PRO PO S AL f or Li cense & I m pl em ent at i on o f Busi nes s O ne HANA On Premise Lorem ipsum dolor sit amet, consectetur adipiscing elit. Fusce rutrum purus vehicula ultrices consequat. Proin quis rhoncus augue. Aenean luctus augue eget dui porttitor malesuada a quis odio. Fusce eget cursus lorem.
Submitted to:
DOCUMENT IDENTIFICATION
Effective Date
18 January 2018
Proposal Validity
30 Days
Proposal Number
QR0011801OPv1
Document Status
First Submission
Company Name
United Gulf Cement
Contact Person
Mr. Abbu Salleh
Statement of Confidentiality This proposal and supporting materials contain confidential and proprietary business information of ProCons-4IT. These materials may be printed or photocopied for use in evaluating the proposed project, but are not to be shared with other parties.
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Contents 1.
INTRODUCTION ............................................................................................................................................................ 4
1.1 Executive Summary...................................................................................................................................... 4 1.2 A Brief History of ProCons .............................................................................................................................. 5 1.3 Who We Are ................................................................................................................................................... 6 2. OUR SUCCESS STORIES ............................................................................................................................................ 10 3. PROPOSED SOLUTION ................................................................................................................................................ 14
3.1 Solution Overview ....................................................................................................................................... 14 3.2 SAP Business One Modules & KEY FUNCTIONALITIES .................................................................. 16 3.3 Features and Benefits ................................................................................................................................ 17 3.4 Application Scope | Functionalities ....................................................................................................... 24 3.5. Exclusions ................................................................................................................................................... 33 4. DETAILED PROJECT PLAN ....................................................................................................................................... 34
4.1 ASAP Implementation Methodology ...................................................................................................... 34 4.2 Project Deliverables / Responsibility ..................................................................................................... 35 5. STANDARD IMPLEMENTATION TIMELINE ....................................................................................................... 36 6. USER ACCESS ................................................................................................................................................................. 38 7. PROJECT MANAGEMENT ASSUMPTIONS ........................................................................................................ 39 8. COMMERCIAL DETAILS .............................................................................................................................................. 40
8.1 SAP License Fees ....................................................................................................................................... 40 8.2 Payroll Engine (OPTIONAL) ..................................................................................................................... 40 8.3 Professional Services Fees ...................................................................................................................... 41 8.4 Cost Summary ............................................................................................................................................. 42 8.5 Payment Terms ............................................................................................................................................ 42 9. MAINTENANCE & SUPPORT .................................................................................................................................... 43
9.1 Support Duties ............................................................................................................................................. 43 9.2 Support Duties ............................................................................................................................................. 44 9.3 Consultancy Services ................................................................................................................................ 44 ANNEXURE A – Hardware Requirements ............................................................................................................... 45
FOR SQL DATABASE ....................................................................................................................................... 45 FOR HANA DATABASE .................................................................................................................................... 47
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1.
INTRODUCTION
1.1 Executive Summary ProCons-4IT appreciates the opportunity to respond with a proposal for the implementation of SAP Business One HANA for United Gulf Cement. SAP Business One is an integrated solution providing a complete solution in the areas of: Financials, Procurement, Inventory Management, CRM, HR, Payroll, Fixed Assets, Production, MRP, Banking etc... Most importantly, SAP brings proven best practices that accelerate the implementation. By working with Procons-4IT, you will be having the best in class ERP solution with more than 50,000 Implemented references worldwide with leading names in the market; and more than 450 Implementations done by Procons in Middle East. In addition Procons-4IT provides the best in class services with Industry specific Local and International experience in implementing SAP projects in the MENA region. This is made possible with a strong implementation team of over 50 qualified consultants all based in the Middle East. We follow the state of the art ASAP implementation methodology where we anticipate the implementation of the project to take between 3 to 7 months. We also stress on the importance of the commitment and involvement of your resources and consultants in this project as a key requirement for the successful delivery.
Procons-4IT will furnish you with the consulting expertise required to assist in implementing the software. An additional objective of this implementation will be to instill in your employees detailed knowledge of the functionality implemented. Procons-4IT looks forward to working with you and your organization to transform your vision of an enterprisewide information system into reality. Please feel free to contact us at any time should you need additional information or have further questions about the response provided.
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1.2 A Brief History of ProCons
Procons-4IT is an accredited regional Gold Partner and master distributer for SAP MENA. Procons, established 2005 and has been successfully implementing SAP solutions to customers in the Financial, Services, Retail, Real Estate, Manufacturing, Trading & Contracting, etc. carrying with it a wide array of in depth business understanding from different industries.
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1.3 Who We Are We are a team of experienced consultants from Europe and from different parts of the Middle East, speaking the local language. We have a strong number of certified implementation experts, who are all dedicated to making sure that you get the business functionality you need, as quickly as possible.
The team approach incorporates SAP's Partner Value Net, a global partner program for the delivery of proven, high-quality, comprehensive, and customized business solutions committed to the best possible customer service and support.
Procons-4IT works with customers via actual and virtual teams made up of both Procons-4IT and partner resources. Guided by Procons-4IT account management, these teams will work according to clearly defined guidelines, covering all aspects of cooperation including the hand-over of projects.
We are committed to maintaining a resource network that is fast, flexible and able to provide you with the highest quality of service available. Whatever your needs, you can count on Procons-4IT to provide solutions and support throughout the implementation process and beyond.
Interaction begins before purchase. This is when Procons-4IT account managers identify the right experts from the vast resources of Procons4IT in order to create the optimal implementation team for each customer. From launch through the support of live implementations, the consultant team works with you to evaluate, design, and install the best solutions for your business operations.
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Our commitment to functional innovation drives us to set the trends in the industry. As part of our effort to add value to our engagement with customers, we have developed our own SAP Business One Add-ons which gives unrivaled value to the users who are already experiencing the benefits of working with us. Some of the modules that we have on our belt are as follows:
1. HR Module 2. Payroll Module 3. Property and Facility Management Module
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PRESENCE IN THE MENA REGION
KUWAIT
LEBANON
QATAR
Bashar Haidar Sales Manager bashar.haidar@procons-4it.com M +96598556679 Hamoud tower,7th Floor, Kuwait City Kuwait
Youssef Matta Sales Director - Levant youssef.matta@procons-4it.com M +961 4 725601/2/3 Al Moudir Bldg, 3rd Floor, Jal El Dib Beirut, Lebanon
Leonardo A. Tabilog Jr. Sales Manager leonardo.tabilog@procons-4it.com M +974 5590 5435 Unit 1611 Al Jazeera Tower, West Bay, Doha-Qatar
UAE
KSA
EGYPT
Majeed Hassanieh Sales Manager majeed.hassanieh@procons-4it.com M +971 (55) 4949473 Level 14, 1401 IT Plaza, Dubai Silicon Oasis Dubai, UAE
John ISSA General Manager john.issa@procons-4it.com M + 966502999460 Office 32, Shahed Center for Investment,Emam Saud Bin Abdulaziz Road Riyadh Saudi Arabia
Muhammad El Zuhairy Sales Manager mzuhairy@procons-4it.com M +20 100 380 6060 41-B El Moltaka El Arabi st, Sheraton Al Matar, Qism El-Nozha, Cairo Governorate 11799, Cairo, Egypt
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Our company’s focused expertise is backed by facts and figures that translates to successful implementation s. Focused expertise for your focused needs In assigning SAP consultants, our consulting managers consider industry knowledge, areas of product expertise, and previous implementation experience. Procons-4it’s network of application consultants, remote consultants, and technical consultants possess skills that cover the full breadth of system functionality. This allows us to tailor a team to meet your unique requirements.
