APPENDIX V STUDENT FEES - REGULATION

This Regulation is being provided as the schedule of fees for the consistent charging of student fees throughout the school division. No fees or charges may be assessed or collected that either have not been approved by the School Board or listed in the Policy and this Regulation.

A. Reduction or Waiver of Fees. Fees and charges will be reduced or waived for economically disadvantaged students and students whose families are undergoing economic hardships and are unable to pay including, but not limited to, families receiving unemployment benefits or public assistance such as Temporary Assistance for Needy Families, Supplemental Nutrition Assistance Program, families qualifying for the Free and Reduced Price Meal Program, Supplemental Security Income or Medicaid; foster families caring for children in foster care; or, families that are homeless under the McKinneyVento Act.

B. Notice. Each time a fee is charged, a notice that a fee reduction or waiver may be requested along with instructions for applying shall be provided to the guardian.

C. Definitions:

1. Curricular – course of study

2. Co-curricular – in addition to normal course of study, complements the program (may be optional or mandatory)

3. Extra-curricular – in addition to normal course of study, usually no academic credit, not in the scope of the regular program (optional only)

4. Interscholastic Activities - activities offered by LCPS, competitively or otherwise, to a student outside of the regular school day or program (optional only).

D. Schedule of Fees: Student Fees Description

Adult Education Class fee

Advanced Placement Tests

Student Fees And Charges

Examinations are not mandatory and are not a requirement of any advanced placement course offered in the school division (optional at student’s choosing)

LCPS will cover up to four AP tests per student starting SY21/22

$87.00 per test

$135.00 per AP Capstone Test - fees based on College Board

$40 late fee per test after registration deadline for current school year

Athletics

Activity fees

$75.00 for each sport during a school year per student, except Tier 3 sports

Behind-the-wheel Portion of Driver Education $225.00

Consumable Materials Examples: workbooks, writing books, drawing books, arts materials, music supplies (including recorders and beginning band/orchestra books which become the student’s property); secondary family and consumer sciences material; trade and industrial materials fees, technology education materials fees, secondary science lab fees, t-shirts for special events, circular subscriptions; and agendas/organizers.

Educational Records Copies fee

Fee is based on the actual price of the particular consumable item to be used in class. Contact the school for fee information. The cost of consumables used by teachers or staff will not be included in the student fee.

Annually the school division shall provide free of charge one copy of a student’s scholastic record when it is 25 pages or less.

Scholastic records in excess of 25 pages shall be charged at $0.10 per page beyond the initial 25 pages.

All additional copies requested will be charged $0.10 per page for all pages.

Library Books

Student Fees And Charges

Overdue, lost, or damaged

Overdue library books are not charged at this time. Students with lost or severely damaged books are charged the current replacement cost for the book. If the book is out of print or no longer available for purchase, a replacement of a similar kind is to be substituted.

Musical Instrument Purchases

Fees for musical instrument purchases

Elementary recorders - $3.70 (per LCPS contract bid)

Instrumental studentspurchase/rent instrument and method books from local music stores.

Musical Instrument Rentals

Non-athleticInterscholastic/ Co-curricular/ Extra-curricular Activities

Parking Fee

Fees for musical instrument rentals

Student Activities/ Student-selected (exclusive of any student transportation component)

Parking fee (optional service)

PE Uniform PE Uniform (PE uniforms are not required)

Rental fee for school-owned instruments up to $100.00 a school year per instrument.

Participant fee for an amount up to but no more than the actual cost of the activity.

$200.00 a school year per student for one window decal or placard. Contact the school for further details.

Shorts - $4.50/$5.75

S-XL/2XL-3XL

Shirts - $2.50/$4.50 SXL/2XL-3XL

(per LCPS contract bid)

Property Replacement Replacement or repair costs for lost, stolen, or damaged property provided to students and owned by the School Board and damage due to vandalism to any school property.

Summer SchoolElementary Elementary Summer School - voluntary participation based on schools recommendation

The current replacement cost for the same device, or, if unavailable, for a substantially similar device (as determined by LCPS).

