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L A U N A M 8 1 0 2 DCON ND SERVICE CASE 42: SEARCH A
IOTT WARNER CENTER MARR WOODLAND HILLS, CA
18 04.06.18 - 04.08.
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TABLE OF CONTENTS
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TABLE OF CONTENTS INTRODUCTIONS............4 WHAT TO EXPECT............6 TENTATIVE SCHEDULE............8
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CLUB DUTIES............9 KIWIN’S PAPERWORK............10 CHAPERONE INFO............11
HOTEL & TRANSPORATION............12 MEALS & DCON CONTESTS............13 COST OF CONVENTION............14 HOW TO REGISTER............15 HOTEL REGISTRATION............16 WORKSHOP WINNERS............17 PACKING LIST............18 CHAPERONE DUTIES............22
FREQUENTLY ASKED QUESTIONS............23 CONTACT INFO............24
INTRODUCTIONS
Hello CNH KIWIN’S Grizzlies! So, you’ve found the District Convention Manual; that must mean that you and your club are getting ready to attend the biggest District event of the year! This year’s District Convention (commonly known as DCON), is called “Case 42: Search and Service.” The weekend is going to be an exciting an interactive event – one that I can promise that you won’t want to miss! The District Board EXTRAordinaires, Convention Chair Larry Lam, Convention Sub-Committees, and the Adult Board are working tirelessly to ensure that all of you have the experience of a lifetime. As always, the weekend will consist of celebrations, tears, talent, awards, elections, friends, and memories; however, this year we need your help!
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We need to get to the bottom of the kidnappings that have revolved around the District Appointed Board this year. If you haven’t had a chance to keep up with the story, be sure to watch these videos (tinyurl.com/dconvids).The District is still in a state of distress and it is important to close this case before the term ends. I am confident that, with the help of all of the Grizzlies in the District, we will be able to get justice for our Appointed Board. Thank you for your dedication to the District. Don’t let me hold you back any longer; check out the manual and prepare to join the team of investigators! I can’t wait to see all of you! Mikayla Bisson 17-18 District Governor
Hello Kiwinners! As the 2017-2018 term is ending, DCON season is swiftly approaching! The time for dusting off your divisional cheers, creating imaginative costumes, and getting yourself ready for another fantastic convention is finally here. Prepare to acknowledge all of your spectacular service throughout the term, meet new and old friends from all over the district, and make lasting memories at our 42nd District Convention! The Convention Committees have been working endlessly to bring your a more engaging experience this year, but only if you’re all up for mystery!
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Throughout this manual, you will learn how to successfully register your club for DCON and the hotel, what to expect this year, the tentative schedule, and so much more! As time passes, you will have to work diligently with your club board to register for DCON on time, so please start as early as possible and make sure you know exactly what to do! We have the honor of having our convention at the Warner Center Marriott this year, neighboring Turquoise division and a very special location for you seniors that attended DCON 2015! I can’t wait to see all of you at DCON this year at Woodland Hills from April 6-8th, 2018! If you have any questions or concerns, please do not hesitate to contact me or any district board member for assistance! We are here to serve you! With love and service, Larry Lam 17-18 District Convention Chair
WHAT TO EXPECT
tentative schedule & club duties Friday April 6 3PM - 7PM Registration 6PM - 9PM Opening Session 9:30PM - 10:45PM Caucus 10:45PM - 11:45PM Icebreakers Saturday April 7 8:30AM - 9:30AM Meet & Greet 9:30AM - 11AM Workshops 1 & 2 11AM - 1PM Lunch Session 1:15PM - 3:15PM House of Delagates 1:15PM - 3PM Workshops 3 & 4 3:10PM - 3:50PM Icebreakers 4PM - 5:30PM Workshops 5 & 6 5:50PM - 8:10PM Dinner Session 9:10PM - 12AM Talent Show & Gov Ball Sunday April 8 7:15AM - 8:30AM Surprise 8:50PM - 11:30PM Closing Session
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School Paperwork Depending on your school, you may need to fill out paperwork and get approvals from your administration, faculty advisors, parents, and ASB.
