AUSTRALIA-CHINA
BUSINESSWEEK 2015 CHINA
MISSION KIT
DO THIS FIRST – CHECKLIST FOR PARTICIPANTS
1 Apply For Chinese Visa Visa Details
3 Book Flights Flight Details
5 Photos for Event Pass
2 Arrange Travel Insurance Insurance Details
4 Book Xiamen Hotel Hotel Details
6 business matching
Please refer to page 11 for photography guideline and delivery methods.
Please visit the link below for detail http://abf.events/acbw2015/china/#matchmaking
EMERGENCY NUMBERS IN CHINA
110 120 119 POLICE
AMBULANCE
FIRE
KEY INFORMATION Page 4
About Australia-China BusinessWeek (ACBW) 2015 China
Page 4
About ACBW Support Services
Page 6
Visa Advice
Page 7
Accommodation Reservation
Page 8
Travel Booking
Page 8
Social Media & Staying In Touch During ACBW
Page 9
Hotel & Exhibition Hall Address
Page 10
Business Matching
Page 12
Frequently Asked Questions
COMMON CHINESE PHRASES 你好
Hello
Nee-haow
谢谢
Thank you
Sshyeah-sshyeah
对不起
Sorry
Dway-boo-chee
厕所
Toilet
Tser-swor
不用了
No, thanks
Boo-yong luh
好
Good/OK
Haoww
我听不懂
I don’t understand Wor ting boo-dong
多少钱
How much does it cost? Dwor-sshaoww chyen
太贵了
Too expensive Tie gway luh
CONTACT Australian Business Forum (Australia) T: 61 3 8689 9894 E: info@abf.events PO Box 568 South Yarra Vic 3141
Australian Embassy T: (010) 5140 4111 (Beijing) T: 00 61 2 6261 3305 (Canberra) E: embassy.beijing@dfat.gov.au
ABOUT AUSTRALIA-CHINA BUSINESSWEEK 2015 CHINA MISSION Australia-China BusinessWeek 2015 – China Mission (ACBW 2015 China) will visit the China International Fair for Investment & Trade (CIFIT) in Xiamen, Fujian from the 7th to the 11th of September. CIFIT is China’s largest trade fair dedicated to international investment and trade. Australian Business Forum (ABF) has an exclusive ABF Pavilion of 200 square metres in the high-traffic International Investment Exhibition Zone. With three streams for delegates, premium delegates and exhibitors, ACBW 2015 China will help Australian SME business gain direct exposure and engagement with their target markets in China, promote investment opportunities and network with strategic partners. BENEFITS OF CIFIT PARTICIPATION • Delegates and premium delegates visit the space of over 1,600 exhibiting enterprises in 11 key exhibition halls covering Health, E-business, Wine and more. • Exhibitors gain direct exposure for products and services to over 100,000 attendees. • Witness Xiamen, at the heart of China’s new infrastructure and economic development policies.
ACBW 2015 CHINA PARTICIPANT EXCLUSIVE BENEFITS • ABF support during ACBW for industry-specific seminars, organisation and promotion of official receptions, discount rates across hotels and airlines. • All ACBW 2015 China participates in exclusive network functions with support from the Fujian Department of Commerce and local Chambers of Commerce. • At ACBW 2015 China pre-departure briefing sessions participants meet one another, become informed and ready to make the most of the outbound mission. • At post-CIFIT debriefing sessions participants consolidate knowledge and leads to form a robust platform for China engagement. ACBW 2015 China encourages representatives from all industry backgrounds with CIFIT key sectors covering Health, International Finance, Land, Wine, Tea and E-Business.
