Project management Report

SCHOOL OF ARCHITECTURE, BUILDING AND DESIGN BACHELOR OF SCIENCE IN ARCHITECTURE

PROJECT MANAGEMENT (MGT60704107021-M) PROJECT MANAGEMENT PROJECT 01: DEFINING & DOCUMENTING A PROJECT

GROUP MEMBERS: ERICA CHIN CHING

0320460

TAN JINGWEI

0320137

KHOO ZER KAI

0320500

LIEW MIN YEE

0324525

CHONG CHIN PIN

0319595

TABLE OF CONTENT 1.0

PROJECT INTRODUCTION----------------------------------------------------------------------------------------------------

1

2.0

PROJECT TEAM------------------------------------------------------------------------------------------------------------------

3

2.1

ARCHITECT / PROJECT MANAGER

2.2

MECHANICAL & ELECTRICAL ENGINEER

2.3

CIVIL & STRUCTURAL ENGINEER

2.4

LANDSCAPE ARCHITECT

2.5

QUANTITY SURVEYOR

3.0

ORGANIZATION CHART-------------------------------------------------------------------------------------------------------

41

4.0

STAKEHOLDERS----------------------------------------------------------------------------------------------------------------

43

4.1

INTERNAL STAKEHOLDERS (KEY HOLDERS)

4.2

EXTERNAL STAKEHOLDERS

5.0

PROJECT INFORMATION-----------------------------------------------------------------------------------------------------

5.1

OBJECTIVES & GOALS

5.2

IMPLEMENTATION PHASES

5.3

IMPLEMENTATION TOOLS

5.4

MONITORING TOOLS & STRATEGIES

5.5

RISKS & SOLUTION

5.6

PROCUREMENT

5.7

SUCCESS CRITERIA

6.0

CONCLUSION---------------------------------------------------------------------------------------------------------------------

63

7.0

REFERENCE---------------------------------------------------------------------------------------------------------------------

65

46

1.0

PROJECT INTRODUCTION

1.0

PROJECT INTRODUCTION

Tamarind Square is located in Cyberjaya, the IT city of Malaysia, on a 14.5 acre site. It consists of a centre with 72 numbers of 3-storey shop-offices that are arranged around two gardens. In addition, there are 30 numbers of semi-d shop offices with intimate gardens on the sides and on the roof.

Tamarind Square evokes memories of a way of life that has been relegated to the history books, Life today, resolves around high-rise office towers and malls of all shapes and sizes that disconnect, rather than connect people. Hence, Tamarind Square was designed to be a community centre for Cyberjaya. Spaces are planned to bring the community together for activities such as weddings, birthday celebrations , community meetings, exercise classes, dance classes, performances and others.

2

2.0

PROJECT TEAM

2.1

ARCHITECT / PROJECT MANAGER

Project Manager A professional in the field of project management. He/ She is responsible to plan, procurement and execute a project, undertaking that has a defined scope, defined start and defined finish. Project manager is the first point person when there are discrepancies or issues. This individual aims to maintain the progress, mutual interaction and tasks in order to reduces the risk of overall failure, maximise benefits and minimise costs.

Architect A person who plans, designs and reviews the construction of buildings.

Project Architect (PA) An individual who is responsible for overseeing the architectural aspects of the development of the design, production of the construction documents and specifications. This position normally coordinates with the needs of clients and other consultants.

Client

Project Manager

Engineering Consultant

Quantity Surveyor

Architect

Contractor

Landscape Architect

SubContractor

4

2.1

ARCHITECT / PROJECT MANAGER

2.1.1 RESPONSIBILITIES To successfully carry out the role, the architect and project manager will need to: ● ● ● ● ● ● ● ● ● ● ● ● ●

Planning of operation regarding quality, time and cost, preview the cash flow and margin of benefits.

Evaluates the feasibility of a project.

Analyse the plot from diverse points of view.

Coordinates the building approval process with the City Administrations.

Manages the contracts and follows the development of works both at a technical level.

Handles all the modifications that could be brought out during execution phase.

Manages the closing of the project, including the elimination of all contracts and licenses.

Creating building designs and highly detailed drawings.

Liaising with construction professionals about the feasibility of potential projects.

Applying for planning permission and advice from governmental.

Writing and presenting reports, proposals, applications and contracts.

Adapting plans according to circumstances and resolving problems that may arise during construction.

Visit site often to proposed locations and clients meeting.

5

2.1

ARCHITECT / PROJECT MANAGER

2.1.2 RESPONSIBILITIES & TASK AT DIFFERENT STAGES Before Construction

Architect / project manager is responsible to design the buildings according to the requirements of authority. Drawings submissions to the authority and amend changes commented by authority.

During Construction

Once the construction starts, they need to ensure efficient quality control on all projects. They need to ensure the resources availability and allocation. Having site inspection and site meetings to keep tracking the progress of the construction and having quick response to resolve any problems during construction.

After Construction

They will conduct a final site inspection. Ensure close-out documentation and project archives are completed.

6

2.1

ARCHITECT / PROJECT MANAGER

2.1.2 RESPONSIBILITIES & TASK AT DIFFERENT STAGES Inception and Feasibility Stage Inception & Feasibility Stage

Design Stage

Tender Stage

Tender Selection & Appraisal

Construction Stage

Completion

During the inception and feasibility stage, the architect / project manager has the duty of: ● Liaising with construction professionals about the feasibility of potential projects. ● Working around constraining factors such as town planning legislation, environmental impact and project budget ● Prepare cost estimates, budgets and work timetables ● Interpret and explain contracts and technical information to other professionals.

Design Stage Inception & Feasibility Stage

Design Stage

Tender Stage

Tender Selection & Appraisal

Construction Stage

Completion

During the design stage the architect / project manager will: ● Creating building design and highly detailed drawings ● Liaising with construction professionals such as engineers, quantity surveyors. ● Specifying the requirements for the project ● adapting plans according to circumstances and resolving any problems that may arise during construction ● Report work progress to clients 7

2.1

ARCHITECT / PROJECT MANAGER

Tender Stage Inception & Feasibility Stage

Design Stage

Tender Stage

Tender Selection & Appraisal

Construction Stage

Completion

Construction Stage

Completion

During this stage, the architect / project managerwill: ● Writing presenting reports, proposals, applications and contracted ● Prepared full sets of drawings

Tender Selection and Appraisal Inception & Feasibility Stage

Design Stage

Tender Stage

Tender Selection & Appraisal

At this stage of the tender actions phase the architect / project manager must: ● Select, schedule and coordinate subcontractor activities ● Ensure resource availability and allocation

8

2.1

ARCHITECT / PROJECT MANAGER

Construction

Inception & Feasibility Stage

Design Stage

Tender Stage

Tender & Contract preparation

Construction

Completion

During the construction period, the architect / project manager will: ● Travelling regularly to building sites, proposed locations and client meetings ● Respond to work delays, emergencies and other problems.

