LAKE CITY Development C O R P O R A T I O N
2012 Meeting
Minutes
BOARD MEETING MINUTES WEDNESDAY
JANUARY 18, 2012
4:00 P.M.
COEUR D’ALENE PUBLIC LIBRARY COMMUNITY ROOM 1. CALL TO ORDER Chairman Denny Davis called the LCDC Board meeting to order at 4:00 p.m. LCDC Board members present: Davis, Elder, Hassell, Goodlander, Patzer, Jordan, Colwell, Hoskins. LCDC staff present: Berns. LCDC legal counsel present: Quade (Hawley- Troxell). 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT Guests Present: Brad Marshall, Dale Baune, Douglas Peterson, Lynn Schwindel, Justin Druffel, Susie Snedaker, Frank Orzell, Rita Sims-Snyder. Susie Snedaker: Ms. Snedaker asked for a clarification as to the issuance process of federal low income housing tax credits. Douglas Peterson, Director of The Housing Company, shared an overview summary of how the federal tax credit issuance process works in Idaho. 4. APPROVAL OF MINUTES December 21, 2011 Board Meeting Minutes Motion by Commissioner Elder, seconded by Commissioner Hassel to approve the December 21, 2011 Board Meeting Minutes. Motion carried. 5. COMMITTEE REPORTS Education Corridor ad hoc Committee: Commissioner Scott Hoskins JUB Phase 1B Project Management Services Contract Education Corridor Committee Chair Hoskins invited Brad Marshall and Dale Baune of JUB Engineers to join the meeting. Mr. Marshall summarized the Phase 1B initiative by sharing that Phase 1B calls for the extension of River LCDC Meeting Minutes
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Avenue out to a new signalized intersection with Northwest Boulevard. JUB’s estimated construction cost range via the bid process for Phase 1B is $940,000 to $1,210,000. JUB envisions a 64 calendar day time frame for completion of Phase 1B once initiated. Mr. Marshall shared an overview of the proposed deliverables of JUB’s Phase 1B project management services contract, which included:
Bidding Services: $ 4,200 Construction Administration, Observation, & Closeout: $120,000 Design Services: $ 14,900 Construction Observation: AEI (subcontractor): $ 1,550 Construction Observation: Landmark (subcontractor): $ 9,200 Total Proposed Fee: $149,850 Management Reserve Fund* $ 20,000 *these reserve funds can only be released via LCDC approval.
Commissioner Goodlander asked if all the necessary land acquisitions for Phase 1B have been completed. Ex. Director Berns shared that yes, the required land purchase of the BNSF parcel has been completed by North Idaho College. Commissioner Patzer asked who will remove the existing Lincoln Way railroad crossing when the new River Avenue crossing is installed? Mr. Baune shared that he is not sure, as that removal item has yet to be included in the Phase 1B construction contract. JUB will work with the City, NIC and LCDC on this matter. Commissioner Patzer asked if there are significant utility issues to address in Phase 1B? Mr. Baune and Commissioner Hoskins both shared that there are no significant utility issues to address in Phase 1B. Commissioner Patzer asked if any large trees will need to be removed from the Robinhood campground area during Phase 1B construction? Mr. Baune shared that some trees will probably need to be removed, but that quite a few new trees will be planted as part of Phase 1B. Commissioner Patzer asked if NIC would once again take the lead on community relations / communications for Phase 1B as they did so well with Phase 1A? Ex. Director Berns shared that yes, that is the expectation. Commissioner Patzer asked if the fill material currently stored next to the museum’s warehouse will be used for Phase 1B? Mr. Baune shared that yes, that material has been stockpiled for Phase 1B fill material. LCDC Meeting Minutes
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Commissioner Patzer asked how JUB ascertained the requested contingency fund amount (i.e. management reserve fund) for Phase 1B? Mr. Baune shared that deciding upon a contingency amount is a mix of art and science based upon years of experience, the type of project being constructed, and the level of “unknowns” (e.g. buried materials, site issues) associated with the project. Motion by Commissioner Colwell, seconded by Commissioner Goodlander, to approve the JUB Engineers, Inc. contract for the Education Corridor Phase 1B project management services as proposed, in an amount not to exceed $149,850 with a $20,000 management reserve fund. Discussion: Commissioner Davis shared that the Ed. Corridor Committee worked quite a bit with JUB to fine tune their proposed fees, and feels that the resulting proposed fee structure is fair to all parties. Commissioner Elder asked about potential traffic signal delivery delays? Mr. Baune shared that JUB has learned that Northwest Signal is currently about 6 months out on orders. Mr. Baune shared that the traffic signal suppliers basically build to order and do not keep a lot of inventory on site because different cities require different signal configurations. If the traffic signal component parts are not received in a timely manner, JUB would implement a temporary project construction delay until the signal components arrive; this type of delay is not uncommon when dealing with significant material delivery issues. Motion carried. Finance Committee – Commissioner Rod Colwell Lake & River District Monthly Financials Lake & River District Payables Finance Committee Chair Rod Colwell reviewed and discussed the December Lake and River District financial files, and the December/January account payables sheet, with the Board. Motion by Commissioner Elder, seconded by Commissioner Hoskins, to approve the December financial packets and the December / January accounts payables for the Lake & River Districts as presented. Motion carried.
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Midtown Project (IHFA/THC) Partnership Funding Request Background: For background re. this initiative, please refer to the December 21, 2011 LCDC Board meeting minutes. Commissioner Colwell asked Ex. Director Berns to provide a brief summary of the proposed Midtown mix-use project, and the funding request from The Housing Company (THC) that is in front of the Board today. Ex. Director Berns provided the requested summary for the Board and the viewing audience. Commissioner Colwell shared that the Finance Committee evaluated THC’s request for additional LCDC funding in the amount of $447,097. Commissioner Colwell shared that the Committee asked THC and MillerStauffer Architects to share a summary of project related public improvements, and their associated costs, proposed for the public right of way. The following list of public right of way improvements was provided:
Alley repaving: north parking lot improvements: misc. curbs & walks: lighting & street furniture demolition of two buildings: Total
$ 10,000 $ 35,000 $ 15,000 $ 10,000 $ 50,000 $120,000
The Finance Committee felt that providing partnership funding for the above types of public improvements falls cleanly in line with past LCDC project funding initiatives, and therefore recommended to the full Board that the LCDC provide $120,000 in partnership funding to THC project for the aforementioned public improvements, in addition to the $426,561 in land equity that the LCDC controls on the proposed project site, for a total LCDC project contribution (land and partnership funding) not to exceed $546,561. Commissioner Patzer, a member of the Finance Committee, shared that the LCDC will need to be provided some form of cost validation stating that the LCDC funding provided to the project was spent on Board approved expenditures. Commissioner Elder asked if there are any “market rate” rental units proposed for the development? Douglas Peterson, Director of THC, shared that there are a total of 45 rental units in the proposed design, and all units are income restricted. Twelve of the two bedroom units that are income restricted at the higher end of the County’s Area Median Income (AMI) could be considered market rate units priced at $760/month.
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Motion by Commissioner Elder, seconded by Commissioner Patzer, approving the composition of an LCDC support letter for THC’s Low Income Housing Tax Credit application, regarding conditional LCDC partnership funding for the IHFA/THC Midtown mix-use project as proposed, in an amount not to exceed $546,561 (comprised of $120,000 in partnership funding to THC for the aforementioned project related public improvements, and $426,561 in land equity to the Idaho Housing & Finance Association), with said LCDC partnership funding contingent on THC successfully obtaining an award of Low Income Housing Tax Credits. Motion carried. FY12 Q1 Quarterly Report Executive Director Berns shared the Fiscal Year 2012 first quarter (FY12 Q1) report with the Board, asking Board members to review the package at their convenience, and to contact him with any questions. Housing Committee – Commissioner Jim Elder Housing Committee Chair Jim Elder shared that THC/IHFA Midtown workforce housing initiative, as discussed earlier in the agenda, has been the primary focus of the Committee. Commissioner Elder views the proposed THC/IHFA Midtown project as the capstone/keystone element for LCDC’s Midtown initiative. Commissioner Hassell shared that it is great to see LCDC’s efforts in Midtown help stimulate the Midtown economy. Commissioners Hoskins and Patzer shared that they are happy to see Midtown stakeholders engaged in, and supportive of, THC/IHFA project. Parking Committee – Commissioner Jim Elder Parking Committee Chair Jim Elder, who also serves as a member (and LCDC liaison) on the City’s Parking Commission, shared that the McEuen Park proposal is driving a lot of the parking conversation in the downtown area. Commissioner Elder reaffirmed that the proposed parking solution for McEuen Park is not the entire answer to the parking needs of downtown. The proposed parking structure on the old federal building block (4th and Lakeside), along with a potential parking partnership with the County on or near the County campus, are also elements of the long-term parking solution for the downtown area. Commissioner Jordan shared that from an urban planning standpoint, a city wants to have parking strategically located throughout the downtown LCDC Meeting Minutes
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area, therefore providing diverse parking opportunities for downtown property owners, merchants and visitors. Commissioner Goodlander thanked Commissioner Elder for his clarification of the overall parking strategy for the downtown area. Commissioner Goodlander reiterated that the proposed McEuen Park parking solution is not the solution to the overall parking needs of the downtown area. Well placed viable parking is key to a healthy downtown. Communication Committee – Commissioner Dave Patzer Communication Committee Chair Dave Patzer shared that the Committee is exploring an opportunity on the communication front, and will report back to the Board next month on this initiative. 6. EXECUTIVE DIRECTOR’S REPORT Redevelopment Association of Idaho (RAI) Legal Fund Contribution Commissioner Davis, who serves as the Idaho Panhandle region’s representative on the RAI Board, shared that RAI has grown substantially over the past few months, now supporting a membership roster of over 30 urban renewal agencies. RAI plans to have a presence at the Idaho legislature this year, and is requesting members to help out on that front by making a small financial contribution to the RAI legal fund. RAI will utilize the legal fund to pay for legislative legal help during this session. Commissioner Davis proposed that the LCDC contribute $1,000 towards the RAI legal fund for fiscal year 2012. Commissioner Patzer asked who will oversee the spending of the RAI legal fund? Commissioner Davis shared that the RAI Board will direct spending of the legal fund. Commissioner Patzer shared that he sees a bit of duplication if LCDC contributes to the RAI legal fund given the activity of LCDC’s governmental affairs advocate in Boise. Will RAI have a lobbyist in place this session? Commissioner Davis is not sure what type of lobbying presence RAI will have during this legislative session, but RAI does plan to engage the services of the Elam & Burke law firm if a need arises. Commissioners Patzer and Elder suggested that if LCDC continues to contribute funds towards RAI advocacy work, that LCDC look to minimize its spending on its own governmental affairs advocate. Commissioners Goodlander and Patzer both agreed that LCDC belonging to the RAI is very strategic, and they both are very supportive of LCDC’s membership in the association. LCDC Meeting Minutes
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Motion by Commissioner Goodlander, seconded by Commissioner Hassell, to approve an LCDC fiscal year 2012 contribution of $1,000 to the Redevelopment Association of Idaho (RAI) legal fund. ď ś Commissioner Patzer voted against the motion. Motion carried. Board Vacancy Replacement Commissioner Davis reviewed the new urban renewal law which became effective in July, 2011 that allows urban renewal boards to fill vacant board positions. LCDC currently has one board vacancy which is a result of Commissioner Charlie Nipp’s retirement last spring. The term of this vacant board member seat expires in August, 2012. Commissioner Davis shared that several people have expressed interest in joining the LCDC Board. He would like to appoint an adhoc committee to review board member candidate applications. As to process, Board members agreed that any interested applicants should supply a letter of interest and resume to LCDC Executive Director Tony Berns prior to February 8, 2012. Commissioners Goodlander and Hassell volunteered to help Commissioner Davis on the adhoc committee. 7. PUBLIC COMMENT Mr. Frank Orzell: Mr. Orzell commented that he would like the Board to share pertinent Board meeting materials with the public prior to Board meetings. Commissioner Davis asked Ex. Director Berns to develop a pre-meeting information packet. Mr. Orzell asked if there is an LCDC approval process relative to the issuance of contingency funds associated with the JUB Education Corridor project management contract. Commissioner Davis shared that yes, there is an approval process in place. Rita Sims-Snyder: Mrs. Sims-Snyder asked for a summary of the LCDC/NICTF/BLM proposed land exchange. Ex. Director Berns, and City of CDA Attorney Mike Gridley, shared an overview of the proposed land exchange. Mrs. Sims-Snyder asked for a summary of the proposed parking solution (i.e. how many parking spaces and where will the spaces be located) for the redesigned McEuen Park. Commissioner Elder shared an overview summary of the proposed McEuen Park parking solution. Note: Commissioner Hassell left the meeting at 5:30 p.m. LCDC Meeting Minutes
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8. EXECUTIVE SESSION – Idaho Code Section 67-2345(1) Subsection C: acquiring an interest in real property not owned by a public agency. Motion by Commissioner Goodlander, seconded by Commissioner Hoskins to convene an Executive Session, as provided by Idaho Code Section 672345(1) Subsection C: acquiring an interest in real property not owned by a public agency. Roll Call: Goodlander Yes Colwell Yes Elder Yes
Hassell Patzer Davis
Absent Yes Yes
Jordan Hoskins
Yes Yes
Motion carried. The LCDC Board entered into Executive Session at 5:38 p.m. Those present were the LCDC Board of Commissioners, LCDC legal counsel Danielle Quade, LCDC Ex. Director Berns, and City of CDA Attorney Mike Gridley. Deliberations were conducted regarding the acquisition of real property not owned by a public entity. No action was taken in Executive Session and the LCDC Board returned to regular session at 6:09 p.m. 9. ADJOURN Motion by Commissioner Patzer, seconded by Commissioner Hoskins to adjourn. Motion carried. The LCDC Board meeting adjourned at 6:10 p.m. Minutes prepared and submitted by Tony Berns.
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BOARD MEETING MINUTES WEDNESDAY
FEBRUARY 15, 2012
4:00 P.M.
COEUR D’ALENE PUBLIC LIBRARY COMMUNITY ROOM 1. CALL TO ORDER Chairman Denny Davis called the LCDC Board meeting to order at 4:02 p.m. LCDC Board members present: Davis, Elder, Goodlander, Patzer, Jordan, Colwell, Hoskins. LCDC staff present: Berns. LCDC legal counsel present: Quade (Hawley- Troxell). 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT Guests Present: Frank Orzell, Rita Sims-Snyder, Doug Eastwood, Wendy Gabriel, Ben Johnston, Keith Erickson, Terry Cooper, and many others. Tina Johnson: comments encouraging LCDC to help bring the McEuen Park conceptual plan to fruition. Sharon Culbreth: questioned if LCDC was properly documenting, per Idaho code, the disposal/disposition of Agency owned property after three years of ownership. John Barlow: comments encouraging LCDC to help bring the McEuen Park conceptual plan to fruition. Julie Clark: concerned that phase 1 of the McEuen Park proposal is too heavy on “non-park” improvements (e.g. parking and street redevelopment). Mrs. Clark suggested that continued analysis be conducted on parking needs. Scott Stevens: Mr. Stevens resides in the Silver Beach area, and is concerned about the possible adverse impacts of a new boat launch in that area on vehicle congestion and Centennial Trail conflicts. Note: Commissioner Hassell joined the Board meeting at 4:30.
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4. APPROVAL OF MINUTES  January 18, 2012 Board Meeting Minutes Motion by Commissioner Elder, seconded by Commissioner Hoskins to approve the January 18, 2012 Board Meeting Minutes. Motion carried. 5. MCEUEN PARK PRESENTATION Commissioner Davis welcomed Doug Eastwood, City of CDA Parks Director, to the Board meeting. Mr. Eastwood shared that he was attending the LCDC Board meeting on behalf of the City of CDA seeking a formal LCDC Board funding commitment for Phase 1 of the McEuen Park initiative. Mr. Eastwood shared that over the past few months, he and Team McEuen have been working with the LCDC’s McEuen Park adhoc Committee and the LCDC Finance Committee on possible LCDC funding scenarios for Phase 1 of McEuen Park. Those conversations yielded a possible LCDC funding level for Phase 1 of McEuen Park totaling $11.5 million. Mr. Eastwood asked the LCDC Board to formalize the $11.5 million funding commitment to Phase 1 of McEuen Park. Mr. Eastwood then provided an overview of the public improvements associated with Phase 1 of the McEuen Park initiative to the Board and viewing audience. Below is a summary of the estimated costs associated with the Phase 1 public improvements: Costs: Mass Grading Pavilion/Restroom Veterans Memorial Waterfront Promenade Seawall Playground/Splashpad Centennial Trail Front Avenue Parking Structure *East Parking Lot Construction Costs A & E Services Total Phase I Cost Estimate
$ 1,393,270.00 $ 305,330.00 $ 139,650.00 $ 475,000.00 $ 150,000.00 $ 700,000.00 $ 424,800.00 $ 1,072,550.00 $ 7,305,405.00 $ 323,950.00 $ 12,289,955.00 $ 1,956,177.00 $ 14,246,132.00
Revenues: LCDC City of CDA Parks CIF NICTF Total Revenue
$ 11,500,000.00 $ 1,600,000.00 $ 400,000.00 $ 424,800.00 $ 13,924,800.00
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Difference
$
(321,332.00)
*New line item with boat launch remaining (The above does not include Pedestrian improved access on Front between 2nd and 3rd)
The estimated ($321,332) deficit between costs and funding sources could possibly be eliminated by one or more of the following project funding elements: Favorable construction bids City of CDA land sales Idaho Department of Transportation funds Ironman CDA contribution CDA Tribe contribution Fundraising As noted above, there is pledged funding source from the North Idaho Centennial Trail Foundation (NICTF) in the amount of $424,800. NICTF leadership has agreed to pledge these funds towards the new Centennial Trail to be constructed in McEuen Park. These funds will be derived from the LCDC/NICTF/BLM initiative in that instead of paying NICTF these funds once the BLM/Prairie Trail land trade occurs, the LCDC & NICTF will agree to have these funds diverted to the McEuen Park initiative. This partnership action by the NICTF is a proactive measure that helps decrease the deficit value between McEuen Park costs and available funding sources. Commissioner Jordan asked if Phase 1 will upgrade streets (e.g. 4th, 5th) north of Front Avenue up to the mid-block alleys? Mr. Eastwood shared that yes, there will be some utility improvements on the streets north of Front Avenue up to the mid-block alleys. Commissioner Jordan asked for the latest count on Phase 1 parking spaces. Team McEuen has provided the following estimated Phase 1 parking space breakdown:
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Commissioner Patzer asked if the existing 3rd street boat launch will remain as is via Phase 1 improvements? Mr. Eastwood shared that for the most part, yes. There will probably be some minor modifications to better address ingress/egress issues. Commissioner Jordan asked if any boat trailer parking would be left by the boat launch in Phase 1? Mr. Eastwood shared that very minimal boat trailer parking would remain near the launch in Phase 1, the majority of the boat trailer parking would be relocated to the new parking lot adjacent to city hall. Commissioner Patzer inquired as to the current condition of the 3rd Street boat launch – how much life is remaining; will there be significant R&M costs needed to keep the launch operable? Mr. Eastwood shared that he is not completely sure of the remaining life of the launch itself – it does not show any significant issues at this time. The existing moorage docks near the launch are in pretty good shape, about 10-12 years old. The hope is to receive a grant that will allow for installation of new docks as per the McEuen Park planned expansion of boat moorage. Commissioner Patzer asked if there are dedicated-use boat launch fees? Mr. Eastwood shared that yes, the boat launch fees are dedicated to launch related improvements. Commissioner Patzer asked under the Phase 1 proposal, is there sufficient space to stage boats as boat owners transit from the new parking area? Mr. Eastwood shared that there are no concerns/issues on the boat staging front. Commissioner Patzer asked if 3rd Street boat launch usage will drop if the boat trailer parking is moved over to city hall? Mr. Eastwood shared that he has no data as to how the relocated boat trailer parking will impact launches at 3rd Street. Commissioner Patzer asked re. vehicle/pedestrian conflicts at 3rd Street, how will leaving the boat launch open at 3rd Street impact this issue? Mr. Eastwood shared that leaving the boat launch open at 3rd Street will not help the conflict situation at all; there will still be a significant problem. Phase 2 of the McEuen Park initiative will address the conflict issue when the 3rd Street boat launch is relocated. Commissioner Hassell asked how long will Phase 1 of the McEuen Park renovation last? Mr. Eastwood shared that his best estimate at this time is that Phase 1 construction will last 12-18 months once ground is broken.
