Managing Illness at Lakeland College policies

Managing Illness at Lakeland College Policy -

HR 13.0

Associated Procedures:

HR 13.0 1 Managing Student Illness On Campus Procedure

HR 13.0-2 Employee (Staff And Faculty) Illness On Campus Procedure

A. Policy Statement

Lakeland College is committed to protecting the health and safety of all Community Members who access our facilities. Lakeland College and all Community Members have obligations to ensure the health and safety of everyone who participates in oncampus activities at Lakeland College.

B. Purpose

This policy recognizes that staying home when sick is an important measure to help ensure the safety and well-being of all community members. Having a consistent approach in dealing with individuals that are symptomatic will allow a safe environment for working, learning and activities to continue on campus.

C. Scope Statement

This policy applies to all Lakeland College Employees and students who work, learn and attend on campus activities at the Lloydminster and Vermilion Lakeland College campuses and locations leased by the College.

D. Definitions

Accommodations: temporarily providing an individual with what is needed or desired to enable them to continue to work or learn remotely until they can return to campus. Reasonable efforts will be made by both parties to the point of undue hardship.

Employee: includes all faculty, staff, contract employees and student employees. Symptomatic: An individual experiencing one or more of the following, but not limited to: fever, cough, difficulty breathing, sore throat, runny or stuffy nose, muscle or joint aches, feeling generally unwell, fatigue or severe exhaustion, nausea, vomiting, or diarrhea.

E. Guidelines Symptomatic

1. Any individual who is symptomatic, or has symptoms not normally associated with allergies, chronic or pre existing conditions, that have worsened should not attend on campus while symptoms remain.

Accommodations Responsibility

2. The College will make reasonable efforts to accommodate employees and students to the point of undue hardship. Employees and students also have a shared responsibility to cooperate in good faith to find a workable solution.

3. Accommodation should be discussed with the supervisor or chair.

4. Health Services may be be contacted for assessment and guidance on return dates and accommodation.

F. Exceptions

G. Related Policies/Procedures

Employee Absence Report (HR 2.07 2)

Scheduled Leave Sickness Procedure (HR 2.07-3)

Employee Code of Conduct Student Code of Conduct

H. Relevant Legislation

Occupational Health and Safety Act (Alberta) Public Health Act (s.29(2.1))

I. Related Forms/Documents

J. Revision History

Managing Illness at Lakeland College Policy

Owner: President

13.0

Lead: Director, Human Resources

Managing Student Illness on Campus Procedure

A. Definitions

Accommodations: temporarily providing an individual with what is needed or desired to enable them to continue to learn remotely until they can return to campus. Reasonable efforts will be made by both parties to the point of undue hardship.

Symptomatic: An individual experiencing one or more of the following, but not limited to: fever, cough, difficulty breathing, sore throat, runny or stuffy nose, muscle or joint aches, feeling generally unwell, fatigue or severe exhaustion, nausea, vomiting, or diarrhea.

B. Procedure

1. Any student who is symptomatic, or has symptoms not normally associated with allergies, chronic or pre existing conditions, that have worsened shall not attend campus while symptoms remain.

2. If a student becomes symptomatic while on campus, they shall promptly contact their instructor, program head, or chair and advise them they are symptomatic. The student must then immediately leave campus.

3. Instructor, program head, or chair will work with the student on reasonable accommodations during the period the student remains symptomatic.

4. Health Services may be contacted for assessment and guidance on return dates and accommodations.

C. Exceptions

N/A

D. Related Forms/Documents

• Student Attendance in Class Procedure (STU 5.83)

• Student Code of Conduct

E. Revision History

Original Approval: 2022 08 05

Managing Student Illness on Campus Procedure HR 13.0 1

Related Policy: Managing Illness at Lakeland College Policy Procedure

Owner: President Procedure Lead: Director, Human Resources

Responsible Office: Health Services

Approver: Senior Leadership Team

Initially Approved: 2022 08 05 Last Revised: 2022 08 05 Review Scheduled: 2027 08 05 Last Edited: 2202 09 19

Managing Employee (Staff and Faculty) Illness on Campus Procedure HR 13.0-2

A. Definitions

Accommodations: temporarily providing an individual with what is needed or desired to enable them to continue working remotely until they can return to campus. Reasonable efforts will be made by both parties to the point of undue hardship.

Employee: includes all faculty, staff, contract employees, and student employees.

Symptomatic: An individual experiencing one or more of the following, but not limited to: fever, cough, difficulty breathing, sore throat, runny or stuffy nose, muscle or joint aches, feeling generally unwell, fatigue or severe exhaustion, nausea, vomiting, diarrhea.

B. Procedure

1. Any Employee who is symptomatic, or has symptoms not normally associated with allergies, chronic or pre existing conditions, that have worsened should not attend on campus while symptoms remain.

2. If an Employee becomes Symptomatic while on campus, they shall promptly contact their supervisor and advise them they are Symptomatic and are leaving campus. The Employee must then immediately leave campus.

3. The supervisor will work with the Employee on reasonable Accommodations during the period the Employee remains Symptomatic.

4. Health Services may be contacted for assessment and guidance on return dates and accommodations.

5. Within one business day of returning to work on campus the employee must complete the Absence Report Form under general illness for leave greater than three days, or submit the absence on PeopleSoft for leave of three days or less.

C.

E. Revision History

Managing Employee (Staff and Faculty) Illness on Campus Procedure HR 13.0 2

Related Policy: Managing Illness at Lakeland College Policy Procedure Owner: President Procedure Lead: Director, Human Resources Responsible Office: Health Services Approver: Senior Leadership Team

Initially Approved: 2022-08-05 Last Revised: 2022-08-05 Review Scheduled: 2027-08-05 Last Edited: 2022-09-19