Completion Inception & Feasibility Stage

Design Stage

Tender Stage

Tender Selection & Appraisal

Construction Stage

Completion

During the final stage of the construction cycle the architect / project manager will: ● Having final inspection.

9

2.2

MECHANICAL & ELECTRICAL ENGINEER

Mechanical and electrical engineers are responsible for the mechanical or electrical components of different services in the building such as elevators, air-conditioning, gas and water supply and more. From installation to testing, operation, maintenance and repair, they help to ensure that buildings are equipped with the relevant services and are able to operate safely.

2.2.1 RESPONSIBILITIES IN TEAM OVERVIEW

Client

Project Manager

Quantity Surveyor

Engineering Consultant

Architect

Contractor

Landscape Architect

SubContractor 10

2.2

MECHANICAL & ELECTRICAL ENGINEER

2.2.2 RESPONSIBILITIES OVERVIEW

ARCHITECT

To successfully carry out the role, the M & E engineer will need to: ● ● ● ● ● ● ● ●

Measuring the performance of mechanical components, devices and engines Agreeing budgets, timescales and specifications with clients and managers Maintaining and modifying equipment to ensure that it is safe, reliable and efficient Liaising with suppliers Undertaking relevant research Producing and implementing designs and test procedures Presenting designs to managers and clients Testing, evaluating, modifying and re-testing products writing reports and documentation providing technical advice analysing and interpreting data.

NOMINATED SUBCONTRACTOR

M&E ENGINEER

CIVIL AND STRUCTURAL (C&S ENGINEER)

CLIENTS

2.2.3 RESPONSIBILITIES & TASK AT DIFFERENT STAGES When the project first started, the mechanical and electrical (M&E) engineer will have a discussion with the client. The discussion includes the concepts, requirements and thoughts of the client for the project. Later on, M&E engineer will need to conduct a meeting with other M&E engineer to start produce tender drawings. After tender, M&E engineer check the drawings from subcontractors showing conduit run, cable run and others. At the same time, M&E engineer will receive plans from architects and check on it. After finalizing everything, M&E engineer start to get approval from local authorities by sending a formal letter (including calculation of the amount of electricity needed for every unit in the building and etc.) to respective authorities.During the construction stage, M&E engineer will incharge of monitoring the mechanical and electrical components of the building. This includes the sewerage works, the electrical, telephone and extra-low voltage (ELV) services, lift services, sanitary services, fire protection service, air conditioning & mechanical ventilation services and internal water reticulation.

11

2.2

MECHANICAL & ELECTRICAL ENGINEER

2.2.3 MAIN JOB SCOPE PURPOSE

RESULT

Contribute to the provision of a comprehensive mechanical and electrical service within the Estate and Building Services Department.

Ensure that the force’s estate is energy efficient and maintained fit for purpose.

To undertake, monitor and supervise mainly mechanical and electrical engineering works (including access systems, alarm, sewerage system). To programme and respond to reactive maintenance along with the supervision of contractors, the switching & isolation of electrical & mechanical services. To oversee and commission new plan together with the testing & monitoring of existing installations

All matters of mechanical and electrical repair and maintenance are administered in a timely and effective manner.

Undertaking cyclical surveys of the estate for plant, machinery and equipment, to determine condition and establish priorities for future maintenance programmes and energy efficiency opportunities.

To ensure regular inspections are undertaken to prioritise work programmes.

Investigate reports of engineering service faults and failures, inspect as appropriate and arrange for rectification by approved contractors.

Correct diagnosis of defects will result in timely and cost effective remedies.

Promote the Estates and Building Services Department by providing a high quality, prompt and efficient service.

Ensure that the Department meets operational service requirements.

Undertake statutory inspections to ensure mechanical, electrical and water services comply with all relevant legislation and health and safety requirements.

That all works within the force’s estates are undertaken in compliance with all relevant legislation.

12

2.2

MECHANICAL & ELECTRICAL ENGINEER

2.2.3 MAIN JOB SCOPE PURPOSE

RESULT

Contribute to the introduction of energy saving initiatives and promote works to achieve increased efficiency and reduce costs. Undertake feasibility studies, related survey work and reports for consideration.

To ensure that energy savings are delivered throughout the force estate. d fit for purpose.

Deal effectively with all emergency work arising during and outside normal working hours, including the coordination of building and engineering resources and maintaining callout records.

To ensure that Police operational actions are not prejudiced, by providing a swift response to reported defects. Participate in an out of hours, on call rota.

To liaise and coordinate with others and prepare project briefs, specifications and other related documentation for the purposes of tendering works and subsequent management of all aspects of resultant contracts. Including as appropriate, team member, and building users.

To comply with legislative requirements.

Preparation of budgetary estimates for repair and maintenance works to determine future programmes.

To ensure the department is properly represented in all relevant forums.

Represent the department by attending working groups and other meetings as directed.

Correct diagnosis of defects will result in timely and cost effective remedies.

Any other duties commensurate with the post as directed.

To ensure a comprehensive service is maintained.

This list of duties is not restrictive or exhaustive and the post-holder may be required to carry out duties from time to time that are either commensurate with/or lower than the grade of the post. In some posts this might include the ad-hoc provision of guidance and informal training of new colleagues.

Completion of duties to meet the needs of the police service.

13

2.2

MECHANICAL & ELECTRICAL ENGINEER

2.2.3 RESPONSIBILITIES & TASK AT DIFFERENT STAGES

Before Construction

During Construction

After Consrtuction

Mechanical & Electrical Engineer discuss concept, requirements and thoughts with the other consultants regarding construction and implement the systems. Once mutual agreement have been achieve, M&E start to produce tender drawings and submit it to fire department to get the approval.