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Commissioner Jordan asked if relocation of the American Legion ball field will need to occur prior to Phase 1 ground breaking? Mr. Eastwood shared that yes, a new home for the American Legion ball field will be needed prior to removal of the Legion ball field at McEuen. Commissioner Jordan asked about the overall process governing potential LCDC partnership funding for Phase 1 of McEuen Park; can the Board institute certain contingencies on the funding if so desired? Commissioner Davis shared that any Board approval could be subject to several items/issues/conditions if the Board so desired. For example, LCDC could ask that the City of CDA fund Team McEuen’s A&E costs for Phase 1, with LCDC partnership funding reserved for Phase 1 construction, and/or the City of CDA needs to put together a complete Phase 1 funding package that eliminates the estimated $321K deficiency prior to LCDC committing any funds. Commissioner Patzer asked if the detail re. Team McEuen’s A&E cost line item could be shared? Mr. Eastwood shared that of the estimated $1.95M A&E Services fee, approximately $1.5M is dedicated to actual Architectural & Engineering (A&E) design efforts, and $450K dedicated to Phase 1 construction management once the construction contract is awarded. Commissioners Jordan and Hassell both commented that they would like to have LCDC representatives very involved in Phase 1 once the design contract is let. LCDC legal counsel Quade concurred, sharing that LCDC involvement in the process is necessary per IRS regulations re. the use of tax exempt funds. Commissioner Colwell shared that he sees numerous process/review issues that will need to be worked through once the project starts, and the Board can’t resolve all of the issues at this Board meeting. He suggested that LCDC should commit its support on the whole, then fine tune the LCDC’s commitment once CDA City Council moves the McEuen Park process forward. Motion by Commissioner Elder, seconded by Commissioner Hassell, to approve $11.5 million in LCDC partnership funding for Phase 1 of the McEuen Park initiative as presented and requested by the City of CDA, subject to further review of the specific line item costs and deliverables by the full LCDC Board once the CDA City Council approves moving the McEuen Park project forward by letting the Team McEuen Architectural and Engineering (A&E) contract, with said LCDC funding for McEuen Park conforming to LCDC’s Washington Trust Bank Lake District Bond financing requirements. Motion carried.
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6. 2011 LCDC ANNUAL REPORT LCDC Executive Director Berns shared that there was a change to the urban renewal statutes in the summer of 2011 that now requires urban renewal agencies to accept public comment on the agency's annual report prior to submittal to city council. The following LCDC process has been established to meet the new statute requirements: The "draft" 2011 annual report to council was posted on the LCDC website's home page a week prior to the February LCDC Board meeting, A public notice ran in the CDA Press a week prior to the February LCDC Board meeting indicating that the LCDC Board will accept public comment on the annual report at the February LCDC Board meeting. The notice states that the draft report is posted on line, and also states that written public comments are welcome and can be submitted via mail or email, Public comment on the LCDC annual report will be a discrete agenda item at the February LCDC Board meeting. When this agenda item comes up, an overview of the annual report will be provided by the Ex. Director. The LCDC Chairman will then ask if there is any public comment on the annual report. The Board will then listen to public comment, and then review any written public comments received. The Board can then choose to discuss any issues as they wish, directing the Ex. Director to work with the Chairman on making any modifications to the draft annual report prior to submission to city council. The Board will then approve the draft annual report, via motion, with any proposed modifications as noted. Ex. Director Berns then proceeded to provide an overview of the draft 2011 LCDC annual report. Public Comment Re. Annual Report No public comment was provided at the Board meeting. Also, no written public comment was received re. the annual report. Motion by Commissioner Goodlander, seconded by Commissioner Colwell, to approve the 2011 LCDC Annual Report as drafted, adding the additional language regarding LCDC’s strategic property portfolio as shared by LCDC special legal counsel Armbruster, authorizing the LCDC Executive Director to submit the 2011 LCDC Annual Report to the CDA City Council as required by Idaho statute. Motion carried. 7. COMMITTEE REPORTS Education Corridor ad hoc Committee: Commissioner Scott Hoskins Education Corridor adhoc Committee Chair Hoskins shared that the Phase 1B bid package has been advertised and distributed. Phase 1B bid opening is scheduled for March 6th with construction planned to begin in late spring of
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2012. Commissioner Hoskins also shared that the rail road ties and rails still embedded in the Lincoln Way roadbed will be removed as part of phase 1B. Commissioner Hassell asked when the Phase 1B traffic signal equipment for the new River Avenue / Northwest Boulevard traffic intersection will be ordered? Commissioner Hoskins shared that the needed traffic signal components will be ordered by the contractor awarded the Phase 1B contract. Finance Committee – Commissioner Rod Colwell Lake & River District Monthly Financials Lake & River District Payables Finance Committee Chair Rod Colwell reviewed and discussed the January Lake and River District financial files, and the January/February account payables sheet, with the Board. Motion by Commissioner Hoskins, seconded by Commissioner Hassell, to approve the January financial packets and the January / February accounts payables for the Lake & River Districts as presented. Motion carried. Fiscal Year 2011 LCDC Audit Commissioner Colwell welcomed Ben Johnston, Magnuson & McHugh accounting firm, to the Board meeting. Mr. Johnston shared an overview of the fiscal year 2011 LCDC audit with the Board. Mr. Johnston shared that the LCDC financial statements meet GASB standards as established and LCDC’s fiscal year 2011audit is considered a “clean” audit. Mr. Johnston also shared that LCDC has very good internal controls regarding its business model, and stated that the necessary checks/balances exist in the organization to help prevent theft/fraud issues. Mr. Johnston shared that LCDC is doing an excellent job in managing the agency’s business. Mr. Johnston also provided a brief overview to the Board re. the GASB Statement 54 as it pertains to new definitions for fund balances. Following GASB 54 standards, LCDC fund balances are now considered restricted fund balances due to the nature of urban renewal entities. Motion by Commissioner Patzer, seconded by Commissioner Goodlander, to accept the Fiscal Year 2011 LCDC audit as prepared by the Magnuson & McHugh accounting firm, and to LCDC Meeting Minutes
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approve the use of GASB Statement No. 54, as described in the audit, as the standard for classification and appropriation of Agency fund balances. Motion carried. Housing Committee – Commissioner Jim Elder Housing Committee Chair Jim Elder shared that THC/IHFA Midtown workforce housing initiative application for federal tax credits has been submitted, and that an award decision will be forthcoming in approximately one or two months. Parking Committee – Commissioner Jim Elder Parking Committee Chair Jim Elder, who also serves as a member (and LCDC liaison) on the City’s Parking Commission, commented that he feels the proposed parking solution for McEuen Park needs to be better defined; there is still too much confusion re. how parking will look and function on McEuen after redevelopment of the park occurs. Communication Committee – Commissioner Dave Patzer Communication Committee Chair Dave Patzer shared that over the past two months, the Committee has been evaluating the merits of the LCDC engaging the services of a communication coordinator consultant to help the LCDC more effectively communicate its message to the community. The Committee feels that the time may be right for the LCDC to engage a talented communications consultant, via a professional services consulting arrangement, to help with LCDC messaging to the community. After evaluating the communication talent in the area, the Committee asked the following three individuals to submit a letter of interest and resume to the Committee pertaining to a potential LCDC communications coordinator consultant position:
John Austin Keith Erickson Marc Stewart
After reviewing the information submitted, the Committee decided to interview Mr. Stewart and Mr. Erickson. The Committee unanimously felt that Mr. Erickson possesses the best talent set necessary to help the LCDC with its ongoing communication efforts, and thus recommended to the full Board that the LCDC consider hiring Mr. Erickson as a communication coordinator consultant.
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Commissioner Patzer shared that the recommended initial engagement with Mr. Erickson be for five (5) hours per week at a consulting rate of fifty dollars ($50) per hour. Commissioner Patzer also reviewed the proposed deliverables of the recommended consulting engagement: Create written content in a timely manner to maximize public outreach and involvement about the LCDC's current and future projects. Establish a close working relationship with the local media to enhance public knowledge about the agency's projects. Attend necessary LCDC meetings and share details with the media. Routinely create fresh web and hard copy materials to better inform the public about the agency's work. Promote a detailed understanding of the LCDC's goals and objectives through online communications and written correspondence. Maintain an archive of news articles, quotes, photos, and other information pertinent to the LCDC. Serve as public relations contact, interfacing with the media, government officials, and the public to gain insight to share with the executive director and board members. Engage directly with citizens involved with LCDC projects to compile accounts of the agency's positive impact on the community. Respond and offer timely feedback to public questions/concerns after consulting with executive director when necessary. Commissioner Davis also shared with the Board that the CDA Chamber of Commerce, in partnership with the LCDC, is planning to hire a part time online communication technical specialist. This CDA Chamber of Commerce position is proposed to be for 20 hours per week, with the wages for said position split evenly between the CDA Chamber of Commerce and LCDC. Candidate selection is underway for this Chamber position, with the hope of having someone on board within one month. Motion by Commissioner Hassell, seconded by Commissioner Elder, to approve a professional services consulting agreement with Mr. Erickson for communication coordinator consulting services, at the recommended initial engagement of five (5) hours per week at a consulting rate of fifty dollars ($50) per hour. Motion carried.
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8. EXECUTIVE DIRECTOR’S REPORT LCDC Board Member Vacancy Background: please refer to the January 18, 2012 LCDC Board meeting minutes for more background on this initiative. Ex. Director Berns shared that the following eight (8) people (listed in no specific order) have expressed interest in the vacant LCDC Board position:
Justin Druffel John Austin Frank Orzell Kyle Hendricks Tina Johnson Scott Cranston Joe Fabiano Phil Provost
Ex. Director Berns also shared that Commissioners Goodlander, Hassell and Colwell have volunteered for an adhoc committee that will be reviewing the submitted application packets. This adhoc committee will meet soon to begin the review process, and bring forward a recommendation to the full Board in the near future. Molitor Governmental Affairs Consulting Contract Assignment Ex. Director Berns shared that Teresa Molitor, LCDC’s contract governmental affairs consultant, has left Centra Consulting Inc. and formed her own governmental affairs consulting firm entitled Molitor & Associates. Centra Consulting has agreed to assign LCDC’s existing governmental affairs contract with Ms. Molitor to Ms. Molitor’s new firm via a consulting contract assignment document (which was shared with the Board). There are no changes via the assignment process to the existing contract which expires June 1, 2012. Ex. Director Berns recommended that the LCDC Board accept the contract assignment as proposed. Motion by Commissioner Colwell, seconded by Commissioner Hoskins, to accept as presented the assignment of Teresa Molitor’s LCDC governmental affairs consulting contract from Centra Consulting to Molitor & Associates. Motion carried. 9. PUBLIC COMMENT Rita Sims-Snyder: expressed concern with the LCDC approval process associated with the McEuen Park initiative, specifically involving the issue of parking. Mrs. Sims-Snyder also expressed concern about the public improvements associated with the McEuen Park initiative stating that this initiative is too downtown focused and
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disregards the needs of the rest of the city. Mrs. Sims-Snyder also shared that she views the 3rd street boat launch as the best launch on Lake CDA. 10. ADJOURN Motion by Commissioner Colwell, seconded by Commissioner Hoskins to adjourn. Motion carried. The LCDC Board meeting adjourned at 6:43 p.m. Minutes prepared and submitted by Tony Berns.
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BOARD MEETING MINUTES WEDNESDAY
MARCH 21, 2012
4:00 P.M.
COEUR D’ALENE PUBLIC LIBRARY COMMUNITY ROOM 1. CALL TO ORDER Chairman Denny Davis called the LCDC Board meeting to order at 4:00 p.m. LCDC Board members present: Davis, Elder, Goodlander, Patzer, Jordan, Colwell, Hoskins, Hassell. LCDC staff present: Berns. LCDC legal counsel present: Quade (Hawley- Troxell). 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT Guests Present: Frank Orzell, Keith Erickson, Justin Druffel, Brad Marshall, Dale Baune, Terry Cooper, Tom Hasslinger. Prior to public comment, Chairman Davis asked LCDC legal counsel Danielle Quade to share a response to a question posed at the February 15, 2012 LCDC Board meeting by Sharon Culbreth as to whether LCDC is adhering to Idaho Statute 502011 regarding the requirement to file a legal notice in a local newspaper regarding properties held by the Agency longer than three years. Mrs. Quade shared that she has reviewed the statute, and advised that LCDC is not in violation of the statute’s reporting requirement clause in that LCDC has not, per the statute, rehabilitated any of its properties for resale. Commissioner Elder requested a letter be sent to Ms. Culbreth documenting that opinion. No public comment provided. 4. LCDC BOARD MEMBER VACANCY Committee Recommendation of New LCDC Board Member Commissioner Goodlander, Chair of the adhoc Board Member Selection Committee, and on behalf of Commissioners Hassell and Colwell who served on the Committee LCDC Meeting Minutes
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with her, shared that the Committee has completed its due diligence efforts in reviewing the submitted application packets and conducting select interviews. As for background, the following individuals applied for the vacant LCDC Board seat: Justin Druffel Scott Cranston Joe Fabiano
Kyle Hendricks Frank Orzell Phil Provost
John Austin Tina Johnson
The Committee interviewed Mr. Druffel, Mr. Cranston and Mr. Fabiano. The Committee’s unanimous recommendation for the open board seat is Mr. Druffel. Commissioner Goodlander noted Mr. Druffel’s diverse background in planning, management and development as playing a key role in the Committee’s recommendation, along with his strong desire to give back to the community by serving on the LCDC Board. Motion by Commissioner Goodlander, seconded by Commissioner Hoskins to approve the appointment of Justin Druffel to the vacant LCDC Board Commissioner seat effective immediately, with the term of said Commissioner seat expiring August 7, 2012. Motion carried. All of the LCDC Board members welcomed Mr. Druffel to the Board, and thanked him for his willingness to serve on the LCDC Board. 5. APPROVAL OF MINUTES February 15, 2012 Board Meeting Minutes Motion by Commissioner Elder, seconded by Commissioner Hassell to approve the February 15, 2012 Board Meeting Minutes. Motion carried. 6. EDUCATION CORRIDOR INFRASTRUCTURE PROJECT Phase 1B: Construction Contract Bid Discussion/Award Commissioner Hoskins, Chair of the Education Corridor adhoc Committee, invited Dale Baune and Brad Marshall of JUB Engineers (JUB), LCDC’s contracted project manager for the Phase 1B infrastructure project, to share a summary of the bid process with the Board. Mr. Baune reviewed the design and construction elements of Phase 1B, sharing that the main effort will involve extending River Avenue out to a signalized intersection at Northwest Boulevard. Mr. Baune shared that Interstate Concrete has provided the low bid for the Phase 1B portion of the Education Corridor infrastructure initiative. On March 6th, four bids were received and opened. One bid was deemed non-responsive. The three viable bids received were as follows:
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Interstate Concrete MDM Construction Knife River Corp.
$1,073,830.30 (low bid) $1,114,585.70 $1,274,762.11
JUB has reviewed the three bids and all three bids were deemed qualified bids. JUB checked that all contractor applicants were properly licensed, and that all bond and affidavit documentation was properly submitted by each contractor. Mr. Baune also shared that should the LCDC Board award the contract to Interstate Concrete, JUB suggests that the motion awarding the contract for Phase 1B include authorization for the LCDC Executive Director and/or Chairman to sign the notice of award, the contract and the notice to proceed. Upon issuance of the notice of award, JUB will send the document to the contractor and advise them to prepare the contract documents, secure the necessary bonding, etc. and return all pertinent documents to JUB. LCDC representatives will then sign the contract and the notice to proceed. JUB will then return copies to the contractor and LCDC, and then schedule a timeline to commence construction. Commissioner Hoskins recommended that the LCDC Board award the Phase 1B construction contract to Interstate Concrete. Commissioner Goodlander asked if there was construction of a roundabout planned for Phase 1B? Mr. Baune shared that no roundabouts are in Phase 1B. Commissioner Goodlander asked if all of the necessary property right-of-way issues have been addressed? Mr. Baune shared that yes, all land and right of way issues have been addressed, and there are no property issues hindering the project from moving forward. Commissioner Davis asked if any of the LCDC property located on Park Avenue will be affected by the extension of River Avenue? Mr. Baune shared that he was not sure, and that he would have to look at the grade/fill elevations to determine if a portion of the LCDC Park Avenue ownership would be affected. Commissioner Patzer asked if the late June Ironman and 4th of July events would be impacted by the construction? Mr. Baune shared that the 64 day term of the contract requires a paved surface on Northwest Boulevard prior to the Ironman event. Interstate Concrete foresees no issues in meeting that contract requirement. Mr. Baune also shared that the contractor will save a few of the 64 day contract period to install the traffic signal components that will arrive in CDA later in the summer. The contractor will have all of the traffic signal site work complete
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by mid-June, so installation of the traffic signal itself later in the summer should be done in a matter of a few days. Commissioner Elder asked about the traffic signal order lead time and eventual delivery? Mr. Baune shared that the contractor will order the traffic signal within two weeks of the Phase 1B contract signing. Commissioner Elder asked if there are penalties contained in the contract should the contractor not complete the project in 64 days? Mr. Baune shared that yes, the contract does contain contractor penalties should the 64 day contract term be surpassed. Commissioner Patzer asked if the NIC communication department team will once again take the lead on community relations re. Phase 1B? Commissioner Davis shared that yes, the NIC communication department has once again agreed to help out on the communication front re. Phase 1B, as they did so well with Phase 1A. Motion by Commissioner Hoskins, seconded by Commissioner Elder, to award the Phase 1B Education Corridor construction contract to Interstate Concrete for the submitted contract bid price of $1,073,830.30, also authorizing the LCDC Ex. Director, and/or LCDC Chairman, to sign the following documents as prepared and submitted: notice of award, contract documents, notice to proceed. Discussion: Commissioner Elder asked Ex. Director Berns to share a summary of the funding sources for Phase 1B. Ex. Director Berns shared the following funding source summary:
City of CDA: North Idaho College: LCDC: Total:
$250,000 $270,740 $553,090.30 1,073,830.30
Motion Carried.
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7. COMMITTEE REPORTS Education Corridor ad hoc Committee: Commissioner Scott Hoskins Education Corridor adhoc Committee Chair Hoskins shared that the Committee had nothing further to report following the award of the Phase 1B contract. Commissioner Goodlander shared that the City of CDA Arts Commission recently finalized their choices for public art to be located in the three new Education Corridor roundabouts. Each public art piece will be unique, and Commissioner Goodlander will share examples of the selected art pieces with the Board. Commissioner Hassell asked when the public art will be placed in the roundabouts? Commissioner Goodlander shared that the art pieces will most likely be placed in late summer, early fall. Finance Committee – Commissioner Rod Colwell Lake & River District Monthly Financials Lake & River District Payables Finance Committee Chair Rod Colwell reviewed and discussed the February Lake and River District financial files, and the February/March account payables sheet, with the Board. Motion by Commissioner Goodlander, seconded by Commissioner Hoskins, to approve the February financial packets and the February / March accounts payables for the Lake & River Districts as presented. Motion carried. Housing Committee – Commissioner Jim Elder Housing Committee Chair Jim Elder shared a summary of the recent Midtown stakeholder meeting re. The Housing Company’s (THC) proposed mix-use workforce housing project. Although he was unable to attend the meeting, Commissioner Elder shared that the very engaging meeting was called by a group of Midtown stakeholders, and that THC representatives listened to a lot of energized discussion and feedback re. the proposed mix-use project. THC representatives worked to address the concerns expressed during the meeting, and shared that THC is still waiting for final financing approval prior to moving forward with the project.