Some hard facts about Procons-4IT
90+ Employees
8,000+ SAP B1 Users Sold
400+ SAP B1 Customers
50+ Certified Consultants
8+
18+
Vertical Add-ons
Countries
35+
20+
EBMs
On Cloud Clients
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2. OUR SUCCESS STORIES Procons-4IT have more than 400 customers in the MENA Region and is regularly adding to the Success stories published by SAP on their SAP Business One Success Repository.
Here are just a few of them:
1
1
2
2
3 Maatouk Coffee
AQAR Real Estate
Al Jassim Group
Digital transformation with SAP
Run a diversified business group
Ensuring Smooth Operations
Integrated all businesses and gained more control of operations. Helped make more informed business decisions and consequently provide better customer service. Minimized administrative tasks such as data entry and manual labor. Streamlined processes effectively across diversified business group, whose interests range from Real Estate.
Real Time access to information and reporting Reliable and stable solution Locally available implementation Partner with knowledgeable staff and industry expertise
B1
Digital transformation for AQAR, a real-estate development and investment company based in Qatar, with SAP Business One and ProCons-4IT. ''We are looking in different ways to the future in terms of more success and great achievements, our vision is accomplished with a strong and reliable ERP system - SAP Business One.''
Visibility and real-time access to information across all departments Enhanced support for packaging Processes Accelerated order flow and shipping time.
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3
4
5
View our complete projects https://www.procons4it.com/clients/
4
5
SODAMCO Holding
Shiseido Middle East
Automating Approval Flows
Reaching Goals for 2020
Improved our internal control environment and were able to meet audit requirements. Mapped all financial reports under crystal reports to facilitate the monthly reporting.
For consumer products company Shiseido, a globally recognized cosmetics company, SAP Business One has improved business operations.
New modules were integrated to cover new areas in business. SAP Business One was able to meet our business needs on the short to medium term.
It is now easier to get correct and accurate data for planning and decision making purposes. In addition, it has helped the supply chain process, by providing better purchasing and control.
SCAN this QR code to access the full list of our CLIENTS:
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3. PROPOSED SOLUTION 3.1 Solution Overview SAP Business One application integrates all core business functions across your entire company – including financials, sales, customer relationship management, inventory, and operations. Integrated business intelligence functionality allows visibility across all business processes.
By streamlining end-to-end operations and gaining access to accurate information, small businesses can boost efficiency and accelerate profitable growth. In addition, with a published software development kit, industryspecific solutions and functional add-ons available from the global partner network, SAP Business One can be tailored and extended to meet specific business needs. Unlike many other small business solutions on the market today, SAP Business One is a single application, eliminating the need for separate installations and complex integration of multiple modules. The SAP Business One application is for SME businesses, typically with fewer than 1000 employees and 300 users (Cases of more employees and users exist and can work with proper sizing), that are looking for an affordable, single system to cover core operations such as financials, sales, and customer support. Customers can deploy SAP Business One on-premise or hosted by a partner, typically in less than one month. The solution is sold and supported through a global network of approximately 1,200 certified partners. There are over 550 extensions available from independent software vendors.
Available in 150 country versions and 27 languages, SAP Business One combines a broad range of functionality into a single, affordable solution that runs all key business processes.
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United Gulf Cement’s first step to enjoying the reward of a streamlined business process starts with SAP Business One’s capability to deliver the following business benefits while solving its current business challenges.
Finding time to grow the business Accessing the right information for timely decisions
Improved efficiency for stronger bottom line Focused effort on growing the business Smarter, faster decisions Faster time-to-value (implementation speed)
Optimizing cashflow for business needs
Maintaining closer customer relationships Minimizing duplicate data entries that cause errors & delays
Embedded support to changing needs (Power to the USER) Harmonized business processes (Single network for HQ, Subsidiaries & Business Partners)
Through SAP Business One, business challenges are easily OUTWEIGHED by business BENEFITS.
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3.2 SAP Business One Modules & KEY FUNCTIONALITIES
SALES & CRM
FINANCIALS
PURCHASING
WAREHOUSE & PRODUCTION MANAGEMENT
VERTICAL ADD-ONS
FIXED ASSETS
DASHBOARD & REPORTING These are the modules and functionalities that can be implemented out of the box or through ProCon’s Vertical Add-Ons
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3.3 Features and Benefits 3.3.1 Financials The SAP Business One application will provide United Gulf Cement with a complete and integrated set of tools to help manage and automate all of the accounting and financial processes in your growing company. It automates everyday accounting tasks, such as maintaining ledger and journal entries, supporting tax calculations, and enabling multicurrency transactions. United Gulf Cement can conduct all banking activities- including processing bank statements and payments, as well as reconciling accounts. United Gulf Cement can also manage cash flow, track budgets, and compare actual versus plans to see where your business stands at a moment’s notice.
By integrating your financial operation in real time with other business processes, such as purchasing and sales, United Gulf Cement can speed transaction and improve visibility into cash flow. Financial management in SAP Business One includes the following key features: • Accounting – Allows you to automatically handle all key accounting processes, such as journal entries, accounts receivable, and accounts payable SMEs can: ✓ Implement and adapt predefined chart-of-accounts templates ✓ Manage accounting transactions such as journal entries, journal vouchers, recurring postings, and posting templates ✓ Create balance sheet, profit and loss, and other financial reports • Controlling (cost accounting) – Provides United Gulf Cement with the ability to accurately manage cash flow, track budgets, and compare actual and planned figures. Using the controlling functionality in SAP Business One, you can: ✓ Define and manage budgets ✓ Handle payment terms, customer reminders, and cash collections ✓ Manage direct and indirect expenses and revenues for multiple cost centers ✓ Maintain distribution rules for automated revenue and expense allocation • Banking and reconciliation – Allows you to quickly process all reconciliations and all bank statements and payments by various methods, including checks, cash, credit cards, and bank transfers. In addition, SMEs can: ✓ Manage incoming and outgoing payments with cash, checks, electronic bank transfers, and credit cards ✓ Process bank statements and perform automatic reconciliation of ledgers ✓ Clear multiple accounts receivable and payable invoices automatically in batches ✓ Print check batches and generate check and payment reports
“
• Financial REPORTING and analysis – Provides the tools you need to create a wide range of standard or customized financial reports from real-time data for business planning and audit reviews. SAP Business One provides a wide range of financial reports, such as balance sheets, profit and loss statements, profitability reports, multi-period comparisons, sales and purchasing analysis, aging reports, and budget reports. With interactive drill-downs and “drag and relate” functionalities, users can click through the relevant data and get answers quickly.
