MSU-IIT Student Handbook 2.0 (Lay-out Overview)

THIS BELONGS TO:

NAME: ADDRESS: CONTACT NUMBER: ID NUMBER: EMAIL ADDRESS: COURSE:

SEAL OF EXCELLENCE The seal represents the role of MSU-IIT in technological advancement. The solid circle represents the nucleus of scientific and technical knowledge upon which technology depends. The three graduated lines signify the increasing challenges and responsibilities a student in technology faces from year to year. The need for expansion, advancement, and excellence in technology is projected by the lines directed outward of the triangle, the symbol of stability. Red signifies the determination of MSU-IIT in pursuing her programs while yellow radiates a bright future ahead.

WELCOME MESSAGE As we take on this new school year, we renew once more our commitment to the quest of attaining a research university status.

In this endeavor, we need to join hands in changing our attitudes, in working towards excellence in all our activities—big or small—we need to remind ourselves that it is in unity and focus that we can achieve excellent results.

We should begin the new school year by working at improved faculty, staff and student relationships, at improved systems and services within the Institute and among the general community.

The end result is always efficiency within, and from the ranks in support of top management in carrying out new challenges that should make the people we serve happy and satisfied.

Let’s have a fresh start. Let’s make everyone notice that our Institute is synonymous with efficiency, and excellence is its middle name.

(SGD) SUKARNO D. TANGGOL, DPA Chancellor

OVERVIEW The Mindanao State University-Iligan Institute of Technology (MSU-IIT) is an external unit and one of the ten campuses of the Mindanao State University System. Established on July 12, 1968 as provided for by Republic Act (RA) 5363, the institute has continually provided quality education to thousands of students from almost everywhere in the Philippines.

These students flock to the institute every semester with one goal in mind - to study in MSU-IIT. We are humbled by the fact that these students choose and even dream to enroll in MSU-IIT. When asked why they choose this school, they strongly believe and admire our commitment to academic excellence. We envision MSU-IIT as a world-class institution of higher learning renowned for its excellence in science and technology and for its commitment to the holistic development of the individual and society.

To live with our commitment, we offer our students a wide array of more than 115 academic programs, which include 43 graduate programs in a variety of fields including education, business, arts and humanities, engineering, information technology, the natural sciences, and mathematics. Our students are given opportunities to collaborate with more than 400 distinguished full-time faculty members passionate about teaching, research, extension, and community development. For these, MSU-IIT has received numerous institutional awards.

Based on the standards of the Commission on Higher Education (CHED), MSU-IIT is a Center of Excellence in Mathematics and Chemistry, Center of Development in Physics and Biology, Center of Development for Excellence in Information and Communication Technology, Center of Development in Ceramics Engineering, Civil Engineering, Electrical Engineering, Electronics and Communications Engineering, Mechanical Engineering, and Material Science Engineering. We are the Zonal Research Center for Regions XII, IX, & ARMM. MSU-IIT is also known as the Information and Communication Technology Learning Hub for Northern Mindanao and the Virtual Center for Technology Innovation - Microelectronics based on the standards of the Department of Science and Technology (DOST).

Many believed that we have achieved this far because of the powerful combination of big-university opportunities and a friendly, small-community campus setting. We are a public, non-residential, mid-sized, comprehensive university with a special emphasis on science and technology located in downtown Iligan City, Philippines - a small, safe, and vibrant city that is a regional hub of culture and commerce. Our students not only enjoy an intensely personalized academic experience but also participate in an extensive array of extracurricular activities that include more than 60 student organizations and a highly successful internationally-respected music and performing arts program. Not surprisingly, our graduates become well-rounded leaders in every field you can think of.

Students come to MSU-IIT to fulfill their dreams. They choose to stay in MSU-IIT because they know that it is the ticket to their dreams. Not just that, MSU-IIT is so inviting. Our students are delighted with the warmth of welcome they receive, the ease with which they become part of this academic community, and the friendships they build here. At the end of the day, it makes us proud even more to know that our students are here because they feel at home. Indeed, it’s a home away from home.

TABLE OF CONTENTS Student’s Personal Data .............................................................................................................................. i Seal of Excellence .........................................................................................................................................ii Chancellor’s Welcome Message ..................................................................................................................iii About MSU-IIT ..............................................................................................................................................iv Table of Contents ..........................................................................................................................................v

INTRODUCTION The MSU-IIT

Brief History................................................................................................................................

Mission.......................................................................................................................................

Vision..........................................................................................................................................

Objectives...................................................................................................................................

Core Values.................................................................................................................................

Hymn...........................................................................................................................................

Admission and Registration

Admission Policies.....................................................................................................................

Admission Requirements...........................................................................................................

Registration Rules and Guidelines............................................................................................

The Administration

Officials of the MSU System......................................................................................................

Officials of the Institute..............................................................................................................

Academic Policies

Classification of Students..........................................................................................................

Academic Load...........................................................................................................................

Attendance..................................................................................................................................

Leave of Absence.......................................................................................................................

Maximum Residence Rule.........................................................................................................

Refund of Fees............................................................................................................................

Changes of Classes....................................................................................................................

Dropping of Courses..................................................................................................................

Substitution................................................................................................................................

Advanced Credits.......................................................................................................................

Honourable Dismissal................................................................................................................

Graduation Policies....................................................................................................................

STUDENTS

Grading System Grades.........................................................................................................................................

Removable of the Grade “INC”...................................................................................................

Request of Change of Grade......................................................................................................

Scholastic Delinquency..............................................................................................................

Students Support Services and Facilities

Institute Library..........................................................................................................................

Guidance and Counselling Centre.............................................................................................

Institute Clinic.............................................................................................................................

Computer Centre.........................................................................................................................

Mini-Theatres, Gymnasium, Tennis and Basketball Court.......................................................

Financial Assistance

Student Assistantship................................................................................................................

Special Program for the Employment of the Students (SPES).................................................

Student Loan Program...............................................................................................................

Student Insurance......................................................................................................................

Student Co-Curricular Activities

Student Organizations...............................................................................................................

Student-Related Organizations.................................................................................................

Student Publication....................................................................................................................

Athletics......................................................................................................................................

Scholarship and Grants

Entrance Scholarship....................................................................................................................

Special Grants................................................................................................................................

Special Scholarship/Academic Scholarship................................................................................

Free Tuition and Other Fees..........................................................................................................

Other Scholarships........................................................................................................................

Grants-in-Aid Program.................................................................................................................

Rules and Regulations on Student Conduct and Discipline

Code of Discipline..........................................................................................................................

Grounds for Disciplinary action....................................................................................................

Prescribed Dress Code..................................................................................................................

Student’s Participation in Controversial Issues...........................................................................

Contact Information..............................................................................................................................

INTRODUCTION BRIEF HISTORY OF MSU-IIT The history of the Institute goes way back to 1946 with the establishment of the Iligan City National High School (ICHS). In 1956, the ICHS was converted into the Lanao Technical School (LTS) under the Bureau of Vocational Education (BEV). In 1965, RA 4626 converted LTS into the Northern Mindanao Institute of Technology (NMIT). However, this law was not implemented. On July 12, 1968, RA 5363 integrated LTS into the MSU System.

During the 62nd Meeting of the MSU Board of Regents on March 12, 1975, the first comprehensive reorganizational plan of the Institute was approved under BOR Resolution No. 894, Series of 1975. This plan made the Institute the first autonomous unit of the MSU System.

In the years that followed, MSU-IIT continually expanded and developed its academic programs.

While doing so, it also enhanced research, infrastructure, and cultural activities.

VISION A world-class institution of higher learning renowned for its excellence in Science and Technology and for its commitment to the holistic development of the individual and society.

MISSION To provide quality education for the industrial and socio-economic development of Mindanao with its diverse cultures through relevant programs in instruction, research, extension, and community involvement.

GOAL | To develop and implement training programs geared to meet the technical and skilled manpower requirements of the specific type, magnitude, and level of competence needed by existing and projected industries in Iligan City and its environs; | To initiate and undertake projects and studies which bear on the manpower needs, industrial growth of Iligan, and other development projects including those needed by specific industries; | To organize and implement, as needed by the community, academic programs for the development of the technical and professional manpower

CORE VALUES | COMMITMENT Being bound emotionally and intellectually to the institution. | EXCELLENCE Being superior in one’s performance, product and/or output. | TEAMWORK Being able to work collaboratively wit others in a group. | INTEGRITY Ability to stand up for what is morally right and to fulfill commitments and promises. | ACCOUNTABILITY Accepting responsibility for other’s action.