ABF SUPPORT SERVICES DURING ACBW 2015 CHINA MISSION
ACBW 2015 CHINA PARTICIPANTS WILL RECEIVE • Discount hotel rates in Xiamen • Prepared and delivered in-market briefings • Industry specific seminars, networking functions and industry site visits • Organisation and promotion of official receptions • Accompaniment by ABF throughout the official program • Tailored, one-on-one business matching programs (if registered before deadline) 4
CHINA MISSION PARTICIPANT RESPONSIBILITIES: Due to the large number of participants on the mission, to ensure that the ACBW 2015 China runs smoothly and successfully it is vital that participants pay close attention to the mission rules and responsibilities. • Please adhere to the mission program, key departure and meeting times. participants unable to make specified meeting/departure times will be responsible for their own travel arrangements and associated costs
•
•
•
•
International travel costs, travel insurance, domestic and intercity travel, accommodation, personal interpreters and other personal direct costs will be borne by participants at their own expense Participants may invite contacts to hospitality events, dinners and seminars as long as the additional registration fee has been paid Participants are responsible for applying and paying for their own Chinese visas. ABF holds no responsibility for failure to obtain a Chinese visa It is the responsibility of the participant to arrive in the commencing city of their program by the program starting date
ABF China Contact
TBA on Arrival
ABF IS UNABLE TO PROVIDE SUPPORT WITH • Individual travel and hotel reservations in China • Tailored programs for individual businesses • Accompaniment of participants to meetings and/or activities outside of the mission program • Logistical arrangements and/or travel coordination for any activities outside of the mission program, including international travel and airport transfers • Individual interpreting services
ACBW2013 Delegates in Hangzhou Alibaba HQ
5
1. VISA ADVICE a) Due to the short time frames, and to allow for eventualities, it is essential that you commence the visa application as soon as possible. The China Application Visa Service Centre recommends applying at least 1 month in advance depending on the category of visa. For speed and convenience, ABF encourages participants to apply for an L category Tourist Visa with minimum 15 day duration and a single entry. As of the date of writing, the minimum requirement to apply for a valid L Visa for China is: - An original passport with at least six (6) months of validity remaining before expiry and at least one blank visa page - A photocopy of the passport’s data page and photo page (if separate to the data page) Supporting Documents: - A detailed itinerary covering round trip air ticket booking record, proof of hotel reservation, travel agenda and major dates, planned entry and exit dates - An invitation letter and/or letter of support from a Chinese party (see below) All foreign citizens must have a visa and a passport with a minimum six month validity to enter China. If you already have a Chinese visa, please check its validity. If the visa has expired or the number of entries is insufficient to enter China, you will need to apply for a new visa. b) Australian Business Forum agrees to help participants obtain an Invitation Letter from The Organising Committee of China International Fair for Investment & Trade on behalf of participants. In no way can ABF guarantee you will be issued a China visa, even with supporting documents and invitation - the onus to arrange a valid Chinese visa lies solely with the participant. c) Letter of Invitation To apply for a visa for China you will need to obtain a Letter of Invitation from the CIFIT Organising Committee. The letter will bear the official seal of the CIFIT Organising Committee and details your personal details, entry and exit dates, a brief itinerary and your objectives in China. This is an essential document and ABF urges participants to begin arrangements at least one week in advance before applying for the visa. ABF will assist participants in securing the Letter of Invitation. Participants must provide ABF with the following: - Scan of passport identification page, clearly showing full name, date of birth, sex, nationality and passport number - Company name and position title - Entry and exit dates to and from China ABF will forward this information to the CIFIT Organising Committee to issue a digital Letter of Invitation, and send this digital copy to participants as soon as it is received. Please print the Letter of Invitation and present it when applying for your visa.
Chinese Visa Application Service Centre SYDNEY Level 5, 299 Elizabeth Street (Opposite of Museum Station), Sydney, NSW 2000, Australia
6
MELBOURNE Ground Floor, 570 St Kilda Road, Melbourne, VIC 3004, Australia
2. HOTEL RESERVATION ABF has placed a large number of discounted rooms on hold in the Hotel Nikko Xiamen, within short walking distance from the CIFIT venue, the Xiamen International Conference & Exhibition Centre (XICEC). Hotel Nikko Xiamen features generous service, a personal touch and attention to detail. The concepts of “warmth, elegance and fashion” and “service with a heart” are at the core of Hotel Nikko’s Japanese culture
ACBW PARTICIPANT SPECIAL RATE Superior Room
RMB 880.00 *Including taxes & one buffet breakfast
Deluxe Room
RMB 1250.00 *Including taxes & one buffet breakfast
*Extra breakfast will be charged at RMB 120 net per person per day ** Complimentary broadband access and WiFi bookings are made directly with the hotel by quoting ACBW2015CN
Hotel Nikko Xiamen
Hotel Booking Process To take advantage of these rates please complete the ACBW China Mission Hotel booking kit and send to booking@ abf.events. Once the hotel has processed your information you will be sent a confirmation email from the hotel. It may take up to 10 business days for the hotel to process your booking. Please contact your ABF representative to obtain the hotel booking kit. Information is only used to place the hotel booking on the applicant’s behalf and no details will be stored or otherwise retained electronically or physically for longer than is required to do so.
