Time management kick off 14-15 AIESEC Medina in tunisia

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Time management has five main aspects: Planning & Goal Setting Managing Yourself Dealing with Other People Your Time Getting Results The first 4 all interconnect and interact to generate the fifth - results


Time is the most precious thing we have Time is ultimately the most valuable resource Time and how we spend it within the organization must be managed effectively Time is totally perishable

Time cannot be stored up for use later


Time can be categorized into two types: Fast time when absorbed in, or enjoying an activity

Slow time when bored with an activity or having a bad time when scared




Covey identified 4 waves in time management 1 Notes and Checklists Recognition of the demands on energy & time

2 Calendars and appointment books Scheduling with some focus on the future

3 Prioritization Comparison of the relative worth of activities

4 Self management Realization that time cannot be managed - it is ourselves that we have to manage!


Q1

Q3

Crises Deadlines

Interruptions Some Meetings Popular Activities

Q2

Q4

Prevention Relationship Building Planning Recreation Pleasant Activities Busy Work Time Wasters Trivia


Fundamentals Focus is on time and resources

Pre-analysis of performance Analysis of goals and objectives

Systemization of processes


Analysis of goals & objectives

By setting goals that relate to business performance and conform to SMART criteria the organization will improve productivity: S -- specific and well defined objectives M -- measurable outputs and inputs A -- achievable in terms of resources available and expectations R -- relevant to the overall business strategy T -- time bound with an operational schedule




Just because you are busy does not mean that you are productive Differentiate between Effectiveness -- doing the right things Efficiency -- doing the right things correctly


How it should be List all tasks that you are currently putting off Remove two from the list by doing them now! Plan and set a schedule for dealing with the rest

Reward when tasks are completed Punish when tasks are not completed on schedule


People are overloaded for two main reasons The person or team does too much The person or team have too much to do


To deal with over-work, try the following Understand your pressures Don’t get worked up or panicked Don’t blame everything on yourself

Walk away Estimate time as well as possible Agree priorities and keep them

Remind yourself that there is a limited amount of time available to you


Differentiating between Urgent tasks assume importance as they demand immediate attention Important tasks May become urgent if left undone Usually have a long term effect To judge importance v urgency, gauge tasks in terms of Impact of doing them Effect of not doing them


Priority 2

Priority 1

Priority 4

Priority 3


The main aim of prioritization is to avoid a crisis To do this then you must

Schedule your Priorities as opposed to Prioritizing your Schedule



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