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Commissioner Patzer attended the meeting and concurred that there was a lot of energy in the room. Eric Soles and Steve Widmeyer conducted the meeting on behalf of the Midtown stakeholders and kept the meeting productive. THC did not know the issues planned for discussion prior to the meeting, and did a fine job of addressing the concerns as they came forward. Douglas Peterson, THC President, has agreed to come back to CDA once the financing award decision has been made, and continue visiting with the Midtown stakeholders re. the issues/concerns expressed. Commissioner Jordan attended the meeting and shared that a lot of the folks present were very passionate in their comments re. the Midtown area. It is obvious to him that people gathered that evening care about their neighborhood, and he appreciates that energy. Commissioner Jordan wanted to clarify for the record that the City of CDA has not “ramped” up the zoning allowances in Midtown as was stated at the meeting, but actually down zoned the Midtown corridor via the Midtown infill overlay, which now provides a building height limit of 45 feet. Prior to the Midtown infill overlay, there was no building height restrictions. Commissioner Jordan ended his comments by sharing that the commercial portion of Midtown (i.e. the 4th street corridor) needs to have critical mass / increased density to be successful in the long run, and that the proposed THC project will help attain that critical mass level. Commissioner Goodlander attended the meeting and shared that the basic physical footprint of the proposed mix-use project has not changed, just the ownership model has changed from a for sale condominium product to a rental apartment product. Commissioner Goodlander reminded the audience that THC has been working with Midtown stakeholders for quite a while on the design of the building, and as a result of neighborhood input, has currently placed the density of the building on 4th street away from the alley and adjacent neighbors on 3rd Street. Commissioner Goodlander also responded to the idea of a city park at the project location and shared that the City of CDA does not own any property there, and that if the City did own the property and decided to build a public park, then all of the nearby establishments that sell alcohol would have to relocate due to existing City ordinances relating to the proximity of such establishments to a public park. Commissioner Patzer shared that when THC representatives return to visit with the Midtown stakeholders, they will discuss the economic pro-forma of the proposed project and share why the for sale condominium product no longer works in today’s economy.
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Parking Committee – Commissioner Jim Elder Parking Committee Chair Jim Elder, who also serves as a member (and LCDC liaison) on the City’s Parking Commission, apologized for the parking discussion held last month as part of the McEuen Park presentation in that the parking discussion was confusing to the general public. LCDC has invited Doug Eastwood and Team McEuen to attend the April LCDC Board meeting to further discuss and clarify the proposed parking solution for McEuen Park and the surrounding area. Commissioner Elder also briefly discussed the recently announced structured parking element of the County’s proposed draft campus master plan. The County currently faces significant parking issues on their campus. Additionally, County leadership would like to house all County resources on the County’s main downtown campus (currently, several County resource groups are housed in buildings spread across the city of CDA). These County leadership goals necessitate the need for a strategic parking solution for the County campus. The current draft proposal calls for a structured parking garage located on the downtown County campus, seven stories tall, parking 518 vehicles. Commissioner Elder shared that such a parking asset could be shared with other users, for example the general public, who could use the facility after hours and on weekends. Commissioner Elder shared that the City of CDA and the LCDC could possibly play a partnership role in such a multi-use venture. Commissioner Elder also shared that the issue of “pay for parking” was discussed and needs to be further vetted by County leadership. Commissioner Patzer asked if the main portion of the County campus is located within the LCDC’s Lake District? Ex. Director Berns answered yes. Commissioner Patzer asked if the idea of placing a structured parking facility across Northwest Boulevard on City property was discussed? Commissioner Elder shared that yes, that idea was discussed and needs to be further evaluated in conjunction with the City’s planning efforts re. the 4 Corner area. Commissioner Jordan commented that County leadership might want to evaluate the idea of adding a commercial element to the parking facility, and cited the success of the Boise/Ada County partnership on that front.
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Communication Committee – Commissioner Dave Patzer Communication Committee Chair Dave Patzer shared that Keith Erickson, LCDC’s communication consultant, is finalizing the first LCDC e-newsletter, which should soon be ready for dissemination. 8. EXECUTIVE DIRECTOR’S REPORT LCDC Executive Director Berns shared that the Spokane Journal of Business (SJB) published a front page lead article last week highlighting LCDC’s redevelopment role in Coeur d’Alene. Ex. Director Berns shared that he thought the SJB did a fine job of capturing the LCDC’s economic development value to the community. 9. PUBLIC COMMENT No public comment provided. 10. ADJOURN Motion by Commissioner Hoskins, seconded by Commissioner Goodlander to adjourn. Motion carried. The LCDC Board meeting adjourned at 5:00 p.m. Minutes prepared and submitted by Tony Berns.
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BOARD MEETING MINUTES WEDNESDAY
APRIL 18, 2012
4:00 P.M.
COEUR D’ALENE PUBLIC LIBRARY COMMUNITY ROOM 1. CALL TO ORDER Chairman Denny Davis called the LCDC Board meeting to order at 4:00 p.m. LCDC Board members present: Davis, Elder, Patzer, Jordan, Hoskins, Druffel. LCDC staff present: Berns. LCDC legal counsel present: Quade (Hawley- Troxell). 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT Guests Present: Keith Erickson. No public comment provided. 4. APPROVAL OF MINUTES March 21, 2012 Board Meeting Minutes Motion by Commissioner Elder, seconded by Commissioner Hoskins to approve the March 21, 2012 Board Meeting Minutes. Motion carried. 5. COMMITTEE REPORTS Education Corridor ad hoc Committee: Commissioner Scott Hoskins Education Corridor adhoc Committee Chair Hoskins shared that Phase 1B of the Education Corridor infrastructure project is underway, with a planned completion date of June 11th. North Idaho College’s communication department is once again doing an excellent job of sharing construction update emails with community stakeholders. Further information re. the Education Corridor infrastructure project can be found online at www.edcorridor.com. Commissioner Elder commented that he feels that Phase 1B is progressing very well and very quickly. LCDC Meeting Minutes
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Commissioner Patzer asked when Phase 1A work will be completed? Ex. Director Berns shared that the current completion date for Phase 1A, which includes completion of the asphalt overlay on the Centennial Trail and completion of final landscaping work, is anticpated to be May 1st. Finance Committee – Commissioner Rod Colwell Lake & River District Monthly Financials Lake & River District Payables LCDC Executive Director Berns, in Finance Committee Chair Rod Colwell’s stead, reviewed and discussed the March Lake and River District financial files, and the March/April account payables sheet, with the Board. Motion by Commissioner Hoskins, seconded by Commissioner Patzer, to approve the March financial packets and the March / April accounts payables for the Lake & River Districts as presented. Motion carried. FY12 Q2 Quarterly Report Executive Director Berns shared the Fiscal Year 2012 second quarter (FY12 Q2) report with the Board, asking Board members to review the package at their convenience, and to contact him with any questions. Housing Committee – Commissioner Jim Elder Housing Committee Chair Jim Elder shared that LCDC has received a copy of the April 17, 2012 City Council letter addressed to The Housing Company (THC) and LCDC. The City Council letter asks THC, the developer of the Midtown mix-use workforce housing project, to postpone moving forward with its Midtown mix-use workforce housing project at this time until further meetings can be held with Midtown stakeholders re. their concerns with proposed project elements. Commissioner Elder stated that LCDC awaits word from THC as to their response / position re. the City Council’s request. Parking Committee – Commissioner Jim Elder Parking Committee Chair Jim Elder, who also serves as a member (and LCDC liaison) on the City’s Parking Commission, shared that he has been discussing the updated McEuen Park parking solution with Doug Eastwood, City of CDA Parks Director. Commissioner Elder shared that there has been some confusion as to the nature of the proposed parking solution, and for clarity, shared the following parking solution metrics as found on the McEuen Park website: LCDC Meeting Minutes
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McEUEN PARK: CURRENT PARKING SUMMARY Parking Area
McEuen Lot, Front Avenue & East Parking Lot Car Spaces
Vehicle Boat Trailer Spaces
Existing
595
47
Future
630
53
•Expands Park space by nearly 5 acres •Allows people to access the waterfront without vehicle/pedestrian conflicts •Opens up the greatest views and vistas for public interaction on the waterfront ________________________________________________________________________ Commissioner Elder shared that three of the 53 “future” boat trailer parking spaces will be located adjacent to the retained boat launch area. The remainder of the boat trailer parking spaces will be located to the south of city hall. Commissioner Davis asked if the higher car park numbers shared during previous meetings excluded the impact of boat trailer parking now needed since the boat launch is being retained? Commissioner Elder shared that yes, since the boat launch is now being retained, more surface parking space is now needed for boat trailer parking, thus resulting in the lower projected number of surface car park spaces. Communication Committee – Commissioner Dave Patzer Communication Committee Chair Dave Patzer invited LCDC communication consultant Keith Erickson to visit with the Board. Commissioner Patzer congratulated Mr. Erickson and Teree Taylor (LCDC/CDA Chamber of Commerce online communication coordinator) on the success of the first LCDC electronic newsletter (e-newsletter), and asked about progress on the next e-newsletter. Mr. Erickson shared that he is working on the content of the second e-newsletter, and plans to have a “chairman’s corner” in the next enewsletter where comments from LCDC leadership can be shared. Commissioner Patzer asked how the public can contact LCDC if they have feedback re. the e-newsletter? Mr. Erickson shared that the public can provide feedback either via Facebook or via the LCDC website.
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Commissioner Patzer thanked Mr. Erickson and Ms. Taylor once again for their efforts and shared that he has received positive feedback re. the first enewsletter. Note: Commissioner Hassel joined the Board meeting at 4:35 pm 6. EXECUTIVE DIRECTOR’S REPORT LCDC Executive Director Berns reviewed the Fiscal Year 2012 (FY12) second quarter “scorecard” with the Board. The scorecard tracks progress on Board tactical goals for the fiscal year. Ex. Director Berns shared that all of the Board’s goals for FY12 are proceeding well. Commissioner Jordan shared that the Board goal re. working with the City and other stakeholders involving the building codes that govern the restoration / redevelopment of older downtown buildings is a challenge. Commissioner Jordan shared that quite a few developers have tried to rationalize how to economically restore some of the older downtown buildings and are discouraged by the high costs associated with the codes governing restoration improvements. He sees this issue as still a major challenge for the downtown. Commissioner Davis suggested inviting some of these developers to an LCDC Board meeting so they could help identify the key issues that are challenging their redevelopment efforts. Commissioner Elder shared that the life / safety issues are a big issue when addressing the restoration of an older building. Parking is also a significant challenge associated with the restoration of these older buildings. Ex. Director Berns reminded Board members that the annual LCDC Board strategic planning session is scheduled for 7:30 a.m. on April 24th at the Kroc Community Center. Ex. Director Berns shared with the Board the following key points of a draft LCDC/City McEuen Park “Agreement for Financing of Improvements” document that has been drafted by LCDC and shared with the City. LCDC is awaiting feedback from the City regarding these proposed agreement elements: The LCDC (“Agency”) and the City have agreed to share the costs incurred for the architectural, engineering, and related costs for the design of the Project (collectively, the “Design Costs”) with seventy-five percent (75%) to be paid by the City and twenty-five percent (25%) to be paid by the Agency, with the Agency’s funds being contributed last. The design of the Project (the “Final Design”) shall be subject to written approval by the Agency prior to the release of a construction contract or commencement of construction on the Project. In the event the Project is not constructed within three (3) years of LCDC Meeting Minutes
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the date of this agreement, for any reason, following completion of the design, the City agrees to reimburse all Design Costs incurred by the Agency. The Agency has agreed to pay up to eleven million and five hundred thousand dollars ($11,500,000) less the portion of the Design Costs paid by the Agency (the “Agency Contribution”) to the costs of construction of the Project (the “Construction Costs”), provided the City at all times complies with the terms of this Agreement. The Agency shall have the right to approve any and all contractor draw requests made of the City, submitted pursuant to any Construction Agreement entered into by the City in connection with the financing and construction of the Project. This requirement shall be included in all Construction Agreements entered into in connection with the Project, so as to require Agency sign-off as a prerequisite to the receipt of any funds pursuant to such draw request. The Agency shall have the ability, in its sole discretion, to hire any third-party consultant or expert to oversee the design and construction of the Project, at Agency’s expense. The City agrees to cooperate or cause its contractor or other party acting on behalf of the City to reasonably cooperate with such third-party consultant or expert. Provided that the City is in compliance with the terms and conditions of this Agreement, within thirty (30) days of a written request by the City, which request shall include documentation showing the amount requested has been paid pursuant to a draw request by the contractor previously approved by the Agency, the Agency will reimburse the City the amount requested up to a maximum of the total Agency Contribution. All material changes to the Project, including but not limited to material changes to the Final Design, and any change orders submitted during the construction phase of the Project, in excess of $1,000, shall be subject to prior written approval by the Agency. The Project shall at all times remain open to and used by the public up to and including December 31, 2021.
Commissioner Patzer assumes that as the LCDC/City McEuen Park financing agreement works its way through the approval process, that the City will pay the initial Team McEuen A&E invoices. Ex. Director Berns concurred with Commissioner Patzer’s premise.
7. PUBLIC COMMENT: No public comment provided. 8. ADJOURN: Motion by Commissioner Elder, seconded by Commissioner Hoskins to adjourn. Motion carried. The LCDC Board meeting adjourned at 4:44 p.m. Minutes prepared and submitted by Tony Berns. LCDC Meeting Minutes
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STRATEGIC PLANNING SESSION KROC COMMUNITY CENTER APRIL 24, 2012 MINUTES 1. CALL TO ORDER Chairman Davis called the Strategic Planning Session to order at 7:30 a.m. LCDC Board members present: Hoskins, Patzer, Davis, Goodlander, Jordan, Hassell, Elder, Druffel. LCDC staff present: Berns. LCDC legal counsel present: Quade. Community Stakeholder Guests: Steve Griffitts, Mayor Sandi Bloem, Mic Armon. General Public Guests: Tom Hasslinger, Keith Erickson, Teree Taylor, Ron Dorn. 2. WELCOME & RETREAT OVERVIEW Chairman Davis welcomed LCDC Board members, invited guests and the general public to the strategic planning session. 3. INVITED GUEST PRESENTATIONS Steve Griffitts, President, Jobs Plus Mr. Griffitts thanked the LCDC Board for the invitation and the opportunity to share some of his organizations’ thoughts re. economic development and LCDC’s role on that front. Following are highlights from Mr. Griffitts’ presentation to the Board: Company and job retention is becoming more and more of a key issue in our local economy, with companies wanting to hear that they are appreciated by the community. Jobs Plus is continuing its efforts to grow Jobs Plus companies in the county, quite a few companies are in the pipeline. Many are waiting for the right time to relocate. Jobs Plus’ strategy remains the same, and LCDC plays an important role in the local economic development equation. All community partners need to work together to assure that our community stays strong on the economic front. It is cheaper for a company to buy land and build a new facility in Idaho vs. doing the same thing in India. That is because although Idaho is not the “lowest cost to do business in” state, Idaho does provide a lost cost / competitive work environment.
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Commissioner Davis asked what is the most common issue that affects the retention of a company in our area? Mr. Griffitts shared that the most common retention issue is a company’s feeling that they are under appreciated for what they do in the community. Commissioner Davis asked what role infrastructure plays in a company’s decision to relocate? Mr. Griffitts shared that the infrastructure issue is basically a pass/fail issue; companies require a certain level of base elements be present in an area prior to relocating. The CDA area is very competitive on the infrastructure front. Commissioner Elder asked if the Spokane River water quality issue between Idaho and Washington is an issue for prospective companies? Mr. Griffitts shared that yes, it is an issue but not a major issue at this time, but that a long-term solution needs to be found as soon as possible. Commissioner Patzer asked how big of a role does higher education play in the recruitment process? Mr. Griffitts shared that it plays a big role, and he always highlights the quality of North Idaho College (NIC) and its programs when introducing potential companies to the area. Also highlighted is the effectiveness of having the state’s four year institutions present in the area via the Education Corridor and their partnership with NIC. The soon to be opened Kootenai Technical Education Campus (KTEC) is also presented as a huge asset for both the community and relocating companies. Commissioner Jordan asked what other economic development tools do other states have available that Idaho does not possess? Mr. Griffitts shared that one example is Washington state’s “enterprise zones” wherein new taxing entities are created around air or railroad terminals thus providing economic assistance to companies that plan to relocate within those zones. One of Idaho’s key strengths is that the state is fiscally responsible, always operating with a balanced state budget. Commissioner Elder asked if LCDC should be doing anything different in order to help Jobs Plus on the economic development front? Mr. Griffitts shared that the LCDC does not need to alter its business model at all, just keep focused on the goals it has outlined. One key goal that is creating a huge benefit for the community is continuing to help bring the full potential of the Education Corridor on line. Mayor Sandi Bloem, City of Coeur d’Alene Mayor Bloem thanked the LCDC Board for the invitation and the opportunity to share her insights as to LCDC’s role in the community. Following are highlights from Mayor Bloem’s presentation to the Board:
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Keep up the great work you are doing in the community. Examples of your partnership successes are numerous, including the Kroc Community Center, the CDA public library and the Education Corridor. University of Idaho’s new northern Idaho vice president Charles Buck is going to be a huge asset to the community given his track record of bringing research dollars into communities. One major focus will be funds focused on water quality issues in concert with the community’s wastewater disposal challenges. Regarding the wastewater issue; CDA wastewater plant leadership feels the city currently has a decent long-term agreed to game plan with the EPA for wastewater treatment involving the Spokane River. The long-term strategy will cost money, but should keep the city out of court. Regarding McEuen Park; Team McEuen’s A&E contract is progressing well, and the hope is to break ground this fall on some parking related project elements. There still is quite a bit of misinformation being spread in the community re. the McEuen Park initiative which is very troubling. Regarding affordable housing; the city will soon undertake a strategic direction discussion re. the city’s role on the affordable housing front, and the hope is that this issue will remain a key focus for the city. The city supports the county’s effort re. their current campus master planning efforts, and plans to partner with the county where practical on improvements that are value adding for the city and community. The Mayor hopes LCDC will consider a partnership role in the proposed parking solutions. The Mayor stated that she has never seen the downtown more vibrant than it is now, and thanked the LCDC Board for their role in said vibrancy. LCDC’s role in helping to keep the downtown schools healthy is also a key factor in the downtown’s vibrancy. The Mayor shared that healthy commercial districts are critical to all residents in the city, in that healthy commercial areas lower the tax burdens for all residents. LCDC Ex. Director Berns asked if the city has been approached by the Post Falls highway district with the desire to turn Seltice Way ownership over to the city? Mayor Bloem shared that she is not aware of such an overture from the Post Falls highway district. Commissioner Elder asked if the owners of the old Atlas sawmill site are moving forward with any type of development? Mayor Bloem shared she knows of no specific development plans, but that the owners hope to move forward with redevelopment efforts once the railroad right-ofway issues are resolved. The Mayor noted that the Atlas mill site contains the last piece of undeveloped waterfront in the area, and hopes the community can benefit from some type of access to the waterfront. Commissioner Elder shared that redevelopment of McEuen Park will create the need for temporary parking solutions for next summer. The CDA parking Commission hopes that the city controlled four corner area can be used for such temporary parking. Is the city working on plans for such a temporary use in that area?
