STUDENT ORGANIZATION Advisor manual
617.349.8565 studentactivities@lesley.edu
Table of contents Explore. Have fun. Discover. Give Back. Initiate. Create. Inspire. Focus. 1 2 3 4 5 6 7 8 9 10 11 12 14 15
About the Office of Student Activities Office of Student Activities Staff Why be an Advisor? Recognized Student Organizations Defining Student Organization Status Getting Started Advisor Guidelines Tips & Tricks for Effective Advising Dos and Don’ts Advisor Role Checklist Mentoring Millenials The Mindset of the Class of 2018 Policies & Event Planning Role of OSA Advisors
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About the OSA The Office of Student Activities (OSA) Mission: The Office of Student Activities provides resources and support for undergraduate students through meaningful and diverse opportunities that foster individual and community success from their transition into, through, and beyond Lesley University. OSA: • Is a part of Student Life and Academic Development (SLAD) • Exists to provide Lesley undergraduate students co-curricular involvement • Helps students to develop skills in leadership, decision-making, communication, multicultural understanding, self-awareness, and community responsibility • Believes that participating in co-curricular life on campus will allow you to grow and get more out of your college experience, which ultimately contributes to both campus life and the surrounding community Services OSA provides: • • • •
Coordination of the Student Activities Fair each semester Leadership opportunities for students, including the Emerging Leaders Program Registration and advising of student organizations Support and advising for the Undergraduate Student Government (USG), Campus Activities Board (CAB), and CommonLynx • Hosts workshops for organizations, their leadership, and their advisors • Hosts the annual Leadership Banquet, honoring the work of student-leaders and student organizations
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MEET THE OSA STAFF
Location: Doble Campus, McKenna Student Center, 1st Floor Hours: Monday - Friday, 9:00 a.m. - 6:00 p.m.
Mike Fox
Si Harris-Adam
Katy Hamm
Director
Assistant Director
mfox5@lesley.edu
jharrisa@lesley.edu
khamm2@lesley.edu
Works with: Orientation, Emerging Leaders, Undergraduate Student Government, Student Orgs
Works with: CommonLYNX, Info Desk, Emerging Leaders, Student Orgs, Orientation
Works with: CAB, Emerging Leaders, Student Graphic Designers & A/V Techs, Orientation, Student Orgs
Coordinator
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Why be an advisor? I’ve been asked to advise a student org...what are the perks? Although there is no monetary compensation for all the time and hard work that goes into advising a student organization, the returns will still be worth every effort. Knowing you make a difference, having fun, keeping up with campus events, building a community, receiving student appreciation, and personal satisfaction are just some of the benefits of working with a student organization. Advising a student org is a unique opportunity to bond with students at Lesley outside of a classroom setting. The experience provides students the opportunity to get to know faculty and staff as “real� people, and often leads to long-term mentoring.
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Recognized organizations
Student Body & Governance
Faith & Culture
Special Interest
Campus Activities Board (CAB) Undergraduate Student Government (USG)
Christian Fellowship Black & Latino Student Union Hillel
Academic
Service
Animation Club Critique Club Design Club Environmental Club Illustration Club Management Student Association Psychology Club Public Post Sigma Tau Delta Writers’ Roundtable
Community Service Club Lesley Delivers Strides
Anime Club Comic Conglomorate isney Club Lesley League of Legends Outing Club Pokémon Club Traditional Martial Arts Strategic Games Club
Athletic & Recreation Cheerleading Team Dance Team Outing Club Student Athlete Advisory Council Traditional Martial Arts Ultimate Frisbee
Social Awareness Active Minds Black & Latino Student Union Circle of Friends CommonLYNX Environmental Club Not Ready for Bedtime Players QLEAR: Queer Lesley Eucation & Resources Raising the World Strides Students for Social Justice Third Wave
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Visual & Performing Arts Animation Club Dance Team Design Club Harmogeddon Illustration Club Jam Band Ladies First LOLsley Improv Not Ready for Bedtime Players Performing Arts Club Swingin Lynx Taking In
Student org status
What does the status of the org I advise mean? When starting a new club, students must meet with an OSA advisor. Following that meeting, each organization may go through three stages: Establishment Period • Meet with student organization representatives of the Undergraduate Student Government • Eligible to plan & host events under the advisement of an OSA advisor • This period typically lasts 1 semester, though the duration is set by the OSA Recognition • Once the establishment period has ended, new organizations may be invited to become recognized • Once recognized, student orgs are eligible to apply for funding through the USG Allocations Committee Registration • Once recognized, student orgs must register or re-register each year to be considered an active organization that may recieve funds from USG • Registration takes place on LUConnect at the beginning of each academic year Most of this process is done with the Office of Student Activities, but if you have any questions on how to assist your students through the recognition or registration processes, please contact any one of the OSA advisors.