ADMINISTRATION OFFICIALS OF THE MSU SYSTEM MACAPADO A. MUSLIM, Ph.D. | President EMMANUEL M. LAGARE, Ph.D. | Executive Vice President ALMA E. BEROWA, Ph.D. | Vice President for Academic Affairs MERLYNN S. TAN, DBA. | Vice President for Administration and Finance ABDULLAH D. ALONTO, D.M. | Vice President for Planning and Development RAGA M. BACARAT, Ed.D., Ph.D. | Secretary of the University and the Board of Regents HADJA DHAHARA DAYAMPADO G. BATUAMPAR, MPA | Assistant Vice President for Academic Affairs MARY JOYCE Z. GUINTO-SALI, Ph.D. | Assistant Vice President for Planning and Development

OFFICIALS OF THE INSTITUTE SUKARNO D. TANGGOL, DPA | Chancellor POLAUS M. BARI, D.M. | Vice Chancellor for Academic Affairs JERSON N. OREJUDOS, PH.D.EDGAR W. IGNACIO, PH.D. | Vice Chancellor for Administration and Finance JINKY BORNALES, PH.D. | Vice Chancellor for Research and Extension DAVID N. ALMAREZ, PH.D. | Acting Vice Chancellor for Planning and Development DR. JAMAIL A. KAMLIAN | Acting Campus Secretary JERSON N. OREJUDOS, PH.D. | Acting Institute Registrar

ADMISSION The Office of Admissions and Scholarship Administration (OASA) is a unit under the direct supervision of the Office of the Vice Chancellor for Academic Affairs of the Institute. It is headed by an Admissions Officer who is tasked to supervise WWall the activities of the Office to see to it that the major functions of student recruitment, selection, placement and admission are being carried out in accordance to and consistent with the mandate of the University as stipulated in BOR Resolution Number 18, Series of 1984.

A. ISSUANCE OF ID NUMBER TYPE OF STUDENT

REQUIREMENTS

Freshmen / Walk-in Enrollees

SASE/CET Result

Transferees and Special Students

Admission Card

Graduate Student

Certificate of Approval from the School of Graduate Studies

B. DELETION OF CERTFICATE OF REGISTRATION (COR) AND SMS (INFOTXT) REGISTRATION DATA TO DELETE

REQUIREMENTS

Certificate of Registration

1. Letter approved by the Registrar.

2. Ask for assessment.

3. Pay to the cashier the amount of Php110.00.

4. Present Official Receipt (OR).

SMS (InfoText) Registration

1. Name and ID number on a piece of paper 2.Write your name on the logbook.

C. ADMISSION PROCESSING TYPE OF STUDENT

REQUIREMENTS

Incoming Freshmen

1. Certification from High School Principal and High School 2. Card (for Out-of-School Youth) (Form138-A) 3. Pictures (2 copies 2x2) 4. Php 250.00 Testing Fee

Transferees

1. Evaluation of Grades/Grade Card/li> 2. Pictures (2 copies 2x2) 3. Php 250.00.00 Testing Fee

D. PROCESSING OF SCHOLARSHIP GRANTS 1. Government 2. Private E. UPDATING OF STUDENT DATA 1. Scholarship Status

2. Personal Information F. CAREER GUIDANCE ACTIVITIES 1. Pre-SASE Information Drive to different High Schools on Admission Policies 2. Post-SASE Career Guidance (Cut-Off Score for every course/major and Scholarship Grants)

ADMISSION REQUIREMENTS A. Undergraduate Freshmen Students High School graduates seeking admission to degree and non-degree education must pass the MSU-SASE administered by the Mindanao State University Center for University Testing and Institutional Research, Office of the Vice President for Academic Affairs, Mindanao State University, Marawi City. Applicants qualified for admission must present/bring the following requirements upon registration:

1. Original and one (1) photocopy of Form 138 (High School Card);

2. Original and one (1) photocopy of MSU-SASE Report of Rating;

3. Original and one (1) photocopy of Certificate of Good Moral Character issued by an

official of the school previously attended;

4. Authenticated Copy of Birth Certificate from NSO (to be returned), and 1 photocopy of it;

5. Six (6) copies of ID pictures 1”x1” and one (1) 2”x2” size bust picture (recent and

un-retouched);

6. Latest income tax return of the parents with one (1) photocopy of it (optional);

7. Certification from the principal if graduated as valedictorian or salutatorian in a

school with at least sixty (60) graduates;

8. One (1) piece long brown envelope;

9. One (1) piece long white folder;

10. For MSU employees dependent: Certification from HRMO;

11. For scholarships other than the MSU granted: Notice of Scholarship Award is

sued by sponsoring agency (i.e. DOST, CHED, etc.).

B. Undergraduate Transfer Students Transferees from within the MSU System can be automatically admitted if his/her SASE rating is above 90 (taken not more than 3 years ago); carried a minimum load of 18 units during the past semester; and no grade of INC or FAILURE. Otherwise, he/she has to take the MSU-IIT College Admission Test (MCAT) for transferees.

Transferees from other schools who have earned at least 30 units are preferred provided that 75% of the units enrolled in the previous school are PASSED, with a GPA of at least 2.50 or better.

Requirements to be presented during enrolment:

1. Report of Rating (MSU SASE or MCAT); 2. Transfer Credential/ Honorable Dismissal; 3. Duly accomplished Program Slot Availability Certificate (PSAC)*; 4. Birth Certificate from NSO;

5. Two (2) copies ID pictures 1”x 1”;

6. One (1) copy ID picture 2”x2”;

7. One (1) piece long brown envelope;

8. One (1) piece long white folder; and

9. HRMO-issued certification of dependency (if dependent), or Notice of Award issued

by sponsoring agency (if scholar).

* PSAC forms are issued by the Office of Admissions and Scholarship Administration (OASA).

C. International Undergraduate/Graduate Students Foreign students may be admitted provided that they meet the requirements from the Commission on Higher Education and from the Institute. All documents and other requirements must be received by the Office of the Registrar/Admissions at least one month before the start of registration. The requirements are as follows:

1. Duly Accomplished Application Form for foreign students:

a. Admission Form AFS-2007; and

b. Letter of Application.

2. Authenticated Transcript of Records (or Scholastic Records);

3. Personal History Statement;

4. Affidavit of Support;

5. Institutional Requirements:

a.TOEFL or Certificate of English Proficiency for students coming from

countries where English is not their medium of Instruction;

b. Police Clearance issued by the country where the student came from

(Certificate of Good Moral

Character (CGMC) by the school principal or guidance counselor);

c. Php150.00 Testing Fee; and

d. Two (2) copies ID picture 1”x1”.

6. Notice of Acceptance (from IIT Admissions Office);

7. Student Visa (Foreign Service Post);

8. Alien Certificate of Registration (ACR)*

9. Certificate of Residence for Temporary Students (CRTS)* * These are secured from the Bureau of Immigration, Manila.

Students who are not Filipino citizens nor permanent residents of the Philippines who wish to apply for Admission to MSU-IIT must apply with the Office of the Admissions.

In addition to the basic admission requirements established by the Institute, foreign students must:

1. Provide evidence of English proficiency in the form of at least minimum passing score in TOEFL or other English proficiency test. In the case of a student seeking admission to the School of Graduate Studies but whose English proficiency is low, he/she will be advised to satisfy the English proficiency requirements before the studenct can be admitted as a regular student to the School of Graduate Studies.

2. Complete the sequence of preparatory studies required for university admission

3. Request that each school they attended mail their academic records or transcript directly to the Registrar’s Office. Transcripts must include the dates of attendance, level of study, list of subjects, studies and grades obtained, rank in class when possible, and the grading system used. Reports of examinations taken and a final average should be included. All these records must be official documents. Only certified copies or the originals will be accepted for review. These official documents must have an official seal and signed in ink by the appropriate official from the institution(s), such as the registrar. If the school(s) is unable to mail the original oficial documents, exact copies certified by an appropriate official from the institution may be sent.

4. Include an official English translation for documents that are written in another

language. Transfer credits are awarded at the Institute’s discretion. Be

informed that all documents received become a part of the permanent

student records at the MSU-Iligan Institute of Technology and cannot be released.

5. Pay all tuition and fees in full at the time of enrolment. Payment must be made in

full in US dollars or equivalent. Student must also pay the following items:

a. Application Fee of $25 for graduate studentl $15 for undergraduate stu dent

b. Tuition and other miscellaneous fees set by the Institute for all students.

These fees vary by course enrolled in.

c. Alien student fee per semester:

- No-resident: $500

- Resident: $250

D. Graduate Freshmen/Transfer Students

Minimum Requirements

1. A bachelor’s degree, or master’s degree, from a recognized institution is required

for admission to a master’s program or doctoral program, respectively.

2. For an applicant to a master’s program, an undergraduate Grade Point Average

(GPA) of 2.00 or better, and for an applicant to a doctoral program, a GPA

of 1.75 or better in the master’s program; or some evidences of potential

ability to pursue a graduate degree, e.g., excellent performance in teaching or research.

