Facilities Rental Guide Spaces available for rental include:
Hilary J. Boone Commonwealth Hall
Brown-Forman Kentucky Room
Cralle-Day Garden
James C. and Freda C. Klotter Classroom
Elizabeth Lloyd Jones Conference Room
Thomas D. Clark Center for Kentucky History 100 West Broadway | Frankfort, Ky | 40601 502-564-1792 | www.history.ky.gov The Thomas D. Clark Center for Kentucky History, a 167,000 squarefoot building in downtown Frankfort, opened in 1999. Headquarters of the Kentucky Historical Society (KHS), the Center is the state’s home for history and one of three buildings on the KHS history campus. The Center for Kentucky History is a perfect venue for meetings, luncheons, dinners and special events. As a gesture of goodwill, KHS extends a 20 percent discount off normal rental prices and free equipment rental to all non-profit and state agency renters. This discount does not apply to damage deposits. RENTAL The Center is available for rental Monday through Saturday. Different rental fees are charged based upon the room, date and time selected. The Center is closed for business and rental on state government holidays and Sundays. All rentals require a four hour minimum; with the rental time beginning when the first person to set up for the event arrives and ending when the last person departs. Rental of our facilities includes access to our fully equipped warming kitchen and use of tables and chairs. Rates are included in this packet.
Hilary J. Boone Commonwealth Hall Upon entering the Center, visitors will see the central atrium with formal staircase, reminiscent of the staircase in the Old State Capitol. A green terrazzo stone map of Kentucky, with each county outlined in brass, dominates the floor of the atrium, lending significance to the name Commonwealth Hall. Adjacent to Commonwealth Hall is the Hall of Governors, a gallery of more than 50 portraits that pay tribute to Kentucky’s former chief executives. Measuring 3,666 square feet, Commonwealth Hall is an ideal setting for memorable after-hours events. Only the first floor of this area is available for use during events.
47’
77’
Commonwealth Hall is only available for rental when the exhibitions and library are closed to the public (after 5 p.m. Monday through Wednesday, Friday and Saturday). • Dimensions: 77’ x 47’ • Accommodates up to 200 for a stand-up reception • Food and drink are not allowed in the Hall of Governors • Setup not permitted until 5 p.m. Rental Rates* Monday - Saturday, 5 - 11 p.m. [no Thursday rentals] Monday - Wednesday: $1,000 for six hours Friday and Saturday: $1,200 for six hours
*20% discount off above rates for non-profit/state government
Brown-Forman Kentucky Room This versatile 4,000 square-foot space is the perfect setting for dinners, parties, receptions, meetings and seminars. Located on the first floor of the Center for Kentucky History, the Brown-Forman Kentucky Room is designed to be accessible, attractive, functional and private. This room is available for rental Monday through Saturday.
45’ 86’ • • • •
Dimensions: 86’ x 45’ Seats up to 200 people theater style Seats up to 180 for sit-down meal (18 rounds of 10) Includes Ethernet access
Day Availability/Rates* Monday-Saturday, 8-5 p.m. • Four hours: $400 • Eight hours: $800 • Each additional hour: $125
Night Availability/Rates Monday-Saturday, 5-11 p.m. • Six hours: $750
*20% discount off above rates for non-profit/state government
Cralle-Day Garden The Brown-Forman Kentucky Room opens into the Cralle-Day Garden, a lovely green space in the heart of historic downtown Frankfort. The walled garden is bordered by Clinton and Ann streets, and the Old Governor’s Mansion. This outdoor space is a wonderful venue for any party, reception or other event.
• Dimensions: 120’ x 130’ • The maximum capacity for the Garden is 200 people. • The Cralle-Day Garden is available with the rental of Brown-Forman Kentucky Room for a special add-on rate*. • Sole rental of Cralle-Day Garden does not grant use of the Brown-Forman Kentucky Room. • In the event of adverse weather, the renter may use the Brown-Forman Kentucky Room, but must pay the difference. • The Brown Forman Room has a capacity of 200. In the case of inclement weather, the number of guests from outside in addition to the number of guests inside cannot exceed this number. Daytime Rates* Monday-Saturday, 8 a.m.-5 p.m. • Four hours: $350 • Eight hours: $600 • Each additional hour: $80 Evening Rates Monday-Saturday, 5-11 p.m. • Six hours: $700 Add-On Rates* Monday-Saturday, 8 a.m.-5 p.m.: $200 Monday-Saturday, 5-11 p.m.: $300
*20% discount off above rates for non-profit/state government
130’ 120’
James C. & Freda C. Klotter Classroom The James C. and Freda C. Klotter Classroom is perfect for small meetings and seminars. It is located on the first floor of the Center for Kentucky History off of Commonwealth Hall.
32’ • Dimensions: 32’ x 21’ • Maximum capacity: 40 people. • PA and AV equipment is not provided for these rooms. Daytime Rates* Monday-Saturday, 8 a.m.-5 p.m. • Four hours: $200 • Eight hours: $450 • Each additional hour: $75 Evening Rates* Monday-Saturday, 5-11 p.m. • Six hours: $300
*20% discount off above rates for non-profit/state government
21’
Elizabeth Lloyd Jones Board Room Perched on the second level of the Center for Kentucky History, the Jones Board Room is a great venue for board meetings and conference calls. The room is furnished with 20 cushioned seats, a counter for refreshments and a 20 foot boardroom-style table.