1
2
3
Contact your ABF representative to obtain the hotel booking kit
Complete ACBW Hotel Booking Form
Complete Hotel Nikko Xiamen Authorization Form
4
5
6
Scan BOTH SIDES of your credit card
Scan your passport IDENTIFICATION PAGE
Send all above documents to booking@abf.events
7
3. INTERNATIONAL TRAVEL RESERVATIONS Connecting flights to Xiamen Gaoqi International Airport (厦门高崎国际机场) are available from Shanghai, Guangzhou, Singapore and Hong Kong. September is a peak travel period due to the China Mid-Autumn Festival and CIFIT, as such ABF urges participant to confirm their travel arrangements as soon as possible. Expect delays and long queues. For bookings and enquiries please contact ABF’s preferred partner: Yvonne – Smart Flight Pty Ltd Tel: + 61 3 9639 7477, Shop 29A Mid-City Arcade, 200 Bourke Street, Melbourne, VIC, 3000
4. REGISTERING YOUR TRAVEL PLANS - SMARTRAVELLER All Australians travelling overseas, whether for tourism or business, or for short or long stays, are encouraged to register with the Department of Foreign Affairs and Trade (DFAT) before travel. The registration information you provide will help DFAT to find you in an emergency – whether a natural disaster, civil disturbance or a family emergency. It may also be used to pass on other information to you such as new travel advisories, notice of elections and information on other matters relevant to travellers and expatriates. ABF encourages Australian citizen participants to register online at www.orao.dfat.gov.au
5. IMPORTANT INFORMATION ABOUT BRIBERY Bribery of foreign public officials is a crime. Australian individuals and companies can be prosecuted in Australia for bribing foreign officials when overseas. Australian businesses also need to be aware of how anti-bribery laws of other countries may apply to them including different laws around facilitation payments. For more information, including in relation to facilitation payments, please visit the Attorney General’s Department on Foreign Bribery. http://www.ag.gov.au/CrimeAndCorruption/Foreignbribery/Pages/default.aspx
6. SOCIAL MEDIA ACCESS AT ACBW 2015 CHINA Access to some websites is restricted in China; at the date of publication this included many social media sites like Facebook, Twitter, YouTube and direct access to Gmail and Google Products. Participants who wish to maintain contact to these websites may consider using a Virtual Private Network (VPN) service privately arranged or purchased online. Use of VPN services does not guarantee access to blocked websites. ABF encourages participants to ensure they have sufficient to vital websites, those who rely on access to blocked websites should make necessary arrangements in anticipation of restricted access. To check if a website is restricted in China please check www.blockedinchina.net before travel. 8
7. HOTEL & EXHIBITION HALL ADDRESS
Hotel Nikko Xiamen 厦门日航酒店 No 199 Wenxing Donglu, Xiamen, Fujian, China 厦门市思明区文兴东路199号
Xiamen International Conference and Exhibition Center 厦门国际会议展览中心 198 Huizhan Rd, Siming, Xiamen, FJ China 厦门市思明区会展路198号
Room:
Stand: D095
8. HOTEL TRANSPORT Airport to Hotel The Hotel Nikko is 9 kilometres from the airport and 15 minutes by car. From the airport drive along Chenggong Avenue until Lüling Intersection, go down Lüling Road until Huandao Avenue and turn right. Continue approximately one kilometre and the hotel is on your right. If you hail a taxi the fare should be approximately 40 RMB. Hotel to CIFIT During the event, no unauthorised vehicles will have access to the CIFIT venue, hence ABF recommends all ACBW 2015 China participants walk to XICEC, as the Hotel Nikko is a 5 to 10 minute walking distance from XICEC.
9. MOBILE PHONE Please check with your service provider to ensure that your mobile phone will work in China before departure. Your service provider will be able to provide information about international roaming charges. If you wish to call Australia from a Chinese phone number, please dial 00 61 + then the Australian phone number (without the 0). For example, if you would like to call the Australian mobile 0488 888 888 you should dial 00 61 488 888 888. You can buy a Chinese SIM card at the service counter of any of the following stores: China Mobile, China Unicom and China Telecom. Usually a new card user is required to charge the phone with a certain amount of initial credit, around 50 to 100 RMB. To recharge you can go to the service centre of your carrier. You can also buy a recharge card of 30, 50 or 100 RMB value at many convenience stores.