3. Evidence of suitable background or its equivalent in the degree sought.

Other Requirements

Submit two sets of documents to the program coordinator, each containing the following items: (1) accomplished admission form (including this form), (2) Xerox copy of Transcript of Records, (3) Xerox copy of transfer credentials/honorable dismissal (for non-MSU alumnus), (4) 2” x 2” picture attached to the application for admission form, and (5) official receipt of the admission fee. If possible, submit also the duly sealed two (2) letters of recommendation from former professors or experts in your field.

ADMISSION PROCEDURE The student is required to prepare the following documents/items:

1. Two (2) sets Xerox copies for SGS and one (1) set certified true copies of Transcript

of Records for the Registrar’s Office;

2. Two (2) pcs. 2×2 ID pasted to application forms for SGS and another two (2) pcs.

with name at the back for the Registrar’s Office;

3. Two (2) Xerox copies of Transfer Credentials/Honorable Dismissal for SGS and

one original copy for the Registrar’s Office (required only to non-MSU-IIT

alumnus). Present a promissory note that the same be submitted within a

month after regular enrolment, if yet to be secured;

4. Two recommendation forms from former Professors or experts in the field of

specialization sought (or promissory note if yet to be secured);

see Guidelines on Forms, re: “Recommendation Form for Admission to a

Graduate Program”;

5. Official Receipt for admission fee to be paid at the Cashier’s Office. (Secure billing

statement from the program adviser/coordinator);

6. Xerox copy of marriage certificate (for married women) for the Registrar’s Office.

Once the above documents/items are prepared, the student should accomplish the following:

1. Fill up 2 sets of “Application for Admission to a Graduate Program” forms and

submit these, together with items 1-5 above, to Program Adviser/Coordina

tor stationed at the College/School.

2. Program Adviser/Coordinator evaluates application and interviews applicant (an

admission exam with appropriate fees may be administered in some pro

grams);

3. Program Adviser/Coordinator signs the forms and endorses the 2 sets of the ap

plication documents to the School of Graduate Studies;

4. The SGS Dean signs the two sets of application forms and issues Notice of Admis

sion. Copies of the Notice of Admission are attached to the application documents.

5. One set of the application documents is filed at the School of Graduate Studies.

The other set is returned to the Program Adviser/Coordinator for filing in the Department.

6. Student gets a copy of the Notice of Admission and proceeds to Program Adviser/

Coordinator for enrolment.

Typical Enrolment Procedure

A typical enrolment procedure is conducted as follows:

1. Get ID number from the Admissions Office (for first year students);

2. Pay Insurance and other Student Fees at the College-Deputized Collectors;

3. Go to Graduate Program Adviser for Preliminary Registration Form (PRF) and Ad

vising (The Notice of Admission and the Application documents must be

duly accomplished or on file in the Department);

4. Have your courses controlled and assessed by the College Controller and Assessor;

5. Pay tuition and other fees at the college-deputized cashier or other means, e.g.,

electronic, G-cash, etc.

6. Secure a Certificate of Registration (COR);

7. Go to Program Adviser and College Dean for signatures in the COR;

8. Submit the following documents enclosed in a long brown envelope to the college-

deputized registrar:

9. Certified true copy of Transcript of Records;

10. Original Copies of Certificate of Transfer Credential/Honorable Dismissal from

last school attended (only for non-MSU-IIT alumnus);

11. Xerox copy of Marriage Contract (for married women);

12. Two (2) pcs. 2×2 pictures with name at the back;

13. Notice of Admission from the School of Graduate Studies; and

14. Certificate of Registration with Official Receipt of Payment from the Cashier’s \

Office

15. Proceed to the clinic; and

16. Secure ID from the Computer Center.

In the case of a student seeking admission to the School of Graduate Studies whose English proficiency is low, the student will be advised to satisfy the English proficiency requirement before the student can be admitted as a regular student to the School of Graduate Studies.

For International Students

Students who are not Filipino citizens nor permanent residents of the Philippines who wish to apply for Admission to MSU-IIT must do so with the Office of Admissions.

In addition to the basic admission requirements established by the Institute, foreign students must:

1. Provide evidence of English proficiency in the form of at least minimum passing

score in TOEFL or other English proficiency tests.

2. Complete the sequence of preparatory studies required for university admission.

3. Request that each school they attended mail their academic records or transcripts

directly to the Registrar’s Office. Transcripts must include the dates of

attendance, level of study, list of subjects, studies and grades obtained,

rank in class when possible, and the grading system used. Reports of

examinations taken and a final average should be included. All these

records must be official documents. Only certified copies or the originals

will be accepted for review. These official documents must have an official

seal and signed in ink by the appropriate official from the institution(s),

such as the registrar. If the school(s) is/are unable to mail the original

official documents, exact copies certified by an appropriate official from the

institution may be sent.

4. All documents must be accompanied by an official English translation if they

appear in another language. Transfer credits are awarded at the Institute’s

discretion. All documents received become a part of the permanent student

record at the MSU-Iligan Institute of Technology and cannot be released.

5. Pay all tuition and fees in full at the time of enrolment. Payment must be made in

full in US dollars or equivalent. Students also must pay the following items:

6. Application fee of $25.

7. Tuition and other miscellaneous fees set by the Institute for all students. These

fees vary by courses enrolled in.

8. Alien student fee per semester:

Non-resident: $500.00

Resident: $250.00

School Fees (For Local Students)

Tuition Fee …………………………………... P1500/unit Laboratory Fee ………………………………. P 500/lab Miscellaneous ……………………………….. P660

Financial Assistance

1. Graduate Teaching Assistantships (A Student with a grade point average of 2.0 or

better in his/her undergraduate, or graduate subject can apply. It carries

monthly stipend and school fees waiver.)

2. Financial Assistance may be availed of by the graduate students in the form of the

CHED Faculty Development Program Scholarship.

3. DOST Scholarship

SPECIFIC ADMISSION GUIDELINES A. Returning Students

Category A: With Leave of Absence (for one year)

1. Go directly to the department/college for interview; 2. Undergo the usual enrollment process.

Category B: Without Leave of Absence (for two or more years)

1. Apply for readmission/take test at the Admissions Office (for cognitive assessment).

2. Take personality test at the Guidance Office (for psychological assessment).

3. If 1 and 2 are passed, get PSAC from Admissions Office.

4. Proceed to department for final assessment/approval of PSAC. 5. If passed departmental assessment, proceed to enrollment process.

Note: The above guidelines may apply only to those students in good standing (not dismissed from the program), else admission is DENIED.

Category C: Returning Transferees

1. Apply for readmission/take test at the Admissions Office (for cognitive

assessment).

2. Take personality test at the Guidance Office (for psychological assessment).

3. If 1 and 2 are passed, get PSAC from Admissions Office.

4. Proceed to department for final assessment/approval of PSAC.

5. If passed departmental assessment, proceed to enrollment process.

B. SPECIAL STUDENTS

Category E: College of Law and Medical Students

1. Get PSAC from Admissions Office.

2. Proceed to department for interview and approval of PSAC. 3. Undergo the usual enrollment process.

Note: These are students taking in pre-requisite courses (for medicine and law) but enrolled elsewhere/outside IIT.

Category F: Second Degree Takers

1. Get PSAC from Admissions Office.

2. Proceed to department for interview and approval of PSAC. 3. Undergo the enrollment process.

Category G: Graduates of Technician Programs

1. Get PSAC from Admissions Office.

2. Proceed to department for interview and approval of PSAC. 3. Undergo the enrollment process.

SYSTEMS ADMISSION AND SCHOLARSHIP EXAMINATION The Mindanao State University System Admission and Scholarship Examination (MSU SASE) was considered necessary due to the rapid increase of high school graduates competing for admission and scholarship in the MSU Campuses. As an institutionalized MSU System-wide examination first implemented in 1989, the basic objectives of which is admission and scholarship evaluation. However, it is as well used as placement and classification test to identify poor, ill-prepared but potentially good students and give them special upgrading training before

allowed for formal admissions. Moreover, the MSU-SASE was formulated in order to promote and maintain sound academic standards for the system, which unnecessarily neglecting the less fortunate people of the remote areas in Mindanao, Sulu, Basilan, Tawi-Tawi and Palawan.

(MSU-SASE Manual, OVPAA, MSU-Marawi, 1993) MSU-SASE, which is given once a year, is good for admission to tertiary-level courses. It also results to grant of scholarship to those who would be classified as among the top 20 examinees.

