Disclosure & Barring Service – ID checking – Documents List Group 1: Primary identity documents Document Passport Biometric residence permit Valid Current driving licence – photo card Birth certificate - issued within 12 months of birth Adoption Certificate
Notes Any current and valid passport UK UK, Isle of Man, Channel Islands, EU (full or provisional) UK, Isle of Man and Channel Islands – including those issued by UK authorities overseas eg. Embassies, High Commissions and HM Forces UK and Channel Islands
Group 2a: Trusted government documents Document Valid Current driving licence photo card – (full or provisional) Valid Current driving licence – paper version (if issued before 1998) Birth certificate – issued after time of birth Marriage/civil partnership certificate HM Forces ID card Firearms licence
Notes All countries outside the EU (excluding Isle of Man and Channel Islands) UK, Isle of Man, Channel Islands, EU UK, Isle of Man and Channel Islands UK and Channel Islands UK UK, Isle of Man and Channel Islands
Group 2b: Financial and social history documents Document Mortgage statement Bank or building society statement Bank or building society account opening confirmation letter Credit card statement Financial statement eg.pension or endowment P45 or P60 statement Council Tax statement Work permit or visa Letter of sponsorship from future employment provider Utility bill Benefit statement eg. Child Benefit, Pension Central or local government or government agency or local authority document giving entitlement eg. from the Department from Work and Pensions, the Employment Service, HMRC EU National ID card Cards carrying the PASS accreditation logo Letter from Head Teacher or College Principal
January 2016
Notes UK or EEA UK and Channel Islands or EEA UK
Issue date and validity Issued in last 12 months Issued in last 3 months Issued in last 3 months
UK or EEA UK UK and Channel Islands UK and Channel Islands UK Non-UK or non-EEA only – valid only for applicants residing outside of the UK at time of application UK – not mobile telephone bill UK UK and Channel Islands
Issued in last 3 months Issued in last 12 months Issued in last 12 months Issued in last 12 months Valid up to expiry date Must still be valid
Issued in last 3 months Issued in last 3 months Issued in last 3 months
Must still be valid Must still be valid
UK, Isle of Man and Channel Islands UK - for 16-19 year olds in full time Must still be valid education – only used in exceptional circumstances if other documents cannot be provided
Route Summaries and List of Valid DBS Identity Documents – January 2016 ROUTE 1: Can the applicant produce a Group 1 document? If yes, then the applicant must produce 3 documents: o 1 document from Group 1 (refer to list of Valid Identity Documents); and o 2 further documents from Group 1 or 2; one of which must verify their current address. NOTE - Non-UK/Non-EEA Nationals: All Non-UK/Non-EEA Nationals should be validated via Route One by supplying the following combination of documents: o Current Passport; and o Biometric Residence Permit OR Work Permit/Visa (UK); and o 1 further document from Group 2a or 2b (refer to list of Valid Identity Documents), which verifies their current address. If the applicant has satisfied this route, then the document check is complete.
ROUTE 2: The applicant must produce: o 3 documents from Group 2 comprising of: 1 document from Group 2a; and 2 further documents from Group 2a or 2b, one of which must verify their current address. AND King’s School will use an external ID validation service to check the applicant against their records to establish the applicant’s name and living history footprint. If the applicant fails the external validation check, they will need to go for fingerprinting. This may add delay into the overall application process.
ROUTE 3: ALL Registered Bodies must have exhausted Route One and should have endeavoured to have accessed an external validation check (Route Two) before you consider processing them via Route Three. If the applicant cannot meet the requirements of Route One or Two, you should have a discussion with them to establish why they could not meet these requirements and whether there has been a recent or previous change of name that has not been declared. For Route 3, the applicant must produce: o A certified copy of a UK birth certificate; and o 4 further documents from Group2 comprising of: 1 document from Group 2a; and 3 further documents from Group 2a or 2b, one of which must verify their current address. If the applicant fails to produce the required document set at Route Three, they will need to go for fingerprinting. This may add delay into the overall application process. All copies of UK birth certificates state ‘certified copy’ when issued by the General Records Office.