• Dimensions: 29’ x 17’ • Accommodates 14 people around the table. • Ethernet access • Projector screen • Dry-erase board • Teleconferencing capabilities.
29’
Daytime Rates* Monday-Saturday, 8 a.m.-5 p.m. • Four hours: $300 • Eight hours: $600 • Each additional hour: $100
*20% discount off above rates for non-profit/state government
17’
Additional Information Directions: From the west (Louisville) From Louisville on I-64, take Frankfort exit 53B to U.S. 127. Continue on U.S. 127, crossing U.S. 60 and crossing over the Kentucky River. After crossing the bridge, U.S. 127 becomes Clinton St. Continue to the second light and turn right onto Ann St. Drive one block and, immediately after crossing Broadway and the railroad tracks, turn left into the parking lot. From the east (Lexington) From Lexington on I-64, take Frankfort exit 58 and turn right onto U.S. 60. Drive 2.5 miles and the tuen left onto E. Main St. Drive 2 miles and, immediately after passing the Capitol Ave. bridge, turn right onto High St. Drive one block and turn left onto Broadway. Immediately after crossing the railroad tracks, turn left into the parking lot.
EQUIPMENT The following audio/visual equipment is available for rent, but is for use on KHS grounds only. Prices are for any length of time for one calendar day. Non-profit/state agency renters may use this equipment free-of-charge. LCD projector - $250 Includes cart, screen, and extension cord but does not include hook-up to computer, laptop or any software support. The LCD projector can also be used in conjunction with various PA system configurations. DVD player - $15 Microphone/speaker combo - $50 Includes two powered-speakers, one podium and one microphone. Wireless microphone - $40 Lapel microphone with transmitter and receiver that can be used with any PA configuration in place of a standard microphone. Small PA configuration - $250 Anything beyond microphone/speaker combo setup, with a maximum of one mixer rack, two powered speakers, two speaker stands, eight microphones, eight microphone stands and all necessary microphone cables and extension cords. Large PA configuration - $450 Anything beyond small PA configuration up to a maximum of or addition of the following equipment – 16 total microphones, 16 table microphone stands, two powered speakers and all necessary cables and extension cords. Stage removal/rearrangement - $75
Additional Information Catering information The following licensed caterers are located in the Frankfort area. This is not an exhaustive list of licensed caterers, and exclusion from this list does not indicate prohibition from catering at Kentucky Historical Society facilities. 3 Peas in a Pod Sarah Moore Threepeasinapodcatering@yahoo.com 203 Lyons Dr. Frankfort, KY, 40601 P: 502-320-6470 www.3peasinapodcatering.com Artiste Catering Chef Michael Collins ArtisteCatering@aol.com 127 East Todd Street Frankfort, KY 40601-3564 P: 502-352-2493 F: 502-352-2494 All The Way Shoppe Linda & Darrell Aldridge aldridge2164@yahoo.com 2164 Cedarmore Rd. Bagdad, KY, 40003 P: 502-747-8891 F: 502-747-5521 610 Barbecue & Burgoo Team Russ & Susan Kennedy 610 Briar Cliff Frankfort KY, 40601-3404 P: 502-875-3401 www.barbecueburgoo.com Capital Plaza Hotel Marie Murray 405 Wilkinson Blvd. Frankfort, KY, 40601 P: 502-227-5100 F: 502-875-7147 www.capitalplazaky.com Celebrations Catering Peggy Williams, Joyce Jump & Ronnie Jump ronniejump@yahoo.com 27 Regents Pk. Frankfort, KY, 40601 P: 502-803-7900 P: 502-803.7901
The Cheesery 34 Fountain Pl Frankfort, KY 40601 P: 502-223-7648 Clare Anne’s Holly Smith & Tina Emrick 241 E. Main St. Frankfort, KY, 40601 P: 502-352-2725 Dupree Catering Lucy Gardner lucy@dupreecatering.com 1006 Delaware Ave. Lexington, KY, 40502 P: 859-231-0464 F: 859-388-9054 www.dupreecatering.com Gibby’s Deli Mike Gibson gibbysonbroadway@yahoo.com 204 W. Broadway Frankfort, KY, 40601 P: 502-223-4429 www.eatatgibbys.com Good Faith Catering Faith Hanaway 3430 Greenlawn Dr. Lexington, KY, 40517 P: 859-351-8047 www.goodfaithcatering.com Kentucky Coffeetree Cafe 235 W. Broadway St. Frankfort, KY, 40601 P: 502-875-3009 www.kentuckycoffeetree.com Made From Scratch, Inc Claudia Costello & Jessica Greathouse cooklady1228@aol.com PO Box 1736 Georgetown, KY, 40324 P: 502-863-1010
Personal Touch Catering Akhila Klein info@kentuckycaterer.com 101 Thomas St. Frankfort, KY, 40601 P: 502-659-0559 C: 502-395-0039 www.kentuckycaterer.com Season’s Catering & Special Occasions Kelli & Michael Stoddart 333 N. Ashland Ave. Lexington, KY, 40502 P: 859-266-6661 F: 859-268-6934 www.seasonsevents.com Serafini 243 W. Broadway Frankfort, KY, 40601 P: 502-875-5599 Terri’s Catering Terri Sullivan 1010 Silver Creek Rd. Frankfort, KY, 40601 P: 502-875-3031 F: 502-875-3031 www.terriscatering.net