A. MSU SASE REQUIREMENTS: When you apply in person at any MSU Campus or designated testing centers...

1. Certification from the High School Principal that the applicant is a graduating stu

dent or Form 138-A (Report Card) for out-of-school youth;

2. Two (2) Copies 2” x 2” ID pictures.

3. A non-refundable testing fee of Php 250.00 to be paid directly to the MSU Campus

Registrar/Admission Officer MSU SASE Examiner at the test center at least

two days before the examination date; and,

4. Duly accomplished Application Form. Application Forms are available at the Ad

missions Office or Registrar’s Office of each MSU Campus, Test Center

Examiners, Public or Private High School Principals or from Senior Class

Advisers. You can also apply online here.

B. UNDERGRADUATE TRANSFER STUDENTS NOTE: Must take the MSU-IIT College Admission Test or MCAT in lieu of the MSU SASE. MCAT is usually held one week before the enrolment period.

1. Copy of grades previously taken (for evaluation purposes only); 2. Certificate of Agreement (COTA from Admissions Office); 3. 2 copies ID pictures 1 x 1; 4. Php 250.00 non-refundable testing fee; and 5. Duly accomplished MCAT Application Form.

ACADEMIC POLICIES Classification of Students | (Articles 319-321, MSU-Code) 1. A Regular Student is one registered for formal academic credits and carries the full load

called for in a given semester by the curriculum for which he is registered;

Provided, That if a student has already finished some of the required subjects, the

finished units shall added to the units he is actually taking in the computation of his

load for the purpose of determining his status. Provided further, That in the computa

tion of the load, the grades taken will not be included for computation of the grant

of scholarship; Provided finally, That if the advanced units were taken from another

University/School/College, the grades obtained after the accreditation shall be used

in the computation for the grant of scholarship.

2. An Irregular Student is one registered for formal credits but carries less than the full load

called for in a given semester by the curriculum for which he is registered; and 3. A Special or Auditing Student is one who is not earning formal academic credits for his work.

Academic Load | (Articles 327-332, MSU-Code) One university unit of credit is at least 6 full hours of instruction in the form of lecture, discussion, seminar, tutorial or recitation of any combination of these forms within a semester.

No undergraduate student shall be allowed to take in one semester more than 18 non-laboratory units or 20 units including laboratory works, except in a course where the formal semestral load is more than 18 units, Provided, however, That a student with an average of “1.5” or better in the previous regular term may be permitted by the Dean or Director of the academic unit to carry more than 21 non-laboratory units or 23 units including laboratory work and Provided, further, That this rule shall not affect or alter any existing course duly approved by the University Council and the Board of Regents in which the normal load per term is more than 18 units.

In the third or summer term, the normal load shall be six (6) units but in justifiable cases, the Dean may allow the students to take nine units.

A graduating student (one who needs only 42 units to satisfy the requirements of his course) may be permitted 21 non-laboratory units or 23 units with laboratory work in either regular term of his last year; Provided, That his average grade during the previous regular terms is “2” or better; and Provided, further, That his maximum load during the third term shall not be more than 9 units.

On the graduate level, full time students are allowed normal load of 12 units or a maximum load of 14 units. In the summer or third term, the normal load is 6 units.

The Dean or Director of the academic units is empowered to limit the academic load of students who are employed, whether full-time or part-time, outside the University, Provided, That no graduate student who is employed on a full-time basis shall be allowed in an academic load of more than 10 units, whether in formal course or in the graduate unit to which he belongs.C.

Attendance | (Articles 333-338, MSU-Code) Any student who, for unavoidable cause, absents himself from class, must obtain an exercise slip from his dean to be presented to the instructor concerned not later than the second class

session following the student’s return.

Absence due to illness must be reported by the student concerned to the MSU-IIT Clinic (University Infirmary in MSU) within three days after his absence in which case a certification of illness must be secured form the MSU-IIT Clinic.

Excuses are for the time missed only. All class work missed must be made up for the satisfaction of the instructor concerned within a reasonable time from date of absence.

A student shall be dropped from his class when his absences reach 20 % of the scheduled hours of that particular subject.

Leave of Absences A student who is unable to continue with his class due to illness or a similar justifiable cause can request for a leave of absence.

Prolonged leave of absence must be requested in written petition to the Dean stating the reasons for the leave and the period of the leave, which must not exceed one academic year.

For a leave of absence availed of during second half of the semester, the faculty member concerned shall indicate the class standing of the student as either “Passing” or “Failing” at the time of application for leave.

No leave of absence shall be granted later than two weeks before the last day of classes during the semester.

A student who withdraws from the College without formal leave of absence shall have his registration privileges such as scholarship and other grants curtailed or entirely withdrawn.

Application for which leave of absence of any student under scholarship or grant must be certified to and recommend by the Institute, (University) Physician in order for his student not to forfeit his scholarship or grant.

Maximum Residence Rule A student must finish the requirement of a course of any college within a period of actual residence equivalent to 1 ½ times the normal length prescribed for the course. A four-year course must be finished within six years, a two-year course must be completed within three years and five-year program must be finished within seven years.

This policy shall not apply to part-time students enrolling in not more than twelve (12) units per term or semester and to those admitted under special programs which normally require longer time for students to complete the course.

Special student cases shall be considered at the discretion of the President of the University or Chancellor of MSU-IIT upon the recommendation of the Dean of the college, coursed through the Vice Chancellor for Academic Affairs.

Refund of Fees | (Articles 339-341, MSU-Code) Students who have paid their matriculation fees and who are granted honorable dismissal or absence shall be entitled to a refund of their matriculation fees, except entrance and registration fees, in accordance with the following schedule: Within one week from the opening of classes………………….................................80%

Within the second, third and fourth weeks from the opening of classes……….50% After the fourth week…………………………………………………….....................…................No refund Provided, That in the case of students who withdraw before the opening of classes or those who register after the opening of classes and withdraw thereafter, the number of days shall be counted from the actual date of registration.

Laboratory fees will not be refunded after one week from the opening of classes where voluntary change is made from one course to another.

Any student who is drafted for trainee instruction in accordance with the National Defense Act, by reason of his ineligibility to be a regular member of the ROTC of the University, may be refunded the proportional part of the total amount he paid for his matriculation fees for the term during which he is drafted.

Changing of Classes Transfer to any class after registration shall be made only for valid reasons. No change of matriculation involving the taking of a new subject shall be allowed after 12% or regular class meetings have been held. Changes in matriculation shall be effected by means of the change of matriculation form and must be recommended by the adviser, approved by the Dean and submitted to the Registrar for assessment and notation.

Dropping of Courses A student may, with the consent of his instructor and Dean, drop a subject by accomplishing the prescribed form. If the dropping takes place after three-fourths of the hours prescribed for the course has elapsed, the instructor concerned shall be requested to state whether or not the student shall be given a grade of “5” for the course.

Substitution | (Articles 346-352, MSU-Code) Every substitution of subjects must be based on at least one of the following: 1. When a student is pursuing a curriculum that has been superseded by a new one and the substitution tends to bring the old curriculum in line with the new one; 2. Conflict of hours between a required subject and another required subject, or 3. When the required subject is not offered.

Every petition for substitution must: 1. Involve subjects within the same department if possible; if not, the two subjects concerned must be allied to each other.

2. Be between subjects carrying the same number of units; and 3. Be recommended by the adviser and by the heads of departments concerned.

All petitions for substitution must be submitted to the office of the Dean or Director concerned before 12 percent of regular class meetings have been held during the term. Any petition submitted thereafter shall be considered for the following semester.

No substitution shall not be allowed for any subject prescribed in the curriculum in which the student has failed or received a grade of “5” except when in the opinion of the department offering the prescribed subject or the faculty (in units without any department) the proposed substitute covers substantially the same subject matter as the required subject.

All application for substitution shall be acted upon by the Dean or Director concerned.

Transfer of Students | (Articles 351-352, MSU-Code) Any student transferring from any college or university in the Philippines shall submit his transcript of records at least one month prior to registration and may be admitted to the University in probationary basis until such time as he shall have validated or repeated all the subjects taken outside the University which are required for his course subject to the following conditions:

1. He may not be allowed to enroll in a subject or subjects the pre-requisites of which,

taken elsewhere, have not yet been validated or repeated in the University.

2. Courses being offered for advanced credits must be validated at the rate of 18

units in a term within a period not exceeding four terms from the date for registration privileges.

3. Failure to comply with this requirement will mean the cancellation of his registration privileges.

Provided, however, That validation may be waived in certain subjects where in the judgment of the department concerned the quality of performance in the higher or related courses in which he is registered in the University demonstrated that he can carry on satisfactorily the academic requirements of the University.

Provided, moreover, That request for waiver or validation must be initiated by the student concerned within a period not exceeding four terms from the date of his admission. Provided, Finally, that such requests must be favorably recommended by the department head concerned and approved by the Dean or Director of the College.