After getting the green light from local authority, M&E will conduct site inspection to make sure the contractors do according to plan. During a period of time, meeting will held frequently in order to check the progress and coordinate with other building teams such as C&S engineer.

Once the construction was completed, M&E will test the systems and the installation every 2-3 days to ensure works are built according to requirements.

Lift and other mechanisms usually will takes about one month due to its complexity.

Put simplistically: 1.

Building services engineers that work for construction consultancies tend to focus on the design of the systems 2.

Those that work for construction contractors oversee how the designs are implemented on site 3.

Those that work for facilities management or property companies will maintain or repair the services.

4.

Overseeing the testing, maintenance and repair of the building systems for refurbished buildings; the mechanical engineer needs to ensure that new 14 building services will fit into the existing building

2.2

MECHANICAL & ELECTRICAL ENGINEER

2.2.3 RESPONSIBILITIES & TASK AT DIFFERENT STAGES Inception and Feasibility Stage Inception & Feasibility Stage

Design Stage

Tender Stage

Tender Selection & Appraisal

Construction Stage

Completion

During the inception and feasibility stage, the mechanical and electrical engineer has the duty of: ● Perform baseline studies, all design strategies, preliminary cost information and final project brief ● Identify risk and enabling factors ● Develop and evaluating theoretical designs ● Refer to architect drawing to draw their own building layout -to show how the mechanical, electrical and plumbing (MEP) installation fit into the overall building volumes

Design Stage Inception & Feasibility Stage

Design Stage

Tender Stage

Tender Selection & Appraisal

Construction Stage

Completion

During the design stage the mechanical and electrical engineer will: ● Submit drawings to the local authorities such as fire department for the approval ● Develop further for cost information

15

2.2

MECHANICAL & ELECTRICAL ENGINEER

Tender Stage Inception & Feasibility Stage

Design Stage

Tender Stage

Tender Selection & Appraisal

Construction Stage

Completion

Construction Stage

Completion

During this stage, the mechanical and electrical engineer has the duty of: ● Prospective tenders ● Pre-qualification shorlisting ● Evaluation of bids

Tender Selection and Appraisal Inception & Feasibility Stage

Design Stage

Tender Stage

Tender Selection & Appraisal

At this stage of the tender actions phase the mechanical and electrical engineer must: ● Oversee and commission new plan together with the testing & monitoring of existing installations ● Liaise and coordinate with others and prepare project briefs, specifications and other related documentation for the purposes of tendering works and subsequent management of all aspects of resultant contracts.

16

2.2

MECHANICAL & ELECTRICAL ENGINEER

Construction

Inception & Feasibility Stage

Design Stage

Tender Stage

Tender & Contract preparation

Construction

Completion

During the construction period, the mechanical and electrical engineer will: ● Monitor and supervise mainly mechanical and electrical engineering works ● Execution and proper installation of piping connection ● Quality analysis of joints ● Making reports of everything and interact with clients

Completion Inception & Feasibility Stage

Design Stage

Tender Stage

Tender Selection & Appraisal

Construction Stage

Completion

During the final stage of the construction cycle the mechanical and electrical engineer will: ● Statutory inspections to ensure mechanical, electrical and water services comply with operational compliance ● Undertaking cyclical surveys of the estate for the plant, machinery and equipment, to determine condition and establish priorities for future maintenance programmes and energy efficiency opportunities.

17

2.2

MECHANICAL & ELECTRICAL ENGINEER

2.2.4 MECHANICAL AND ELECTRICAL SERVICE

● ● ● ● ● ● ●

● ● ● ● ● ● ●

Key Mechanical Services Heating- Low temperature hot water (LTHW) supplied by boilers and pumps via pipework systems-feeding radiators, heaters, air conditioning systems (HVAC) and fan coil (FCU’s) Cooling -Chilled water (CHW) supplied by chillers and pumps via pipework systems-feeding air conditioning systems (HVAC) and fan coil units (FCU’s and cooling units for electrical switch rooms Gas -Generally used to supply the boilers and fit out kitchens Drainage -Soil & vent and rainwater draining into sumps and sewers controlled by pumps via pipe work Water services -Water suppliers for plant service- stored in tanks & supplied by pumps via pipework systems Fire protection -Sprinklers and wet/ dry risers- stored in tanks & supplied by pumps via pipework systems (wet riser have pumps, dry risers do not have pumps for fire service use) Heating Ventilation & Air Conditioning (HVAC)- Supply & extract air-supplied & extracted by air handling units (AHU’s) & fans via ductwork systems

Key Electrical Services High Voltage cables(HV) - Incoming supplies from electrical utility companies High Voltage cables(HV) - Suppliers from electrical HV switch rooms to electrical LV switch rooms Low Voltage cables(LV) - Supplies from electrical LV switch rooms to main mechanical plant an main mechanical plant control panels Low Voltage cables(LV) - Suppliers from electrical switch rooms to electrical distribution boards, equipment and control panels Electrical Containment - Ladder rack, cable tray/ basket, trunking and conduit for installation of electrical services Busbars - Utilised to feed heavy duty plant items and multiple electrical supplies such as electrical risers Lighting & Small Power - Outgoing electrical circuits from distribution boards and control panels

18

2.2

MECHANICAL & ELECTRICAL ENGINEER

2.2.5 CERTIFICATE OF COMPLETION AND COMPLIANCE (CCC) The CCC is issued by the project’s Principal Submitting Person (PSP) who is a Professional Architect, Professional Engineer (PEPC) or a Registered Building Draughtsman. PSP must sign CCC for him to confirm that the project for which he had obtained Building Plans approval from a Local Authority, is completed and has met all statutory requirements with regards to health and safety aspects and are ready to be occupied with all essential utility services connected.

Conditions, certification, and clearances before PSP issue the CCC ● The project works need to be completed in accordance with the approved Building Plans and the PSP has supervised the works accordingly. ● All Form Gs are duly filled and certified, clearances and or confirmation of supply/connection to six essential services department : TNB (confirmation of electricity supply) water authorities (confirmation of water supply) JPP (confirmation of connection to sewage treatment plant or mains) Bomba (clearance for active fire fighting systems Roads & Drainage department.

