THE NEXT STEP - ADA LIAN

As we enter spring, it’ s time for officer elections for the next school year. The Lamar High School Key Club has yet to hold its official officer election, however, things are already planned for the event. In the last couple of months, my experience will be more giving on to the next. As the current secretary, I will try my best to recruit and advertise the position to find someone to fill in the important role for the next year.

In the March meeting, each officer will give a brief insight into their roles. I plan to briefly discuss the monthly report, which is the main task for the secretary. I will tell the members that every month, they will use the google form found on the key club website to access the monthly report. This monthly report will give Kiwanis and other officers a large portion of the information on the Lamar Key Club, such as how and when activities are being executed. After all, on the report, there are meeting minutes and attendance, hour logs, the task of the month, and other important activities that the club has done. In addition, the secretary ’ s side job is to help out other officers and to attend as many events as possible.

A d a L i a n

After explaining that portion, I will tell the members that I’ m open to any questions they have on the position at any time. They ’ re free to message me or ask me questions whenever they see me around. By doing so, I hope the members can feel comfortable asking for help, and that by providing one-onone support, I can boost the members more on the position. After application submissions and elections, I will initiate training with the new secretary. I hope to have the new secretary work with me for the last couple of monthly reports to let them have a bit of hands-on training.

I will show them how things are organized, such as how specific information is divided in the drive and folders, and they are free to change the organization to fit their needs. In addition, I will provide them with a checklist of things or some advice notes on the side to remind them. I will also look over the previous training notes I took during my secretary training in order to prepare my best to be a trainer. The most important part of the training for me personally is to make sure the new secretary isn ’t overwhelmed and have a smooth sailing during their time in the position. If the secretary position is unfulfilled, I will work with the other officers to work out a solution, probably by splitting the work between each officer. Whatever happens, I will try my best to be prepared for the situation. Although it’ s sad to see how fast time flew by for the current officers, we all hope that next year ’ s officers will continue to spread the fun of Key Club!