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Getting started
How to begin as a new advisor • Review the constitution of your student organization • Meet with the officers individually, and together • Review the Student Organization Handbook, which can be found on LUConnect, and the Lesley Student Activities - Student Organizations webpage • Attend the organization’s meetings, and introduce yourself • Let the group know when, and how you may be contacted • Discuss expectations - both of the group & of you as the advisor • Assist the organization in setting goals • Familiarize yourself with LUConnect, the website where most student organization activity and business is done The role of an advisor • • • • • • • • • •
Giving direction when needed Offering ideas and input Engaging students in meaningful conversations Making recommendations based on experience Serving as a point of reference and sounding board Knowing when to refer to the Counseling Center Assist in troubleshooting Guide students through personal and professional development Be a motivator Be a role model
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advisor guidelines
Responsibilities to the organization and its student leaders • • • • • • • •
Be familiar with the organization’s constitution Knowledge of University policies and procedures, & advising officers to adhere to them Agree to be a University representative for the organization Be aware of all events and activities the group is planning Be available to organization officers and members Meet with officers on a consistent basis to foster development Meet with OSA staff, as needed Assist the organization in budgeting for events
Suggested advanced responsibilities • Attend officer meetings to provide guidance and advice • Provide reflection opportunities for officers • Attend the Leadership Banquet - meet other advisors, and recognize student orgs and their leaders Things to keep in mind • Please allow students to make their own decisions, and learn from the experience • Failing is a part of the learning process • Most groups prefer an active advisor who is invested in their mission, purpose, goals, and the development of members • Let students control any allocated funding to ensure they learn budgeting skills • Members must have individual itemized reciepts to be reimbursed
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tips & Tricks for advising Effective advisors are: Advocates, professionals, educators, role models, problem solvers, helpers, challengers, listeners, mentors, and supporters. Which ones are your strengths? Which ones could use more work? Here are some tips & tricks to assist you: • • • • • • • • • • • • • • •
Establish rapport - learn names, remember personal details Show interest, helpful intent & involvement Engage in conversation outside of meetings & events Communicate regularly with their organization leaders, ensuring all needs and expectations are being met Make students feel like you have time for them in your busy schedule Be a part of the organization, but don’t control it Use your connections to help get things done Return emails/calls as soon as you can If you’re going to say something won’t work, help find a solution Show up to events when you can Establish a warm, genuine, open professional relationship Don’t be critical of other faculty or staff members on campus Have a sense of humor Don’t be afraid to bring snacks! Be yourself, and allow students to be themselves
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Dos & Don’ts DO
DON’T
• • • • • • •
• • • • • • • • • • • • • • • • • •
• • • • • • • • •
Allow students to fail Allow students to succeed Know your limits Be visible, and available Have integrity Trust yourself Learn when to speak up and when not to Direct the group to find answers Teach leadership Appreciate emotions, empathize Be a good listener Self-disclose when you can support an advisee’s experience Offer reflections Ask questions Control your emotions Recognize your own prejudices
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Control the group Run the meetings Have veto power over decisions Manipulate the group Take ownership from the group Be the sole recruiter Close communication Be afraid to try new ideas Know it all Take everything seriously Give every answer Be THE leader Miss events and functions Give up on a student Show anger or frustration Make assumptions Break promises Fail to hold members accountable
Advisor role checklist Unsure
Disagree
Agree
Unsure
Disagree
Agree
Finding the right balance between what students and advisors expect can be challenging. The following checklist is intended to facilitate the discussion regarding expectations between the two.
Attend all regular organization meetings Attend officer meetings Attened campus-wide events/activities Attend organization’s internal activities Assist in preparation of meeting agendas
Participate in goal setting process Provide feedback on progress toward goals Coordinator leadership development workshops or retreats Explain University policy/procedures Cancel events Speak on behalf of the organization to the campus community Assist in conflict mediation Assist in new officer elections Review posters & promo materials 10
Advisor
Officers
Be quiet at meetings unless asked for input
Mentoring millenials
What is a Millennial? The term Millennial refers to anyone born between 1982 and 2004. Also known as Generation Y. Basically... almost all of our undergraduate students are Millennials. Tips for mentoring Millennials • Listen to them - Millennials have valuable skills, knowledge & experience from which you can learn • Set clear boundaries and expectations so your mentee doesn’t confuse your role • Set tasks and expectations frequently and explicitly • Provide frequent feedback, not just affirmation • Personalize contact - Millennials prefer strong relationships, work on something together • Connect personal interests & major to their role within their student organization • Share insight into generational differences • Embrace the triple bottom line - Millenials like to see their advisors as successful in their job, but also as a socially conscious person who seeks personal fulfullment in their work • Open your network to your mentees - it could impact their future career • Know that their identity as a Millennial does not mean the stereotypes of the generation apply to them - entitled, doesn’t want to work hard, desires constant recognition, needs hand-holding, high maintenance, job hoppers, full of themselves
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2019 class mindset Students heading into their first year of college this year are mostly 18 and were born in 1997. Among those who have never been alive in their lifetimes are Princess Diana, Notorious B.I.G., Jacques Cousteau, and Mother Teresa. Joining them in the world the year they were born were Dolly the sheep, The McCaughey septuplets, and Michael “Prince” Jackson Jr. Since they have been on the planet: Hybrid automobiles have always been mass produced Google has always been there, in its founding words, “to organize the world’s information and make it universally accessible.”