With these clearances in place, the PSP can then issue the CCC. Tasks of PSP: ● Prepare and present planning and building plans to the local authority (PBT) for approval ●

Inform PBT of the commencement of construction works on site

●

Supervise construction works at site and ensure that laws and technical conditions of the PBT are followed,

●

Report any building breaches, explain reasons of breach and perform recovery action in the event of breach during construction

●

Present work-resumption notice to the PBT

●

Ensure Form Gs are duly certified at the various stages of works

●

Issue CCC to the owner upon satisfactory completion of the works and obtaining clearances or confirmation from the six essential service departments

●

Present a copy of the CCC (together with all Form Gs) to the PBT and the Professional Board within 14 days of its issuance

19

2.2

MECHANICAL & ELECTRICAL ENGINEER

2.2.6 Lists of Duties for Tamarind Square Fire Protection System The fire protection system built in Tamarind Square includes the sprinkler system, standpipe system and the fire alarm system.

First, the sprinkler system provide early fire control, helping to mitigate the hazards for occupants and firefighters alike. Next, the standpipe system consists of a fixed piping system and hose valve connections to preclude the need for long hose lays within tall buildings. It is combined with the sprinkler systems as they both are fed by a single water supply. Lastly, the fire alarm system consists of interconnected devices and controls to alert building occupants to fire. M&E engineer has to ensure the fire protection system to be installed and runs smoothly by doing monitoring work during construction.

Sprinker

Standpipe

Fire Alarm

Internal Water Reticulation The internal water reticulation sector includes the design, operation and maintenance of water distribution and wastewater collection system. It comprises all the public pipe works in the building including the pumping systems, access chambers and their construction and maintenance. During construction, M&E engineer had to monitor the work of installation piping from bulk meter to domestic water tank at all the shop front.

20 Water Pipe Line

2.2

MECHANICAL & ELECTRICAL ENGINEER

2.2.6 Lists of Duties for Tamarind Square Sewerage System For the sewerage system of Tamarind Square, M&E engineer had to make sure that the sanitary sewers were designed with suitable materials. M&E engineer had to assure that the sanitary sewers had sufficient capacity. The factors that should be considered for the capacity are the peak hourly rates of flow. Besides that, M&E engineer had to verify that the sanitary sewers are at a certain grade and alignment to transport sewage from the buildings to the point of disposal.

Sanitary Piping

Sewer

Lift And Escalator System Tamarind Square consists of 4&5 storey semi-d shop-office and 3 storey garden shop-office. M&E engineer has to ensure the lift and escalator systems function well according to several factors such as personal spaces interpersonal distances, physical dimensions. M&E engineer has to concern about circulation efficiency. For example, the location and arrangement of the lifts and the coordination with lobby.

Escalator

Lifts

21

2.2

MECHANICAL & ELECTRICAL ENGINEER

2.2.6 Lists of Duties for Tamarind Square Air conditioning & Mechanical Ventilation Tamarind Square is designed and constructed in such a way that the form and fabric of the building minimizes the use of mechanical ventilating or cooling systems for cooling purposes. Besides, the ventilating or cooling systems installed by M&E engineer in Tamarind Square are energy efficient and are capable of being controlled to achieve optimum energy efficient. These air-conditioning and mechanical ventilation for cooling purposes lead to increased energy use and higher carbon dioxide emissions. Therefore, controls should be done to prevent the operation of simultaneous heating and cooling within any area of the building.

Green Facade of Tamarind Square

Minimize the use of cooling system

22

2.3

CIVIL & STRUCTURAL ENGINEER A Civil & Structure Engineer (C&S) is a construction industry professional with expert knowledge on create, improve and protect the environment in which we live. They plan and design the construction and maintenance of building structures and infrastructure.

They also design and build tall buildings and large structures that can withstand all weather conditions.

Civil engineers are divided into two types, which are consulting engineers and contracting engineers. Consultants are responsible for the design work of projects and work predominantly in an office. Contractors then take the designs and implement them during construction. Contractors work on site, managing the construction of the structure.

Client

2.3.1 RESPONSIBILITIES To successfully carry out the role, the civil & structural engineer will need to: ● ● ● ● ● ● ● ● ● ●

Site study and analysed ground condition Earthwork and foundation system Building structural system Additional correction details Supervise efficient working manpower Inspecting properties to check conditions Provide expert technical knowledge Analyze all project requirements Recommend modifications and changes if required Ensure quality control at all time.

Project Manager

Engineering Consultant

Quantity Surveyor

Architect

Contractor

Landscape Architect

SubContractor

23

2.3

CIVIL & STRUCTURAL ENGINEER

2.3.2 RESPONSIBILITIES & TASK AT DIFFERENT STAGES Before Construction

Civil and structural engineer help with feasibility studies for a project. They are involved in the investigation and survey of build sites to determine the suitability of the earth for the requirements of the upcoming project.

They also need to assist the design team to design a safety building and accordings to the spaces that clients needs.

They needed to consider about the strength of various of construction materials too.

During Construction

Once the construction starts, they need to ensure efficient quality control on all projects and provide support to engineering team at all times to maintain work schedule.

After Construction

The civil and will conduct examine the and ensure sound.

structural engineer series of test to structures quality it is structurally

Having inspection to keep tracking the quality of the construction.

24

2.3

CIVIL & STRUCTURAL ENGINEER

2.3.2 RESPONSIBILITIES & TASK AT DIFFERENT STAGES Inception and Feasibility Stage Inception & Feasibility Stage

Design Stage

Tender Stage

Tender Selection & Appraisal

Construction Stage

Completion

During the inception and feasibility stage, the civil and structural engineer has the duty of: ● Soil investigation ● Analyse configurations of basic components

Design Stage Inception & Feasibility Stage

Design Stage

Tender Stage

Tender Selection & Appraisal

Construction Stage

Completion

During the design stage the civil and structural engineer will: ● Calculate the load distribution for each component ● Consider the strength of various material ● Prepare and develop a preliminary structural plan ● Liaise with designers to agree on safe designs. ● Examine structures at risk of collapsde 25

2.3

CIVIL & STRUCTURAL ENGINEER

Tender Stage Inception & Feasibility Stage

Design Stage

Tender Stage

Tender Selection & Appraisal

Construction Stage

Completion

Tender Selection & Appraisal

Construction Stage

Completion

During this stage, the civil and structural engineer will: ● Make structural drawings with specifications ● Make computer model for contractor ● Preparing reports and calculations ● providing technical advice