There is no charge for Summer School

Student Fees And Charges

Summer SchoolMiddle Middle Summer Schoolvoluntary participation based on schools recommendation for students at risk for failing in English and Math

There is no charge for Summer School

Summer Extension

Credit Recovery - High Summer extension credit recovery

There is no charge

Textbooks Lost or damaged textbooks Students with lost or severely damaged textbooks are charged the current replacement cost for the book or a similar textbook if a textbook is superseded.

Virtual Loudoun Term 3 online learning for high school level courses offered through Virtual Loudoun (for acceleration purposes)

Course Fee Structure (*)

1 credit class - $375

.5 credit class - $187.50

Free & Reduced Meal Plan

Fees:

1 credit class - $150

.5 credit class - $75 (*)

(*) Virginia Driver Education and Traffic Safety (VADETS), which is required for Driver Education, requires an additional $100 fee.

E. Schedule of Fees for Athletic Events.

1. All VHSL State Playoff and Tournament tickets - $10.00 per ticket for each round or $25.00 per ticket for an all day tournament.

2. Regular Season - Family passes are available for $250.00 per family. Adult individual passes are available for $125.00 per individual. LCPS student passes are available for $100.00 per student.

VHSL Region Admission Fees for Athletic Events

Dulles District:

Broad Run, Dominion, Heritage, Lightridge, Loudoun County, Loudoun Valley, Park View, Rock Ridge, and Tuscarora

Determined by the VHSL Region and District Council

Regular Season

● $7.00 per ticket

● $8.00 per ticket for district wrestling championships

Regional 4C Tournaments

● Football - $8.00 per ticket

● Wrestling - $10.00 per ticket

● Golf & Tennis - No Charge

● All other sports - $7.00 per ticket

Student Fees And Charges

Potomac District: Briar Woods, Potomac Falls, Riverside, Stone Bridge, Independence, and Woodgrove

Cedar Run District: John Champe and Freedom

Regular Season

● $7.00 per ticket

Regional 5C Tournaments

● All Sports - $8.00 per ticket

● Wrestling - $10.00 per ticket

Regular Season

● $7.00 per ticket - LCPS Schools

Regional 6B Tournaments

● $7.00 per ticket

● Wrestling - $10.00 per ticket

● Swimming - $10.00 per ticket

● All other sports - $7.00 per ticket

F. Annual Notice. The Policy and the Schedule of Fees shall be provided annually to parents and posted on the school division’s website.

G. Exclusions. This Regulation does not apply to the operation of school stores, school banks, extra-curricular activities (field trips), programs under the National School Lunch Act, and principal-approved fundraising activities. Student participation is voluntary and is neither encouraged or discouraged by LCPS.

[Former Regulation 4-2 REG]

The Loudoun County School Board acknowledges the significant financial support schools receive from Loudoun County’s taxpayers to provide quality educational experiences to our students. It is also acknowledged that, occasionally, additional funding is raised in the community to supplement the educational programs or environment for students. While the influx of supplemental funding is beneficial, the safety of students and the overall mission of the organization must be primary considerations in all fundraising activities. This policy is designed to provide consistency in fundraising practices and procedures across Loudoun County Public Schools (LCPS).

A. Definitions “Fundraising” refers to the raising of non-appropriated funds by students, parents or others for the educational benefit of students and their schools. “Educational benefit” is broadly defined as having a positive and meaningful impact on the academic, social, emotional, behavioral and/or physical well-being of students and their schools. “Solicitation” refers to the act of asking for or trying to obtain something from someone regardless if a tangible product is given in return.

B. Approval. In order to minimize the negative impact of multiple competing fundraisers and to avoid saturating the school community, pre-approval is required by the principal for:

1. All fundraising activities conducted by the school or school-sponsored clubs and organizations;

2. Fundraising activities conducted on school property;

3. All publicity flyers to be distributed through students or fundraising information posted on the school website;

4. Classroom projects or instructional activities designed with a fundraising component,

5. Crowdsourcing or other online fundraising by LCPS teachers or staff, and;

6. Any fundraising done on behalf of or done using the name of the school.

If the activity is initiated by the principal and not in collaboration with a parent organization, the principal will obtain approval from the appropriate level director.

C. Limitations and Restrictions

1. School-Wide Fundraising a. School-Wide fundraising should have a designated purpose and the proceeds should be used for that purpose, as intended. b. School-wide fundraising for external causes or organizations is limited