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Mayor Bloem shared that yes, Team McEuen is evaluating temporary use solutions for the McEuen Park renovation effort planned for next summer.
Commissioner Patzer asked if the city has any strategic visioning for a possible East Sherman Avenue urban renewal district that also might incorporate infrastructure improvements (e.g. sewer service) for the potential new city ownership of the Idaho Transportation Department’s (ITD) Coeur d’Alene Lake Drive property stretching out to the Higgins Point area? Mayor Bloem shared that the city has plans to engage a consultant to help the city and East Sherman Avenue stakeholders develop a vision for the East Sherman area. No future infrastructure plans are in place at this time involving the city’s possible acquisition of the ITD property. Urban renewal efforts in both of these areas would be a significant advantage once plans/strategies are developed. Commissioner Jordan asked if there were any new developments re. a new CityLink transit center at Riverstone? Mayor Bloem shared that she knows of no solid plans at this time. Commissioner Davis asked if the city would support the possible expansion of the Johnson Mill River Park in the LCDC’s River District via the acquisition of abandoned railroad right of way? Mayor Bloem shared that the city is always supportive of opportunities that enhance the public’s access and enjoyment of the waterfront. Commissioner Elder asked if the city has plans to move forward with a master planning effort involving the four corner area, possibly including the land owned by LCDC north of the skate board park? Mayor Bloem shared that yes, the city hopes to initiate such a planning effort soon. Mic Armon, North Idaho College (NIC) Board of Trustees Mr. Armon thanked the LCDC Board for the invitation and the opportunity to share his insights regarding LCDC’s role in the community and partnership with institutions of higher learning. Following are highlights from Mr. Armon’s presentation to the Board: NIC has a tremendous amount of ongoing activity throughout the panhandle. A new NIC president will be announced by April 27th. Forty nine people applied for the presidency, with five applicants interviewed. NIC will be experiencing quite a bit of leadership changeover in the coming months; a new president, two new key vice presidents, and possibly up to three new trustees following the November election. Following the acquisition of the old DeArmond stud mill site, NIC and local partners are planning for the next step in campus expansion. Mr. Armon thanked the LCDC Board for their partnership in helping to install all new infrastructure across the old mill site. These improvements are critical in helping NIC, University of Idaho (UI) and Lewis Clark State College (LCSC) move forward with expanded programing.
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NIC is evaluating the need for another dormitory. NIC would like to have all freshman student athletes live on campus, and would also like to offer on-campus housing to international students. NIC also sees the need for structured parking to ease parking concerns across the campus, as well as the need for a recreation center on or near campus. A current goal for NIC, UI, and LCSC is a joint use building that would benefit the missions of all three institutions. Currently, there is a lack of state funding to build the already designed joint use building. The KTEC initiative will have an impact on NIC since KTEC will be offering programming that is also available at NIC. Initial plans for KTEC anticipated an enrollment of 250 students; 900 students have applied. These numbers indicate a huge demand for these types of skill oriented programs, including health care. How KTEC will affect NIC’s student “market share” is still being evaluated. NIC would like to work with the city and LCDC on a long-term land ownership strategy involving the geographic area along Northwest Boulevard from north of Garden Avenue to Highway 95. NIC leadership is also interested in the possibility of a new sports/entertainment arena in the Riverstone development, where NIC would be a key partner. NIC existing facilities are old and do not meet the needs of a growing student population. Commissioner Goodlander asked if NIC may use some of their annual foregone tax revenue to possibly construct buildings on the campus? Mr. Armon shared that yes, NIC leadership is evaluating opportunities to use the foregone tax revenue stream for needed capital improvements. Commissioner Elder asked if NIC still owns land contiguous to KTEC? Mr. Armon shared that yes, NIC still owns land just to the west of KTEC. NIC is evaluating how that asset can work with the KTEC program. Once NIC understands how KTEC will impact NIC programing, then the best use of that land asset will be determined. Commissioner Elder stressed the importance of co-located education institutions within the Education Corridor and encouraged NIC leadership not to lose sight of that issue when evaluating program expansion. Commissioner Elder asked which education institution is leading the long-term capital planning effort for the Education Corridor campus property? Mr. Armon shared that NIC is working with the city on finalizing a Planned Unit Development (PUD) for the campus property, which will direct land use planning for long-term development. The completion of Phase 1A & 1B of the Education Corridor infrastructure initiative will have defined the building envelopes on the old DeArmond mill site. Commissioner Druffel asked if NIC has a location preference for a possible sports / entertainment arena?
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Mr. Armon shared that NIC would favor a location on its existing campus, but acknowledged that might not be practical. The more likely site, although off campus, would be in the Riverstone development.
Commissioner Hoskins asked if NIC has a need for faculty housing? Mr. Armon shared that since NIC is a living wage institution, hopefully NIC faculty are not in great need of subsidized housing. There may be an opportunity for this type of housing for adjunct faculty and/or transitional faculty. Commissioner Goodlander asked if the existing campus footprint currently amassed by NIC will be sufficient to handle expected long-term growth projections? Mr. Armon shared that yes, the campus footprint should be sufficient for several generations of growth. Commissioner Davis, on behalf of the entire LCDC Board, thanked the invited guests for their time and input. 4. BOARD DISCUSSION: STRATEGIC (LONG-TERM) GOALS LCDC Executive Director Tony Berns facilitated the Board’s discussion re. LCDC long-term strategic goals for both the Lake and River Districts. The Board reviewed the existing list of key thematic LCDC goals, reviewed the input received by the invited guests, and developed the following updated list for fiscal year 2013 (FY13): (goals are listed in no specific order of importance, updates to goals are highlighted in purple):
Education: o Facilitate the future utilization creation of the Education Corridor in partnership with the City, UI, NIC, LCSC, Fort Ground Neighborhood, and other community stakeholders. Including possible LCDC partnership efforts focused on the “Four Corner Area” (defined as the area of publicly owned property adjoining the Government Way, Northwest Blvd. & Mullan Avenue intersection, north to the new River Avenue extension with Northwest Blvd.). Student Housing: per ZGF Strategic Plan, “LCDC should work closely with both NIC and UI to evaluate the current housing situation and quantify future needs and types” throughout the Lake District. o Help to support the success of the downtown neighborhood-oriented Sorenson Magnet School by providing capital funding for appropriate building improvements. o Help to support the long-term viability of Winton Elementary School.
Job Creation & Retention o Continue partnership efforts with Jobs Plus, City of CDA and private employers to facilitate job creation and job retention.
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Workforce Housing: o LCDC will play a key support role in helping the City achieve its vision for workforce housing in the community, by pursuing workforce opportunities in both the Lake and River Districts. Midtown: continue to encourage mixed-use development supported by Midtown stakeholders. LCDC / IHFA (Idaho Housing & Finance Association) workforce housing project. Downtown: per ZGF Strategic Plan, “LCDC should explore formal and informal partnerships with local housing agencies, such as IHFA, to support the development of new affordable housing units”.
Public Space: Create New & Enhance Existing Public Space: o Help to implement the City Council approved McEuen Park Plan. Front Street re-design included in planning efforts. o Partner with Education Corridor stakeholders to identify and develop public space opportunities within the Education Corridor area. Four Corner Area should be explored for public space opportunities. o LCDC will partner with stakeholders to encourage connectivity of existing and new public space. o LCDC will continue efforts to secure long-term public access to the lake and river waterfronts (e.g. Mill River (Johnson) Park) and continue to leverage public funds to create new public parks (e.g. Riverstone Park). o Winton Park – work partner with City of CDA Parks Department to define the park’s long-term community role. o Sherman Park - partner with City and Downtown Association on potential acquisition of this space as a permanent pocket park. o Continuing Commitments: Continued support of the CDA Public Library partnership ($250,000 contribution to capital costs; by servicing the $900,000 site acquisition debt obligation. Complete partnership pledge funding for the Kroc Community Center; $500,000 pledge towards long-term public improvements. Continue LCDC partnership with the North Idaho Centennial Trail Foundation’s “Prairie Trail” bike/pedestrian trail initiative (Note: LCDC loaned Foundation $2.5 million to acquire old Union Pacific RR right of way). Continue dialogue with pertinent stakeholders regarding possible railroad rightof-way property acquisitions. Evaluate development and connectivity opportunities from the Four Corner area to Mill River.
Public Parking: o LCDC, in partnership with the City and the Downtown Association, will help to rationalize and plan for a downtown mixed use structured parking facilities, possibly including a downtown mixed-use parking facility, and help in rationalizing overall
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parking needs for the Central Business District (CBD), Education Corridor and Kootenai County campus areas.
Midtown Vitalization: o LCDC will partner with the City, Midtown property owners, Midtown businesses, Midtown residents, and Midtown stakeholders on opportunities to enhance the vitality of the Midtown area.
Downtown Vitalization: o LCDC will partner with the City, Downtown property owners, the Downtown Association, Downtown residents and Downtown stakeholders on continued economic support to enhance the vitality of the Downtown (e.g. establishment of viable downtown pocket parks, LID partnership endeavors where appropriate). LCDC will seek to partner with the City regarding efforts involving building code review pertaining to renovation of older downtown buildings.
5. BOARD DISCUSSION: ESTABLISHMENT OF FY13 GOALS Following the refinement of the LCDC long-term strategic goals, Executive Director Berns reviewed the current annual goals with the Board, and facilitated the Board discussion that resulted in the establishment of the following FY13 goals.
LCDC Fiscal Year 2013 (FY13) Tactical Goals FY13 LCDC Board Goals - Both Districts Committee Theme Responsible
District / Success Measures
Status
Ad hoc: BJ, DG, AH
1)
Lake: McEuen Park: construction of city approved improvements initiated
green
Acquisition
2)
LCDC: acq. and planning re. abandoned RR r-o-ws from Ed. Corr. to Huetter Rd.
green
Ad hoc: JE, BJ, DP, AH
3)
Lake: Four Corners public space opportunities explored
green
Communication
Communication
1) 2)
LCDC: community leaders / stakeholders invited regularly to Board meetings LCDC: communication strategy: continued implementation
green green
3)
LCDC: 1 (stretch 2) ULI-Idaho programs held in CDA in FY13
green
Education Corridor
Ad hoc: JE, SH, DD, JD
Lake: Student housing opportunities identified thru collaboration with NIC & experts in the field
green
Finance
Finance
LCDC: continue frequent review of district economic forecasting models
green
Parking
Parking
1)
Lake: land assemblage for future downtown parking facility continued
green
2)
Lake: parking needs rationalized for CBD (McEuen Park temp. parking), County campus, & Ed. Corr. areas
green
Work Force Housing
Housing
1) 2)
LCDC: workforce housing project opportunities identified (IHFA & private sector) Lake: Partner with IHFA to identify future Midtown opportunities
green green
Jobs
Ad hoc: DP, DD, SH
LCDC: Evaluate local job related statistical data to identify pro-active partnership opportunities
green
Public Space
April , 2012 Status
Note: Goals with a “green” status are considered progressing well. A “yellow” status would mean a goal may be in jeopardy of not being achieved during the year, and a “red” status would mean that the goal is in definite jeopardy of non-attainment.
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The Committee structure employed to achieve the aforementioned goals is as follows (Committee Chair denoted by asterisk): Committee Acquisition Finance Housing Communication Parking
Membership Goodlander*, Jordan, Davis, Druffel Colwell*, Patzer, Davis, Elder Elder*, Hoskins, Goodlander, Hassell Patzer*, Goodlander, Davis, Hoskins Elder*, Jordan, Hassell, Hoskins
6. EXECUTIVE DIRECTOR REPORT No report was provided. 7. ADJOURN Motion by Goodlander, seconded by Hoskins to adjourn. Motion carried. The LCDC meeting adjourned at 10:50 a.m. Minutes prepared and submitted by Tony Berns.
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BOARD MEETING MINUTES WEDNESDAY
MAY 16, 2012
4:00 P.M.
COEUR D’ALENE PUBLIC LIBRARY COMMUNITY ROOM 1. CALL TO ORDER Chairman Denny Davis called the LCDC Board meeting to order at 4:00 p.m. LCDC Board members present: Davis, Elder, Patzer, Jordan, Hassell, Goodlander, Colwell, Hoskins. LCDC staff present: Berns. LCDC legal counsel present: Quade (Hawley- Troxell). 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT Guests Present: Keith Erickson. No public comment provided. 4. APPROVAL OF MINUTES April 18, 2012 Board Meeting Minutes April 24, 2012 Board Strategic Planning Session Minutes Motion by Commissioner Elder, seconded by Commissioner Hoskins to approve the April 18, 2012 Board meeting minutes. Motion carried. Motion by Commissioner Patzer, seconded by Commissioner Hassel to approve the April 24, 2012 Board strategic planning session minutes. Motion carried. 5. COMMITTEE REPORTS Education Corridor ad hoc Committee: Commissioner Scott Hoskins Education Corridor adhoc Committee Chair Hoskins shared that Phase 1B of the Education Corridor project is progressing nicely, with sidewalk, curb, and paving work to be performed next week. Also, the traffic signal components LCDC Meeting Minutes
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for the new signalized intersection at River Avenue and Northwest Boulevard have arrived and the contractor plans to have the traffic signal installed and working by mid-June. Commissioner Hoskins also shared that this project is another example of excellent collaboration between the LCDC, City of CDA, North Idaho College, Fort Grounds Association and other community stakeholders. Commissioner Jordan shared that the new traffic signal at this intersection will greatly facilitate the movement of folks across Northwest Boulevard in this area; currently it is very inconvenient for folks to cross Northwest Boulevard in this area. Commissioner Davis asked if Phase 1A of the project is about to wrap up? Commissioner Hoskins shared that yes, Phase 1A is just about ready for a final walk through. Finance Committee – Commissioner Rod Colwell Lake & River District Monthly Financials Lake & River District Payables Finance Committee Chair Rod Colwell reviewed and discussed the April Lake and River District financial files, and the April / May account payables sheet, with the Board. Motion by Commissioner Hassell, seconded by Commissioner Goodlander, to approve the April financial packets and the April / May accounts payables for the Lake & River Districts as presented. Motion carried. Housing Committee – Commissioner Jim Elder Housing Committee Chair Jim Elder shared that The Housing Company (THC) has withdrawn their proposal for their planned Midtown mix-use workforce housing project per the request of the CDA City Council. THC currently has no plans to reengage on a possible new project venue for their Midtown property. Commissioner Elder also shared that Eric Soles, a Midtown community stakeholder, is trying to establish a committee of Midtown stakeholders that will focus on potential project ideas for THC’s consideration re. their Midtown property. Mr. Soles shared in an email that since the Midtown community did not support the recently withdrawn THC proposed mix-use project, that the Midtown community needs to step up and develop project ideas for further consideration.
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Commissioner Patzer shared that folks who are interested in getting involved in this Midtown committee should contact Mr. Soles @ (208) 667-1539, or LCDC Ex. Director Berns. Parking Committee – Commissioner Jim Elder Parking Committee Chair Jim Elder, who also serves as a member (and LCDC liaison) on the City’s Parking Commission, shared that he had no report. Communication Committee – Commissioner Dave Patzer Communication Committee Chair Dave Patzer shared that the second LCDC electronic newsletter (e-newsletter) was distributed earlier in the day. A copy of the e-newsletter can be found on the LCDC website. Commissioner Patzer also shared that Mr. Jeff Sayer, Director of the State of Idaho’s Department of Commerce, was in town recently discussing his organization’s mission and goals. During his visit, Mr. Sayer also expressed his strong support of urban renewal as a key economic development tool in Idaho. Commissioner Patzer plans to invite Mr. Sayer back to CDA to learn more about the Department of Commerce’s mission/goals, and how the message re. the value of the urban renewal economic development tool in Idaho can be better communicated throughout the state. Commissioner’s Elder and Goodlander strongly supported Commissioner Patzer’s plan to invite Mr. Sayer back to CDA. They both agreed that having Mr. Sayer share his thoughts regarding the value of urban renewal with the community will be a powerful message. Commissioner Patzer invited Keith Erickson, LCDC communication consultant, to join the Board meeting. Commissioner Patzer thanked Mr. Erickson and LCDC Ex. Director Berns for their continued efforts in dealing with the numerous communication issues facing the LCDC. Commissioner Patzer shared that there seems to be a constant barrage of misinformation in the community these days regarding many public-related issues, including activities of the LCDC. Mr. Erickson shared that he attended the recent “crash course in urban renewal” sponsored by Ms. Sims, Ms. Culbreth, and Mr. Orzell. Mr. Erickson shared that he listened to quite a bit of misinformation that was shared during the event primarily to folks who he viewed as already antiurban renewal/LCDC. Mr. Erickson chose to provide feedback a couple of times at the event in the form of accurate information. Mr. Erickson shared that it is very important for LCDC to be as visible as possible in the community, and to continue to share accurate information wherever /
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whenever possible. LCDC needs to keep its strong momentum going on the communication front.
Commissioner Elder asked if there might be value in placing hard copies of the LCDC newsletters around town, for example in coffee shops? Mr. Erickson shared that a goal of the communication effort is to keep costs down, thus the strategy to utilize electronic communications. Distributing hard copy material is always an option if the e-newsletter venue does not deliver the desired results.
6. EXECUTIVE DIRECTOR’S REPORT LCDC Ex. Director Berns did not have a report to share. Commissioner Goodlander shared a public art update with the Board: The City of CDA Arts Commission (Commission) plans to roll out their latest public art initiative in the near future, which involves wrapping eight downtown traffic light control boxes with original public art. The art “wrapping” will last seven to eight years. The City of CDA’s Wastewater Department will be unveiling new public art at the treatment plant within two to three weeks. The public art will have an educational component, and will consist of art pieces representing microorganisms that aid in the waste abatement process. The Commission also plans to install a “dung beetle” public art piece next to the Spokane River near the wastewater treatment plant. The Commission also plans to install new public art along the Spokane River near the new section of the Centennial Trail that runs next to the river in the Education Corridor. The Commission’s public art destined for the three new roundabouts located in the Education Corridor are under construction and will be installed this fall. 7. PUBLIC COMMENT: No public comment provided. 8. ADJOURN: Motion by Commissioner Patzer, seconded by Commissioner Goodlander to adjourn. Motion carried. The LCDC Board meeting adjourned at 4:30 p.m. Minutes prepared and submitted by Tony Berns. LCDC Meeting Minutes
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BOARD MEETING MINUTES WEDNESDAY
JUNE 20, 2012
4:00 P.M.
COEUR D’ALENE PUBLIC LIBRARY COMMUNITY ROOM 1. CALL TO ORDER Chairman Denny Davis called the LCDC Board meeting to order at 4:00 p.m. LCDC Board members present: Davis, Elder, Patzer, Jordan, Hassell, Goodlander, Colwell, Hoskins, Druffel. LCDC staff present: Berns. LCDC legal counsel present: Quade (Hawley- Troxell). 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT Guests Present: no guests present No public comment provided. 4. APPROVAL OF MINUTES May 16, 2012 Board Meeting Minutes Motion by Commissioner Elder, seconded by Commissioner Hoskins to approve the May 16, 2012 Board meeting minutes. Motion carried. 5. COMMITTEE REPORTS Education Corridor ad hoc Committee: Commissioner Scott Hoskins Education Corridor adhoc Committee Chair Scott Hoskins shared that Phase 1B of the Education Corridor project is nearly complete, with just landscaping work to be finalized. Plans are to keep the new intersection closed until the Monday following the June 24th Ironman event. Commissioner Davis commented that some of the trees in the Phase 1A area looked stressed. Are efforts underway to address landscaping issues involving Phase 1A? LCDC Meeting Minutes
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Commissioner Hoskins shared that MDM Construction has been given a Phase 1A punch list of items to be remedied, including replacing the stressed/dying trees. The punch list is to be completed within 30 days.