”
Behind every successful business, is a well setup accounting system. -Anonymous-
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3.3.2 Sales & CRM
United Gulf Cement can use the customer relationship management (CRM) tools in the SAP Business One application to close sales faster and better serve your customers. These tools let you automate processes and efficiently manage activities throughout the entire sales cycle, including initial contact, proposal, closing of sales, and after-sales service and support. Tightly integrated features across marketing, sales, and service provide a 360degree view of your prospects and customers so you can better understand and meet their needs.
Key CRM features in SAP Business One include the following: • Sales and opportunity management – Allows you to track sales opportunities and activities from first contact with the customer to closing the sale. United Gulf Cement’s sales force can: ✓ Create instant price quotes, convert them to orders, and perform real-time product availability checks ✓ Generate sales documents more easily with a variety of templates ✓ Create dashboards and interactive reports for forecasting and sales analysis • Customer contacts – Helps you to more easily manage master data for sales leads and customers. Using the customer contact management functionality in SAP Business One, you can: ✓ Manage lead and customer data in a simple user interface ✓ Access customer balances, credit lines, opportunities, and open orders from a single screen ✓ View and synchronize contacts with Microsoft Outlook ✓ Automatically transfer data from master records to relevant transactions • Service management – Provides full support for customer service processes. You can: ✓ Administer warranty and service information ✓ Respond to customer service requests from a central location ✓ Search for solutions to customer problems in a solutions knowledge database ✓ Monitor service levels with alerts and reports • Integration with Microsoft Outlook – Allows you to access customer and sales information via Microsoft Outlook when you are either online or offline. You can: ✓ Synchronize calendars to activities and import customer data from SAP Business One into your Microsoft Outlook contacts list ✓ Create, edit, and display quotations directly in Microsoft Outlook and integrate with them activities in SAP Business One • Reporting and analysis – Helps you create powerful sales reports to help manage sales opportunities and perform forecasting and analysis. You have the ability to: ✓ Create dashboards showing overviews of top customers and deals, year-to-date revenue, open orders, and open receivables ✓ Create detailed sales reports from a number of standard report templates, including opportunity forecasting, pipeline tracking, win/loss analysis, and sales order analysis
“
”
If you are not taking care of your customer, your competitor will. -Bob Hooey-
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3.3.3 Purchasing
Procurement management is a core functionality in the SAP Business One application that helps United Gulf Cement to automate and standardize your core procurement activities.
It provides support for purchasing planning, vendor selection, purchase order management, and vendor invoice payment. And it lets you do all these rapidly, with the necessary integration across business functions in accounting and warehouse management to drive success. With SAP Business One, United Gulf Cement gains a detailed view of your vendors and support for an integrated, centralized vendor data repository so you can make more effective purchasing decisions, identify opportunities for cost savings, and better manage supplier relationships. Key purchasing features in SAP Business One include: • Procurement – Offers best-practice functionality to support your core procurement activities, integrating the entire purchasing process from order creation through inventory updates to invoice payment. You can: ✓ Create single or multiple purchase orders and goods receipts in easy-to-follow steps ✓ Link purchasing documents and view document trails for audit and research purposes ✓ Manage returns, special expenses, and multiple currencies ✓ Generate detailed purchasing and pricing reports • Master data management – Allows you to centrally maintain item and vendor master records and to integrate them in all necessary business transactions. United Gulf Cement can: ✓ Manage vendor information with payment terms and methods, and perform graphical purchase analysis in vendor master record ✓ Maintain detailed item purchasing information with price lists and tax information ✓ Integrate master data into all purchasing transactions in SAP Business One • Warehouse and accounting integration – Supports integrating purchasing into other core business processes smoothly, transparently, and in real time. As a result, you benefit from real-time synchronization of goods receipts and inventory levels in warehouse. You can also: ✓ Perform purchase planning using the material requirement planning wizard ✓ Calculate inventory book values and last purchase price automatically ✓ Generate sophisticated valuation and accounting reports • Easier, up-to-date reporting – Provides you with the ability to achieve the following: ✓ Create dashboards such as top vendor and order overviews, year-to-date purchases, open orders, deliveries, and payables ✓ Create detailed procurement reports, such as aging and purchasing analyses ✓ Use a large number of predefined templates to quickly create reports Manage and execute your reports with the report organizer and distribute them to buyers and business partners
“
All is FAIR in love… …and PURCHASING! -Emily Oster-
”
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3.3.4 Warehouse and Production Management
The warehouse and production management tools in the SAP Business One application allow United Gulf Cement to manage supply chain and enhance customer satisfaction by providing reliable information about inbound and outbound shipments as well as current inventory levels. You can keep track of product inventory, quantity at each warehouse, movement history, and stocking status. Inventory data is updated in real time so that you can extract insights to meet customer demand and expectations.