The University shall give no credit for any course taken by any of its students in any other university, college, or school unless the taking of such course was expressly authorized. The authorization shall be in writing to be recorded by the Registrar and should specially describe the subjects authorized and the name of the University or college in which said subject shall be taken.

Advanced Credits A student who is duly matriculated or whose application for admission has already been approved may apply for advanced credit for works done in another institution of collegiate standing upon: (1) presentation of credentials showing that he has attended and passed in said institution courses fully equivalent to those given in Mindanao State University for which advanced credit is sought, and (2) passing the validating tests given for the purpose by the department concerned (Art. 353).

Application for advanced credit shall be made on the prescribed form to the Dean or Director of the academic unit who shall recommend such application to the Vice President for Academic Affairs. If the Dean is satisfied that the application is in order, he shall cause the proper department head or division chairman to conduct the validating tests to begin one week prior to the first day of registration at the opening of each term and to end one week after the last day of registration. There shall be no payment for validating tests taken during this period. A validating test may be held outside of this period with the consent of the department head or division chairman and the approval of the Dean upon payment of the prescribed fee per subject (Art. 354).

Courses taken by transfer student in government colleges and universities or in institutions accredited by the Catholic Educational Association of the Philippines, Association of Christian Colleges and Universities may be validated and accredited by Mindanao State University (Art.

355). The grant of advanced credits for courses which are offered in other institutions but which have no equivalent in this University shall be left to the discretion of the faculty of the unit concerned (Art. 356).

Advanced standing may also be granted by the Dean or Director of the Academic unit upon approval of the Vice President for Academic Affairs to students graduated from an institution recognized by the Government for subject listed in the course or courses duly recognized.

Advanced credit for work constituting only part of courses recognized by the Government shall be awarded by the departments or divisions concerned in accordance with the preceding Article (Art. 357).

Courses taken for one year and satisfactorily completed in the United States and foreign schools duly recognized and Philippine Military Schools on collegiate level shall be given general advanced credits equivalent to one year, or not more than 30 units of general credit in Mindanao State University, Provided, That courses of less than a year in the United States and in the Philippine Military Training Schools shall be given pro-rata advanced credit on the basis of the forfeited rule. The awarding of corresponding general advanced credits to individuals concerned on the basis of the above principle is a matter of administration left with the Office of the Dean or Director concerned (Art. 358).

For the purpose of the preceding rule, Military Service Schools are those operated by the Armed Forces of the United States or the Republic of the Philippines. For students enrolled for the first time, credit for courses taken in American Military Service Schools may be granted in courses duly evaluated by the American Council of Education in the case of the Graduate level. In case of courses above the bachelor’s degree level for which graduate college or school concerned and the Vice President for Academic Affairs (Art. 359).

Each college or school may promulgate rules for the admission of transfer students and the granting of advanced credits provided they are not inconsistent with the general rules set by the University (Art. 360).

Integration Period A division or department chairman, with the approval of the Dean or Director, may authorize any member of his unit to suspend normal classes for a period not exceeding three (3) days before the final examination to enable students to review; Provided, That in case of colleges and schools having no divisions, departments, the suspension may be done by any member of the faculty, but also subject to the approval of the Dean or Directors, Provided, Further, That faculty members who have been authorized to suspend their classes shall keep regular hours for consultation work (Art. 361).

Examinations The maximum period for each final examination shall be four (4) hours (Art. 62).

Honorable Dismissal A student in good standing who desires to sever his connection with his college shall present to the Dean or Director a written petition signed by his parent or guardian for this effect. If the petition is granted, the student shall be given honorable dismissal. Without such petition and favorable action, no record of honorable dismissal shall be made (Art. 411).

Honorable dismissal is voluntary withdrawal from the university with the consent of the Dean or Director. All indebtedness to the University must be settles before a statement of honorable dismissal will be issued. The statement indicated that the student withdrew in good standing. If the student has been dropped from the rolls on account of poor scholarship, a statement to that

effect may be added to the honorable dismissal (Art, 412).

A student who leaves the University for reason of suspension, dropping, or expulsion due to disciplinary action shall not be entitled to honorable dismissal. Should he be permitted to receive his transcript of records or the certification of his academic status in the University, it shall contain a statement of the disciplinary action rendered against him (Art. 413).

Grading System The work of students both graduate and undergraduate shall be graded at the end of each term in accordance with the following system: (BOR Res. 12, S. 1997).

1.00 and 1.25

Excellent

1.50 and 1.75

Very Good

2.00 and 2.25

Good

2.50 and 2.75

Satisfactory

3.00

Passing

5.00

Failure

Inc.

Incomplete

Dr.

Dropped

A mark of “Inc.” shall be given to a student who fails to appear for final examination or to comply with the other prescribed requirements due to illness or other valid reasons. If in the opinion of the Dean or Director the absence from the examination is justified, the student fails to take the final examination for any reason, a grade or “5” is given. “Inc.” must be removed within the prescribed time, otherwise the grades become “5”. The period for the removal grades of “Incomplete”, must not extend beyond one academic year from the time the grade was received.

The one-year academic period allowed for the removal shall be interpreted as extending to the regular semestral removal period immediately following the one-year period. If a student passes an examination for the removal of an “Inc.” he shall be given a final grade of “3” or better; if he fails, the final grade shall be “5” (Art. 363).

Re-examination shall be permitted only for the purpose of removing “Inc.” grades. A student is not allowed re-examination for the purpose of improving his grade (Art. 356).

Removal of Grades of “Incomplete” Examinations for the removal of grades of “Incomplete” may be taken without fees:

a. during the regular examination periods, provided that the subject in which the

student failed to take his final examination is included in the schedule of

examination for the period during which said removal examination is to be

taken; otherwise, said student is to be charged the prescribed fee;

b. during the registration in each semester, Provided, That the examination for a

particular subject is taken at the time it is scheduled; and

c. within the ten-day period preceding the Christmas vacation in colleges in which

there is no inter-semestral vacation; Provided, Further, That the

examination is taken at the time and place it is scheduled (Art. 374).

Removal examinations may be taken at other times, subject to the provisions of the next succeeding Article, on the recommendation of the Dean or Director and upon payment of the

prescribes fee per subject (Art. 375).

In no case shall the period for the removal of grades of “Incomplete” extend beyond one academic year from the date the grade was received; Provided, However, That this one-year academic period allowed for the removal shall be interpreted as extending to the regular semestral removal period immediately following the one-year period, and Provided, further, That students on any University Scholarship/Grants shall remove “Inc.” grades before the close of registration in the next succeeding term (Art. 376).

Scholastic Delinquency Any student whose scholastic performance in class is below a grade of “3” or “passing” shall be subject to the following rules:

Warning

Any student who at the end of the term obtains final grades below “3” in 25% to 49% of the total number of academic units for which he is registered shall be warned by the Dean to improve his work.

Any student who obtains at the end of the term final grades below “3” in 50% to 75% of the total number of academic units in which he has final grades shall be placed on probation for the succeeding term and his load shall be limited to the extent to be determined by the Dean; Provided, That his shall not apply to students who received final grades in less than 6 academic units.

Probation

Probation may be remove by:

a. raising the number of units passed to over 50% of the total number of units in

which the student has final grades by passing removal examinations, or

waiver examinations or by removing the “Inc.” grades before the close of t

he units in which he has final grades in the succeeding term, or

b. passing in 100% of the units in which he has final grades in the succeeding term.

Dismissal

a. Any student, who at the end of the term, obtains final grades below “3” in at least

76% of the total number of academic units in which he receives final grades

shall be dropped from the roll of his college or school; Provided, Tha this

shall not apply to students who received final grades in less than 9 academic units.

b. Any student on probation in accordance with Rule 2 who once again fails in 50%

or more of the total number of units in which he receives final grades shall

be dropped from the roll of his college or school.

Permanent Disqualification

a. Any student who, at the end of the term, obtains final grades below “3” in 100% of

the academic units in which he is given final grades shall be permanently

barred from the readmission to any college or school of the University;

Provided, further, That this shall not apply to students who received final

grades in less than 12 academic units.

b. Likewise, any student who has dropped in accordance with the Rule 3 (a) or (b) and

once again fails, shall not be eligible for re-admission to any college or

school of the University.

c. The scholarship rule regarding permanent disqualification (Rule 4), does not ap

ply to cases where the instructor concerned has certified that the grades

of “5” were due to the student’s authorized dropping of the subject and not

to poor scholarship. However, if the dropping takes place after the mid-

term and the student’s class standing is poor, his grades of “5: shall be

counted against him for the purpose of this scholarship rule. The Commit

tee on Scholarship and Delinquency shall deal with these cases on their in

dividual merits and shall recommend to the President/Chancellor that the

student be dismissed and be allowed to transfer to another department

or college, or be placed on probation; but in no case of re-admission shall

the action be lighter than probation.