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CHECK WITH YOUR SCHOOL IMMEDIATELY FOR ANY NECESSARY PAPERWORK AS SOON AS POSSIBLE! Forms can take several months to process so make sure to allow yourself an ample amount Of time! Note: If you are leaving school early to Travel, make sure to get the proper Administration and parent approval.
kiwin’s paperwork & chaperone info NOTE: All District Convention attendees must be dues-paid members. • 1 Code of Conduct form for EACH ATTENDEE • 2 Medical Release forms for EACH ATTENDEE (One medical form is for their advisor and one medical form is for the convention)
• 1 Sergeant-At-Arms form for EACH CLUB • 1 Delegates form for EACH CLUB (Submit BOTH with DCON Registration payment along with the DCON Confirmation to the CNH Kiwanis Office)
ALL CLUBS ARE REQUIRED TO HAVE 3 SERGEANT-AT-ARMS & 2 DELEGATES AT DCON CNH KIWANIS DISTRICT OFFICE ADDRESS: 8360 Red Oak Street, Rancho Cucamonga, CA 91730
CLUBS MUST HAVE 1 MALE CHAPERONE FOR EVERY 10 MALES ATTENDEES AND 1 FEMALE CHAPERONE FOR EVERY 10 FEMALE ATTENDEES A chaperone can be a Kiwanian, parent, faculty Member, or legal guardian, as long as they are over 21 years of age and obtain approval from the sponsoring Kiwanis club and by the school district to supervise members. ALL PARENT, KIWANIAN, AND GUARDIAN CHAPERONES ARE REQUIRED TO USE OUR BACKGROUND CHECK EVERY TWO YEARS. Chaperones who are faculty advisors DO NOT HAVE TO FILL OUT A BACKGROUND CHECK. Chaperones must be registered and paid for too. it is recommended that clubs pay the expenses. **TIP: SHARE CHAPERONES WITH OTHER CLUBS IN ORDER TO SAVE MONEY ON THE COST OF CHAPERONES
HOTEL &
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HOTEL COSTS $149.40 PER NIGHT X 2 NIGHTS = $298.80 $298.80 / 4 = $74.70 $298.80 / 3 = $99.60 $298.80 / 2 = $149.40
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Attendees and chaperones MUST stay at the hotel regardless of how far they live from the location. Additionally, advisors and students MAY NOT share rooms if they are not family. TRANSPORTATION KIWIN’S members MAY NOT drive themselves or Other members to the convention. Only background Checked chaperones are approved to do so. It is Important to work with your Lieutenant Governor to Arrange the appropriate transportation for your club early so that there are no problems.Buses also must be from the school or a school-approved vendor.
MEALS Not all meals are covered in the registration price. These meals are Friday night’s dinner and Saturday morning’s breakfast (although pizza will be served to your rooms on Friday night after caucus).You can work with your advisor to have sack lunches or tell your members to bring their own food. Make sure to have a meal plan so that your members don’t go hungry.
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DCON CONTESTS • talent show • oratorical contest • impromptu essay • kiks spirit award • spirit sticks
MEALS & DCON CONTESTS
**More information about most of these contests can be found in the 2017-2018 awards manual
COST OF CONVENTION & HOW TO REGISTER
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HOW TO REGISTER FOR DCON AND THE CONVENTION HOTEL IS FOR OFFICERS ONLY. WHEN REGISTERING YOUR CLUB, IT IS BEST TO WORK WITH YOUR ADVISOR. Collect the following information for your attendees (students AND chaperones): Name, email, t shirt size, and any dietary needs (vegetarian, vegan, allergies) Any current office held by an attendee (if applicable) ** REMINDER THAT ALL CHAPERONES MUST BE REGISTERED FOR DCON AND PAY FOR REGISTRATION & HOTEL Download this excel sheet http://bit.ly/2018kwdconregistration and save the file as your school’s name (ex: 2018 KIWIN’S DCON_La Quinta High School)
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This MUST be done through MICROSOFT EXCEL. No exceptions. Fill out the excel spreadsheet to list all the convention attendees as well as the required information from each attendee. THIS INCLUDES CHAPERONES Provide your club contact and indicate the quantities for early or late registrations for all attendees (including chaperones). Upload your registration excel spreadsheet and then click “Submit Form” Print at least TWO copies of the confirmation page (to be safe). Submit ONE check made payable to “Cal-Nev-Ha KIWIN’S” with - a copy of the confirmation page(s) - Delegate form - and Sergeant-at-Arms Form. Send your check to the CNH Kiwanis District Office: 8360 Red Oak Street, Suite 201 Rancho Cucamonga, CA 91730 CHECKS MUST BE RECEIVED BY: EARLY REGISTRATION: FEBRUARY 23, 2018 ($190) LATE REGISTRATION: MARCH 2, 2018 ($230) **Checks will not be accepted after March 2nd
hotel registration & Workshop Winners 1.) Download the DCON Housing List Excel Sheet at http://bit.ly/kiwinshousinglist. Make sure to use a computer that uses Microsoft Excel. Neither Numbers nor Google Sheets can be used. 2.) Fill out the DCON Housing List. Each row is one hotel room.Under columns A and B, write the name of the person in charge of that room. From Columns C through H, write the names of the other members in that room. REMEMBER TO INCLUDE CHAPERONES. Save the file under your school’s name as it says in the directions.