Tender Selection and Appraisal Inception & Feasibility Stage

Design Stage

Tender Stage

At this stage of the tender actions phase the civil and structural engineer must: ● Compiling list of tenderers ● Provide information for tender issue by others ● Provide contract information as required by the form of contract. ● Final production handle to contractor

26

2.3

CIVIL & STRUCTURAL ENGINEER

Construction

Inception & Feasibility Stage

Design Stage

Tender Stage

Tender & Contract preparation

Construction

Completion

During the construction period, the civil and structural engineer will: ● Prepare the plot for starting construction ● Cleaning and leveling the plot, which is know as ground work ● Making sure of enough manpower to construct the structure on time ● Supervise on-site labour

Completion Inception & Feasibility Stage

Design Stage

Tender Stage

Tender Selection & Appraisal

Construction Stage

Completion

During the final stage of the construction cycle the civil and structural engineer will: ● Final inspection ● Cleaning up the site

27

2.4

LANDSCAPE ARCHITECT

Landscape Architect is incharge in creating aesthetic layout of outdoor spaces that provide environmental benefits, focusing on master planning, site planning, landscape design to project management and implementation. The projects range that a landscape architect involve are vary, it can be minor projects like residential environment, parks, sport courses to regional recreation. In additional case, Landscape Architects will also be working with ecologist and geologist to investigate and reserve the environment follow by the requirement of clients and UBBL.

2.4.1 ROLES IN TEAM OVERVIEW

Client

Project Manager

Quantity Surveyor

Engineering Consultant

Architect

Contractor

Landscape Architect

SubContractor 28

2.4

LANDSCAPE ARCHITECT

2.4.2 RESPONSIBILITIES OVERVIEW To successfully carry out the role, the landscape architect will need to: ● ● ● ● ●

Site environmental analysis and research Landscape concept design and cost estimate Construction documentation Additional correction details Confer with clients and consultants

2.4.3 RESPONSIBILITIES & TASK AT DIFFERENT STAGES

Preliminary Services

Inception & Feasibility Stage

Design Stage

Production Specification & bill

Tender & Contract preparation

Construction

Completion

Inception & Feasibility During the inception and preliminary services, the landscape architect will provide : ● Site visit to examine the natural elements of the site, such as climate, soil, topography, drainage and vegetation. ● Confer with building architects, surveyors, engineers and clients to confer the construction duration, budget and consultancy commission. ● Obtain from the client information about ownership and legal restrictions about access and development. ● Investigate different type of alternative solutions and client’s requirement.

29

2.4

LANDSCAPE ARCHITECT Design Stage Inception & Feasibility Stage

Design Stage

Production Specification & bill

Tender & Contract preparation

Construction

Completion

During design stage, the landscape architect will take lead on environmental design and consult with other professionals that involved in this project. The design will be change frequently to suits the requirement of the clients until the final design is approved.

Outline Proposal During the outline proposal, the landscape architects will: ● Development and propose outline proposal to design consultants. ● Initial meeting with the planning authorities to determine their requirements in details and work with the CDM (Construction, Design and Management Planning Supervisor) Design Development During the design development, the landscape architects will: ● Develop the design and provide solution to the design ● Testing feasibility and estimation of cost ● Develop building programme and vegetation reseache Detail Proposal During the final stage of design, the landscape architects will : ● Detail planning submission to gain approval from client ● Obtaining preliminary quotation to run a cost testing

30

2.4

LANDSCAPE ARCHITECT

Standard Services

Inception & Feasibility Stage

Design Stage

Production Specification & bill

Tender & Contract preparation

Construction

Completion

Construction

Completion

Production Specification & Bill During the production specification & bill stage, the landscape architects needs to: ● Completion of drawings ● Specification and schedules ● Quantities bill for quantity surveyor

Inception & Feasibility Stage

Design Stage

Production Specification & bill

Tender & Contract preparation

Tender & Contract Preparation During the tender & contract preparation stage, the landscape architects are responsible to: ● Compiling list of tenderers ● Provide information for tender issue by others ● Provide contract information as required by the form of contract. ● Final production handle to contractor

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2.4

LANDSCAPE ARCHITECT

Inception & Feasibility Stage

Design Stage

Production Specification & bill

Tender & Contract preparation

Construction

Completion

Tender & Contract preparation

Construction

Completion

Construction During the construction period, the landscape architects will: ● Attend site meeting ● Site queries advises ● Check and certify contractor’s accounts

Inception & Feasibility Stage

Design Stage

Production Specification & bill

Completion When the project is completed, the landscape architects will: ● Visit the site and to schedule agreement with client ● Inspect the quality of works ● Provide schedule of defects and completion certification. ● Administer the terms of the completation contract

32

2.4

LANDSCAPE ARCHITECT

Before Construction

During Construction

Before construction, landscape architects will provide preliminary services which are inception and feasibility. During this period, the landscape architects with start analysing site and prepare site plans, specifications,materials, vegetations and cost estimates. They will propose the land features and structure and as well coordinate the arrangement of existing structure and vegetations. There will be meetings with consultants until everyone agreed with the final design and call tender.

Once the construction starts, the landscape architect will attend site meeting along with engineers, architects and other consultants.

During the period, the landscape architects will also monitor and understand the outdoor spaces and help to give advice on solving on site issues.

After Construction

After the project is completed, the landscape architects will pay a visit to the site and inspect the quality of work with the team, then prepare the schedule of defects and cerity completion.

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QUANTITY SURVEYOR A Quantity Surveyor (QS) is a construction industry professional with expert knowledge on construction costs and contracts. They are responsible for managing all aspects of the contractual and financial side of construction projects. Quantity surveying are all about managing costs, ensuring that high-quality structures are built as economically as possible. A quantity surveyor could be involved in every stage of the project, depending on whether they work for a consultant or for a contractor.

A quantity surveyor manages all costs relating to building and civil engineering projects, from the initial calculations to the final figures. They seek to minimise the costs of a project and enhance value for money, while still achieving the required standards and quality. This includes ensuring statutory building regulations are met. Quantity surveyor work for either the client or the contractor, in an office or on site. They will be involved in a project from the start, preparing estimates and costs of the work. When the project is in progress, they will keep track of any variations to the contract that may affect costs and create reports to show profitability.