Commissioner Elder shared that he has heard many positive comments regarding the project (both Phase 1A & 1B). Commissioner Elder thanked Commissioner Hoskins for his leadership on this very successful endeavor that will benefit the community for generations to come. Commissioner Davis shared that public art pieces will be placed in the new round-a-bouts this fall. Commissioner Goodlander also shared a brief summary re. the recently installed public art near the wastewater treatment plant. The “microbe” public art work depicts organisms that are at work in the treatment facility. Informational plaques regarding the microbe artwork will be installed soon. Commissioner Davis reminded the viewing audience that the Phase 1B ribbon cutting ceremony is scheduled for Wednesday, June 27th @ 3:00 pm. Finance Committee – Commissioner Rod Colwell Lake & River District Monthly Financials Lake & River District Payables Finance Committee Chair Rod Colwell reviewed and discussed the May Lake and River District financial files, and the May / June account payables sheet, with the Board. Motion by Commissioner Goodlander, seconded by Commissioner Hassell, to approve the May financial packets and the May / June accounts payables for the Lake & River Districts as presented. Motion carried. Housing Committee – Commissioner Jim Elder Housing Committee Chair Jim Elder shared that he has been contacted by several people interested in helping to develop student and/or faculty housing projects in the Education Corridor area should those opportunities materialize. Commissioner Elder commented that given this recent interest, that the time might be right to initiate more detailed analysis/planning efforts involving the 4-corner area (general area around the intersection of Mullan Avenue and Northwest Boulevard). Commissioners Hassel and Jordan agreed that the time is probably right to perform some longer-term strategic planning for the 4-corner area. LCDC Meeting Minutes
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Commissioner Goodlander shared that planning for the 4-corner area has been discussed by City leadership, but that there are currently other planning efforts that take priority (i.e. McEuen Park). Commissioner Davis agreed that a focused strategic planning effort is needed for this area to help determine what use(s) is best for the community. Information gathering, and input from the community, should be keys components of this effort. Commissioner Davis also shared that the Redevelopment Association of Idaho (RAI) will be meeting in Moscow this August. That venue may offer the opportunity to review some student housing venues surrounding the University of Idaho. Commissioner Patzer shared that following the community feedback from Midtown stakeholders re. the proposed affordable housing project in Midtown, that the LCDC needs to be mindful of potential community feedback re. possible student housing initiatives. Commissioner Elder thanked Board members for their input, and plans to work with Ex. Director Berns on moving forward with information gathering related to a potential strategic planning effort for the 4-corner area. Parking Committee – Commissioner Jim Elder Parking Committee Chair Jim Elder, who also serves as a member (and LCDC liaison) on the City’s Parking Commission, shared that the proposed LCDC/City library parking lot use agreement (to be discussed later in the meeting) will be very beneficial in helping to manage the parking issues on the library lot. Commissioner Elder shared that the proposed two hour parking limit at the library is not designed to impact patrons of the library, or folks who are attending meetings at the library that last longer than two hours. A parking pass system of some kind will most likely be established to deal with the longer than two hour meeting issue. Commissioner Elder also shared that the “no parking” restriction on the section of Park Avenue that runs along the west side of CDA’s city park has recently been addressed by the Parking Commission. In the past, City police have tried to enforce that restriction with limited success. Diamond Parking has been retained to monitor and enforce the no parking requirement in that area.
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Communication Committee – Commissioner Dave Patzer Communication Committee Chair Dave Patzer shared that the 3rd LCDC newsletter was distributed last week (a copy of the newsletter can be found on the LCDC website: www.lcdc.org). Commissioner Patzer shared that the committee met earlier in the week to discuss and fine tune outreach methods/venues, and to discuss possible themes for future LCDC newsletters. One of the key goals of the committee in the short-term will be to expand the newsletter distribution list. Another idea that the committee is exploring is to develop a direct mailing piece designed to be distributed to all property owners located within the two LCDC districts. This still-to-be-designed direct mailing piece will be informative in nature, helping property owners better understand the LCDC business model (i.e. what is the LCDC, what does the LCDC do, how does the LCDC work). 6. EXECUTIVE DIRECTOR’S REPORT Molitor & Associates: Government Relations Contract LCDC Ex. Director Berns discussed / reviewed the proposed 2012-2013 government relations contract with Molitor & Associates, sharing that the terms / services for the proposed contract period are unchanged from last year’s contract period. The proposed 2012-2013 contract is for 10 months (June through March) @ $2,000 / month plus reimbursement for approved expenses. Commissioner Davis shared that the government relation services provided by Teresa Molitor to the LCDC are critical as the Redevelopment Association of Idaho (RAI) grows its government relations ability. Commissioner Davis also shared that RAI’s legislative committee did an excellent job this past legislative session by offering input at numerous committee meetings dealing with urban renewal issues. Commissioner Goodlander asked if LCDC has evaluated other professionals who offer government relations services; if not, it might be prudent to visit with others in this field to assure that LCDC is obtaining the best representation. Commissioner Davis shared that LCDC has not met with any other government relation professionals. Commissioner Patzer commented that he struggles sometimes with the process of using public money for government relations services, but sees the value of having someone like Ms. Molitor at the legislature on our behalf. Ms. Molitor can meet one-on-one with legislators, providing the factual information needed by legislators to make informed decisions on urban renewal issues. Commissioner Colwell shared that he supports the renewal of the Molitor & Associates contract, and supports evaluating other government relations options for 2013/14. LCDC Meeting Minutes
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Motion by Commissioner Colwell, seconded by Commissioner Druffel, to approve the 2012-2013 Molitor & Associates Government Relations Contract as presented. Motion carried. Motion by Commissioner Hassell, seconded by Commissioner Goodlander, to evaluate options for government relations services for 2013/14, seeking input from legislators and the RAI on how best to employ government relations expertise on legislative urban renewal issues. Motion carried. Coeur d’Alene (CDA) Library Parking Lot Use Agreement LCDC legal counsel Danielle Quade discussed the LCDC/City of CDA library parking lot use agreement with the Board, indicating that the CDA City Council approved this use agreement during their May city council meeting. Mrs. Quade shared that the document is a straight forward use agreement with the City that: allows the City to manage the use of the LCDC owned library parking lot for public parking, requires the City to maintain the parking lot, and requires the City to provide the necessary insurance coverage. Commissioner Jordan asked Mrs. Quade to remind the viewing audience as to why the LCDC owns the library parking lot. Mrs. Quade shared that the LCDC owns the library parking lot because the parking lot area serves as deed of trust collateral for an existing Washington Trust Bank loan. Commissioner Hassel suggested that the City’s Parking Commission pursue the opportunity of issuing continuous violators of parking regulations secondary tickets that would be more expensive in nature, thus hopefully discouraging the practice of violating parking regulations. Commissioner Elder stated that he will share that suggestion with the Parking Commission. Motion by Commissioner Hoskins, seconded by Commissioner Patzer, to approve the LCDC/City of CDA Library Parking Lot Use Agreement as presented. Motion carried. Commissioner Patzer asked Ex. Director Berns to provide a brief summary of the recently held meeting of Midtown stakeholders. Ex. Director Berns shared that Midtown stakeholders Eric Soles and Adam Graves attempted to gather a group of Midtown supporters to discuss 1) possible new project ideas for the LCDC/THC property ownership in Midtown, as well as 2) forming a more formalized association of Midtown supporters (modeled after the CDA Downtown Association). Unfortunately, due to scheduling conflicts, LCDC Meeting Minutes
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few Midtown stakeholders/supporters were able to attend the Soles/Graves meeting. Mr. Soles and Mr. Graves plan to continue their efforts of gathering Midtown supporters to work the aforementioned two initiatives. 7. PUBLIC COMMENT: No public comment provided. 8. ADJOURN: Motion by Commissioner Hassell, seconded by Commissioner Patzer to adjourn. Motion carried. The LCDC Board meeting adjourned at 4:54 p.m. Minutes prepared and submitted by LCDC Ex. Director Berns.
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BOARD MEETING MINUTES WEDNESDAY
JULY 18, 2012
4:00 P.M.
COEUR D’ALENE PUBLIC LIBRARY COMMUNITY ROOM 1. CALL TO ORDER Chairman Denny Davis called the LCDC Board meeting to order at 4:00 p.m. LCDC Board members present: Davis, Elder, Patzer, Hassell, Goodlander, Hoskins. LCDC staff present: Berns. LCDC legal counsel present: Quade (Hawley- Troxell). 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT Guests Present: Keith Erickson, Terry Cooper, Wendy Gabriel No public comment provided. 4. APPROVAL OF MINUTES June 20, 2012 Board Meeting Minutes Motion by Commissioner Elder, seconded by Commissioner Hoskins, to approve the June 20, 2012 Board meeting minutes. Motion carried. 5. COMMITTEE REPORTS Education Corridor ad hoc Committee: Commissioner Scott Hoskins Education Corridor adhoc Committee Chair Scott Hoskins shared that Phase 1B is just about closed out, with a few minor punch list items remaining. Close out of Phase 1A will take a bit longer due to the need to acquire new street trees to replace the street trees that died. New trees will most likely be available this fall. Commissioner Elder shared that the triangular piece of property just west of the Bridge Academy building seems to easily retain water, resulting in potential flooding issues. LCDC Meeting Minutes
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Commissioner Davis shared that JUB informed him that this area sits atop of the old River Road right of way, which has resulted in a “hard pan” effect preventing water from properly draining in that area. JUB’s plan is to bring a piece of equipment in to dig through the topsoil in that area and break up the hard pan to facilitate drainage.
Finance Committee – Commissioner Rod Colwell Lake & River District Monthly Financials Lake & River District Payables LCDC Executive Director Berns, in Finance Committee Chair Rod Colwell’s stead, reviewed and discussed the June Lake and River District financial files, and the June / July account payables sheet, with the Board. Motion by Commissioner Goodlander, seconded by Commissioner Hoskins, to approve the June financial packets and the June / July accounts payables for the Lake & River Districts as presented. Motion carried. Note: Commissioner Davis abstained from voting on the 609 Sherman Loft IRA and Riverstone West Phase 1 OPA payables.
Budget Discussion: Draft Fiscal Year 2013 (FY13) Budget Executive Director Berns led the Board through an overview discussion of the draft FY13 budgets for the Lake & River Districts (summary table below). Ex. Director Berns also shared that under Idaho urban renewal law, urban renewal agencies are required to prepare and finalize budgets prior to September 1st of each year. Therefore, the LCDC Board needs to review draft budgets at the July Board meeting, and authorize publication of the draft budgets prior to the August Board meeting where a public hearing is held on the proposed budgets.
LCDC FY2013 Budget Overview – Draft Lake District
River District
Estimated Beginning Fund Balance (10/1/12)
$ 2,010,170
$ 2,472,020
Estimated Revenues
$16,161,433
$1,804,988
$17,966,421
Estimated Expenses
$ 17,089,990
$ 1,568,185
$ 18,658,175
1,081,613
$ 2,708,823
$
Estimated Ending Fund Balance (9/30/13)
LCDC Meeting Minutes
$
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Total $
4,482,190
3,790,436
2
Key FY13 budget issues discussed with the Board: Revenues: No levy rate increase is included in the draft budget re. estimated tax increment revenues. This is a conservative budgeting approach given that the taxing entities (note: LCDC is not a taxing entity) will most likely increase the levy rates to offset the valuation decreases for 2011, which will result in higher tax increment revenues. The Lake District experienced a $24.6 million valuation decrease in 2011, and the River District a $1.5 million valuation decrease in 2011. The Lake District draft budget calls for a $12 million bond draw on the Washington Trust Bank (WTB) line of credit for FY13 to pay for costs associated with the McEuen Park initiative. As per the LCDC agreement with WTB, a $2,080,000 bond payment is included as an expense in the FY13 Lake District budget. 70% bank financing is proposed to help finance the capital acquisition expenses contained in both district budgets. Expenses: Included in the budget is a proposed change in the River District cost share formula for general LCDC administration costs from 40% to 50%. The draft budget includes costs for LCDC’s professional contract services for accounting (Gourley & Associates), legal counsel (HawleyTroxell and Elam & Burke), external audit (Magnuson & McHugh), community relations (Keith Erickson), and government relations (Teresa Molitor). In the Lake District, $46,000 is budgeted for parking improvements associated with the 823 & 845 4th Street properties, and the 839 3rd Street property in Midtown. The Lake District WTB financed Jameson (library) loan matures in April, 2013 with an estimated balloon payment of $585,000. The Finance Committee recommends re-financing (refi) $300,000 of the existing loan amount and paying off the remainder of the existing loan amount with cash reserves. The interest rate estimate for the $300,000 refi with WTB is approximately 3% (the current loan is at 4%). The Finance Committee refi recommendation scenario is reflected in this draft Lake District budget. Three new River District Improvement Reimbursement Agreements (IRAs) are budgeted for FY13 based on the premise that these contractual arrangements will be finalized in 2012. The three new IRAs are: Mill River Seniors, Riverstone West Apartments, Riverstone West Phase 2. A special project reserve budget line item is included in the Lake District budget containing funds that the Board may choose to direct to additional McEuen Park related expenses that may materialize, including the City’s relocation of the American Legion ball field to a new location LCDC Meeting Minutes
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at the Ramsey Road sports complex. Given that the Ramsey Road sports complex is located outside the LCDC’s Lake District boundary, these LCDC special project reserve funds could be used to replace City Capital Improvement Funds (currently dedicated to the McEuen Park initiative) that would be redirected to developing the American Legion ball field at the Ramsey complex. Commissioner Elder asked if the Midtown mix-use workforce housing project moved forward next year in some fashion, will LCDC have any available funds to potentially direct towards this project? Ex. Director Berns shared that yes, Lake District special project reserve funds could be direct towards a Midtown initiative, assuming those funds have not been fully committed to the McEuen Park initiative. Board members thanked the Finance Committee and Ex. Director Berns for their work on the FY13 budget. Motion by Elder, seconded by Patzer, to authorize the LCDC Executive Director to publish the proposed FY13 draft LCDC budget as presented in the CDA Press prior to the August 15, 2012 budget public hearing date. Motion carried. FY12 Q3 Quarterly Report Executive Director Berns shared the Fiscal Year 2012 third quarter (FY12 Q3) report with the Board, asking Board members to review the package at their convenience, and to contact him with any questions. Housing Committee – Commissioner Jim Elder Housing Committee Chair Jim Elder shared that the City of CDA plans to form a new “four corners plus” committee to address potential redevelopment opportunities in that area. The four corner area is defined as the areas adjacent to the intersection of Mullan Avenue, Northwest Boulevard and Government Way. The “plus” term in the new committee’s name means that this committee will also evaluate potential redevelopment opportunities (including housing opportunities) for the old railroad right of way area along Northwest Boulevard extending from Garden Avenue up to the Highway 95 overpass. A member of the LCDC Housing Committee will have a seat on this still to be formed committee. Other stakeholders on the committee will represent the City, North Idaho College, Fort Grounds Association, Kootenai County, University of Idaho, and other entities. Commissioner Hassell shared that it is important to have the County involved since they are working through a master planning effort for their campus facilities. LCDC Meeting Minutes
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Commissioner Goodlander shared that there is a strong need to develop a master plan for all of the ownership pieces in the four corner area. Commissioner Davis shared that it will be very important to develop, and/or preserve, views and vistas along that stretch of Northwest Boulevard. Note: Commissioner Druffel joined the board meeting at 4:30. Parking Committee – Commissioner Jim Elder Parking Committee Chair Jim Elder, who also serves as a member (and LCDC liaison) on the City’s Parking Commission, reminded the viewing audience that a large portion (approximately 70%) of the costs associated with the McEuen Park project involve parking related improvements, a very important long-term investment for the community. Commissioner Elder also reminded the audience that approximately 60% of the existing downtown surface parking lots are owned by private entities; these privately held parking resources will not last forever as more value adding (i.e. new buildings) improvements are made to these surface parking lots over time. The community needs to plan for long-term public parking solutions to offset the loss of these private lots once the private parking lots transition to a higher and better use. The McEuen Park parking solution plan increases the public parking space in the downtown area, and will help to mitigate the future loss of any private parking lots. Commissioner Patzer asked if the public parking lot pricing changes made over the past year or two (i.e. decreasing the number of hours of free parking in the public lots) has affected the parking revenues for the city? Commissioner Elder shared that April and May parking revenues were up for this year due to good weather, but June parking revenues were down due to poor weather conditions. Weather appears to be the primary driver of downtown parking revenues, and not the recent change in pricing structure. Commissioner Patzer commented that he sees a great deal of activity in the downtown area, and that ample, well planned parking plays a key role in the success of the downtown. Communication Committee – Commissioner Dave Patzer Communication Committee Chair Dave Patzer shared that the 4th LCDC newsletter will be distributed by tomorrow the 19th (a copy of the newsletter can be found on the LCDC website: www.lcdc.org). Commissioner Patzer also shared that ongoing communication efforts are proceeding well. LCDC Meeting Minutes
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Keith Erickson, LCDC communications consultant, shared that the 4th newsletter contains information regarding downtown parking, the importance of an economically “healthy” downtown, and a brief review of development and redevelopment urban renewal philosophies. Mr. Erickson also shared that it is very easy for folks to add their names to the newsletter distribution list by simple going to the LCDC website and clicking the “join email list” button. The primary goal of the newsletter is to inform the public on how LCDC initiatives benefit the community. Following the committee reports, LCDC Chairman Denny Davis, on behalf of the entire LCDC Board, congratulated LCDC Commissioner Justin Druffel on his appointment last night by the CDA City Council to a full five year LCDC Board term. 6. EXECUTIVE DIRECTOR’S REPORT Executive Director Berns discussed / reviewed the third quarter status of the LCDC Board FY12 annual goals. LCDC / City of Coeur d’Alene (CDA) Agreement for Financing of Improvements for McEuen Park LCDC legal counsel Danielle Quade reviewed the agreement for financing of improvements for McEuen Park with the Board and shared that this agreement was approved by the CDA City Council last night (July 17th). The agreement for financing of improvements for McEuen Park can be found in its entirety on the LCDC website, under the “Districts/Lake District” tab. Commissioner Davis shared that he, Ex. Director Berns, and LCDC legal counsel Quade worked with city leadership on the terms of this agreement, making sure LCDC has a decision role in all finance related facets of the McEuen Park initiative. Commissioner Patzer shared that the agreement provides LCDC the latitude to hire 3rd party professional expertise to address project related issues should such a need arise. Commissioner Davis shared that there is a team comprised of city and LCDC representatives working with Team McEuen on a weekly basis addressing project related design issues. This city/LCDC team is providing very good oversight as the design process moves forward. Motion by Commissioner Hassell, seconded by Commissioner Patzer, to approve the LCDC/City of CDA Agreement for Financing of Improvements for McEuen Park as presented. Motion carried. Note: Commissioner Goodlander abstained from voting on the agreement since she voted on the agreement as a city council member on July 17th.
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7. PUBLIC COMMENT: No public comment provided. Commissioner Hassell suggested that future LCDC agendas include an agenda item that allows Board members to share comments/insights. Commissioner Hassell suggested that this new agenda item appear just before the final public comment agenda item. Board members supported Commissioner Hassell’s idea, and asked Ex. Director Berns to modify future agendas to include this new agenda item prior to final public comment. 8. ADJOURN: Motion by Commissioner Goodlander, seconded by Commissioner Hoskins to adjourn. Motion carried. The LCDC Board meeting adjourned at 5:00 p.m. Minutes prepared and submitted by Executive Director Berns.
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BOARD MEETING MINUTES WEDNESDAY
AUGUST 15, 2012
4:00 P.M.