9
10. LOAD&GO CHINA CARD ABF recommends delegates arrange a Load & Go China Travel UnionPay card to use during ACBW 2015 China. Load & Go China is the only card expressly crafted to resolve common difficulties for Australian visitors to China. Load and Go China is a prepaid, reloadable UnionPay payment card that functions as a debit and credit card. Unlike MasterCard and Visa, Load & Go China UnionPay is accepted at 100% of Chinese ATMs and can be used securely for POS and cash withdrawals. Load & Go conveniently stores both AUD and CNY and can convert AUD into CNY at no cost with a fixed exchange rate. You can arrange a Load and Go card today at any Australia Post office or visiting the AusPost online portal: auspost.com.au/LoadandGoChina
11. ACBW 2015 CHINA - BUSINESS MATCHMAKING Go to HTTP://www.ABF.Events/acbw2015 /china/#matchmaking. Register online according to requirements
Investor Found
The Organising Committee makes adjustment based on feedback from both parties
The Organising Committee issues notice of negotiation arrangement
No Match Found The Organising Committee issues notice
Over the four days of ACBW 2015 China, participants have the option to participate in three Business Matching sessions. The first of the sessions is an exclusive ACBW 2015 China Mission matching with our strategic partner, the Fujian Government. The remaining two sessions are coordinated by the CIFIT Business Matching Organising Committee and held during the CIFIT event. You will need to fill out information separately for each the Fujian Government and CIFIT sessions. To improve the probability of finding a satisfactory match, please provide comprehensive responses to all fields on the Matchmaking Form including: - Company profile including market background - Business matching agenda and negotiation intention - Details on specific projects for which you seek investment - Details on the type of business you hope to match with, including industry, size and stage of growth Please complete the Business Matchmaking Application form online at http://abf.events/acbw2015/china/#matchmaking Please note that the role of ABF in the business matching sessions is solely that of an intermediary and all business matching mechanisms will be performed by the relevant Fujian Government and CIFIT organising committees. For further details please consult the Business Matching Facilitation Terms & Conditions on the ABF website. 10
12. EVENT PASS CIFIT is a maximum security event. As such, all exhibitors and visitors are required to have a pass to access the venue. To generate the pass, CIFIT requests you submit a digital colour photo, to be sent to qin.hang@abf.events no later than 23/8 for Exhibitors and 3/9 for Delegates & Premium Delegates. All photos must meet the following requirements: - Passport quality photos with size of 25mm x 36mm - In JPG format - File size no bigger than 100kb
13. ABOUT AUSTRALIAN BUSINESS FORUM Australian Business Forum (ABF) is an independent non-political organisation that facilitates Australian business looking to engage with China. ABF does this through identifying and understanding knowledge gaps and facilitating dialogue, business and partnerships. Our initiatives focus primarily on the Small and Medium enterprise sector and their issues and connection with the Chinese business community. This connection is enabled via our network of partners across business, government, industry, academia and the wider Australian and Chinese community. ABF has developed a range of SME-focused events which are supported by our media platform and corporate services. Our goal is to bring together the best and brightest minds to provide input and advice. These include Australian and international leaders, dynamic C-level executives from a range of the top-1000 companies, state and federal ministers, leading international academics, senior government officials, economists and other community leaders. ABF’s main services include: • ABF Events: Australia-China BusinessWeek, China Digital Conference, China Lunch Club and regular networking functions • ABF Media Platforms: Magazine, digital hub, on-demand channel • ABF China inbound & outbound business delegations and business matching services • ABF Corporate Club
ABF PRE-DEPARTURE CONTACTS FOR ACBW 2015 CHINA Qin Hang - Manager of China Operations T: 03 8689 9895 E: qin.hang@abf.events
11
14. FREQUENTLY ASKED QUESTIONS Currency The Chinese currency is officially known as Renminbi (RMB) and is calculated in yuan (commonly called ‘kuai’). One yuan is divided into 10 jiao (also known as mao). The current exchange rate stands at approximately 4.5 yuan to an Australian dollar as at August 2015. For up-to-date currency conversions, consult with your preferred banks. Climate This mission will take place at the transition between Xiamen’s wet monsoon summer and the drier seasons of autumn and winter. Temperatures average a minimum of 24 Celsius and a maximum of 30 Celsius with less humidity than preceding months. Weather can change sporadically. Forecasts for major Chinese cities can be found on BBC – Weather Centre or World Weather Information Service. Clothing guidelines Participants are encouraged to pack light