Their alternative job titles include construction cost consultant and commercial manager.

2.5.1 ROLES IN TEAM OVERVIEW

Client

Project Manager

Quantity Surveyor

Engineering Consultant

Architect

Contractor

Landscape Architect

SubContractor

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QUANTITY SURVEYOR

2.5.2 RESPONSIBILITIES OVERVIEW To successfully carry out the role, the quantity surveyor will need to: ● ● ● ● ● ● ● ● ● ● ● ● ●

prepare tender and contract documents, including bills of quantities with the architect and the client; undertake cost analysis for repair and maintenance project work; assist in establishing a client's requirements and undertake feasibility studies; perform risk, value management and cost control; advise on a procurement strategy; identify, analyse and develop responses to commercial risks; prepare and analyse costings for tenders; allocate work to subcontractors; provide advice on contractual claims; analyse outcomes and write detailed progress reports; value completed work and arrange payments; maintain awareness of the different building contracts in current use; understand the implications of health and safety regulations.

2.5.3 RESPONSIBILITIES & TASK AT DIFFERENT STAGES The client appoints the quantity surveyor as soon as possible in the process of a project, preferably at the inception of a scheme.

The client and the quantity surveyor meet and discuss the appointment before any agreement is reached, unless the services supplied by the quantity surveyor are to be restricted during the process. The quantity surveyor's advice will be provided on such issues as: ● ● ●

The costs involved in the project in terms of meeting the client's budget.

The best procurement route to choose according to the client's requirements.

The selection of others consultants and contractors.

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2.5.3 RESPONSIBILITIES & TASK AT DIFFERENT STAGES Before Construction

Quantity surveyors help with feasibility studies for a project. They studies the architects’ and engineers’ plans, identifies the costs involved, and then sets an overall estimated budget for the project.

The quantity surveyor can then plan costs to help the design team stay within the project budget using practical solutions. This is called value engineering.

The final detailed estimate is prepared by the quantity surveyor, together with a project architect. This is the basis for evaluating tenders.

During Construction

After Construction

Once the construction starts, the quantity surveyor keeps costs on track. They provide cash flow data so the client can arrange the finances needed for each stage of the project.

The quantity surveyor can prepare a statement of final account, which records the actual costs for all sections of the job.

The client shall pay the quantity surveyor for the provision of the services required.

The quantity surveyors also assess cost effects when changes to the project occur, such as delays, and agree on ‘variation’ with contractors.

They provide a bank with a project report and help a client by preparing to draw down certificates for money to be loaned by the bank.

Resolving disputes between clients, designers and building contractors is another role in some projects.

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2.5.3 RESPONSIBILITIES & TASK AT DIFFERENT STAGES Inception and Feasibility Stage Inception & Feasibility Stage

Design Stage

Tender Stage

Tender Selection & Appraisal

Construction Stage

Post Contract

During the inception and feasibility stage, the quantity surveyor has the duty of: ● Liaising with the client and other consultants to establish the client's needs and from there develop the full brief. ● Advising on the choice of other consultants. ● Advising on the implications of the proposed project and liaising with other experts to provide such advice. ● Advising the client on the most appropriate procurement route. ● Establishing the client's order of priorities in terms of quality, time scale and cost. ● Preparing an initial budget estimate based on feasibility proposals. ● Preparing global cost calculations for the project and cash flow projection.

Design Stage Inception & Feasibility Stage

Design Stage

Tender Stage

Tender Selection & Appraisal

Construction Stage

Post Contract

During the design stage the quantity surveyor will: ● Prepare and develop a preliminary cost plan. ● Advise on the cost of the design team's proposals. ● Monitor cost implications during detailed design stage. ● Retain and develop cost plan and prepare periodic reports and updated cash flow forecasts.

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2.5.3 RESPONSIBILITIES & TASK AT DIFFERENT STAGES Tender Stage Inception & Feasibility Stage

Design Stage

Tender Stage

Tender Selection & Appraisal

Construction Stage

Post Contract

During this stage, the quantity surveyor will: ● Advice on tendering and contractual arrangements taking the client's priorities and any information available from the designers into account. ● Advice on insurance responsibilities and liaise with the client's insurance advisers. ● Advice on warranties. ● Advice on bonds for performance and other matters.

Tender Selection and Appraisal Inception & Feasibility Stage

Design Stage

Tender Stage

Tender Selection & Appraisal

Construction Stage

Post Contract

At this stage of the tender actions phase the quantity surveyor must: ● Advice on short listing prospective tenderers. ● Look into tenderers and advise the client on their financial standing and experience. ● Attend pre-contract interviews with tenderers. ● Arrange for the delivery of documents to the selected tenderers. ● Check tender submissions for accuracy and pricing.

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2.5.3 RESPONSIBILITIES & TASK AT DIFFERENT STAGES ● ● ● ● ●

Advise on errors and qualifications and, if necessary, negotiate on offers.

Advise on submission of work programme and method statement.

Prepare suitable documentation, if necessary, to adjust the tender received to an acceptable contract sum.

Review financial budget in light of tenders received and prepare revised cash flow.

Prepare tender reports with recommendations where appropriate.

Construction Stage Inception & Feasibility Stage

Design Stage

Tender Stage

Tender Selection & Appraisal

Construction Stage

Post Contract

During the construction phase the quantity surveyor will: ● Prepare recommendations for provisional payments to contractors, subcontractors and suppliers in accordance with the contract requirements.

Post Contract Inception & Feasibility Stage

● ● ●

Design Stage

Tender Stage

Tender Selection & Appraisal

Construction Stage

Post Contract

During the final stage of the construction cycle the quantity surveyor will: Assess designer's draft for altering the project before issue.

Prepare periodic cost reports in the agreed format at specified intervals stating any cost distribution and/or copies as requested by 39 third parties.

2.5

QUANTITY SURVEYOR

2.5.3 RESPONSIBILITIES & TASK AT DIFFERENT STAGES

● ● ●

Prepare the final account.

Attend meetings as agreed.

Provide copies of documentation as agreed.

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3.0

ORGANIZATION CHART

3.0 ORGANIZATION CHART

CONSULTANTS Architect / Project Manager Garisan Architect Sdn. Bhd. Mechanical & Electrical Engineer CLIENT

MEP Engineering Sdn. Bhd. Civil & Structural Engineer

Tujuan Gemilang Sdn. Bhd.