COEUR D’ALENE PUBLIC LIBRARY COMMUNITY ROOM 1. CALL TO ORDER Chairman Denny Davis called the LCDC Board meeting to order at 4:00 p.m. LCDC Board members present: Davis, Elder, Patzer, Goodlander, Hoskins, Colwell, Jordan, Druffel. LCDC staff present: Berns. LCDC legal counsel present: Quade (Hawley- Troxell). 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT Guests Present: Keith Erickson, Frank Orzell, Terry Cooper, Tom Hasslinger No public comment provided. 4. APPROVAL OF MINUTES July 18, 2012 Board Meeting Minutes Motion by Commissioner Hoskins, seconded by Commissioner Goodlander, to approve the July 18, 2012 Board meeting minutes. Motion carried. 5. LCDC FISCAL YEAR 2013 (FY2013) BUDGET HEARING LCDC Chairman Davis called the FY2013 budget public hearing to order at 4:04 p.m. and asked Executive Director Berns to provide an overview of the proposed budget prior to public comment. Mr. Berns shared summary comments re. the following LCDC proposed FY13 budget:
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FY2013 Budget Overview
Lake District $ 2,010,170
River District $ 2,472,020
Total $ 4,482,190
Estimated Tax Increment Property Rental Receipts Int. & Misc. Funds WTB Bond Draw - McEuen Park
$ 3,652,776 $ 156,657 $ 2,000 $ 12,000,000
$ 1,661,488 $ $ 3,500 $ -
$ $ $ $
5,314,264 156,657 5,500 12,000,000
Capital Acquisition Financing
$ 350,000 $ 16,161,433
$ 140,000 $ 1,804,988
$ $
490,000 17,966,421
$ $ $ $ $ $ $ $ $
85,277 3,890 6,000 63,730 2,000 2,500 2,594 2,675 12,660
$ $ $ $ $ $ $ $ $
85,277 3,890 6,000 43,430 1,250 2,500 2,594 2,675 -
$ $ $ $ $ $ $ $ $
170,554 7,780 12,000 107,160 3,250 5,000 5,188 5,350 12,660
Property Management Organization Dues Miscellaneous Public Art Capital Acquisition Expense Debt: Interest Debt: Principal Parking Initiatives Planning Grants Partnership Agreements (OPAs, IRAs) Midtown Place Making
$ 95,021 $ 3,255 $ 500 $ 73,056 $ 500,000 $ 307,780 $ 2,431,250 $ 50,000 $ 140,000 $ 135,000
$ $ $ $ $ $ $ $ $ $
3,255 500 33,230 200,000 103,000 -
$ $ $ $ $ $ $ $ $ $
95,021 6,510 1,000 106,286 700,000 307,780 2,431,250 50,000 243,000 135,000
$ $
$ 1,080,584 $ -
$ $
1,478,386 25,000
McEuen Park Initiative
$ 12,000,000
$
-
$
12,000,000
$ 750,000 $ 17,089,990
$ $ 1,568,185
$ $
750,000 18,658,175
$ 1,081,613
$ 2,708,823
$
3,790,436
Estimated Beginning Fund Balance (10/1/12) Revenues
(Proposed)
Total Expenses
(Proposed) Administration Office Expenses Travel Professional Services Notices Communications Insurance Meetings Utilities
Special Project Reserve Total Estimated Ending Fund Balance (9/30/13)
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2
Key FY2013 budget issues discussed with the Board: Revenues: No levy rate increase is included in the proposed budget re. estimated tax increment revenues: Lake District tax increment revenue estimate = $3.65 million River District tax increment revenue estimate = $1.66 million Total tax increment revenue estimate = $5.31 million This is a conservative budgeting approach given that the taxing entities (note: LCDC is not a taxing entity) will most likely increase the levy rates to offset the valuation decreases for 2011, which will result in higher tax increment revenues. The Lake District experienced a $24.6 million valuation decrease in 2011, and the River District a $1.5 million valuation decrease in 2011. The Lake District proposed budget calls for a $12 million bond draw on the Washington Trust Bank (WTB) line of credit for FY2013 to pay for costs associated with the McEuen Park initiative. As per the LCDC agreement with WTB, a $2,080,000 bond payment is included as an expense in the FY2013 Lake District budget. 70% bank financing is proposed to help finance the capital acquisition expenses contained in both district budgets. Expenses: Included in the budget is a proposed change in the River District cost share formula for general LCDC administration costs from 40% to 50%. The proposed budget includes costs for LCDC’s professional contract services for accounting (Gourley & Associates), legal counsel (HawleyTroxell and Elam & Burke), external audit (Magnuson & McHugh), community relations (Keith Erickson), and government relations (Teresa Molitor). In the Lake District, $46,000 is budgeted for parking improvements associated with the 823 & 845 4th Street properties, and the 839 3rd Street property in Midtown. The Lake District WTB financed Jameson (library) loan matures in April, 2013 with an estimated balloon payment of $585,000. The Finance Committee recommends re-financing (refi) $300,000 of the existing loan amount and paying off the remainder of the existing loan amount with cash reserves. The interest rate estimate for the $300,000 refi with WTB is approximately 3% (the current loan is at 4%). The Finance Committee refi recommendation scenario is reflected in the proposed Lake District budget. Three new River District Improvement Reimbursement Agreements (IRAs) are budgeted for FY2013 based on the premise that these LCDC Meeting Minutes
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contractual arrangements will be finalized in 2012. The three new IRAs are: Mill River Seniors, Riverstone West Apartments, Riverstone West Phase 2. A special project reserve budget line item is included in the Lake District budget containing funds that the Board may choose to direct to additional McEuen Park related expenses that may materialize, including the City’s relocation of the American Legion ball field to a new location at the Ramsey Road sports complex. Given that the Ramsey Road sports complex is located outside the LCDC’s Lake District boundary, these LCDC special project reserve funds could be used to replace City Capital Improvement Funds (currently dedicated to the McEuen Park initiative) that would be redirected to developing the American Legion ball field at the Ramsey complex. Following Mr. Berns’ summary remarks, Chairman Davis asked if there was any public comment on the proposed budget. No public comment was provided regarding the LCDC FY2013 budget as proposed. Chairman Davis closed the Public Hearing at 4:12 p.m.
Resolution 12-01: Adoption of LCDC FY2013 Budget Motion by Commissioner Colwell, seconded by Commissioner Elder, to approve Resolution 12-01 adopting the LCDC FY2013 Budget as proposed. Roll Call: Goodlander Hassell Jordan
Yes Absent Yes
Davis Colwell Hoskins
Yes Yes Yes
Druffel Yes Patzer Yes Elder Yes
Motion carried. 6. COMMITTEE REPORTS Education Corridor ad hoc Committee: Commissioner Scott Hoskins Education Corridor adhoc Committee Chair Scott Hoskins shared that Phase 1A of the Education Corridor project is approximately 95% complete, with just a few punch list items remaining. The primary issue needing attention is the replacement of the larch trees that were planted last fall that have since died. Commissioner Davis commented that the removal/replacement of the dead larch trees in the three round-a-bout islands should be coordinated with the City’s Arts Commission since the Arts Commission plans to install public art pieces in the round-a-bout islands this fall.
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Commissioner Hoskins shared that completion of the Phase 1B portion of the Education Corridor project is near completion, with the final contractor invoice being prepared. The one last remaining issue, placement of a dry well in the grassy area island just to the west of the Bridge Academy building, has been completed. Finance Committee – Commissioner Rod Colwell Lake & River District Monthly Financials Lake & River District Payables Finance Committee Chair Rod Colwell reviewed and discussed the July Lake and River District financial statements, and the July / August account payables sheet, with the Board. Motion by Commissioner Goodlander, seconded by Commissioner Patzer, to approve the July financial statements and the July / August accounts payables for the Lake & River Districts as presented. Motion carried. Housing Committee – Commissioner Jim Elder Housing Committee Chair Jim Elder shared that the City of CDA still plans to soon form a new “four corners plus” committee to address potential redevelopment opportunities in the four corner area. The four corner area is defined as the areas adjacent to the intersection of Mullan Avenue, Northwest Boulevard and Government Way. The “plus” term in the new committee’s name means that this committee will also evaluate potential redevelopment opportunities (including housing opportunities) for the old railroad right of way area along Northwest Boulevard extending from Garden Avenue up to the Highway 95 overpass. A member of the LCDC Housing Committee will have a seat on this still to be formed committee. Other stakeholders on the committee will represent the City, North Idaho College, Fort Grounds Association, Kootenai County, University of Idaho, and other entities. Commissioner Elder shared that he has not heard any new information re. the status of the committee’s formation at this time, but will keep the Board apprised of new developments. Parking Committee – Commissioner Jim Elder Parking Committee Chair Jim Elder, who also serves as a member (and LCDC liaison) on the City’s Parking Commission, shared that the bid opening for McEuen 2012 occurred earlier in the week. Four bids were received. The bids are being evaluated for completeness/accuracy by Team McEuen. Plans are to have the low bid, if deemed complete/accurate, presented to City Council for LCDC Meeting Minutes
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award at the August 21, 2012 council meeting. As a reminder, Commissioner Elder shared with the viewing audience that a huge portion of the McEuen Park initiative involves the redevelopment and improvement of the public parking asset in the McEuen Park area. Communication Committee – Commissioner Dave Patzer Communication Committee Chair Dave Patzer shared that the committee is working on several initiatives: LCDC newsletter: the 5th LCDC newsletter was distributed today (August 15th ). Current and past newsletters are available for viewing on the LCDC’s website (www.lcdc.org). Huckleberries blog “tile” button: the committee has placed an LCDC tile button on the very popular Huckleberries blog to encourage community members who visit this blog site to visit the LCDC’s website to learn more about LCDC. The committee sees this initiative as another tool to enhance the effectiveness of LCDC communication efforts in the community. The LCDC tile button is scheduled to run for three months. Initial metrics as to the success of attracting Huckleberry blog readers to the LCDC website will be available in early September. LCDC video: the committee is working with Eden Irgens, principal at Range Communications, on the possibility of developing a short LCDC video to help communicate LCDC’s message to the community. The committee hopes to approach the Board in September with a recommendation re. the video initiative. LCDC communication consultant Keith Erickson shared with the Board that subscribership to the LCDC newsletter is up, having increased by over 100 subscribers since June. Mr. Erickson shared that the Huckleberries blog tile ad should also help with newsletter distribution since Huckleberries receives over 200,000 page views a month. The Huckleberries tile ad cost of $300/month is very reasonable from his standpoint given the wide community audience accessed by the blog. Mr. Erickson shared that he and Teree Taylor (LCDC/CDA Chamber of Commerce online communication coordinator) plan to update the LCDC website providing a fresher look and updated content.
Commissioner Goodlander shared that she feels the Huckleberries tile ad looks great, and is optimistic that the tile ad will help direct readers to the LCDC website.
Commissioner Davis thanked Mr. Erickson for his efforts on creating such a fine newsletter series. The other Board commissioners echoed
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Commissioner Davis’ thanks to Mr. Erickson for his efforts on the newsletter. 7. EXECUTIVE DIRECTOR’S REPORT Executive Director Berns shared that the Redevelopment Association of Idaho (RAI) is hosting its monthly board meeting in Moscow on August 16th, and encouraged LCDC Board members to attend if their schedules permit. 8. BOARD COMMISSIONER COMMENTS No comments provided. 9. PUBLIC COMMENT: No public comment provided. 10. ADJOURN: Motion by Commissioner Elder, seconded by Commissioner Goodlander, to adjourn. Motion carried. The LCDC Board meeting adjourned at 4:40 p.m. Minutes prepared and submitted by Executive Director Berns.
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BOARD MEETING MINUTES WEDNESDAY
SEPTEMBER 19, 2012
4:00 P.M.
COEUR D’ALENE PUBLIC LIBRARY COMMUNITY ROOM 1. CALL TO ORDER Chairman Denny Davis called the LCDC Board meeting to order at 4:00 p.m. LCDC Board members present: Davis, Elder, Patzer, Goodlander, Jordan, Hassel. LCDC staff present: Berns. LCDC legal counsel present: Quade (Hawley- Troxell). 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT Guests Present: Keith Erickson, Steve Anthony, Eden Irgens No public comment provided. 4. APPROVAL OF MINUTES August 15, 2012 Board Meeting Minutes Motion by Commissioner Elder, seconded by Commissioner Goodlander, to approve the August 15, 2012 Board meeting minutes. Motion carried. 5. CDA ARTS COMMISSION: ART INITIAITVES UPDATE PRESENTATION Steve Anthony (City of CDA Recreation Director and City liaison to the CDA Arts Commission) and Eden Irgens (CDA Arts Commission Chair) provided an Arts Commission initiative update to the Board using a PowerPoint presentation. The presentation included updates on the following Arts Commission initiatives: Art currents program – a program where art is on loan to the City. If the art sells, the City receives a portion of the sale proceeds. Signal box wrap project – select traffic signal control boxes in the City have been wrapped with vinyl coverings depicting different art scenes. Wastewater treatment facility art project – installation of “microbe” art near the facility. Sorensen elementary school – functional art bike racks. LCDC Meeting Minutes
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Education corridor roundabouts – art pieces to be installed this fall in the three new roundabouts.
The Arts Commission has plans to invest in art projects located in Riverstone, McEuen Park and on the new section of the Centennial Trail that travels along the Spokane River on the NIC campus. Commissioner Elder commented that the wastewater facility microbe art is very good; both educational and fun. The Arts Commission’s investment in the arts has greatly enhanced the vitality of the city – well done. Commissioner Patzer asked how someone would provide feedback/input to the Arts Commission? Mrs. Irgens shared contact information for the Arts Commission, as well as providing the meeting logistics of the Commission (Commission meets the third Tuesday of each month at city hall at 3:30 pm). Commissioners Davis and Jordan both commented that they are very impressed with the traffic control signal box art project. Commissioner Goodlander (City Council & LCDC liaison to the Arts Commission) shared with the viewing audience how the Arts Commission funding from LCDC works: art funds transferred to the Arts Commission from the LCDC’s Lake District are restricted to fund art initiatives that are located within the Lake District’s boundary. Same geographic requirement applies to the LCDC River District art funds. Commissioner Goodlander also shared that the Arts Commission tries to utilize LCDC funds to fund art that possesses an educational component where applicable (e.g. microbe art work at the wastewater facility). Combining art and education creates a powerful learning environment. Commissioner Goodlander shared that the Arts Commission really appreciates the financial support of LCDC. 6. COMMITTEE REPORTS LCDC Chairman Davis adjusted the agenda and moved forward the Communication Committee report due to guest’s time constraints. Communication Committee – Commissioner Dave Patzer LCDC Video Proposal: Background: Eden Irgens, a local CDA business woman (Range NW, Inc.), approached LCDC with an idea that LCDC should develop a video explaining how LCDC works, and how LCDC creates value for the community. Ex. Director Berns and Keith Erickson, LCDC communication consultant, met with Mrs. Irgens re. her overture. The initial conversation with Mrs. Irgens generated the strategy of focusing on four or five LCDC projects, highlighting in both a qualitative and quantitative manner the value creation associated with LCDC Meeting Minutes
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each project. The envisioned value proposition of such a video is to help better communicate the role and success of LCDC in the community via a user friendly medium. Mrs. Irgens proposed a five minute version of the video that would be located on LCDC’s website homepage and possibly on other websites (e.g. City of CDA). Mrs. Irgens also proposed a shorter two minute version of the video that could be "pushed" out (e.g. via YouTube, emails) to certain community stakeholders and community stakeholder groups to help on the communication front. The LCDC Communication Committee met with Mrs. Irgens to further discuss her idea, agreeing that a “then and now” type approach to communicating the LCDC message would be the best video presentation format to pursue. The committee also liked the idea of incorporating some level of animation in the video to help better explain how LCDC works. Communication Committee Chair Dave Patzer invited Mrs. Irgens to join the Board meeting. Commissioner Patzer shared that LCDC has been successfully utilizing several electronic medium venues to better communicate with the public (e.g. emailed newsletters, television broadcasts of board meetings, LCDC website). The Communication Committee now sees and opportunity to introduce video technology into the communication effort, utilizing both standard video techniques and video animation technology. The proposed deliverables from this effort will be a five minute video and a two minute video. Both video lengths are valuable since some people like more detail (five minute version), while some people want less detail (two minute version). The Range video proposal is broken down into six primary components, with associated costs and time lines. Commissioner Patzer shared that the LCDC Board will be actively involved in the video creation process, and there will be check points along the video development path. Mrs. Irgens shared that video animation is not like a cartoon. The LCDC video animation will utilize graphic elements combined with words and music to convey in a clear, understandable fashion the workings of the LCDC. Mrs. Irgens shared that the Range team will bring a lay person’s perspective to explain how the LCDC business model works. Commissioner Davis agreed that using video animation will help convey complex issues in an easier to understand format. Commissioner Elder shared that the community has a tendency to forget how conditions were around CDA in the past. LCDC needs to remind the community of some of the past deteriorated conditions, and how far the community has come through the partnership efforts of LCDC. Folks new to the community have no idea of what conditions were like prior to their arrival; this type of video product will help communicate how well urban renewal has worked in CDA.
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Commissioner Jordan shared that in the past he has received public feedback that LCDC’s explanations of LCDC initiatives are too dry and complicated. He sees this video initiative as a good tool to help better explain how urban renewal works. Motion by Commissioner Goodlander, seconded by Commissioner Elder, to approve the LCDC video proposal as submitted by Range NW, Inc. with LCDC funding not to exceed $14,000. Motion carried. LCDC newsletter: Mr. Keith Erickson, LCDC communication consultant, shared that the 6th LCDC newsletter was distributed today (September 19th). This edition of the newsletter discusses three issues: 1) affordable housing, 2) the north Idaho Centennial Trail and the values of trails to the community (e.g. new event coming to CDA this fall; the “Coeur d’Fondo” bike event), and 3) the successful completion of the Education Corridor initiative. Current and past newsletters are available for viewing on the LCDC’s website (www.lcdc.org). Huckleberries blog “tile” button: Mr. Erickson shared that the LCDC tile button on the Huckleberries blog, designed to encourage community members who visit this blog site to visit the LCDC’s website to learn more about LCDC, is deemed to be working well based on the number of hits on the tile button. The Huckleberries blog gets approximately 200,000 page views per month, so the LCDC’s monthly investment of $300 for the tile ad is well leveraged. McEuen Park Communication Efforts: Signage: Mr. Erickson shared that LCDC plans to install signage on McEuen Park capturing LCDC’s support of the project. The proposal is to place a 1 foot tall by 8 foot long sign on each existing McEuen sign setup, just below the City’s existing McEuen Park signs. The sign would have the LCDC logo on the left hand side, then in the middle would read “A proud partner in the McEuen Park revitalization”, followed by “Visit us at lcdc.org”. This messaging will fit nicely with the City’s existing signage, and will raise awareness about LCDC’s involvement in the project and hopefully attract people to the LCDC website.
McEuen Park 2012 Project Updates: LCDC and the City plan to initiate timely communication efforts with community stakeholders re. the progress on the ongoing McEuen Park 2012 project. Mr. Erickson will perform this communication task for the 2012 project, with his efforts modeled after North Idaho College’s successful communication effort involving the recently completed Education Corridor project. Commissioner Patzer shared that two McEuen Park webcams are up and operating and can be accessed from the home page of the City’s website. LCDC will explore if a link to the City’s webcams can be set up on the LCDC website.