Warehouse and production management in SAP Business One includes the following key features: • Warehouse and inventory management – Helps you manage inventories using various costing models, maintain item master data, and use multiple units of measure and pricing. United Gulf Cement can: ✓ ✓ ✓ ✓
Manage inventories in multiple warehouses and locations using FIFO, moving average, or standard costing Maintain units of measure and item prices in local and foreign currency Implement serial and batch number management Generate comprehensive item list, transaction, and valuation reports
• Goods receipt and issue control – Helps you record goods receipts and issues; track stock transfers; support consignment, drop-ship, and other orders; perform inventory and cycle counts: ✓ ✓ ✓ ✓
Record goods receipts and goods issues, and track stock transfers between warehouses Support consignment, drop-ship, and back-to-back orders Use the pick-and-pack manager to fill deliveries Perform inventory and cycle counts
• Production and material requirements planning – With SAP Business One, United Gulf Cement can create and maintain multilevel bills of materials (BOMs), issue and release production orders manually or by backflush, and globally maintain prices for BOMs. • Efficient, up-to-date reporting – Allows you to generate reports with data that is regularly refreshed, and display them in various report formats or as dashboards. You have the ability to: ✓ ✓ ✓ ✓
“
Choose a variety of report formats (such as PDF, Microsoft Word, Microsoft Excel) to display standard reports or incorporate them as dashboards Use predefined templates to issue inventory status, audit, and valuation reports, as well as item and warehouse transaction lists Generate production reports, such as production orders by status and BOM reports Execute and manage your reports with the report organizer and efficiently distribute them to other users through report books
Knowledge is our most powerful engine
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of PRODUCTION… -Alfred Marshall-
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3.3.5 Fixed Assets
SAP Business One allows United Gulf Cement to manage fixed assets using a fully integrated solution. The fixed assets functionality enables them to do the following:
✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓
✓ Plan the depreciation of fixed assets using various depreciation method ‚ ✓ Calculate the depreciation of fixed assets with the monthly base ✓ Manage fixed assets-related information in item master data ✓ Purchase and sell your fixed assets using the following types of marketing document: A/P invoice, A/P credit memo, A/P reserve invoice, A/R invoice, A/R reserve invoice Create payments with cash discount for purchased fixed assets. SAP Business One credits the discounted part from the fixed assets by automatically creating a capitalisation credit memo Change the asset class of a fixed asset by creating a transfer document Appreciate a fixed asset by creating a manual depreciation document Apply more than one set of accounts to each fixed asset, so that the asset depreciation and transactions can be posted to more than one set of journal entries at the same time Perform fixed asset revaluation Apply multi-dimensions to fixed assets in cost accounting View the statuses and detailed transactions of your fixed assets in the following two reports: Asset Status Report Asset Transaction Report Import fixed assets from Microsoft Excel files
3.3.6 Vertical Add-Ons
The following add-ons are available for seamless integration with the core modules of SAP Business One. These add-ons are best in class, localized and industry specific.
Human Resources
POS Customer Checkout
Payroll
Facility Management
Advanced Project Management
Advanced Warehouse Management
Auto Industry Management
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3.3.7 Dashboard and Reporting
ROBUST
The analytics powered by SAP HANA run behind the scenes of SAP Business One. This means all of the transactional and operational information within your SAP Business One application is available for SME’s insight. They can see your business as it exists right now – not as it existed when you did your custom data extract, which was the case with previous generations of analytics and reporting technology. As a result, users at all levels can make better decisions faster because they have real-time access to information – along with the ability to explore and investigate more information before making those decisions. SAP Business One analytics powered by SAP HANA features include the following: Analytics and reporting – Create and run reports on up-to-date data in SAP Business One in seconds, without IT assistance, and perform what-if analysis with the data you use most. Productivity tools – Use predefined content and multidimensional data sources to analyze data and build reports, and use Microsoft Excel to explore and investigate real-time data. Predefined dashboards and reports – Gain access to a variety of prebuilt reports, customized around the business processes you use most. Search – Find and access all data in SAP Business One with freestyle enterprise search.
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ANALYTICS
SAP Business One HANA offers a number of standard KPIs and dashboards that a user can immediately add to their HANA interface. The ability to build your own pivot table reporting without any prior technical knowledge of the SAP Business One datasets. Once again SAP has done the hard work for the user by making the relevant fields available in pivot table format. The user simply has to drag and drop the information they want into the report format.
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3.4 Application Scope | Functionalities *ONLY THE MODULES MARKED WITH THIS ICON: THE PRICE PROVIDED IN THE COMMERCIAL OFFER.
IS INCLUDED IN THE SCOPE OF WORK AND
3.4.1 Accounting & Financials Chart of Accounts General Ledger Accounts Payable Accounts Receivable Journal Entries / Journal Vouchers Transaction Templates Recurring Postings Dual Currency Reporting Exchange Rate Differences Internal & External Reconciliation (i.e. Bank / Customer / Suppliers) Incoming & Outgoing Payments Payment Methods (Cheque, Bank Transfer, Credit Card, Cash) Dunning Terms & Interest Calculation Post Dated Cheques Cheque Printing Fixed Assets Accounting Only Accounting Reports
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Bank Reconciliation Report Cheque Register Report Journal Voucher Report General Ledger Report Transaction Journal Report Document Journal Report Tax (VAT) Report Statement of Account Customer Receivables Ageing Report Supplier Liabilities Ageing Report Financial Reports
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Trial Balance Profit & Loss Statement Balance Sheet Cash Flow Statement Balance Sheet Comparison Trial Balance Comparison Profit & Loss Statement Comparison
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3.4.2 Cost Accounting Cost Dimensions Cost & Profit Centers Distribution Rules Cost Center Hierarchy (up to 5 levels) Cost Center Budget
√ √ √ √ Reports
Cost Center Report Distribution Report Budget Vs Cost Accounting Report Cost Accounting Reconciliation Report General Ledger Report by Cost Center Trial Balance Report by Cost Center Profit & Loss Statement by Cost Center Trial Balance Comparison Report by Cost Center Profit & Loss Statement Comparison Report by Cost Center
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3.4.3 Budgeting √ √ √ √
Budget Scenarios Budget Distribution Methods Cost Center Budget Project Budget Reports Budget Report Balance Sheet Budget Vs Actual Report Trial Balance Budget Vs Actual Report Profit and Loss Statement Budget Vs Actual Report Trial Balance Budget Vs Actual Report by Project Profit & Loss Budget Vs Actual Report by Project Trial Balance Budget Vs Actual Comparison Report by Project Profit & Loss Budget Vs Actual Comparison Report by Project Trial Balance Budget Vs Actual Report by Cost Center Profit and Loss Budget Vs Actual Report by Cost Center
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3.4.4 Sales √ √ √ √ √ √ √ √ √ √ √
Sales Quotation Sales Order Delivery Return AR Down Payment Invoice AR Invoice AR Invoice + Payment AR Credit Note AR Reserve Invoice Recurring Transaction Templates Sales Blanket Agreements Reports Sales Analysis Report by Customer Sales Analysis Report by Item Sales Analysis Report by Sales Employee Open Items List & Back Orders Report Sales Employee Commission by Invoices Report Customer Receivables Ageing Report
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3.4.5 Purchasing Purchase Request Purchase Quotation Purchase Order Goods Receipt PO Goods Return AP Down Payment Invoice AP Invoice AP Credit Note AP Reserve Invoice Landed Costs Recurring Transaction Templates Purchase Blanket Agreements Purchase Quotation Generation Wizard Reports