JPS Consulting Engineer Sdn. Bhd.

Shop owners Customers

Landscape Architect Seksan Design Sdn. Bhd.

Quantity Surveyor YSCA Consultancy Sdn. Bhd.

Main Contractor Casmet Sdn. Bhd..

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STAKEHOLDERS

4.0

STAKEHOLDERS

●

A person, group or organization that has interest or concern in an organization.

●

Stakeholders can affect or be affected by the organization's actions, objectives and policies.

●

Key stakeholders include creditors, directors, employees, government unions, and the community from which the business draws its resources.

●

However, not all stakeholders are equal. A company's customers are entitled to fair trading practices but they are not entitled to the same consideration as the company's employees.

●

This negatively affects the community of workers in the area and therefore the local economy. Someone owning shares in a business such as Microsoft is positively affected, for example, when the company releases a new device and sees their profit and therefore stock price rise.

(and its agencies), owners (shareholders), suppliers,

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STAKEHOLDERS

STAKEHOLDERS

INTERNAL

CLIENT (KEY STAKEHOLDER)

EXTERNAL

SHOP OWNERS

BUSINESS CUSTOMERS

TUJUAN GEMILANG SDN. BHD

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PROJECT INFORMATION

5.0

PROJECT INFORMATION

5.1

OBJECTIVES & GOALS

Tamarind Square evokes memories of a way of life that has long been relegated to the history books. Life today, revolves around high-rise office towers and malls of all shapes and sizes that disconnect, rather than connect people.

The creators of Tamarind Square have taken a bold and creative step to bring families, friends, neighbours and the community together.

It is an insight that comes from an understanding that we are by nature, communal creatures and lovers of the great outdoors.

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PROJECT INFORMATION

5.2

IMPLEMENTATION PHASES

TAMARIND SQUARE

SCHEMATIC DESIGN

Site Analysis Done by Garisan Architect before the construction starts.

DESIGN DEVELOPMENT

Design Detail drawings such as building plans, structural, landscape, interior layout and system are done in this stage

DOCUMENTATION

CONSTRUCTION

Tender Drawings are prepared for the main contractor.

Temporary Work Site planning and management, temporary services and machineries are prepared in order to have a smooth flow of construction.

FINAL COMPLETION

Handling Over

Certificate of Completion (CCC) approved by authority.

Earthwork Conceptual Design Architect is responsible to design the building according to the authority requirement.

Authority Building plan submission and bomba plan submission. waiting for approval.

Financial Costing Estimate preliminary construction costs, project planning, project planning and implementation schedule.

Building Work

Authority

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PROJECT INFORMATION

5.3

IMPLEMENTATION TOOLS Software

:

AUTOCAD

SKETCH UP

V-RAY

MICROSOFT WORD

MICROSOFT EXCEL

MICROSOFT PROJECT

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PROJECT INFORMATION

5.4

MONITORING TOOLS & STRATEGIES

Most construction projects are unique, but unlike manufactured products which are often thoroughly tested and evaluated during construction and prior to being brought into service, the completed project is rarely tested against all design requirements. Construction works are also complex in detail and skilled professional involvement is necessary for the successful execution of such projects.

Construction monitoring is an accurate and positive way of checking the quality, accuracy and progress of a construction project.

Construction monitoring provides a clear view of the project’s progress, and allows to address problems before and as they arise.

Aspects to monitor include: ● ● ● ● ● ● ● ● ● ● ● ● ● ●

The construction environment Quality monitoring Timeliness and meeting targets Negotiations, suppliers and supplier performance Health & safety Costings monitoring Materials monitoring Conformance with plans and specifications Consistent, scalable results Schedule monitoring and reporting Budget monitoring Document and drawing reviews Change order reviews to determine all charges are justified Figuring of costs of deviation from schedule

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5.4 MONITORING TOOLS & STRATEGIES 5.4.1 GANTT CHART

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PROJECT INFORMATION

5.4 MONITORING TOOLS & STRATEGIES 5.4.1 GANTT CHART

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PROJECT INFORMATION

5.4 MONITORING TOOLS & STRATEGIES 5.4.1 GANTT CHART

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PROJECT INFORMATION

5.4 MONITORING TOOLS & STRATEGIES 5.4.1 GANTT CHART

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PROJECT INFORMATION

5.4 MONITORING TOOLS & STRATEGIES 5.4.1 GANTT CHART

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PROJECT INFORMATION

5.4 MONITORING TOOLS & STRATEGIES 5.4.2 CASH FLOW PROJECTION

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5.5

RISKS & SOLUTIONS ●

Risk Effect Solution

: : :

Lack of manpower Lead to delay in project Instructed main contractor to increase manpower

●

Risk Effect Solution

: : :

Delay in the project Lead to increase in cost in the whole project Strictly follow the schedule that had been plan by project manager

●

Risk Effect Solution

: : :

Increases in cost in the project Lead to over budget in project Issue the problem to QS and asked to recalculate the cost of the project

●

Risk Effect Solution

: : :

Poor drainage system Stagnant water, clogging Project manager issued the problem to main contractor to solve it

●

Risk Effect Solution

: : :

Stagnant water during the construction process Breeding of Aedes Fogging insecticides

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PROJECT INFORMATION

5.6

PROCUREMENT

The procurement contract signed by the project is the Agreement and Conditions of PAM Contract 2006 (With Quantities).

The content in the contract is extracted and is shown in the table of content below.

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5.6

PROCUREMENT

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5.6

PROCUREMENT

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5.6

PROCUREMENT

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5.7

SUCCESS CRITERIA

TIME A project’s activities can either take shorter or longer amount of time to complete. Completion of tasks depends on a number of factors such as the number of people working on the project, experience, skills, etc. Time is a crucial factor which is uncontrollable. On the other hand, failure to meet the deadlines in a project can create adverse effects. Most often, the main reason for organizations to fail in terms of time is due to lack of resources.

In term of time, this project had cost more time than the time expected. The requirements to be followed in order to ensure the schedule is on track.

COST It’s imperative for both the project manager and the organization to have an estimated cost when undertaking a project. Budgets will ensure that project is developed or implemented below a certain cost Sometimes, project managers have to allocate additional resources in order to meet the deadlines with a penalty of additional project costs.