comfortable clothing for the seminars, site visits and intercity travel (no shorts or thongs). The hospitality events are official functions and participants should wear smart business attire. A rain jacket is also recommended. Electricity and Water China’s electricity supply is 220 volts, 60 Hz; 1, 3, phases, 2, 4 wires. Some hotels also have 110 volt connection points. Connections can be angled three-prong, flat two-pin, or round three-prong. Therefore, it is recommended that you carry an international adapter. Tap water is not drinkable. Drink only bottled or boiled water. Tea is often provided free in hotels. Q: Do I have to pay to join the mission? A: Yes. Travel, accommodation and personal expenses are to be covered by the individual participants. Program inclusions such as forums, luncheons and breakfast are included in the participant registration fee. Participants will need to book their own flight and hotels. Q: Can ABF provide me with individual business matching during the event/in the city? A: ABF has arranged three separate supported business matching events with the CIFIT organising committee and the Fujian Department of Commerce, with all business matching mechanisms organised by those parties and ABF acting as a facilitator. Given the length of time needed to adequately match individual companies outside of these events, ABF regrettably will be unable to provide tailored business matching on this ACBW 2015 China Mission Q: Will I have my own personal interpreter during the mission? A: No. Translation will be provided for the group at official events (seminar and official lunch or dinner functions). At business matching events participants can request a volunteer interpreter by filling out the appropriate field. ABF will provide staff at networking functions to facilitate interactions. ABF can also introduce participants to our preferred suppliers for translating and interpreting services. Q: Can Chinese representatives of Australian companies (staff based in China) apply to join the mission? A: Yes, Chinese representatives of Australian companies may also join the mission by additional registration and payment only. Q: Can I invite my business and government contacts to the official hospitality functions? A: Yes, by additional registration and payment only. 12
Q: Can my spouse or family join the mission? A: Yes. Partners and spouses are encouraged to accompany participants to ACBW, with additional costs and registrations borne by the participant. Q: If my spouse or family travels with me to the city, can ABF arrange a separate program for them or assist them with city tours? A: Yes, subject to confirmation. Q: If I hire my own personal interpreter in the city, can they join the events and be included on mission group transportation? A: Yes, subject to ABF confirmation. Participants are responsible for payment of interpreters’ meals and activities to ABF. Q: Is ABF responsible for applying for my Chinese travel visa? A: No. ABF will act as an intermediary to obtain the invitation letter from the CIFIT organising committee on the participants’ behalf, however participants are responsible for applying for and securing a Chinese visa themselves. Q: Can I bring company brochures or samples? A: Yes, however ABF recommends the use of Chinese language promotional materials, with samples subject to China customs requirements. Q Is there a subsidy that will assist me in paying for the mission? A: There are no government subsidies for ACBW 2015. However, companies may be eligible to apply for a Export Market Development Grant.
13
15. RESTAURANTS There are countless local Chinese options and dozens of top-rate international restaurants, below are some highly rated and highly regarded international restaurants in Xiamen: Western – Steakhouse Jacky Angela Steakhouse Tel 0592 601 6038 狼群斯美式牛扒皇 湖里区 东港路2号之0102(近国际邮轮码头) Mexican - Vegetarian La Catrina Tel: 182 0599 7710 思明区思明南路398-B12 Halal Huanghe Lou Halal Restaurant Tel: 0592 5789009 黄河楼清真餐饮 海沧区兴港路683号(海沧体育中心斜对面水岸名筑旁) Local Xiamen Cuisine Lujiang Ocean View Restaurant Tel: 0592 2022922 鹭江宾馆观海厅 福建省厦门市鹭江道54号鹭江宾馆7楼 Yan Yu Tel: 0592 8066917 宴遇 思明区嘉禾路21号新景中心AB栋2楼(近明发商业广场) Xiao Yanjing Tel: 0592 2054568 小眼镜大排档 思明区湖滨中路7号 號 Chinese - Vegetarian Dafang Vegetarian Restaurant Tel: 0592 2093236 大方素食馆 思明区南华路3号(近南普陀寺|理工学院)
14
Load&Go China your essential travel card Partnered with UnionPay, mainland China’s most widely accepted card scheme Dual currency – ¥CNY and $AUD $0 commission* on transfers between AUD and CNY Over 10 million merchants and 500,000 ATMs in China No monthly fees Pick up your Load&Go China card in-store today, or visit auspost.com.au/LoadandGoChina
*Exchange rates may include a service charge. Load&Go China is issued by Bank of China (Australia) Limited (ABN 28 110 077 622 AFSL / Australian Credit Licence 287322). Australia Post (ABN 28 864 970 579 AR 338646) is the distributor of the card and is an authorised representative of Bank of China (Australia) Limited. Information on this material does not take into account your financial situation. Consider your own needs and the Product Disclosure Statement available at the auspost.com.au/loadandgochina before deciding to buy.
ASIA BRIEFING