Lakeland College will ensure that all Employees are aware of the FOIP Act and the college privacy policies and procedures, through publications, training seminars and other communication means. Collection of Personal Information

a. a class list containing student’s name, email address, program and student I.D. provided to the instructor for their confidential use. This information must be securely destroyed at the end of the semester, b. to a faculty member coordinating a student's program, c. to an individual serving on committees of selection or appeals, d. the Awards Office for the purpose of awards selection.

7. Access and use of student information for research purposes must meet the conditions outlined in the FOIP Act and Lakeland College's research policies and procedures.

8. For the exception of the limited exceptions under the FOIP Act, Student Personal Information will not be disclosed to a third party without informed written consent. For example, reference information may only be disclosed to a potential employer with the consent of the student. Similarly, financial aid information may only be disclosed to a parent with consent.

Examples of limited exceptions where disclosure may be made without consent include, but are not limited to:

disclosure to law enforcement; to a collection agency for the purpose of collecting a Lakeland College fine or debt; government agencies to comply with an agreement, Act or Regulation. In the normal course of operations, Student Personal Information is shared with the federal government and government of Alberta for statistical purposes. Similarly, The Financial Aid Office also provides confirmation of enrollment, withdrawal and full/part-time status to funding agencies; Certain Student Personal Information may also be disclosed to the Students’ Association, Alumni Association or another public body that offers a common integrated program or service.

These disclosures must be properly authorized by the Registrar or other authorized individuals under the FOIP delegation table.

9. When training service is being provided to a client organization on a contractual basis and no individual tuition fee applies, information from the student’s record may be reported back to the client organization where authorized by the terms of the contract. Other sponsors require a release to receive the information.

10. The following Student Personal Information is presumed to be a matter of public record that may be shared with a third party without consent.

a. Confirmation of enrollment or registration in the college or in a Program (does not include confirmation of attendance); b. Participation or attendance at a public event or activity related to the college, such as a graduation ceremony, sporting event, cultural program, club event or field trip; c. Confirmation of a diploma, certificate, or degree, honour or award received by or through the college.