Graduation Policies

Graduation Requirements

Students in the undergraduate and high school programs must complete all the requirements of the official curriculum of their course, and must fulfill the tree-planting requirement during the junior year.

No student shall be recommended for graduation unless he has satisfied all academic and other requirements prescribed for graduation.

Graduation With Honors

Students who completed their courses with the following averages, computed on the basis of units shall graduate with honors:

Provided, That all the grades in all academic subjects prescribed in the curriculum shall be included in the computation of the average (Art. 426).

In the computation of the final grade average of students who are candidates for graduation with honors, only resident credit shall be included (Art. 428).

That in case of students graduating with honors in courses the prescribed length of fffwhich is less than four years, the English equivalent shall be used.

Students who are candidate for graduation with honors must have completed in the University at least 76 percent of the total number of academic units or hours for graduation and must have been in residence therein for at least two years prior to graduation (Art. 427).

Students who are candidates for graduation with honors must have been taken during each term not less than fifteen units (Art. 429).

Time Limit A student, to qualify for little or degree must complete the requirements of a course of any department or college within the following time limit at the start of school work: 1) For a two-year preparatory course…………………………Three years 2) For a three-year course…………………………………………...Five years 3) For a four-year course……………………………………………..Six years

4) For a five-year course……………………………………………...Seven years

Commencement Exercises Attendance at general commencement exercises is compulsory (Art. 431) Graduating students who cannot participate in the general commencement exercises due to justifiable reasons must write petition to the President/Chancellor through their Deans or Directors or their duly designated representatives before the commencement exercises, to be recorded by the Registrar (Art. 432).

Graduating students who are absent during the general commencement exercises shall obtain their diplomas or certification and transcript of records from the Office of the Registrar. Provided, That they comply with the above provisions on attendance and upon presentation of the receipt of the payment of the graduation fee and student’s clearance (Art. 434).

The name of students elected to honor societies and awarded scholarships shall be included in the commencement program (Art. 434).

The diploma shall bear only one date, which shall be the date of the commencement exercises (Art. 435).

STUDENTS FINANCIAL ASSISTANCE

Student Assistantship

Special Program for the Employment of Students (SPES)

Through the Student Loan Program, the DSA grants loans to assist students in meet ing their immediate needs, e.g., purchase of books, educational supplies, medicine, payment of board and lodging, etc.

The Department of Student Affairs DSA administers the Student Assistantship Program of the Institute. The Student Assistantship Program provides needy but deserving students the opportunity to earn a baccalaureate degree as working students. Student assistants earn more or less Php 1,000 per month for performing clerical, messengerial and similar tasks.

The SPES is open to deserving students particularly those whose parents have tax able income of Php 36,000 or less per annum. Under the program, students render service in the Institute during summer for a maximum of 44 days and are paid on the basis of the minimum wage rate.

Student Loan Program

Student Insurance

For an accident insurance fee of Php 10.00 per year, a student gets a one year cover age of Php 25,000 for accidental death and / or disablement, and maximum hospitalization benefits of Php 4,000 per confinement.

STUDENT RELATED ORGANIZATIONS As an integral part of a student’s total development as a person, the University Code provides for the creation of student organizations. Art. 464 provides that whereas a University student organization shall be one whose members belong to two or more colleges or schools of the University, a colleges or schools organization shall be one whose members belong exclusively to one college or school, and a class organization shall be one composed of members of a class in any college or school of the University.

Student Government

Upon registration and payment of the council fee, incoming students become automatic members of the KASAMA (Kataastaasang Sanggunian ng mga Magaaral), the official student council of the Institute.

Caligula

It is the resident cultural dance troupe of the Institute. Membership is open to all

students from the various colleges of the Institute.

Integrated Performing Arts Guild (IPAG)

It is the resident theater group of the Institute. Membership is open to all IIT constituents.

OCTAVA Choral Society

It is a choral group of the Institute. Membership is open to all IIT constituents.

Institute Band

Membership to this band is open to high school and college students.

STUDENT PUBLICATION There are two student publications in the Institute. The Silahis is for the college and the Agong is for the high school. In addition, the graduating class publishes yearbook called the Tadman.

ATHLETICS A Board of Athletic Affairs assists the Chancellor of the Institute in formulating and implementing athletic policies and strategies supportive of the national government thrust toward the promotion and development of sports. The Board coordinates the program of activities of the Sports Development Office and administers the Sports Scholarship Program of the Institute.

SCHOLARSHIP & GRANTS ENTRANCE SCHOLARSHIP The entrance scholarship consists of free tuition privilege that is awarded to either a student pursuing a graduate degree program or a student pursuing a bachelor’s degree program. To avail of this privilege, a graduate student must have graduated honors and must have must have obtained a score of at least 75% in the entrance examination of the Graduate School; the bachelor’s degree student must have graduated from a public school or recognized private school as valedictorian, salutatorian, or with honors of a graduating class of at least 30.

SPECIAL GRANTS Special grants are given to students who are varsity athletes or who are actively involved in other extra-curricular activities such as membership in the IPAG, Kalimulan, Octava Choral Society, and Institute Band. A special grantee enjoys: free tuition and other school fees except student government and school publication fees, free textbook, Php300 monthly allowance, and free uniforms.

SPECIAL SCHOLARSHIP / ACADEMIC SCHOLARSHIP A Special Scholarship is granted to the top five examinees of the Admission Examination of the Integrated Developmental School (IDS) and an Academic Scholarship is granted to the top twenty examinees of the MSU-SASE. The former shall receive a monthly stipend of Php 300 while the latter shall receive a monthly stipend of Php 400.

FREE TUITION AND OTHER FEES Free tuition and other fees (FTF) is granted to those who obtain a GPA of 1.75 or better with a semestral load of not less than 18 units. Those who obtain such GPA in the COE, CSM majoring in Physics, Mathematics, or Chemistry, and CASS majoring in Psychology or English or English shall also receive a monthly stipend of Php400 or higher.

OTHER SCHOLARSHIPS Scholarships that come from agencies outside the Institute , e.g., CHED, DOST, BFSP, AIITA, JEFSP, OES, KTTIFI, SSP, Mayor’s Scholarship Program, etc., are also enjoyed by some students of IIT upon the recommendation of the Head of the student’s College or Unit.

GRANTS-IN-AID PROGRAM The scholarship enjoyed by the Institute’s Engineering Technology students is a Grants-in Aid program. The privileges of this program include: free tuition and other school fees, free textbooks, a monthly stipend of Php300 or higher, and roundtrip transportation allowance per school year.

In the Graduate School, grants-in-aid are in the form of teaching assistantship, library assistantship. Students on assistantship are exempted from payment of tuition fees for the duration of the award.

RULES & REGULATIONS STUDENT CODE OF CONDUCT & DISCIPLINE AND STUDENT DRESS CODE IN MSU-ILIGAN INSTITUTE OF TECHNOLOGY For the guidance of all concerned, the following rules and regulations on the conduct of discipline of students are hereby promulgated: Basis of Discipline – Students shall at all times observe the laws of the land and the rules and regulations of the University. NO student shall be suspended, dismissed or expelled, except for cause and after due process as provided under these rules, The following specific acts shall be subject to disciplinary action.

1. Cheating in any form in any examination or any act of dishonesty in relation to his/her studies;

Sanctions:

a. For the first offense, suspension for fifteen (15) calendar days;

b. For the second offense, suspension for one (1) semester;

c. For the third offense, dismissal from the University Students found guilty

of cheating and/or dishonesty shall be disqualified fro

receiving academic awards and shall be barred from graduating

with honors even if their weighted average is within the

requirement for graduation with honors.

2. Carrying within the University premises any firearm, bladed, dangerous or deadly weapon, provided that this shall not apply to one who has a permit from the Dean or Director of the College to possess any of the above mentioned weapons in connection with his/her studies in addition to a permit from competent authorities where the carrying of such weapon is so required.

Sanctions:

a. For the first offense, suspension for a period of not less than ten (10)

calendar days but not more than twenty (20) calendar days;

b. For the second offense, suspension for a period of not less than twenty

(20) calendar days but not more than one (1) semester

c. For the third offense, the penalty shall be Dismissal, provided, that should

the deadly weapon be a firearm, the penalty for the first offense

shall be suspension for not less than twenty 9200 calendar days

but not more than one (1) semester, for the second offense, the

penalty shall be Dismissal.