Ben & Jerry have always made Phish Food The therapeutic use of marijuana has always been legal in a growing number of American states Teachers have always had to insist that term papers employ sources in addition to those found online Playhouse Disney was a place where they could play growing up Surgeons have always used “super glue” in the operating room The Lion King has always been on Broadway Mom & Dad had their new Nintendo 64 to help them get through long nights sitting up with the baby
They have never licked a postage stamp
Sir Paul and Sir Elton have always been knights of the same musical roundtable.
Email has become the new “formal” communication, while texts and tweets remain enclaves for the casual
CNN has always been available en Español
Four foul-mouthed kids have always been playing in South Park
Splenda has always been a sweet option in the U.S.
They have grown up treating Wi-Fi as an entitlement
Humans have always had the ability to use implanted radio frequency ID chips
The NCAA has always had a precise means to determine a national champion in college football
TV has always been in such high definition that they could see the pores of actors & the grimaces of quarterbacks
The announcement of someone being the “first woman” to hold a position has only impressed their parents
Mr. Jones and Mr. Smith have always been Men in Black, not their next-door neighbors
“No means no” has always been morphing, slowly, into “only yes means yes”
The proud parents recorded their first steps on camcorders, mounted on their shoulders like bazookas
Cell phones have become so ubiquitous in class that teachers don’t know which students are using them to take notes and which ones are planning a party
Vote-by-mail has always been the official way to vote in Oregon
Their parents have gone from encouraging them to use the Internet to begging them to get off it
Full list available online.
Copyright© 2015 Beloit College
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know your slang
In fairness to the class of 2019 the following are a few of the expressions from their culture that will baffle pretty much anyone older than them. In case you’re curious, here are some popular ones our students at Lesley thought you to know. “Aesthetic” - Someone’s personal form of expression or beauty “AF” - Stands for “As F**k”, used as very or really “BAE” - Before Anything Else. Frequently used to describe significant other, crush, of friends “Basic” - Used to describe someone or something devoid of defining characteristics that would make them/it extraordinary “Bye Felicia” - When someone says they are leaving and you couldn’t care less, therefore they become some random named Felicia (From the film Friday) “Doe” - Though, used for emphasis; “That song doe!” “Fam” - Used to refer to someone close to you; Can be your actual family or close friends
“Killing It/Crushing It” - Performing at the highest level “Lit” - When something is awesome or poppin’; intoxicated; see also: ‘turnt’ “Netflix & Chill” - Code for a hookup/sex “No chill” - Refers to people who aren’t being calm/rational; Ex: *Mom yells at me to do stuff* Me: Mom, you have absolutely no chill. “Or nah” - Used to confirm or deny something “OTP” - One True Pairing; a couple you’re emotionally invested in “Same” - A word that can act as a reply to literally any possible sentence or image imaginable “Ship” - To support a specific romantic pairing “Sipping tea” - To subtly yet effectively throw shade or sneak diss. Originated from the Kermit the Frog meme, “But That’s None of my Business”; can refer to gossip “Shade” - to insult or judge someone discreetly/indirectly
“Feels” - A wave of emotions that cannot be adequately explained
“Squad” - A clique or group of friends; ‘squad goals’ is used to refer to a group you aspire to be like
“Fleek” - When something is ‘on point’, or perfect; “Eyebrows on fleek”
“Thirsty” - Someone’s desperation or overeagerness for a hookup or potential partner
“FOMO” - Fear Of Missing Out. The fear that everyone is having fun without you, or you’re missing a great time
“Turn Up” - Party time; to let loose & have fun
“Give me life” - Used when something gets you excited or impresses you greatly; “This show gives me life.”
“YAS” - Term used to express high levels of approval, sometimes drawn out for emphasis; “YASSSS QUEEN.”
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Policies & Event planning
Policies Policies regarding membership requirement, constitution, hazing, posting on campus, social media, travel and copyright can be found in the Student Organization Handbook, available on LUConnect & the Lesley Student Organizations webpage. Event Planning Resources Resources on event planning timelines, room reservations, funding opportunities, USG allocations, Fundraising, contracts & waivers, university services, and alcohol at events can also be found in the Student Organization Handbook.
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Role of the osa advisor
What’s the difference between what I do, and what OSA advisors do? The Office of Student Activities staff members serve as OSA Advisors for all student organizations at Lesley. OSA Advisors will serve as a resource to assist your organization in many of the logistics involved in planning events, including, but not limited to: use of LUConnect, printing promotional materials, space reservation, contracting, purchase of supplies, and the use of university services. OSA Advisors will also be available to assist with the New Organization Recognition process, as well as the Returning Organization Registration process. The OSA staff members serve as the advisors to the Undergraduate Student Government, the Campus Activities Board, and CommonLynx, and therefore cannot serve as the main advisor for any other student organizations.
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