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The Board thanked Mr. Erickson for his efforts on the communication front – doing a great job. Education Corridor ad hoc Committee: Commissioner Scott Hoskins Ex. Director Berns, in Education Corridor adhoc Committee Chair Scott Hoskins’ stead, shared that Phase 1B of the Education Corridor project is complete, and Phase 1A is very near completion with a few minor water and sewer line related punch list items still requiring attention from the contractor. All of the street and roundabout trees that did not survive the initial planting have been replaced. Finance Committee – Commissioner Rod Colwell Lake & River District Monthly Financials Lake & River District Payables Ex. Director Berns, in Finance Committee Chair Rod Colwell’s stead, reviewed and discussed the August Lake and River District financial statements, and the August / September account payables sheet, with the Board. Motion by Commissioner Patzer, seconded by Commissioner Elder, to approve additional funds for the JUB Phase 1B account payable item since the latest JUB Phase 1B invoice slightly exceeded the approved project management cost agreement due to project related change orders. Motion carried. Motion by Commissioner Hassell, seconded by Commissioner Goodlander, to approve the August financial statements and the remaining August / September accounts payables for the Lake & River Districts as presented. Motion carried. Housing Committee – Commissioner Jim Elder Housing Committee Chair Jim Elder shared that he plans to gather the committee in October to further discuss affordable housing issues in the community, and LCDC’s role on the affordable housing front. Parking Committee – Commissioner Jim Elder Parking Committee Chair Jim Elder, who also serves as a member (and LCDC liaison) on the City’s Parking Commission, shared that McEuen Park 2012 is underway, and that this initial park renovation work should not significantly impact parking in the downtown. However, next year’s McEuen Park 2013 project will significantly impact parking for the downtown. The City and the City’s Parking Commission will be working on temporary parking solutions for LCDC Meeting Minutes
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the spring, summer and fall of 2013 that will help to minimize the parking impact on the downtown businesses. Commissioner Elder also shared that the City has instituted a two hour parking limit at the library’s parking lot to discourage non-library patrons from parking in the library parking lot. Commissioner Elder also shared that the Parking Commission has worked with the City on addressing the parking violations associated with the “no parking” portion of Park Drive on the west side of City Park. Violators have been ignoring the no parking signage on this portion of Park Drive and just paying the $10 tickets to park all day. The City has painted the curbs red on this portion of Park Drive which has seemed to help minimize the parking violations. 7. EXECUTIVE DIRECTOR’S REPORT Executive Director Berns shared that LCDC, at the suggestion of LCDC’s insurance agent, has declined Idaho Counties Risk Management Program’s (ICRMP) offer for additional terrorism insurance coverage per the Terrorism Risk Insurance Act; additional coverage for LCDC would cost $5,000 per year. ICRMP is required to offer its policy holders this additional terrorism coverage if so desired. ICRMP carries $20 million in terrorism insurance for its clients in its standard policy which LCDC deems appropriate coverage. 8. BOARD COMMISSIONER COMMENTS No comments provided. 9. PUBLIC COMMENT: No public comment provided. 10. ELECTION OF LCDC CHAIRMAN AND VICE-CHAIRMAN Motion by Commissioner Patzer that Commissioner Denny Davis be nominated as LCDC Board Chairman, and that Commissioner Jim Elder be nominated as LCDC Vice-Chairman, for fiscal year 2013. Commissioner Goodlander seconded the motion. No other nominations were proffered, and no objections to the nomination slate were voiced. Motion carried. Board members thanked Commissioners Davis and Elder for their hard work on behalf of the LCDC and the community, and for their willingness to once again serve in LCDC leadership positions. Commissioners Davis and Elder thanked their fellow Board members for their support and trust.
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11. EXECUTIVE SESSION – Idaho Code Section 67-2345(1) Subsection B: to consider the evaluation of the LCDC executive director. Motion by Commissioner Elder, seconded by Commissioner Patzer to convene an Executive Session, as provided by Idaho Code Section 67-2345(1) Subsection B: to consider the evaluation of the LCDC executive director. Roll Call: Goodlander Yes Colwell Absent Elder Yes
Hassell Patzer Davis
Yes Yes Yes
Druffel Jordan Hoskins
Absent Yes Absent
Motion carried. The LCDC Board entered into Executive Session at 5:08 p.m. Those present were the LCDC Board of Commissioners, and LCDC legal counsel Danielle Quade. Deliberations were conducted regarding the performance review of the executive director. No action was taken in Executive Session and the LCDC Board returned to regular session at 5:52 p.m. 12. ADJOURN: Motion by Commissioner Hassell, seconded by Commissioner Goodlander, to adjourn. Motion carried. The LCDC Board meeting adjourned at 5:52 p.m. Minutes prepared and submitted by Executive Director Berns.
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BOARD MEETING MINUTES WEDNESDAY
OCTOBER 17, 2012
4:00 P.M.
COEUR D’ALENE PUBLIC LIBRARY COMMUNITY ROOM 1. CALL TO ORDER Chairman Denny Davis called the LCDC Board meeting to order at 4:00 p.m. LCDC Board members present: Davis, Elder, Patzer, Hoskins, Goodlander, Hassel, Druffel. LCDC staff present: Berns. LCDC legal counsel present: Quade (HawleyTroxell). 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT Guests Present: Keith Erickson, Troy Tymesen, Wendy Gabriel No public comment provided. 4. APPROVAL OF MINUTES September 19, 2012 Board Meeting Minutes Motion by Commissioner Elder, seconded by Commissioner Goodlander, to approve the September 19, 2012 Board meeting minutes. Motion carried. 5. COMMITTEE REPORTS Education Corridor ad hoc Committee: Commissioner Scott Hoskins Education Corridor adhoc Committee Chair Scott Hoskins shared that Phase 1A of the Education Corridor project is very near completion with just a few minor punch list items remaining; expectation is that the final MDM Phase 1A invoice will be in front of the Board by the end of this calendar year. Commissioner Goodlander shared that public art pieces (with accompanying uplighting) are currently being installed in the three roundabouts, and that a public dedication of the art is scheduled for October 24th. LCDC Meeting Minutes
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Finance Committee – Commissioner Rod Colwell Lake & River District Monthly Financials Lake & River District Payables Ex. Director Berns, in Finance Committee Chair Rod Colwell’s stead, reviewed and discussed the September Lake and River District financial statements, and the September / October account payables sheet, with the Board. Motion by Commissioner Patzer, seconded by Commissioner Hoskins, to approve the additional funds totaling $4,082.18 for the JUB Phase 1B payable that exceed the original Phase 1B JUB project management cost cap. Motion carried. Motion by Commissioner Goodlander, seconded by Commissioner Elder, to approve the September financial statements and the September / October accounts payables for the Lake & River Districts as presented. Motion carried. Recusal: Commissioner Davis recused himself from approving the ACI contractor payable because his law firm has provided client services to ACI on matters unrelated to the McEuen Park project.
FY12 Q4 Quarterly Report Executive Director Berns shared the Fiscal Year 2012 fourth quarter (FY12 Q4) report with the Board, asking Board members to review the package at their convenience, and to contact him with any questions. Riverstone West Phase 2 (RWP2) Project: Cost Validation Effort Background: The LCDC Board approved $898,917 in partnership funding, via a yet to be completed Improvement Reimbursement Agreement (IRA), for the RWP2 project based on the submitted developer application in March, 2011, contingent upon a successful cost validation effort. The RWP2 project involves the construction of the remaining portion of the John Loop Road, the construction of the Suzanne Road spur, and installation of the following public improvements within the public right of way: sewer and water line infrastructure, dry utility infrastructure (e.g. electric, gas, fiber), sidewalks, lighting, landscaping, and irrigation. Larry Comer, of Welch-Comer Engineers, was engaged to conduct the cost validation effort regarding the $898,917 request. Ex. Director Berns shared that Mr. Comer has completed his cost validation analysis and shared his findings with the Finance Committee on October 10th. Mr. Comer shared that the final reimbursement value submitted by the Riverstone West development team for the RWP2 project totaled $823,058, a decrease from the original application request of $75,859. LCDC Meeting Minutes
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The Finance Committee recommended to the full Board that the LCDC enter into an IRA with the Riverstone West development team for the RWP2 project in the amount of $823,058. The Committee also recommended to the Board that the interest rate associated with the RWP2 IRA promissory note be 4.25%, and that a 30% interest payment cap be placed on the IRA note’s principal amount (i.e. interest paid in total on the note will not exceed $246,917 [$823,058*.3]). Accrual of interest on the principal amount was recommended to start on October 10, 2012. Commissioner Elder shared that the Finance Committee thoroughly reviewed the RWP2 cost validation findings with Mr. Comer, and that the Finance Committee (following the recusals of Finance Committee members Davis and Colwell) unanimously supported the committee’s recommendation to the full Board. Commissioner Patzer shared that the interest payment cap variable of 30% is critical to ensure that this debt obligation is retired in a timely fashion. Several of the parcels in the RWP2 area are excluded from servicing the RWP2 IRA as those parcels are aligned with other existing debt service obligations, or they may become tax exempt in nature (e.g. the parcel proposed for the CityLink transfer station). Motion by Commissioner Hoskins, seconded by Commissioner Hassell, directing the LCDC Ex. Director to create the documentation for a Riverstone West Phase 2 Improvement Reimbursement Agreement with a total principal reimbursement amount of $823,058, with a promissory note interest rate of 4.25%, including a not to exceed total interest payment condition of 30% of the approved principal amount (i.e. 30% of $823,058 = $246,917), with accrual of interest on the principal amount beginning on October 10, 2012. Motion carried. Recusal: Commissioner Davis recused himself from participating in the Riverstone West Phase 2 agenda item, and thus did not participate as chair for this Board agenda item, because principles of the Riverstone organization are clients of his law firm on matters unrelated to this project.
Housing Committee – Commissioner Jim Elder Housing Committee Chair Jim Elder had no report to share. Parking Committee – Commissioner Jim Elder Parking Committee Chair Jim Elder, who also serves as a member (and LCDC liaison) on the City’s Parking Commission, had no report to share.
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Communication Committee – Commissioner Dave Patzer Communication Committee Chair Dave Patzer, and LCDC communication consultant Keith Erickson, shared the following committee initiative updates: LCDC Video Commissioner Patzer shared that the LCDC video initiative is moving along well. The Range video team has hired Josh Burns, a writer out of Seattle, to write the video script. In order to gain an understanding of urban renewal, Mr. Burns has talked in depth with Ryan Armbruster (LCDC special legal counsel and urban renewal expert based in Boise), John Austin (former treasurer of the City of CDA and Kootenai County, and urban renewal expert for the Panhandle Area Council), LCDC Executive Director Berns, and LCDC communications consultant Keith Erickson. The Range video team proposes to interview several individuals for the video, including LCDC Board Chair Denny Davis and Mr. Jeff Sayer, Director of the Idaho Department of Commerce. Commissioner Patzer will share further updates on the video initiative at the November board meeting. LCDC newsletter: Mr. Erickson shared that readership of the newsletter is increasing, and that the 7th LCDC newsletter will be distributed by the end of the week addressing the following topics: McEuen Park update: latest construction updates, progress report, link to webcam, project overview, and timelines. People on the street. Local stakeholders excited about the project offering positive insights. Urban Land Institute (ULI) meeting: column by Commissioner Druffel about the upcoming CDA ULI forum “Emerging Trends in Real Estate” focusing on the housing market, and the how the LCDC can learn more about the region’s housing needs. ULI meeting logistics: Tuesday, November 6th ; 8-11 a.m. Parkside Center, 610 E. Front Avenue, Suite 304 Visit Idaho@uli.org for more information Current and past newsletters are available for viewing on the LCDC’s website (www.lcdc.org). Huckleberries blog “tile” button: Mr. Erickson shared that the LCDC tile button on the Huckleberries blog, designed to encourage community members who visit this blog site to visit the LCDC’s website to learn more about LCDC, is working well. New performance figures associated with minor modifications to tile button (e.g. link to McEuen Park web cam, tile button color changes): More blog visitors have clicked on the LCDC tile ad, representing a 0.16 click rate. This compares with previous months click rates of 0.02 and 0.04.
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A Spokesman Review ad executive shares that LCDC’s tile ad is performing exceptionally well. LCDC commitment of $300/month for three months ends this month, with an option to renew.
Commissioner Patzer asked the Board that since the tile ad is working well, and that the McEuen 2012 project will end in November, should the LCDC continue the blog tile ad for one additional month (i.e. November) at a cost of $300? Mr. Erickson shared that he felt extending the tile ad one month was a good idea. The Board concurred with Commissioner Patzer’s suggestion/recommendation for extending the tile ad for an additional month. McEuen Park Communication Efforts: Signage: Mr. Erickson shared that two 1 foot tall by 8 foot long LCDC signs were installed last month on each existing McEuen Park conceptual sign. Each sign possesses the LCDC logo, a brief message, and the LCDC website address. This messaging fits nicely with the City’s existing signage, and will raise awareness about LCDC’s involvement in the project and hopefully attract people to the LCDC website. Mr. Erickson shared that visits to the LCDC website have increased recently, possibly as a result of the McEuen signage, as well as the blog tile ad.
Commissioner Davis suggested placing a “QR” smart phone code on the McEuen signs that would enable smart phone users to quickly access the LCDC’s website. Mr. Erickson thanked Commissioner Davis for an excellent suggestion, and will pursue that possibility.
McEuen 2012 Project Updates: Mr. Erickson has initiated weekly efforts to distribute timely communications with community stakeholders re. the ongoing progress associated with the McEuen 2012 project. Mr. Erickson’s communication efforts have been well received. 6. EXECUTIVE DIRECTOR’S REPORT Ex. Director Berns reviewed the 4th quarter status of the LCDC Board’s fiscal year 2012 tactical goals. Midtown Sidewalks Pilot Project: Color Restoration Ex. Director Berns shared that he has been working with members of the City of CDA leadership team (Doug Eastwood and Jon Ingalls) on a possible solution to the color fading issue involving portions of the Midtown sidewalks along the “placemaking” section of 4th street. Meetings have been held recently with Mike Achenbach, principal of MPA Enterprises LLC, re. a potential product (referred to as Boldstone) that may address the color fading issues of the Midtown sidewalks. MPA Enterprises was featured in a recent CDA Press article wherein MPA was restoring a cemetery statue for the City of CDA. LCDC Meeting Minutes
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MPA proposed a pilot project in Midtown to test the efficacy of the MPA Boldstone product. The product is marketed as a long term treatment (lasting up to 40 years), that is resistant to wear and tear, is chemical resistant (ice melt will be an issue in the Midtown area), and maintenance free for up to 10 years (a reapplied non-slip sealer treatment may be needed after 10 years). LCDC supports the pilot project and plans to have MPA test the Boldstone product this fall (weather permitting) in Midtown on the colored portion of the sidewalk in front of the Paris Flea market building. The pilot project will include the treatment of approximately 120 sq. ft. of colored sidewalk at a total cost of $858.50. This price includes sidewalk site prep (i.e. removal of existing color treatment), product cost and application (labor) cost. The color chosen is the closest match MPA has available to the existing color treatment on the Midtown sidewalks. The actual application of the product from start to finish will take one day. Site prep of the sidewalk will take a few hours prior to product application. MPA plans to complete the pilot project this fall, weather conditions permitting (sidewalk concrete must be 40 degrees or warmer). MPA has been instructed not to push the weather application conditions this fall; if the weather conditions this fall do not materialize for proper application, then MPA will target a spring application. If the pilot project is deemed a success, further cost analyses will need to be completed to determine if the Boldstone product can be economically applied on a broad scale, operational basis in the Midtown area. 7. BOARD COMMISSIONER COMMENTS No comments provided. 8. PUBLIC COMMENT: No public comment provided. 9. EXECUTIVE SESSION – Idaho Code Section 67-2345(1) Subsection B: to consider the evaluation of the LCDC executive director. Motion by Commissioner Patzer, seconded by Commissioner Hassell to convene an Executive Session, as provided by Idaho Code Section 67-2345(1) Subsection B: to consider the evaluation of the LCDC executive director.
Roll Call: Goodlander Yes Colwell Absent Elder Yes
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Yes Yes Yes
Druffel Jordan Hoskins
Yes Absent Yes
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Motion carried. The LCDC Board entered into Executive Session at 4:51 p.m. Those present were the LCDC Board of Commissioners, LCDC Ex. Director Berns, and LCDC legal counsel Danielle Quade. Ex. Director Berns was excused from the Executive Session at 5:25 pm. Deliberations were conducted regarding the performance review of the executive director. No action was taken in Executive Session and the LCDC Board returned to regular session at 5:29 p.m. 10. ADJOURN: Motion by Commissioner Elder, seconded by Commissioner Patzer, to adjourn. Motion carried. The LCDC Board meeting adjourned at 5:30 p.m. Minutes prepared and submitted by Executive Director Berns.
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BOARD MEETING MINUTES WEDNESDAY
NOVEMBER 21, 2012
4:00 P.M.
COEUR D’ALENE PUBLIC LIBRARY COMMUNITY ROOM 1. CALL TO ORDER Chairman Denny Davis called the LCDC Board meeting to order at 4:00 p.m. LCDC Board members present: Davis, Elder, Patzer, Hoskins, Jordan. LCDC staff present: Berns. LCDC legal counsel present: Quade (Hawley- Troxell). 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT Guests Present: Keith Erickson, Eden Irgens No public comment provided. 4. APPROVAL OF MINUTES October 17, 2012 Board Meeting Minutes Motion by Commissioner Patzer, seconded by Commissioner Elder, to approve the October 17, 2012 Board meeting minutes. Motion carried. 5. COMMITTEE REPORTS Finance Committee – Commissioner Rod Colwell Amendment to LCDC/City of CDA Financing Agreement for McEuen Park Improvements LCDC Ex. Director Berns provided a summary of the proposed amendment to the LCDC/City of CDA Financing Agreement (“Agreement”) for McEuen Park Improvements dated July, 18 2012. The purpose of the amendment is to facilitate the payment of construction costs incurred on the McEuen Park initiative. Therefore, the LCDC and City propose to amend section IV of the Agreement to eliminate the requirement that the City provide proof of payment LCDC Meeting Minutes
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before LCDC reimburses the amount paid by the City. The proposed amendment reads as follows: Amendment to Section IV of the Agreement. Section IV. Payments by the Agency (i.e. LCDC) is deleted in its entirety and replaced with the following: Payments by the Agency. Provided that the City is in compliance with the terms and conditions of this Agreement, within thirty (30) days of an approved project pay request of the contractor being submitted to the Agency, which has been signed and approved by the project’s contract engineer, the City, and the Agency, the Agency will pay the contractor the amount requested up to a maximum of the total Agency Contribution. Commissioner Hoskins asked if payments are made just to the general contractor for the project, or are sub-contractors also paid by LCDC? Ex. Director Berns shared that payments are made just to the general contractor. Motion by Commissioner Hoskins, seconded by Commissioner Patzer, to approve the amendment to the LCDC/City of CDA Financing Agreement for McEuen Park Improvements as proposed. Motion carried. Lake & River District Monthly Financials Lake & River District Payables Ex. Director Berns, in Finance Committee Chair Rod Colwell’s stead, reviewed and discussed the October Lake and River District financial statements, and the October / November account payables sheet, with the Board. Motion by Commissioner Elder, seconded by Commissioner Hoskins, to approve the October financial statements and the October / November accounts payables for the Lake & River Districts as presented. Motion carried. Recusal: Commissioner Davis recused himself from approving the ACI contractor payable because his law firm has provided client services to ACI on matters unrelated to the McEuen Park project.