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3.) Email the DCON Housing List to lacosta-shearer@warnercentermarriott.com by MARCH 24.
4.) The cost of each hotel room is $298.80 for the two nights at the hotel. (Ex: If you have four hotel rooms, multiply $298.80 x 4 = $1195.20) and that would be your amount for the check.You can either pay by credit card or by check. (We highly suggest paying by check). a.)To pay by CREDIT CARD, download the Credit Card Authorization form on the KIWIN’S website. (kiwins.org > Events > DCON > scroll to the bottom of the page) Carefully read and follow the directions. Fill out the form and fax to the hotel at (818) 887-4800. b.)To pay by CHECK, write out a check to the Warner Center Marriott from your club bank account. Print a copy of your DCON Housing List. Send both the DCON Housing List and the check to the WARNER CENTER MARRIOTT HOTEL (21850 Oxnard St, Woodland Hills, CA 91367). The hotel must receive the check by MARCH 24.
Contact District Convention Chair Larry Lam via Facebook or email For any questions or concerns at kiwins.conchair@gmail.com!
CONGRATULATIONS TO THE FOLLOWING!!! YOU WILL BE ABLE TO PRESENT YOUR WORKSHOP AT DCON! Allison Ngo, Jet Division Quang Truong, Jet Division Chaiya Tee, Jet Division Shanna Bui, Jet Division Lina Nguy, Jet Division Tina Pham, Jet Division Johnny Kwok, Jet Division Fernando Aguilar, Diamond Division Vincent Tseng, Jet Division Dorothy Ngo, Jet Division Calvin Tran, Jet Division Kayla Nguyen, Jet Division Thanh Tieu, Jet Division Jacqueline Le, Turquoise Division Cameron Bernal, Turquoise Division Michael Nguyen, Jet Division Nathaniel Lim, Jet Division Kendrick Nguyen, Jet Division
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FRIDAY NIGHT ATTIRE:
SATURDAY MORNING ATTIRE:
GIRLS >>
<< BOYS
PACKING LIST SATURDAY DINNER ATTIRE:
<< GIRLS
BOYS >>
SATURDAY NIGHT ATTIRE:
SUNDAY MORNING ATTIRE:
OTHER PACKING SUPPLIES:
CHAPERONE INFO & FAQs What do chaperones do at DCON? ALL CHAPERONES MUST ATTEND A MANDATORY MEETING DURING CAUCUS. (Friday Night)
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We ask chaperones to attend all workshop sessions so that there is adequate supervision at all activities.
We are seeking adults to judge scrapbook, oratorical, and essay contests. (Check in at the awards table on Friday night) We invite chaperones to attend the ice cream social on Saturday afternoon. (More details will be in the DCON program)
FREQUENTLY ASKED QUESTIONS Q: How do you cancel a registered member? A: A club may cancel a registered member by emailing bruce@cnhkiwanis.org by March 2. There will be a $10 processing fee per cancelled registration.
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Q: What is the address of the CNH Kiwanis District Office? The hotel?
A: District Office - 8360 Red Oak Street, Suite 201, Rancho Cucamonga, CA 91730 Hotel - 21850 Oxnard St, Woodland Hills, CA 91367 Q: Can a club swap members before DCON?
A: Clubs may only swap members within the same club by emailing bruce@cnhkiwanis.org with the name of the person dropping out and the name of the new person being added on (along with their new information) before March 2. Any last minute swaps may only be due to emergencies, and may only be made with the SAME GENDER AND CLUB. Q: What are the accepted forms of payment for the DCON Registration and the hotel? A: CHECKS are the only accepted form of payment for DCON REGISTRATION.For the hotel rooming payment, CHECK OR CREDIT may be used to pay.
If you have any more questions, contact DCON Chair Larry Lam (714) 989-9079 or at kiwins.conchair@gmail.com
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Contact Informat ion
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Thank You For Re ading! Any quest ions, comments, or con cerns? Contact:
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Larry Lam District Conventio n Chair kiwins.conchair@gm ail.com Mikayla Bisson District Governor kiwins.dgov@gmail. com
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