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Purchase Analysis by Customer Purchase Analysis by Item Purchase Analysis by Buyer Open Items List & Back Orders Purchase Quotation Comparison Supplier Liabilities Ageing report
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3.4.6 Inventory Warehouse Sublevels Bin Locations & BIN Attributes Serial or Batch Number management Barcodes Multiple Units of Measure Alternative (substitute) items Supplier/customer catalogue numbers Goods Receipt / Goods Issue Stock Transfer Request, Stock Transfer Recurring Transactions Stock Count Cycle Count Recommendations Stock Revaluation Price Lists Period and Volume Discounts Discount Groups Special Prices Pick and Pack Manager, Pick List Reports
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Item List Report Inactive (not performing) Items Report Stock Transaction Posting List Report Stock Status Report Stock in Warehouse Report Stock Valuation Report Serial Number Transaction Report Batch Number Transaction Report
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3.4.7 Production Production Bill of Materials Assembly Bill of Materials Sales bill of Materials Issue to Production Receipt from Production Component Cost & Quantity Variance tracking Reports
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Bill of Materials Report Production Order Report Production Variance (Actual Vs Estimate) Report
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3.4.8 Material Requirement Planning Forecasting MRP Wizard Lead Time Minimum Order Quantity Order Interval Purchase Planning Production Planning Purchase Order Recommendation Production Order Recommendation Auto Generation of Purchase Quotations/Order Auto Generation of Production Orders Reports
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Purchase Recommendation Report Production Order Recommendation Report
√ √
3.4.9 Human Resources Define and map Organization Chart Salary Structure (Grades, Levels, Benefits, Allowances, Salary Scales) Job Structure (Job description & positions) Performance Appraisals Personal Objectives Competence Objectives Business Objectives Recruitment Training Management Travel Management Reports
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Employee List Employee Abscense Report Phone Book Employee Reviews Report
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3.4.10 Payroll Employee Profile Employee Administration (employment visa, civil id, professional certificates) Employee Allowance Management Employee Leave Management Employee Deductions Employee Earnings Employee Work Schedules & Calendars Advance Salary Management Employee Loan Handling Income Tax Calculation Module Overtime Management Timesheet Management Automatic salary process & editing Integration with General Ledger User Authorization Reports
√
Payroll Sheet Monthly Tax Payment Salary Slip Loan Deduction Report Social Security Report Overtime Report Salary Disbursement Report Employee Total Earning Report Employee Bonus Report Overtime Summary Report Leave/Advance Disbursement Report Journal Entry Voucher Journal Entry Report
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3.4.11 Project Management Project WBS (work breakdown structure) Project Expense definition and management Project Template definition Project Plan & Budget definition Expense Accounting Billing Generation
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Reports Project Resource Utilization Summary Project Budget Vs Actual Profit & Loss Statement by Project Profit & Loss Statement Budget by Project Gantt Chart Trial Balance by Project
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3.4.12 CRM Sales Opportunities √ √ √ √ √ √ √
Sales Opportunity Management Campaign Management Blanket Agreements Price Quotations Sales Orders Forecasting and Sales Analysis Microsoft Outlook Integration Reports Opportunities Forecast Report Opportunities Statistics Report Stage Analysis Report Information Source Distribution over time Report Won Opportunities Report Lost Opportunities Report My Open Opportunities Report My Closed Opportunities Report Opportunities Pipeline
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3.4.13 CRM Service Service Calls Track Service Call expenses (labor, items, travel) Customer Equipment Card Warranty Agreement Service Contract Solutions Knowledge Base
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Reports √ √ √ √ √ √ √ √ √
Service Calls Service Calls by Queue Response Time by Technician Average Closure Time Service Contracts Customer Equipment Card Report Service Monitor
Open Service Calls Overdue Service Calls
3.4.14 Fixed Assets √ √ √ √ √ √ √ √ √ √ √
Multiple Depreciation Types Multiple Asset Classes Fixed Asset Master Data Capitalization Retirement Transfer Asset Revaluation Depreciation Run Special Depreciation Depreciation Forecast Asset tracking using barcodes Reports Asset Depreciation Report Depreciation Journal Report Asset History Report Depreciation Transaction Report
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3.4.15 Self Service Web Portal Time Sheet entry & approval procedure Expense Claim Entry & approval procedure Training Request & approval procedure Leave Request & approval procedure Fully integration with SAP B1 financials, payroll & HR
√ √ √ √ √
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3.4.16 Intercompany Integration Solution Multi-instance support (multiple physical servers) Multi-currency support Master Data Replication Marketing Document Exchange Consolidated Credit Limit Check G/L Allocations Centralized Payments Multi-level financial consolidation Consolidated Trial Balance Consolidated Profit & Loss Consolidated Balance Sheet Support for different Chart of Account structures
√ √ √ √ √ √ √ √ √ √ √ √
3.4.17 Property and Facility Management Manage Property unit types & locations Manage Properties and Property unit details Attach documents to a property & property unit Maintain property unit Price Lists Create, manage and print property valuations Maintain Insurance information for the properties Manage Tenant details; Manage and print Tenant contracts Manage reservations of property units by Tenants Manage and print Property Owner contracts (property is owned by 3rd parties) Define and manage Common Expenses in Tenant contracts Define and manage Additional Services in Tenant contracts Search engine for Property Units and Tenants Billing Generation Wizard; Contract Renewal Wizard Automated calculation and allocation of common expenses and Services
√ √ √ √ √ √ √ √ √ √ √ √ √ √
Alerts (Follow up and Reminders); Approval Procedures Multi-language support including English & Arabic Management of Sales Agents Seamless Integration with SAP Business One Financials Management of Post-dated cheques Perform and manage preventive maintenance (equipment card) Manage Tenant service calls Monitor Service Levels Seamless Integration with SAP Business One CRM
√ √ √ √ √ √ √ √ √
CONFIDENTIAL 33
3.4.18 Advanced Project Management Project WBS (work breakdown structure) Project Expense definition and management Project Template definition; Project Plan & Budget definition Employee Cost Rates Definition or link to payroll module Project Bill of Quantities (material & procurement process management) Employee Self Service (Timesheet entry, Expense Claim and Leave Request) Approval procedures for timesheets, expense claims and leave requests Expense Accounting Reports
√ √ √ √ √ √ √ √
Expenses Report by Employee and/or Project Leave Status Timesheet Report by Employee and/or Project Project Wise Timesheet; Project Material Status Project Resource Utilization Summary Project Budget Vs Actual Profit & Loss Statement by Project Profit & Loss Statement Budget by Project Trial Balance by Project
√ √ √ √ √ √ √ √
3.4.19 Master Data Migration Chart of Accounts Business Partner (customers & suppliers) Master Data Item Master Data Employee master Data Bill of Materials
√ √ √ √ √
3.5. Exclusions All Modules, Functionalities, Processes, Events, Activities not mentioned (no checkmark) in this document to be considered as Scope Exclusions. Therefore the following deliverables are excluded from the scope: • Process Integration and real time interface with third party application • Hardware and 3rd party software licenses and • Additional Legal entities and countries. • Historical Data Migration • Nonstandard business processes that cannot be managed through workarounds or configuration settings (they are considered, change requests at additional charge if it is feasible to meet the requirements) • Additional development for non-standard reports or customization of existing reports • End-user training and documentation and any modifications to the delivered material after go-live. • Process re-engineering activities • Version changes during implementation phase.
