COVID-19 Office Safety Procedures

COVID-19 OFFICE SAFETY PROCEDURE General Statement At Lakeland, the health and safety of our community is our top priority. COVID-19 safety procedures have been created to ensure fair and consistent processes are established to support employees and students as they continue to work and learn on campus.

Department Locations: (Room number, Vermilion campus; Room number, Lloydminster campus

Overview This procedure outlines practices to implement for office safety. It will be updated as needed.

Date completed: June 30, 2020 Revision date: July 15, 2020

Guidelines Symptoms - Self Monitor • Before leaving home, all employees are required to complete the Daily Assessment Tool available at lakelandcollege.ca/covid19, the Lakeland app or the Lakeland Safe app • Printed versions of the assessment are available for those without online access to the assessment tool

Physical distancing/PPE • If able to work from home, it is recommended to do so • Maintain physical distance of 2 metres from other people • Rearrange workspaces to accommodate physical distancing • If 2 meters physical distancing is not possible, barriers such as plexiglass, should be used • When physical distancing isn’t possible and barriers aren’t in place, 3-ply face coverings (non-medical) should be worn with the goal of quickly returning to physical distancing • While inside a department office, a 3-ply face covering (non-medical) is not required unless physical distancing is not possible • Wear disposable gloves if needed for cleaning or handling money, sorting mail or other high touch tasks • Waiting room furniture may need to be rearranged or removed to accommodate physical distancing and stop people from loitering • Do not share office supplies (pens, staplers, etc.)

• Prop doors open when possible to decrease touch points • Recommend appointment only to defer line ups

Cleaning • Hand sanitizer to be available outside department office. Sanitize hands before entering office and when leaving office • Clean work area with disinfectant wipes upon arriving at work and when leaving for the day. This includes phone, keyboard, keyboard tray, desk, chair arms, door handles and any other high touch areas.

• After each in person appointment, clean work area including all high touch areas mentioned previously • All front-line staff that are first point of contact must clean high touch points on their desk several times daily 1 | Office Safety Procedure 2020

COVID-19 OFFICE SAFETY PROCEDURE • Wash hands often if possible or use hand sanitizer frequently

Signage/visual cues • Lakeland signage will be posted throughout office as required by each department. For assistance with signage, email covid19@lakelandcollege.ca

Guidance for providing services • Where possible, meetings involving students, employees or a combination of these groups should be held virtually • In-person meetings/appointments should be scheduled and held in an area that allows for appropriate physical distancing. 3-ply face coverings (non-medical) are recommended for all in-person meetings and required when physical distancing of 2 metres cannot be maintained.

• Do not schedule meetings back-to-back to minimize potential of contact between attendees • Do not shake hands or make other physical contact • Wash or sanitize hands often and clean work surfaces often • If possible, eliminate drop-ins. However, for areas that frequently have items dropped off or picked up, create a designated location where physical distancing is possible and mark with signage.

• Use cashless payment to limit contact • Post signage that explains your department’s operating process for customer service and provides contact information • Additional information about department services may be included in email signatures

Other steps • Avoid passing items such as documents from one individual to another • Facilities will clean each office as per COVID-19 schedule • Notify external visitors of practices • Develop strategies to reduce handling of objects in areas such as supply cabinets • Remove unnecessary, frequently touched items such as magazines

Additional Lakeland resources • lakelandcollege.ca/covid19 • COVID-19 Re-Entry Guide • COVID-19 Health and Safety Risk Mitigation Planning • People/Space Management Checklist • COVID-19 Task Hazard Assessment • Online COVID-19 Lakeland Orientation For Employees • Daily Assessment Tool

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