Cost of fees, materials and labour to be controlled and managed during the project during the project progression and to be discussed with client from time to time.

SCOPE Scope looks at the outcome of the project undertaken. This consists of a list of deliverables, which need to be addressed by the project team. A successful project manager will know to manage both the scope of the project and any change in scope which impacts time and cost.

The project progression and scope need to strictly follow gantt chart schedule and work breakdown structure.

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CONCLUSION

6.0

CONCLUSION

The schedules, timeline were planned out in an organized manner through the use of Gantt Chart in order to keep everything on track and to prevent any delay. While the implementation phases used to breakdown and identify the whole scopes of structure of progress.

Furthermore, risk analysis is to counterattack the critical part of causes that will delay the whole progress, where we will be well aware and come out with a back up plan to tackle if necessary. CCM meeting was held every week in order to ensure the working progression is going smooth and to receive updates from all parties to prevent delay of work on and off site.

This project has adequately utilized the existing resources, intelligently integrated mechanical and electrical system with green features to minimize the impact on the environment. The project also expresses the ability of a community to develop structures which not only meet the needs of its current members but also support ability of future generations to maintain healthy community. Tamarind Square recreates this sense of old-world neighbourliness, where the community gathers, connects and builds bonds that grow from generation to generation.

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REFERENCE

7.0

REFERENCE

Role Of The Quantity Surveyor Construction Essay. (n.d.). Retrieved from https://www.ukessays.com/essays/construction/role-of-the-quantity-surveyor-construction-essay.php A. (2017, February 13). Quantity surveyor: Job description. Retrieved from https://targetjobs.co.uk/careers-advice/job-descriptions/278255-quantity-surveyor-job-description Quantity surveyor. (n.d.). Retrieved from https://www.prospects.ac.uk/job-profiles/quantity-surveyor The role of a quantity surveyor. (n.d.). Retrieved from http://www.nziqs.co.nz/What-is-a-QS B_TARGETjobs, R. (2018, February 07). What graduate quantity surveyors do in their jobs. Retrieved from https://targetjobs.co.uk/career-sectors/quantity-surveying-and-building-surveying/advice/282741-what-graduate-quantity-surveyors-do-in-their-jobs A. (n.d.). The Inception Stage. Retrieved from http://complete-construction-project-management.com/index.php?option=com_content&view=article&id=48&Itemid=56 Civil and Site Civil Engineering. (n.d.). Retrieved from http://www.mecoengineering.com/civil-and-site-civil-engineering/ F. (2018, March 06). 8 Work-Phase of a Building Construction Project, BCT-2. Retrieved from http://www.acivilengineer.com/2013/10/work-phases-of-a-building-construction-bct-2.html List of Civil and Structural Engineer Responsibilities and Duties. (2016, June 29). Retrieved from https://www.greatsampleresume.com/job-responsibilities/civil-and-structural-engineer-responsibilities/ NCEjobs. (2013, July 18). Structural Engineers: Roles and Responsibilities. Retrieved from https://www.newcivilengineercareers.com/article/structural-engineers-roles-and-responsibilities/ A. (2017, February 03). Structural engineer: Job description. Retrieved from https://targetjobs.co.uk/careers-advice/job-descriptions/279117-structural-engineer-job-description Responsibilities and Duties of a Civil Engineer | IT Training and Consulting – Exforsys. (n.d.). Retrieved from http://www.exforsys.com/career-center/career-tracks/responsibilities-and-duties-of-a-civil-engineer.html B_TARGETjobs, R. (2017, March 02). Civil engineer: Job description. Retrieved from https://targetjobs.co.uk/careers-advice/job-descriptions/278929-civil-engineer-job-description The Role of the Project Manager. (n.d.). Retrieved from https://www.projectsmart.co.uk/the-role-of-the-project-manager.php Editor, T. (n.d.). Project Manager Job Description | Job Description Examples. Retrieved from https://www.topresume.com/career-advice/project-manager 66

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REFERENCE

Project Manager job description template | Workable. (2017, September 20). Retrieved from https://resources.workable.com/project-manager-job-description Creativepool. (2012, October 12). Retrieved from https://creativepool.com/articles/jobdescriptions/architect-job-description All About Careers Ltd. (n.d.). Retrieved from https://www.allaboutcareers.com/careers/job-profile/architect Westland, J. (2018, March 19). Project Manager Job Description. Retrieved from https://www.projectmanager.com/blog/project-manager-job-description Editor, T. (n.d.). Project Manager Job Description | Job Description Examples. Retrieved from https://www.topresume.com/career-advice/project-manager Home. (n.d.). Retrieved from https://www.indeed.com/hire/job-description/architect What comes after those ellipses? (n.d.). Retrieved from http://www.businessdictionary.com/definition/stakeholder.html Construction Monitoring. (n.d.). Retrieved from https://www.sgs.com/en/risk-management/large-projects-and-finance/monitoring/construction-monitoring Construction Monitoring Services and Project Management. (n.d.). Retrieved from http://emgcorp.com/services/construction-monitoring/ PAM 2006 - With Quantities - Documents. (2015, April 24). Retrieved from https://docslide.net/documents/pam-2006-with-quantities.html Usmani, F., G., Rehman, S. U., L., N., Munusamy, B., . . . K. (2017, September 17). Critical Path Method (CPM) in Project Management. Retrieved from https://pmstudycircle.com/2014/01/critical-path-method-cpm-in-project-management/ Usmani, F., Vaishnav, K., Yousef, A., A., S., J., . . . Unice Abban. (2018, March 06). Total Float Versus Free Float. Retrieved from https://pmstudycircle.com/2013/03/total-float-versus-free-float/ Making Common Sense Common Practice. (2018). Retrieved 1 May 2018, from https://images.template.net/wp-content/uploads/2015/11/24195313/Electrical-Mechanical-Engineering-Job-Description-Free-PDF.pdf (2018). Retrieved 1 May 2018, from http://www.acem.com.my/index.php?option=com_content&task=view&id=50&Itemid=64 (2018). Bem.org.my. Retrieved 1 May 2018, from http://www.bem.org.my/documents/20181/33485/Guide+M%26E.pdf/0aa06989-893d-4009-84a6-bf96d14687fa

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