CONFIDENTIAL 34
4. DETAILED PROJECT PLAN
4.1 ASAP Implementation Methodology The implementation process is divided into several phases. For each phase, this guide describes the relevant tasks that have to be completed and suggests roles, responsibilities, and time frames required to successfully complete the implementation. In addition, this guide includes various templates, checklists, and other supporting information to support an efficient and timely implementation of SAP Business One. Accelerated SAP methodology is a proven, repeatable and successful approach to implementing SAP solutions across industries and customer environments. It provides content, tools, and expertise from numerous implementations. The "SAP business One Accelerated Implementation Program" has been developed specifically to support the implementation of SAP Business One in small and midsize enterprises. This implementation guide will use the ASAP framework as a guideline for SAP Business One implementations and apply ASAP concepts and information were beneficial.
The "SAP Business One Accelerated Implementation Program" provides a comprehensive implementation methodology for SAP Business One partners. The "SAP Business One Accelerated Implementation Program" contains detailed information on how to successfully complete and manage the implementation of SAP Business One
This project is in Doha. The project activities described in Section 4.2 below are performed at United Gulf Cement’s location in Doha.
The implementation is divided into five project phases: 1. 2. 3. 4. 5.
PROJECT PREPARATION BUSINESS BLUEPRINT PROJECT REALIZATION FINAL PREPARATION GO LIVE AND SUPPORT
*Will be discussed in details in the implementation timeline‌.
CONFIDENTIAL 35
4.2 Project Deliverables / Responsibility
4.2.1 Phase 1 – Project Preparation Deliverables Project plan/Timeline Technical infrastructure Assessment Kick-off meeting Conducted Project Team Identified Phase Signed Off
Responsible ProCons-4IT ProCons-4IT ProCons-4IT ProCons-4IT ProCons-4IT
Supported By United Gulf Cement United Gulf Cement United Gulf Cement United Gulf Cement United Gulf Cement
Responsible ProCons-4IT ProCons-4IT ProCons-4IT ProCons-4IT ProCons-4IT United Gulf Cement ProCons-4IT United Gulf Cement
Supported By United Gulf Cement United Gulf Cement United Gulf Cement United Gulf Cement United Gulf Cement ProCons-4IT United Gulf Cement ProCons-4IT
4.2.2 Phase 2 – Business Blueprint Deliverables Scheduled requirements gathering workshops Detailed business requirements Gathered Data migration requirements defined Scope changes Identified and addressed Blueprint document Blueprint document reviewed Finalized BP with customer Blueprint Signed off
4.2.3 Phase 3 – Project Realization Deliverables Production system initialized and configured as per blueprint Legacy system data migrated Business Processes validated and tested Key user training planned User Acceptance test catalogue (BPML) Provided UAT Test Catalogue Confirmed Production support and cutover plan Defined user roles and authorizations as per best practice standards Realization Phase signed off
Responsible ProCons-4IT
Supported By United Gulf Cement
ProCons-4IT ProCons-4IT ProCons-4IT ProCons-4IT United Gulf Cement United Gulf Cement United Gulf Cement
United Gulf Cement United Gulf Cement United Gulf Cement United Gulf Cement ProCons-4IT ProCons-4IT ProCons-4IT
United Gulf Cement
ProCons-4IT
Responsible ProCons-4IT ProCons-4IT ProCons-4IT ProCons-4IT United Gulf Cement ProCons-4IT United Gulf Cement
Supported By United Gulf Cement United Gulf Cement United Gulf Cement United Gulf Cement ProCons-4IT United Gulf Cement ProCons-4IT
Responsible ProCons-4IT ProCons-4IT ProCons-4IT ProCons-4IT
Supported By United Gulf Cement United Gulf Cement United Gulf Cement United Gulf Cement
4.2.4 Phase 4 – Final Preparation Deliverables Support plan established SAP B1 Installed Final Data Migration Key users and administrators trained (train the trainer) System validated and accepted Cutover and pilot processes executed Final preparation phase signed off
4.2.5 Phase 5 – Go Live and Support Deliverables Live productive system (Monitor and support) Open issues closed Support plan Implemented Project closed and signed off
CONFIDENTIAL 36
5. STANDARD IMPLEMENTATION TIMELINE *These timelines are based on estimates gathered from previous implementation experience. All are calculated according to standard functionalities and reports implementation and might vary according to the complexity of the requirement.
Phase 1 Procons-4IT will deliver and install 1 entity in one implementation.
Week 01
// 14 total man hours
Phase 2 Procons-4IT will conduct a site visit at <Prospect Name> premises to formulate a blueprint for the implementation. The blueprint report will be considered by United Gulf Cement and signed-off..
Week 02
// 56 total man hours
Project Preparation
Business Blueprint
During this phase, the team prepares and conducts a project kick-off meeting and goes through initial planning and preparation for the SAP Business One implementation.
During this phase, a requirements workshop is conducted with various key stakeholders to define project objectives, scope, and schedule. In addition, the relevant business process scenarios are defined. In order to document the results gathered during the workshops, the Business Blueprint is created.
Specific tasks: 1. 2. 3. 4. 5.
Project plan/Timeline Technical infrastructure Assessment Kick-off meeting Conducted Project Team Identified Phase Signed Off
Specific tasks: 1. 2. 3. 4.
5. 6. 7. 8.
Scheduled requirements gathering workshops Detailed business requirements Gathered Data migration requirements defined Scope changes Identified and addressed Blueprint document Blueprint document reviewed Finalized BP with customer Blueprint Signed off
CONFIDENTIAL 37
Phase 3
Phase 4
Phase 5
Procons-4IT will start the installation application software. Project realization starts with both onsite and offsite efforts.
Procons-4IT will conduct a site visit to conduct training at Customer premises that will cover functional and technical training.
Procons-4IT will provide all standard SAP Business One reports and design the marketing documents related to the application areas defined. Support starts.
Week 04
Week 09
Week 10-12
// 230 total man hours
//30 total man hours
// 69 total man hours
Project Realization
Final Preparation
Go-Live and Support
The purpose of this phase is to implement all business process requirements based on the Business Blueprint. Other key focal areas of this phase are conducting integration tests and drawing up end user documentation.
The purpose of this phase is to complete final preparations (including user and administrator training, system management and cutover activities) to finalize go-live readiness. Upon successful completion of this phase, the SAP Business One system is ready to be used as a productive environment.
