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ACUTTS.CO.ZA

ACUTTS PROPERTY MANAGEMENT Body Corporate Management Proposal

PROPOSAL OVERVIEW Our role as Managing Agents is to act as advisors to the Trustees as well as the members of the Body Corporate so that they remain compliant with the various requirements of the Sectional Title Act, the Sectional Title Scheme Management Act, as well as the Community Scheme Ombud Service, as well as any other act relating to Community Schemes.

Our goal is therefore to partner with our Trustees so that they do not fall foul of the requirements of the various acts relating to Sectional Title and Share Block Community Schemes.

ACUTTS.CO.ZA

OUR MISSION To educate all members on the requirements of the Sectional Title Scheme Management Act and the Community Scheme Ombud Service To uplift the standards of Body Corporate Management To assist and advise Trustees on the required steps to enhance the levels of management within their scheme To promote Good Corporate Governance amongst Trustees and Members of the Body Corporate To remain neutral and open to the views of all parties concerned in any matter that arises out of the challenges from close-proximity living

ACUTTS.CO.ZA

1. ACCOUNTING & FINANCIAL 1.1.

Keeping of full records of the administration of the Body Corporate, including proper books of accounts in terms of general accounting principles.

1.2.

The collection of levies and/or any other income due to the Body Corporate as advised by the Trustees and the recording of all such receipts.

1.3.

Exercising reasonable credit control, being the work involved in the collection of arrear levies up to the point of commencement of litigation.

1.4.

VeriďŹ cation and payment from available funds of all accounts payable by the Body Corporate.

1.5.

Payment of salaries, wages, Unemployment Insurance Fund and Workmen's Compensation, PAYE, and any other statutory levies on behalf of the Body

ACUTTS.CO.ZA

1. ACCOUNTING & FINANCIAL

1.6.

Corporate, on the dates and in the manner determined by the statutory bodies concerned.

Preparation of monthly income and expenditure accounts (Cash Movement Report) together with arrear levy reports (Age Analysis) for submission to the Board of Trustees for consideration.

1.7.

The preparation of the Annual Estimate of Income and Expenditure (Budget) for submission to the Board of Trustees and the Body Corporate for approval and determination of future levies.

1.8.

Preparation of the Annual Financial Statements.

1.9.

Preparation for the annual Audit by an Auditor of the Body Corporate’s choice.

ACUTTS.CO.ZA

2. SECRETARIAL 2.1.

Sending out notices for the arrangement of Annual General Meetings, Special General Meetings and, by arrangement only, the quarterly meetings of the Board of Trustees.

2.2.

Attending quarterly Trustee Meetings by arrangement, but not exceeding one and a half hour duration.

2.3.

Acting as Secretaries to the Body Corporate by keeping and maintaining the Minute books, Attendance Registers, the updated Management Rules and Conduct Rules, Insurance Policies, and all other permanent records of the Body Corporate.

ACUTTS.CO.ZA

2. SECRETARIAL 2.4.

Assisting and advising the Board of Trustees on procedural matters such as General Meetings, Special General Meetings, Quorums, Proxies, Resolutions and Voting Rights etc.

2.5.

Attending to Proxy Nominations, Trustee Nominations, Agendas, Minutes etc.

2.6.

Preparing and dispatching notices within the required periods as required by the Sectional Title Act, Sectional Title Scheme Management Act and Community Scheme Ombud Service.

ACUTTS.CO.ZA

3. ADMINISTRATION 3.1.

Open and operate an Administration Fund (current account) and a Reserve and Maintenance Fund (investment account) with our bank in the name of the Body Corporate.

3.2.

Arrange for the Insurance of buildings and improvements and any other insurance the Body Corporate may require in terms of the acts.

3.3.

Assisting the insurance broker to facilitate insurance claims on behalf of the Body Corporate in regard to the common property.

ACUTTS.CO.ZA

3. ADMINISTRATION 3.4.

On speciďŹ c instruction from the Body Corporate, assist and advise the Board of Trustees with the enforcement of the Management and Conduct Rules adopted by the Body Corporate.

3.5.

Advise the Body Corporate as and when required with regard to the Sectional Title Act, Sectional Title Scheme Management Act and the Community Scheme Ombud Service Act, as well as the compliance therewith.

ACUTTS.CO.ZA

4. MAINTENANCE 4.1.

Assist and advise the Trustees on the management and maintenance of the Common Property.

4.2.

Assist the Trustees with the appointment of:

4.2.1.

Professional persons, ďŹ rms or other organisations for the drawing up of speciďŹ cations for maintenance work to be done to the common property.

4.2.2.

Outside contractors to do work, or perform services to the block or complex. We have standing arrangements with reliable and competent contractors, to attend to remedial maintenance and emergencies at short notice.

ACUTTS.CO.ZA

THANK YOU For any further questions or queries on the above, please don't hesitate to contact us at propertymanagement@acutts.co.za.

Or go to our website www.acutts.co.za/property-management/

ACUTTS.CO.ZA