Riverstone West Phase 2 (RWP2) Project: Improvement Reimbursement Agreement Background: The LCDC Board approved $898,917 in partnership funding, via a yet to be completed Improvement Reimbursement Agreement (IRA), for the RWP2 project based on the submitted developer application in March, 2011, contingent upon a successful cost validation effort. The RWP2 project involves the construction of the remaining portion of the John Loop Road, the LCDC Meeting Minutes
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construction of the Suzanne Road spur, and installation of the following public improvements within the public right of way: sewer and water line infrastructure, dry utility infrastructure (e.g. electric, gas, fiber), sidewalks, lighting, landscaping, and irrigation. Larry Comer, of Welch-Comer Engineers, was engaged to conduct the cost validation effort regarding the $898,917 request. On October 17, 2012, the LCDC Board accepted a Finance Committee recommendation that the LCDC enter into an IRA with the Riverstone West development team for the RWP2 project in the amount of $823,058. The Committee also recommended to the Board that the interest rate associated with the RWP2 IRA promissory note be 4.25%, and that a 30% interest payment cap be placed on the IRA note’s principal amount (i.e. interest paid in total on the note will not exceed $246,917 [$823,058*.3]). Accrual of interest on the principal amount was recommended to start on October 10, 2012. Note: Commissioner Hassell joined the board meeting 4:15 p.m. Resolution 13-01: Approval of Riverstone West Phase 2 Improvement Reimbursement Agreement. Motion by Commissioner Hoskins, seconded by Commissioner Patzer, adopting Resolution 13-01 accepting the Riverstone West Phase 2 Improvement Reimbursement Agreement as drafted and presented, with a total principal reimbursement amount of $823,058, with a promissory note interest rate of 4.25%, including a not to exceed total interest payment condition of 30% of the approved principal amount (i.e. 30% of $823,058 = $246,917), with accrual of interest on the principal amount beginning on October 10, 2012. Roll Call: Goodlander Absent Hassell Yes Jordan Yes
Davis Colwell Hoskins
Abstain Absent Yes
Druffel Absent Patzer Yes Elder Yes
Motion carried. Recusal: Commissioner Davis recused himself from participating in the Riverstone West Phase 2 agenda item, and thus did not participate as chair for this Board agenda item, because principles of the Riverstone organization are clients of his law firm on matters unrelated to this project.
“Plaza on Sherman” Public Improvement Streetscape Reimbursement Grant Ex. Director Berns shared that the Finance Committee has completed its review of the developer application package for the Plaza on Sherman commercial project, located on the corner of 7th Street and Sherman Avenue, and LCDC Meeting Minutes
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recommended that the Board provide $20,850 (in the form of a partnership reimbursement grant) for project related, public right-of-way streetscaping public improvements (improvements outlined below in Table 1). Any approved reimbursement grant funding by the Board for this project will be disbursed following the completion of the project, cost validation of the public improvements, and acceptance by the City of the streetscape public improvements.
Figure 1. Conceptual Depiction of Plaza on Sherman project.
Cost Demo and dispose of existing City sidewalks on Sherman & 7th/Curb on 7th
$2,250.00
Pour & Finish new Curb
$1,426.00
Pour & Finish new Sidewalks
$7,546.00
Furnish & Install Tree Grates - 6 ea.
$4,512.00
Furnish & Install Street Trees - 6 ea.
$1,950.00
Furnish & Install Irrigation to Street Trees - 6 ea.
$300.00
Furnish & Install Electrical Service at Street Trees - 6 ea. Furnish & Install Electrical Outlet at Street Trees - 6 ea.
$ Subtotal:
$2,374.20 475.80 $20,834.00
Table 1. Plaza on Sherman Public Streetscape Improvements Proposed for LCDC Reimbursement. ďƒ˜ Commissioner Hoskins asked if any of the sidewalk segments will contain colored concrete?  Ex. Director Berns shared that there are no color accents in the proposed sidewalk segments.
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Motion by Commissioner Patzer, seconded by Commissioner Hassell, to approve reimbursement grant funding, in an amount not to exceed $20,850, for the streetscape public improvements as proposed and identified in Table 1, related to the Plaza on Sherman project, with reimbursement grant funding contingent on 1) cost validation of the public improvements, and 2) acceptance by the City of CDA of the installed streetscape public improvements. Motion carried. Housing Committee – Commissioner Jim Elder Housing Committee Chair Jim Elder shared that the committee had no report to impart. Parking Committee – Commissioner Jim Elder Parking Committee Chair Jim Elder, who also serves as a member (and LCDC liaison) on the City’s Parking Commission, shared that the City of CDA public parking lot revenue for fiscal year 2012, as collected by Diamond Parking, totaled $461,544; an amount on par with the previous fiscal year’s revenue total. Commissioner Elder also shared that the parking element of the McEuen Park 2012 project is complete, with public parking available for this fall. Also, the newly constructed pedestrian/bike path located at the base of Tubbs hill (north side) will receive a base rock treatment this fall, and will be paved next spring. Communication Committee – Commissioner Dave Patzer Communication Committee Chair Dave Patzer, LCDC communication consultant Keith Erickson, and Eden Irgens shared the following committee initiative updates: LCDC Video Commissioner Patzer invited Eden Irgens (principal with the Range company) to provide a video update to the Board. Mrs. Irgens shared that all of the base video footage has been gathered, and that all of the video interviews are complete. Video script development is in draft form and ready for preliminary review. Story boards will be the next video element developed which will introduce the animation component of the video process. Commissioner Hassell asked what step will follow story board development? Mrs. Irgens shared that finalization of the script will occur, which will include participation by the Communication Committee. Mr. Erickson commented that he feels the direction of the video is going very well, with the video approach being very straight forward. LCDC Meeting Minutes
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LCDC newsletter: Mr. Erickson shared that readership of the newsletter is increasing, and that the 8th LCDC newsletter was distributed yesterday (Tuesday, November 20th) addressing the following topics: Demolition of the Atlas warehouse building located on Northwest Boulevard. Discussion of the redevelopment possibility associated with the “four corners” area. Value of public art to the community, a column by LCDC Commissioner Deanna Goodlander. McEuen Park 2012 project update. Q&A column pertaining to the success of the Education Corridor (aka Higher Education Campus) project. The newsletter reading rate has increased 40% since its inception. Readers are also doing “click throughs” (i.e. accessing different areas of the LCDC website) at a rate of 50%. Current and past newsletters are available for viewing on the LCDC’s website (www.lcdc.org). Huckleberries blog “tile” button: Mr. Erickson shared that the LCDC tile button on the Huckleberries blog, designed to encourage community members who visit this blog site to visit the LCDC’s website to learn more about LCDC, is working well. The tile ad generated 3,000 “clicks” this past month, which is still a very good user access rate. Mr. Erickson feels that the tile ad has served its purpose for now, and recommended discontinuing the tile ad for the winter months, possibly bringing the tile ad back in the spring with the startup of the McEuen Park 2013 project. Board members concurred with Mr. Erickson’s recommendation. Commissioner Elder asked of the 3,000 tile ad clicks, how many folks visited the McEuen Park webcam, and how many folks visited the LCDC’s website? Mr. Erickson shared that he did not have that level of user activity detail, but is working on developing such data. McEuen Park Communication Efforts: Commissioner Patzer shared that the McEuen Park 2012 project is wrapping up, and that the McEuen Park 2013 project is expected to begin in the early spring of 2013. Commissioner Patzer suggested that the City re-align the positions of their webcams early next year to capture the activity of the McEuen Park 2013 project. Mr. Erickson shared that he has met with Kristina Lyman, the new City of CDA communication specialist, and is looking forward to working with her on several communication fronts, including the McEuen Park initiative.
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Modification to LCDC Communication Consultant Contract Agreement Communication Committee Chair Dave Patzer, speaking on behalf of the Communication Committee, recommended to the full Board that the LCDC modify Mr. Erickson’s communication consulting contract with the LCDC due to his increased time commitment on LCDC’s behalf. The committee recommended increasing the weekly hours of compensation for Mr. Erickson from five (5) hours/week to seven (7) hours/week, keeping the hourly compensation rate unchanged at $50/hour. Commissioner Patzer shared that LCDC’s contract with Mr. Erickson provides the Board with this discretion if the Board so chooses. Motion by Commissioner Elder, seconded by Commissioner Hoskins, to approve the proposed modification to Mr. Erickson’s communication consultant contract, increasing the weekly hours of compensation for Mr. Erickson from five (5) hours/week to seven (7) hours/week, keeping the hourly compensation rate unchanged at $50/hour, with the modification effective November 1, 2012. Commissioner Davis shared that he feels Mr. Erickson is doing a great job on the LCDC newsletter; efforts he very much appreciates. The LCDC newsletter is a great communication tool. Commissioner Hassell shared that he has been receiving very good feedback from the community re. the quality of the LCDC newsletter. Motion carried. 6. EXECUTIVE DIRECTOR’S REPORT Ex. Director Berns shared the following updates with the Board: Higher Education Campus Ex. Director Berns shared that JUB Engineers, project managers for Phase 1A of the Higher Education Campus infrastructure project, has indicated that MDM construction, contractor for Phase 1A of the project, has completed all of the required project elements. JUB plans to submit a final MDM contractor invoice for Phase 1A work to the LCDC by the end of the calendar year. Midtown Sidewalks Pilot Project: Color Restoration Ex. Director Berns shared that the MPA Enterprises LLC “Boldstone” pilot project designed to possibly address the color fading issues of the placemaking portion of the Midtown sidewalks on 4th Street is complete. The Boldstone product, applied to a portion of the sidewalk in front of the Paris Flea market, looks very good. Next year, if the pilot project is deemed a success, further cost analyses will be completed to determine if the Boldstone product can be economically applied on a broad scale, operational basis in the Midtown area.
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7. BOARD COMMISSIONER COMMENTS Commissioner Patzer shared that the City’s efforts on constructing a new hard ball baseball field at the Ramsey sports complex are progressing well. The dugouts have been installed and the fences are up, providing a good feel as to how the field will look when completed. Plans are to have the field ready for play this coming spring. 8. PUBLIC COMMENT: No public comment provided. 9. EXECUTIVE SESSION – Idaho Code Section 67-2345(1) Subsection B: to consider the evaluation of the LCDC executive director. Motion by Commissioner Hassell, seconded by Commissioner Jordan, to convene an Executive Session, as provided by Idaho Code Section 67-2345(1) Subsection B: to consider the evaluation of the LCDC Executive Director. Roll Call: Goodlander Absent Colwell Absent Elder Yes
Hassell Patzer Davis
Yes Yes Yes
Druffel Jordan Hoskins
Absent Yes Yes
Motion carried. The LCDC Board entered into Executive Session at 4:45 p.m. Those present were the LCDC Board of Commissioners, LCDC legal counsel Danielle Quade, and LCDC Ex. Director Berns. Deliberations were conducted regarding the performance review of the Executive Director. No action was taken in Executive Session and the LCDC Board returned to regular session at 4:50 p.m. 10. RESOLUTION 13-02: EXECUTIVE DIRECTOR CONTRACT RENEWAL A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE URBAN RENEWAL AGENCY OF THE CITY OF COEUR D’ALENE, IDAHO, APPROVING AN EXECUTIVE DIRECTOR EMPLOYMENT AGREEMENT WITH ANTHONY R. BERNS TO PROVIDE EXECUTIVE DIRECTOR SERVICES TO THE URBAN RENEWAL AGENCY; DIRECTING THE CHAIRMAN AND VICE-CHAIRMAN TO EXECUTE AND ATTEST SAID AGREEMENT; AUTHORIZING ANY TECHNICAL CORRECTIONS TO THE AGREEMENT; AND PROVIDING AN EFFECTIVE DATE.
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Motion by Commissioner Hassell, seconded by Commissioner Hoskins, adopting Resolution 13-02. Roll Call: Goodlander Absent Colwell Absent Elder Yes
Hassell Patzer Davis
Yes Yes Yes
Druffel Jordan Hoskins
Absent Yes Yes
Motion carried. 11. ADJOURN: Motion by Commissioner Patzer, seconded by Commissioner Hoskins, to adjourn. Motion carried. The LCDC Board meeting adjourned at 4:53 p.m. Minutes prepared and submitted by Executive Director Berns.
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BOARD MEETING MINUTES WEDNESDAY
DECEMBER 19, 2012
4:00 P.M.
COEUR D’ALENE PUBLIC LIBRARY COMMUNITY ROOM 1. CALL TO ORDER Chairman Denny Davis called the LCDC Board meeting to order at 4:00 p.m. LCDC Board members present: Davis, Hoskins, Colwell, Goodlander, Druffel, Hassell. LCDC staff present: Berns. LCDC legal counsel present: Quade (Hawley- Troxell). 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT Guests Present: Keith Erickson, Eden Irgens, Mike Gridley. No public comment provided. 4. APPROVAL OF MINUTES November 21, 2012 Board Meeting Minutes Motion by Commissioner Goodlander, seconded by Commissioner Hoskins, to approve the November 21, 2012 Board meeting minutes. Motion carried. 5. COMMITTEE REPORTS Finance Committee – Commissioner Rod Colwell North Idaho Centennial Trail Foundation (NICTF) Loan Settlement Agreement Background: LCDC structured a trade arrangement with the NICTF and the Bureau of Land Management (BLM) in 2006, wherein the NICTF would trade the 60 acre +/- Prairie Trail (Trail) asset (which the NICTF purchased from Union Pacific (UP) rail road (RR) with $2.5 million loaned from LCDC) to the BLM for the 29 acre +/- Burlington Northern Santa Fe (BNSF) RR right of way asset located along NW Blvd that reverted to the BLM once BNSF RR abandoned their CDA LCDC Meeting Minutes
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line. Following the NICTF/BLM trade, LCDC would acquire the BNSF RR right of way property from the NICTF. Figure 1 illustrates the two trade properties: the “red” shaded area is the NICTF’s Trail property; the “yellow” shaded area is the BLM’s property. The UP RR right of way was appraised at $6.05 million in 2006, and UP sold the RR right of way to the NICTF for $2.5 million thru a “bargain sale” process. This trade arrangement was in place until the summer of 2012 when LCDC and NITCF were informed by the BLM that the BLM had changed their position and no longer wanted to own the Trail asset. The BLM also informed LCDC at that time that the BLM would strive to transfer the BNSF RR property to the City of CDA in some fashion. Therefore, the 2006 LCDC trade arrangement with the NICTF & BLM is not going to occur, and a loan settlement agreement is proposed regarding the LCDC’s outstanding loan with the NICTF. NICTF’s current outstanding loan amount with the LCDC is $3,213,599 (original principal and interest to date); the NICTF’s Trail property asset is the collateral for the LCDC loan. LCDC Ex. Director Berns provided the following summary of the proposed NICTF loan settlement agreement: Since the 2006 trade scenario is not going to occur, LCDC met with City and NICTF representatives re. bringing LCDC’s NICTF loan agreement to a close through a proposed loan settlement agreement. The loan settlement agreement proposal has the NICTF turning the Trail property asset over to the LCDC via a quitclaim deed in an ‘as is’ condition to satisfy its obligations under the existing LCDC loan arrangement, with LCDC then simultaneously transferring the Trail asset ‘as is’ to the City of CDA via a quitclaim deed. NICTF executive leadership has endorsed this proposed loan settlement agreement, with full NICTF Board approval anticipated on December 20, 2012. City leadership has indicated that the City is willing to receive ownership of the Trail asset ‘as is’ from the LCDC.
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Figure 1. Graphic illustrating original land trade components.
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Commissioner Colwell shared that back in 2006 when this proposed trade arrangement originated, the LCDC knew that the trade was not a lock, in that the trade could unwind for several reasons. Commissioner Colwell stated that even though the original proposed trade sequence did not occur as planned, the LCDC and CDA community still attained the planned outcome: the CDA community has a wonderful new Trail, and the public will gain ownership of the abandoned BNSF RR line along Northwest Boulevard. Definitely a win/win outcome as planned for the CDA community. LCDC is proud to have been a key partner in bringing renewed value to these abandoned RR assets. Mike Gridley (CDA city attorney and NICTF representative) reminded the Board and viewing audience of the many value-adding community accomplishments that have occurred over the past several years, specifically how the Trail helped to land the Salvation Army Kroc Community Center project. A key public asset that the City of CDA possessed in the state-wide competition for the Kroc Center was that the proposed CDA site for the Kroc Center was located adjacent to the Trail - the Salvation Army was very excited to have their Kroc Center located adjacent to such a public trail. Mr. Gridley also added that the Trail was instrumental in helping to reclaim the old gravel pit site where the Kroc Center is now located, by providing access to the site for large earth moving equipment that helped transport fill material to the Kroc Center site from areas in northern CDA. In closing, Mr. Gridley shared that the NICTF has invested significant funds into the Trail by paving extensive sections of the Trail. The Trail will be a wonderful community connectivity asset as the City continues to grow to the northwest. Motion by Commissioner Colwell, seconded by Commissioner Goodlander, to approve the LCDC / NICTF loan settlement agreement, and associated quitclaim deed, as proposed. Motion carried. Lake & River District Monthly Financials Lake & River District Payables Finance Committee Chair Rod Colwell reviewed and discussed the November Lake and River District financial statements, and the November / December account payables sheet, with the Board. Motion by Commissioner Goodlander, seconded by Commissioner Hassell, to approve the November financial statements and the November / December accounts payables for the Lake & River Districts as presented. Motion carried. Recusal: Commissioner Davis recused himself from approving the ACI contractor payable because his law firm has provided client services to ACI on matters unrelated to the McEuen Park project.
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Housing Committee – Commissioner Jim Elder Ex. Director Berns, in Housing Committee Chair Jim Elder’s stead, shared that the committee had no report to impart. Parking Committee – Commissioner Jim Elder Ex. Director Berns, in Parking Committee Chair Jim Elder’s stead, shared that the parking component of the McEuen Park 2012 project is complete and open to the public. Planning is ongoing for temporary parking solutions pertaining to the upcoming 2013 McEuen Park project wherein the remainder of the existing 3rd street surface parking lot will be removed for park construction. Communication Committee – Commissioner Dave Patzer Ex. Director Berns, in Communication Committee Chair Dave Patzer’s stead, welcomed LCDC communication consultant Keith Erickson to the meeting. LCDC Video: Ex. Director Berns and Mr. Erickson shared that the video initiative is moving forward. Draft story boards for the video have been completed, and the plan is to have a draft reviewable video available in midJanuary. LCDC newsletter: Mr. Erickson shared that readership of the newsletter is continuing to expand. The ninth edition of the newsletter was issued today, which focused on the following topics: the Riverstone development, health of the CDA downtown, and a column by Kristina Lyman on McEuen Park fundraising. The newsletter also now contains the LCDC mission statement in the header area. Mr. Erickson also shared that he is working with Teree Taylor on a new “mark” for the LCDC logo, and will begin issuing brief post-LCDC Board meeting summaries to the media. 6. EXECUTIVE DIRECTOR’S REPORT Ex. Director Berns shared the following updates with the Board: Higher Education Campus Ex. Director Berns shared that JUB Engineers, project managers for Phase 1A of the Higher Education Campus infrastructure project, has indicated that MDM construction, contractor for Phase 1A of the project, completed all of the required project elements this fall. Ex. Director Berns met with JUB earlier in the month to develop a time table to bring closure to the Phase 1A contract. A final MDM contractor invoice for Phase 1A work is anticipated to be presented to the LCDC Board at the January, 2013 Board meeting.
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Annual Board Member Disclosure Forms Executive Director Berns collected 2012 LCDC Board member annual disclosure forms. The submitted forms disclose any Board member “personal interest, property or contract� associated with any LCDC projects, and disclose any real property ownership within an LCDC urban renewal district. 7. BOARD COMMISSIONER COMMENTS Commissioner Goodlander shared that she is very pleased with the communication efforts being accomplished by Mr. Erickson and team. 8. PUBLIC COMMENT: Eden Irgens, principal with Range Communications and lead team member on the LCDC video initiative, shared with the Board that the LCDC video team is working hard to make the LCDC business model easily understandable in a video venue. Mrs. Irgens shared that most people are visual in nature, so combining [photos + video + interviews + animation] with voice over commentary should result in a great LCDC video product. 9. ADJOURN: Motion by Commissioner Hoskins, seconded by Commissioner Hassell, to adjourn. Motion carried. The LCDC Board meeting adjourned at 4:37 p.m. Minutes prepared and submitted by Executive Director Berns.
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