3. Bringing, selling, keeping or drinking any alcoholic beverage, drunkenness or drunken behavior within the University premises;

Sanctions:

a. Suspension for not less than seven (7) calendar days but not more than

fifteen (15) calendar days;

b. For the third offense, Dismissal from the University 4. Hoarding, selling or taking, administering or giving our any regulated or prohibited drug

without prior prescription by a duly licensed physician. Any violation of law connected with marijuana, opium, morphine and other prohibited drugs;

Sanctions:

a. Suspension for not less than fifteen (15) calendar days but not more than

fortyfive (45) calendar days;

b. For the third offense, Dismissal from the University 5. Whether Legal or Illegal Gambling, including betting in the “Masiao�

Sanctions:

a. For the first offense, suspension for not less than seven (7) calendar

days but not more than thirty (30) calendar days;

b. For the second offense, suspension for not less than thirty (30) calendar

days; but not more than one (1) semester

c. For the third offense, Dismissal from the University

6. Threatening another student with the imputation upon his person, honor or property of any wrong amounting to a crime; Sanctions:

a. For the first offense, suspension for not less than seven (7) calendar

days but not more than thirty (30) calendar days;

b. For the second offense, suspension for not less than thirty (30) calendar

days; but not more than one (1) semester;

c. For the third offense, Dismissal from the University.

Sanctions:

a. For the first offense, Warning;

b. For the second offense, suspension for seven (7) calendar days;

c. For the third offense, suspension for fourteen (14) calendar days;

d. For the fourth offense, Dismissal from the University 7. Violation of curfew hours prescribed by competent authorities

Sanctions:

a. For the first offense, Warning;

b. For the second offense, suspension for seven (7) calendar days;

c. For the third offense, suspension for fourteen (14) calendar days;

d. For the fourth offense, dismissal from the University.

8. Vandalism of textbooks, references or other reading materials belonging to the University; destroying, defacing or unlawfully taking any property belonging to the University.

Sanctions:

a. For the first offense, suspension for not less than seven (7) calendar

days but not more than fifteen (15) calendar days;

b. For the second offense, suspension for not less than fifteen (15) calendar

days but not more than thirty (30) calendar days

c. For the third offense, suspension for one (1) semester

d. For the fourth offense, Dismissal from the University. In addition, the

student may also be required to pay for repair and/or

replacement of the damaged property, or undertake the repair of

the damaged property.

9. Indulging in any immoral act in and outside the campus of the University; Sanctions:

a. For the first offense, suspension for not less than seven (7) calendar

days but not more than thirty (30) calendar days;

b. For the third offense, Dismissal from the University 10. Any student who shall, by means of force or violence, assault or attack another student shall suffer the penalty of expulsion or dismissal from the University; the same penalty shall be imposed upon individual members of a group of students in case conspiracy exists, even though one or some of them shall have physically participated in the commission of the act.

Sanctions:

a. Suspension for not less than seven (7) calendar days but not more than

thirty (30) calendar days;

b. For the third offense, Dismissal from the University 11. The penalty of expulsion or dismissal from the University shall be imposed upon any student who shall, by no means of violence, prevent another student from doing something not prohibited by law or the Code of the university or compel him to do something against his will, whether it be right or wrong.

12. Any student carrying any firearm within the University premises, unless in connection with his ROTC training and is duly authorized by competent authorities, shall suffer the penalty of expulsion or dismissal. If the firearm shall have been discharged or used to threaten another student, the penalty to be imposed on the offender shall be expulsion or dismissal from the University without prejudice to the filing of criminal charges; 13. Gross and Deliberate discourtesy to any University official, faculty member, or person in authority.

Sanctions:

a. For the first offense, suspension for not less than seven (7) calendar

days but not more than thirty (30) calendar days;

b. For the second offense, suspension for not less than thirty (30) calendar

days but not more than one (1) semester;

c. For the third offense, Dismissal from the University.

Should the student assault, strike, or inflict physical violence upon any University official, faculty member or person in authority, the penalty for the fist offense shall be suspension for one (1) semester and for the second offense, Dismissal from the University.

15. Any other form of misconduct/misbehavior Sanctions:

a. suspension or dismissal from the University;

b. withholding of graduation and other privileges;

c. permanent disqualification from enrolment, exclusion from any class;

reprimand, warning, or expression of apology No complaint against any student shall be given due course unless the same is in writing and, subscribed and sworn to by the complainant. However, when initiated by the University authorities it is enough that the complaint is in writing and states in substantial recital the facts of the alleged offense.

Note: Sanctions imposed are in accordance with the existing MSU-IIT policies but the Student Disciplinary Board (SDB) may recommend that sanctions such as institutional or community service (CIVAC) be imposed in lieu of suspension.

PROCEDURE IN FILING COMPLAINT AND ANSWER INVOLVING STUDENT DISCIPLINE I. Any and all complaints shall be filed and/or endorsed to the STUDENT DISCIPLINE BOARD through the Department of Student Affairs. The Student Discipline Board shall be composed of the following:

a. Director, Legal Services - Chairman b. Director, Department of Student Affairs – Co-Chairman c. President of the Faculty Association - Member d. One Senior Employee from OVCAA - Member e. Chief Security officer - Member f. Institute Registrar - Member g. President of the Student Council - Member

Provided, that the Director of Legal Services Division and the Department of Student Affairs as well as the Institute Registrar may appoint any of their senior staff to act in their place and stead.

II. Even before the actual constitution of the STUDENT DISCIPLINE BOARD for any particular case any complaint filed or endorsed to the Board through the DSA shall be proceeded with the following manner:

a. The Director of the DSA or his representative confers with the Director of the Legal

Services Division or the latter’s representative to determine whether

or not a prima facie case exists. The respondent shall be notified in writing

of the charges againsthim, attaching to said notice copies of

complaint, sworn statements and other docments submitted and

the respondent shall be allowed not less than seventy-two hours to answer

the charges in writing under oath. In the notice the respondent shall be

informed that he is entitled to the assistance of a lawyer and that he should

indicate whether or not he elects a formal investigation if his answer is not

considered satisfactory. If the answer is found satisfactory, the STUDENT

DISCIPLINE BOARDshall recommend dismissal of the case.

b. While the notice to the respondent is being served, the OVCAA and the Dean of the

respondent shall be notified per record purposes.

c. Even if a respondent does not request a formal investigation, one shall never

theless be conducted when from the complaint and the answer, includ

ing their supervising documents the merits of the case cannot be decided

judiciously without conducting such an investigation.

HEARING Hearing by the SDB shall begin not later than one week after receipt of the respondent’s answer or after the expiration of the period within which the respondent should answer.

Frequency and Duration of Hearing In the interest of speedy justice, the SDB shall hold a hearing at least once a week until the case

has been resolved. In case of failure toadherence to these rules, written explanation in every case shall be submitted by the board chairman to the university President. No hearing on any case shall last beyond two (2) calendar months.

Notice of Hearing All parties concerned shall be notified of the date set for hearing at least two (2) days before such hearing. The respondent may defend himself personally or by counsel or representative of his own choice. If the complainant or the respondent should desire but is unable to secure the services of a counsel, he should manifest such fact to the SDB before the date set for hearing and the SDB shall designate a counsel for him from among members of the university constituents.

Failure to Appear at Hearing Should either complainant or respondent fail to appear for the initial hearing after due notice and without sufficient cause the SDB shall note this fact and thereafter proceed to hear the case ex parte without prejudice to the appearance of the absent party in subsequent hearings.

Postponement.

The SDB on the application of either the complainant or the respondent or in it own motion, may at its discretion and for good cause, postpone the hearing, for such period of time as the ends of justice and the rights of the parties for speedy hearing require. As much as possible, postponement should be limited to a maximum of three (3) days.

Amicable Settlement Amicable settlement made by and between the parties complainant and respondent will not prevent the University from proceeding with the case for the purpose of instilling discipline among the studentry.

Comment and Recommendations To complete records of the case, with the report of findings thereon and the recommendation signed by majority of the members of the Committee shall be forwarded to the OVCAA within fifteen (15) days after the termination of the hearing. The recommendation shall state the findings of fact and the specifics on which it is based.

Action by the OVCAA. The OVCAA shall submit within ten (10) days after receipt of the Board report, recommendation to the president of the University.

Action by the President. The decision of the university president shall be rendered

within ten 910) days after receipt of the recommendation of the OVCAA. All decisions

ofsuspension not exceeding one year shall be executory. Suspensions exceeding one

year must be confirmed by the Board of Regents; Provided that the President cannot

impose but only recommend cases of expulsion and/or dismissal to the Board of

Regents. All decisions not needing the confirmation of the Board may be appealed to

the Board within ten (10) days after the respondent has received a copy of the

decision. How Appeal is Made. An appeal shall be made within ten (10) days after the

respondent has received a copy of the decision by filing with the President the notice

of appeal. The appeal shall not in any way stay the decision appealed.

