. If food and/ or beverage is brought onto the premises by a party other than an ISU Alumni Center approved caterer, a penalty fee of $500 will be charged to the client.

Alcohol

Before serving alcohol, approval must be obtained from the events staff. A request for alcoholic beverage service must be completed and submitted to the events staff. The ISUAA strongly adheres to the laws and regulations of the State of Iowa pertaining to alcohol and the consumption of alcohol. If the event is approved for service of alcoholic beverages, the following requirements will govern the event: • All alcohol must be arranged and served through an approved ISU Alumni Center. • No alcoholic beverages may be brought to and/or consumed at the facility or on its grounds by a party other than the approved caterer. • Only persons of legal drinking age may possess, be served, or be permitted to consume alcoholic beverages. • When alcoholic beverages are served, non-alcoholic beverages and food must also be made available to guests. • Alcoholic beverages are not allowed beyond the ISU

Alumni Center grounds.

Decorations and signage

All decorations, signage, and equipment arrangements must be approved and coordinated in advance with the events staff. Final setup and requests must be confirmed two weeks prior to the event. No posters or banners will be permitted on the ISU Alumni Center building exterior or grounds without the approval of the events staff.

All decorations and signage must be removed at the conclusion of the event.