The purpose of this phase is to move from a project-oriented, preproduction environment to live production operation. The most important elements include setting up production support, monitoring system transactions, and optimizing overall system performance.
Specific tasks: 1. 2. 3. 4. 5. 6. 7. 8. 9.
Production system initialized and configured as per blueprint Legacy system data migrated Business Processes validated and tested Key user training planned User Acceptance test catalogue (BPML) Provided UAT Test Catalogue Confirmed Production support and cutover plan Defined user roles and authorizations as per best practice standards Realization Phase signed off
Specific tasks: Specific tasks: 1. 2. 3. 4. 5. 6. 7.
Support plan established SAP B1 Installed Final Data Migration Key users and administrators trained (train the trainer) System validated and accepted Cutover and pilot processes executed Final preparation phase signed off
1. 2. 3. 4. 5.
Live productive system (Monitor and support) Open issues closed Support plan Implemented Project closed and signed off
SPECIAL NOTE: FOR ON CLOUD OPTION SOFTWARE INSTALLATION IS NOT PART OF THE SCOPE IN ANY OF THE IMPLEMENTATION PHASES.
CONFIDENTIAL 38
6. USER ACCESS
MOBILE ACCESS
BROWSER ACCESS
Browser Access works equally well from a tablet or mobile device.
Allows users to access complete SAP Business One client from browser. Can be used from any device including Mac, tablets or mobile phones. The new web access engine Is fully integrated with the Single Sign on of the cloud. Each user can see only his own company
CONFIDENTIAL 39
7. PROJECT MANAGEMENT ASSUMPTIONS
1 2
3 4
5 6 7
The time and resource estimation has been determined using Standard SAP Functionalities and ASAP Methodology. It is expected that United Gulf Cement will strictly follow ASAP methodology and use standard Functionalities United Gulf Cement assures that all the core team members shall be made available for the interactive sessions during the workshops in requirement gatherings, trainings, testing’s and other activities during implementation cycle.
United Gulf Cement will nominate knowledgeable and empowered resources as a Core team from their business and these resources would be available fulltime for the project. It is mandatory to have resources from respective departments who would qualify as detailed in “Project team roles and responsibilities”.
United Gulf Cement Senior Management are committed and involved in the project. It is mandatory that Steering committee members are identified and steering committee is held periodically to review the status.
It is the responsibility of Customer to perform the final integration testing and system acceptance. The Supplier will provide support wherever required.
United Gulf Cement will provide all logistics and infrastructure support for the supplier consultants: Project Office, Internet connection, Telephone lines, and Separate discussion rooms, application area wise training rooms with computers, projectors and common printers would be provided.
United Gulf Cement will supply and be responsible for homogenization and the cleansing of master and transaction data to secure sufficient quality for data loading and operation in the solution. Data will be prepared using the templates provided by ProCons-4IT. Otherwise, additional cost will be applicable
Key-user training Sessions will be delivered in one location; otherwise the cost should be revised.
CONFIDENTIAL 40
8. COMMERCIAL DETAILS
8.1 SAP License Fees Price/ Unit
Amount
Price
SAP Business One Named Users SAP Business One Professional User
$2,650
SAP Business One Limited User
$1,400
SAP Business One Usability Package (10 DB Max)
2 5 7
$5,300 $7,000 $2,600 $14,900 $17,350 $5,205 $12,145
1
$2,000 $2,000 $14,145 $3,290
Total SAP B1 Total SAP B1 & Product Options SAP B1 Discount
30%
Net SAP B1 SAP Business One Databases SAP Business One Engine for SAP HANA
$2,000
Total DB Total License & DB Maintenance based on $16900
17%
8.2 Payroll Engine (OPTIONAL) SAP Business One Procons Add Ons Payroll Engine (per 100 Employees) Total Procons Addons Discount Net Procons Addons Maintenance based on $5000
1 $5,000 $5,000 $1,500 30% $3,500 $850 17%
$5,000
CONFIDENTIAL 41
8.3 Professional Services Fees
Custom Development
Total
Golive Support
Final Preparation
Training
Data Migration
Project Realization and System Setup
Business Blueprint
Project Preparation
Onsite
Offsite
Onsite
Offsite
Onsite
Offsite
Onsite
Offsite
Onsite
Offsite
Offsite
0
0
0
0
0
0
0
0
0
0
0
2
4
0
0
8
0
0
0
0
0
0
2
0
0
2
0
0
0
10
2
0
0
0
0
4
4
0
32
0
8
8
0
4
0
4
4
20
48
0
0
0
0
8
4
0
16
0
8
4
0
4
0
8
4
24
32
0
0
Purchasing
0
0
8
4
0
14
0
6
4
0
4
0
4
4
20
28
0
0
Inventory and Wareshouse Management
0
0
4
4
0
12
0
8
4
0
4
0
4
4
16
28
0
0
Manufacturing Fixed Assets Management
0
0
8
4
0
32
0
16
8
0
4
0
8
8
28
60
0
0
0
0
2
2
0
14
0
16
4
0
8
0
4
4
18
36
0
0
Reports Design
0
0
0
0
0
14
0
0
0
0
0
0
5
4
5
18
0
0
Total Hours
10
4
34
22
0
134
0
64
32
0
30
0
37
32
143
276
0
0
Onsite
Offsite
0
Onsite
Offsite
4
Onsite
Offsite
2
Onsite
Kickoff Meeting System Inst OnPremise Accounting & Financials Sales &/ Distribution
Location Project Management
30
Total Onsite
$14,300
Total Offsite
$20,700
Total Cost Net Implementation Cost
$35,000
Discount
15%
$29,750
Go Live Support will be limited to 4 Days , additional onsite go live support will be charged extra at 800 USD per day Report creation and design are limited to 2 Days, Additional Days will be charged at 500 USD per day Data Migration: Client is responsible for providing the data form the legacy system based on the templates and format provided by procons. Any additional support needed from procons for data migration will be mutuatly agreed and charged extra at $500 / day.
CONFIDENTIAL 42
8.4 Cost Summary Price SAP B1 License Cost DB Implementation Services Annual Maintenance Fees
Discount Total $17,350 $5,205 $12,145 $2,000 $2,000 $35,000 $5,250 $29,750 $54,350 $10,455 $43,895 $3,290
OPTIONAL COMPONENT: Add-on
Price Payroll Module Implementation Services Annual Maintenance Fees
Discount Total $5,000 $1,500 $3,500 $6,850 $1,027 $5,823 $850
Commercial Notes: 1. 2. 3. 4.
All prices are quoted in USD and are exclusive of taxes and other local or withholding taxes. Prices for additional SAP licensed users are subject to the SAP price list at the time of request. Project Language is English Additional Custom Development and On-site support may be charged extra.