Action by the Board of Regents. If the Board deems the appeal meritorious, and in cases of recommendations for expulsion and/or dismissal, it shall refer the pertinent records to a committee of its members for review. Said committee shall submit a report thereon with its recommendations at the next meeting of the Board.

Motion for Reconsideration. If the respondent had filed a petition for reconsideration with the President, and such petition for reconsideration is denied by the President,

he may still file an appeal to the Board of Regents, provided the same is submitted within ten (10) days following notice of denial of the reconsideration.

Effect of Decision. In case final decision involving suspension or dismissal is ren dered within thirty (30) days prior to any final examination, the penalty shall take ef fect during the subsequent semester except when the respondent is graduating in which case the penalty shall immediately take effect.

Record. All proceedings before the SDB shall be reduced in writing by a competent stenographer/typist. All original records pertaining to student discipline shall be un der the custody of the Director of Student Affairs. Such records are hereby declared confidential and no person shall have access to the same for inspection or copying unless he is involved therein, or unless he has a legal right which cannot be protected or vindicated without access or copying of such records. Any University official or employee who shall violate the confidential nature of such records shall be subject to disciplinary action.

Sanctions. The penalty of expulsion or dismissal shall carry with it the accessory penalty of withholding graduation and permanent disqualification of the respondent to continue studying in any unit of the University. The penalty of suspension shall carry with it the accessory penalty of forfeiture of the privilege to enjoy scholarship benefits, and dormitory and library facilities, during the period of suspension. The gravity of the offense committed and the circumstances attending its commission shall determine the nature of disciplinary action taken against a student and shall be reported to his parents or guardians. Refusal to submit to the jurisdiction of the University by any person not enrolled at the time a charge against his is filed shall prejudice his future enrolment in any unit of the University.

Summary Action. Any provision in these rules notwithstanding, a Dean or Director may, upon the recommendation of the SDB, immediately suspend a period not ex ceeding fifteen (15) days any student in his unit for any breach of order or discipline. The order of suspension shall state the ground, the circumstances showing to be the responsibility of the student and the period of suspension. Before the order of suspension is served on the student, copy thereof shall be furnished to the Vice President for Academic Affairs and the Director of Student Affairs. The order of suspension may be appealed to the president. If the appeal of any suspen sion made under this Article is filed with the University President, the latter may order the holding in abeyance of the suspension. If no such order is made within two (2) days after the appeal is filed, the suspension shall take effect.

Definition. The following term shall have their meanings set forth for the purpose of

these regulations.

a. “STUDENT” shall include any person enrolled in any academic unit of the

University on regular or part time basis at the time the charge

or report involving him is filed, regardless of whether or not he

enrolled in any unit of the University during the pendency of the disciplinary

proceeding against him.

b. “LAWS OF THE LAND” shall refer to the general statutes currently in force

within the Republic of the Philippines with particular reference to

the Revised Penal Code and the Civil Code.

c. “BOARD” shall refer to the SDB unless explicitly stated otherwise d.

“OFFICIAL REPORT” shall include any report duly submitted in writing to

any proper authority in the University by a faculty member, any member

of the University Security Force, any official of a college or unit, or any

official of the University Administration.

Note: For MSU-IIT governance the term OVPAA shall refer to OVCAA and the term University president, to Chancellor whenever and whichever is deemed expedient.

THE DRESS CODE FOR MSU-IIT STUDENTS The Dress Code for Students was promulgated on August 23, 1993 through M.O.#93-OC. The M.O. provides, “In conjunction with the promulgation of Civil Service Commission Memo.

Circular @ 14 S. 1991 (prescribing a Dress Code for all employees in the government service), there is hereby prescribed a similar dress code for all students of the Institute, on all academic levels, both male and female. Effective one week after the release and publication of this Order, all students shall comply with the conditions of the Dress Code of MSU-IIT:

1. Where uniforms are prescribed, these should be worn on the days designated. In no

way should the uniform be altered pr embellished.

2. Denim or maong pants jeans may be worn by either male or female student, pro

vided that these are clean and without slit cut at the knees, or frayed hems.

3. Short pants of any style are prohibited during regular school days

4. Male students should not wear earrings

5. Jewelry worn by female students should not be garish, excessive, or vulgar

whether real or costume (fancy)

6. Only moderately long hair up to the nape (of the neck), among male students not

taking ROTC/CMT is allowed. There shall be no pony tails or headbands

among male students

7. The use of tight-fitting, halter-top, micro-miniskirts or transparent (seductive)

attire by female students is prohibited. Male students should wear standard

8. Shoes shall be worn at all times in the campus. Slippers (rubber-thong or leather)

or bakya are not allowed, except for medical reasons, as duly certified by

the attending physician.

9. Hats and caps should be taken off upon entering the classroom. Muslim students

are allowed to wear head covering as required by their religion (kombong or

surban)

10. Males shall not wear make-up. Females should not wear heavy or theatrical

make-up.

Note: The gate guards hereby directed to assist in inspecting the attire of the students as they enter the campus. gate guards are likewise empowered to accost students anywhere in the campus who are not complying with the directive.

CONTACTS MSU - ILIGAN INSTITUTE OF TECHNOLOGY A. Bonifacio Avenue, Tibanga, 9200 Iligan CIty www.msuiit.edu.ph +63.63.221.4056 FB: http://www.facebook.com/ ilitech

OFFICE OF THE CHANCELLOR

The Chancellor Telephone: +63.63.221.4056 • +63.63.492.1173 Facsimile: +63.63.351.6173 Website: http://www.msuiit.edu.ph/ Email: chancellor@g.msuiit.edu.ph

OFFICE OF THE ADMISSIONS & SCHOLARSHIP ADMINISTRATION The Admissions Officer Telephone/Fax: +63.63.223.8641 Website: http://www.msuiit.edu.ph/admissions/ Email: admissions@g.msuiit.edu.ph

COLLEGE OF NURSING

The Dean Telephone: +63.63.221.4056 · +63.63.492.1173 Website: http://www.msuiit.edu.ph/con/ Email: con.dean@g.msuiit.edu.ph https://www.facebook.com/ilitech.con

SCHOOL OF COMPUTER STUDIES

The Dean Telephone: +63.63.221.2002 Website: http://www.msuiit.edu.ph/academics/schools/scs/ Email: scs.dean@g.msuiit.edu.ph https://www.facebook.com/ilitech.ssc

SCHOOL OF ENGINEERING TECHNOLOGY DEPARTMENT OF STUDENT AFFAIRS

The DirectorTelephone: +63 (63) 2212179 Website: http://www.msuiit.edu.ph/academics/offices/dsa/ Email: dsa@g.msuiit.edu.ph

OFFICE OF THE INSTITUTE REGISTRAR

The Registrar Telephone/Fax:: +63.63.223.3794 Website: http://www.msuiit.edu.ph/academics/offices/registrar/ Email: registrar@g.msuiit.edu.ph

COLLEGE OF ARTS IN SOCIAL SCIENCES

The Dean Telephone: +63.63.221.4068 Website: http://www.msuiit.edu.ph/academics/colleges/cass/index.php Email: cass.dean@g.msuiit.edu.ph Facebook: https://www.facebook.com/ilitech.cass

COLLEGE OF BUSINESS ADMINISTRATION & ACCOUNTANCY The Dean Telephone: +63.63.223.2353 Website: http://www.msuiit.edu.ph/academics/colleges/cbaa/index.php Email: cbaa.dean@g.msuiit.edu.ph

https://www.facebook.com/ilitech.cbaa COLLEGE OF EDUCATION

The Dean Telephone: +63.63.223.2349 Website: http://www.msuiit.edu.ph/academics/colleges/ced/index.php Email: ced.dean@g.msuiit.edu.ph https://www.facebook.com/ilitech.ced

COLLEGE ENGINEERING

The Dean Telephone: +63.63.223.2351 / +63.63.221.4050 to 55 local 130 Website: http://www.msuiit.edu.ph/coe/ Email: coe.dean@g.msuiit.edu.ph https://www.facebook.com/ilitech.coe

COLLEGE OF SCIENCE AND MATHEMATICS The Dean Telephone: +63.63.221.4056 · +63.63.492.1173 Website: http://www.msuiit.edu.ph/csm/ Email: csm.dean@g.msuiit.edu.ph https://www.facebook.com/ilitech.csm

The Dean Telephone: +63.63.221.2002 Website: http://www.msuiit.edu.ph/academics/schools/set/ Email: set.dean@g.msuiit.edu.ph https://www.facebook.com/ilitech.set

SCHOOL OF GRADUATE STUDIES

The Dean Telephone: +63.63.223.2345 Website: http://www.msuiit.edu.ph/academics/schools/sgs/ Email: sgs.dean@g.msuiit.edu.ph https://www.facebook.com/ilitech.sgs