Final Presentation - Student-Led Clinic - Clinic Organization - 2018-2019

Team Clinic Organization

Executive Members ● President: Mercedes Porteous ● Vice Presidents: Heidi Silver & Sarah Howe ● Secretary: Desiree Beaulieu ● Faculty Advisor: Amy Cusack

Intro to Team CO

Our Four Sub-Committees: ● Animal Sourcing ● Inventory Management and Biosecurity ● Supply Management ● Clinic Cleaning and Clinic Duty

Animal Sourcing Committee Mercedes Porteous, Heidi Silver, Gabby Foerster

Committee Goals

● Scheduling as early as possible ● Sufficient & timely care of animals daily ● Patient recovery process ● Care of college animals

Kennel Care Scheduling

● First semester: 2nd year kennel care scheduling ● Second semester: 1st & 2nd year scheduling ● Weekly emails to kennel care students to update on incoming patients

Call Backs

● Weekly phone calls to SPCA’s and student owners ● Check in on the animals to ensure they are recovering ● To answer any questions from SPCA staff or owners

Student Owned Animals

● Sign-up sheet for students to volunteer their animals for labs ● Have available animals if SPCA’s aren’t able to volunteer patients ● Prevents animals from participating in multiple labs

College Animal Care

Sheep SMF and Barn Cat SOP’s: ● Nutrition ● Health checks ● Deworming/ Vaccinations

Recommendations

● Put out schedules on time ● Keeping college animals healthy and up to date ● New ideas to keep the clinic current

Inventory Management and Biosecurity Committee

Shanelle Bleakney, Meagan Wirsta, Morgan Skotheim, Sarah Howe

Inventory Management

Our responsibility to do an inventory count throughout the whole clinic and log it into Avimark, a minimum of 3 times a year, once in September, January and March.

Inventory Management

Goals and Accomplishments: â—? Count inventory within 1-2 days â—? Minimum of 3 total inventory counts

Challenges:

Inventory Management

● Experience with Avimark ● Working around room availability ● Initial set-up of avimark ● Separation from supply management

Inventory Management

Suggestions/ Recommendations: •Collaborate with supply management •Get the first count done in September •Learn from people who are experienced with Avimark

Biosecurity

Our responsibility to promote sanitation and hygiene practices throughout the clinic

Biosecurity

Goals and Accomplishments: ● Boot baths maintenance and deep clean ● Proposal for hand sanitizer ● Sanitation posters ● Prepare for outbreaks

Biosecurity

Challenges: ● Disinfection of cat play room ● Proper sanitation ● Enforcement of proper use of boot baths

Biosecurity

Suggestions/ Recommendations: ● Meet and collaborate with SMF teams ● Proposal to find more suitable boot baths for smaller rooms ● Coordinate with lab schedules

Biosecurity

Suggestions/ Recommendations: â—? Collaborate with instructors using the facility â—? Deep clean of the dog and cat kennels

Supply Management Committee Emily Cleaveley, Desiree Beaulieu, Breanne Hryhirchuk, Rebecca Durocher

Our Role

● Keeping the pharmacy stocked and organized ● Order drugs and supplies for the clinic and SMF ● Placing, receiving and unpacking orders

Putting in Orders

Goals

â—? Having orders fulfilled and unpacked in a timely manner â—? Establishing a good relationship with the Ed lab techs and SMF teams

Recommendations

● Expanding our roles ○ Adding new stock into Avimark as we order ● Provide SMF with a list of supplies that can be ordered for them ● Keep track of product numbers for future ordering

Clinic Cleaning and Clinic Duty Committee Kalyn Andrich, Kacie Duckett, Meisha Antonenko

Goals:

Clinic Cleaning

● Create task lists for each room in clinic ● Create weekly or bi-weekly schedule for clinic cleaning ● Clinic cleaning will be done every friday

Clinic Cleaning

Recommendations: â—? Try not to interfere with class schedules when scheduling â—? Aim to have enough students so it will take approx. 1 hour

Goals:

Clinic Duty

● Create clinic duty schedule ● One second year AHT and 3-4 first year AHTs/VMAs ● Check clinic duty binders to ensure tasks are being completed properly

Quality Control

Goals: ● Maintaining standards in products and equipment ● Creation of mandatory QC schedule for Team CO to complete ● Autoclaves, ultrasonic cleaner, soda lime and X-ray plates

Horse Care Schedule

Goals: ● Provide our schooling horses with appropriate care ● Aim to be done at least once every 2 weeks ● Involve 1st and 2nd year AHTs and VMAs

Recommendations

● Finish scheduling within the first week of 1st semester ● Be in contact with your faculty advisor over break to schedule second semester ● Divide work evenly and fairly between students

First Semester:

Summary of our Year

● First team on the Animal Health Rotation ● Kennel care, creating schedules, and admitting patients ● Set up inventory and initiated new biosecurity protocols

Summary of our Year

Second Semester: ● ● ● ●

Took over Quality Control Horse Care Public Information Boards Team Bonding

SWOT

Strengths: ● ● ● ●

Communication Organization Equal workload Reliable and flexible

SWOT

Weaknesses: ● Separation from other teams ● Unfamiliarity with new clinic

SWOT

Opportunities: ● Made the clinic our own ● Learn from people in the industry ● Connect with SMF

SWOT

Threats: â—? Not having protocols in place before problems arise â—? People not stepping up to their roles

Recommendations

● Dive in the first week back ● Possibility of new sub committees ● Clarify roles and responsibilities within your committee ● BE A TEAM PLAYER!

We want you! ● Learn the ins and outs of running a clinic ● Hard working, enthusiastic, good interpersonal skills ● Real world applicable in-clinic skills

Thank you!

Questions?