8.5 Payment Terms The payment terms for the fees outlined in Commercial Details section are as follows: A.
License Fee ▪
100% upon signing the Purchasing Agreement. Implementation Services
• • • •
30% upon signing the Purchasing Agreement signature 30% upon completion of Blueprint 30% on installation and completion of training 10% upon Go Live
An invoice will be submitted to United Gulf Cement at the end of each indicated milestone. Payments are due 14 days after submission of invoice. Delay in payments should be avoided to prevent disruptions in the project. B.
Annual Service Fee: The SAP annual service fee is 17% of the License price due on contract signature. For the first year the annual service fee is pro-rated for the remainder of the year, and is paid in January every year thereafter.
CONFIDENTIAL 43
9. MAINTENANCE & SUPPORT 9.1 Support Duties 9.1.1 Licensee Duties 1. Follow the agreed Reporting Procedure when a fault occurs in the Application Software. The initial Reporting Procedures include an online ticketing system on www.procons-4it.com . This could be followed up by phone and email depending on the case. 2. Follow the instructions in the operation conventions manual and follow standard electronic data processing operating practices. 3. Follow the Service Desk instructions given by the Licensor. 4. Provide a communication line - remote access - for reception of solutions.
9.1.2 Licensor Duties 1. Provide a Service Desk facility during office hours as follows: 9:00 to 18:00. 2. Provide a notification receiving system for official holidays. 3. Respond within 4 working hours of notification by the Licensee to any "critical issues". A request of a general failure sent from a Licensee site will be treated as critical when designated as such. 4. Level 1 and level 2 support are provided by licensor, however level 3 support will be provided by SAP through Customer access to SAP support portal.
CONFIDENTIAL 44
9.2 Support Duties The Service Desk support provided under this Agreement is limited to addressing functional service issues, if any, for the application software. Examples of issues that are excluded from the Service Desk support under this Agreement are as follows: 1. Local network and/or wide area network problems at Licenseeâ&#x20AC;&#x2122;s Site Location 2. Interfaces not supplied by the Licensor 3. Hardware upgrades and/or changes at Licensee Site Location not done according to the Licensor instructions. 4. Configuration and/or malfunction of other systems connected to the Licenseeâ&#x20AC;&#x2122;s computer systems and communication networks. 5. Professional services associated with new SAP Business One release upgrades.
9.3 Consultancy Services The Licensor will be willing to assist in resolving such problems, if requested to do so by the Licensee, however, the Licensor will not be held liable for such problems.
ANNEXURE A Hardware Requirements
CONFIDENTIAL 45
ANNEXURE A – Hardware Requirements
FOR SQL DATABASE This section outlines the typical set-up, hardware and software required to establish the processing and technical environment for SAP Business One release 9.2 on SQL. It is intended for up to 50 users. More than 50 Users require a bigger sizing.
All servers and workstations are connected via the local TCP/IP network. SAP Business One application is installed on a single Windows 2012 R2 Server. Operator workstations use Windows 10 professional edition.
Additional Items such as network connectivity devices, Routers, hub/switch and/or Network Access/Communication Controllers are required, subject to the client’s existing network and future network design plans.
Note: The hardware sizing is subject to final approval by Procons-4IT.
SAP Application Server CPU:
▪
2 x Xeon E3 2.93GHz / 8MB
Memory:
▪
32 GB
Storage:
▪ ▪ ▪
Connections to Network
▪ ▪ ▪
2 x 350 GB internal SAS disks Disk Mirroring (RAID-1 ) Smart Array Controller 2 x Ethernet Card 1 GBs UTP-RJ45 Connections Protocol: TCPIP
Operating System:
▪
Database
▪
DVD read/write/
▪
DVD-RW Drive
Additional Items
▪
Uninterruptible Power Supply
Microsoft Windows Server 2012R2 64 Bit (x64) Standard Edition with latest Service Pack installed Microsoft SQL Server 2014 Standard Edition 64 Bit (x64) with latest Service Pack installed
CONFIDENTIAL 46
SAP Client Workstation PC:
▪
1x Intel® Core® i3 ( or equivalent)
RAM:
▪
4 GB or higher
Hard Disk Free Space:
▪
50 GB
Ethernet Network Adapter:
▪
1 x PCI 1 Gbps
Operating System:
▪
Windows 10 Professional Edition
Office:
▪
DVD/RW (+R DL) drive
▪
SATA DVD RW
Display:
▪
1024 by 768 with 24Bit colors or above
Microsoft Office 2013 Professional or Microsoft Office 2016 Professional
Printers For reports and statements:
▪ ▪ ▪
Laser printer 25ppm black & white (or faster) 25ppm color (or faster)
Virus Protection For server and workstations
▪
Corporate Antivirus is highly recommended
Back-up & Recovery (To maintain day-to day operations) A number of backup options are available, depending on your existing IT backup strategies. Backup can be to tape, replicated server, hot backups, etc. The key considerations are; time to recover the system, the impacts on the business, the cost of such additional contingency software and hardware. Procons-4IT recommends a backup server with the same configuration as that of the primary server.
CONFIDENTIAL 47
FOR HANA DATABASE Linux Server
Presentation Server
SAP Application Server CPU:
▪
2 x Xeon E3 2.93GHz / 8MB
Memory:
▪
8GB
Operating System:
▪
Additional Items
▪
Microsoft Windows Server 2012 R2 64 Bit (x64) Standard Edition with latest Service Pack installed Uninterruptible Power Supply
SAP Client Workstation PC:
▪
1x Intel® Core® i3 ( or equivalent)
RAM:
▪
4 GB or higher
Hard Disk Free Space:
▪
50 GB
Ethernet Network Adapter:
▪
1 x PCI 1 Gbps
Operating System:
▪
Windows 10 Professional Edition
Office:
▪
DVD/RW (+R DL) drive
▪
SATA DVD RW
Display:
▪
1024 by 768 with 24Bit colors or above
▪
Microsoft Office 2013 Professional or Microsoft Office 2016 Professional
CONFIDENTIAL 48
Printers For reports and statements:
▪ ▪ ▪
Laser printer 25ppm black & white (or faster) 25ppm color (or faster)
Virus Protection For server and workstations
▪
Corporate Antivirus is highly recommended
Back-up & Recovery (To maintain day-to day operations) A number of backup options are available, depending on your existing IT backup strategies. Backup can be to tape, replicated server, hot backups, etc. The key considerations are; time to recover the system, the impacts on the business, the cost of such additional contingency software and hardware. Procons-4IT recommends a backup server with the same configuration as that of the primary server.
ACCEPTANCE OF PROPOSAL
As the authorized signatory of <Prospect Name>, I hereby accept the proposed rates related to the scope of work mentioned in this document to be performed by ProCons-4IT.
Print Name
Sign here to approve
Current date