Parent Manual by lexrecreation

LexRec Su m m er 2022 Par en t M an u al 781-698-4800 r ecdept @lexin gt on m a.gov w w w.lexin gt on m a.gov/ r ecr eat ion @lexr ecr eat ion 1

Lexin gt on Recr eat ion an d Com m u n it y Pr ogr am s' m ission is t o pr ovide t h e com m u n it y oppor t u n it ies t o en gage in qu alit y, in clu sive an d accessible pr ogr am s an d ser vices. Creating Community Through People, Parks & Places. TABLE OF CONTENTS -

Con t act In f or m at ion / In t r odu ct ion

Sam ple Sch edu le

Wh at t o Br in g

3 4

M edical In f or m at ion

Em er gen cy Plan s

5 6

Cam per Saf et y

Disciplin e Policy

COVID Policies an d Saf et y M easu r es

9-11

CONTACT INFORM ATION M elissa Bat t it e CPRP Director of Recreation & Community Programs

mbattite@lexingtonma.gov 781-698-4801

Pet er Colem an CPRP Assistant Director of Recreation

pcoleman@lexingtonma.gov 781-698-4803

Ch r ist in e Dean CPRP Community Center Director

cdean@lexingtonma.gov 781-698-4802

Hayat o Tsu r u m ak i CPRP Recreation Supervisor

htsurumaki@lexingtonma.gov 781-698-4811

Tom Rom an o CPRP Youth & Family Program Coordinator

tromano@lexingtonma.gov 781-698-4813

Kat e DeAn gelis CTRS Therapeutic Recreation Specialist

kdeangelis@lexingtonma.gov 781-698-4817 2

S.O.A.R. Typical Sch edu le Tim e

Half Day

Fu ll Day

8:30 - 9:00

Drop Off

9:05 - 9:15

Morning Meeting

9:20 - 10:00

Group Activity Rotation

10:05-10:45

M, W, F - Group Activity Rotation T, Th - Snack / Pool

Group Activity Rotation

10:50 - 11:20

M, W, F - Snack T, Th - Pool

Snack

11:25 - 12:00

M, W, F - Group Activity Rotation T, Th - Pool

Group Activity Rotation

12:05

PICK UP

12:10 - 12:50

Group Activity Rotation

12:55 - 1:25

Lunch

1:30 - 2:10

M, W, F - Pool T, Th - Camper Choice #1

2:15 - 2:55

M, W, F - Pool T, Th - Camper Choice #2

3:00 - 3:30

PICK UP

Th e Neigh bor h ood Cam p Typical Sch edu le 8:45 - 9:00

Check in - Board Games and Free Draw

9:00 - 9:30

Daily Ice Breakers and Team Building

9:30 - 10:00

Snack Time

10:00 - 11:30

Arts and Crafts

11:30 - 12:00

Outdoor Group Games

12:00 - 1:00

Lunch and Free Play

1:00 - 2:30

Arts & Crafts, Sports, Water Play, Games * Weekly Special Performance

2:30 - 3:00

Clean up and Pack up for Pick up! 3

In clu sion Su ppor t Inclusion support may be provided for participants with a disability who may need assistance within the program to be successful. The trained inclusion staff are able to facilitate social interactions, prompt participants when needed, offer breaks and adapt and/or modify camp and program activities. If you have questions regarding inclusion services please contact the Therapeutic Recreation Specialist, Kate DeAngelis (kdeangelis@lexingtonma.gov).

Wh at t o Br in g/ Wh at Not t o Br in g Cam per s SHOULD Br in g:

Cam per s SHOULD NOT Br in g:

Weather appropriate clothes Water Bottle Hat Sunscreen* Bug Spray* Snack / Lunch

Toys Jewelry Personal Electronics Gum or candy Money Weapons

Su n scr een / Bu g Spr ay Policy + High Heat Pr ocedu r es * Please apply sunscreen and bug spray on your child every day before arriving. The counselors will remind the participants several times throughout the day to apply when necessary. Licensed programs will have sunscreen available on site and can be distributed to participants with a signed sunscreen permission form. Staff can not apply sunscreen for participants, this must be done independently. Children will take part in limited outdoor activities on high heat days and will be given several water and shade breaks. Alternative activities may include quiet games, water play, and special events. Please send your child with a water bottle every day that they can fill and carry with them. Wh en a Par t icipan t is Not Pick ed Up on Tim e After 15 minutes beyond the designated pick-up time, a phone call will be made to the parent/guardian of any child that has not been picked up. If the parent does not answer, then the emergency contact is called. At the same time, the program director will notify the Assistant Director of Recreation about the situation. At 30 minutes after pick-up, parent and emergency contact should be called again. If there is no answer, the program director will contact the Lexington Police Department about the situation. Absen t Par t icipan t s If a child who is registered fails to arrive withing 30 minutes of the program start time, the Program Director will telephone the Recreation and Community Programs Department to learn whether the parent/guardian has reported the absence. If no contact has been made with the Recreation and Community Programs Department, a parent/guardian will be called to confirm the absence. Par t icipan t Acciden t s or In ciden t s In the event a participant is injured while in one of our programs, only a staff person certified in First Aid and CPR will administer basic first aid. A parent/guardian will be notified after the initial assessment is completed, if deemed necessary. Any serious or severe injuries will be reported to the appropriate authorities, Police/Fire, at 911. The Recreation and Community Programs Department will be contacted in the event of a serious accident, after Police/Fire 911 is called. 4

M edical In f or m at ion M edical For m s & M edicat ion In f or m at ion CMR 430.150 A participant information form is required to be completed prior to the start of a program. Ph ysical/ Im m u n izat ion In f or m at ion CMR 430.145- 430.160 You are also required to submit the most recent record of immunization and a physical before the start of camp. Please indicate if your child will need any type of medication, dietary restrictions, or support to be successful. Medication prescribed for participants must be contained in the original pharmacy bottle with the original pharmacy label on it. Prescription containers must detail the child?s name, name of medication, dosage directions, and the person ordering the medication. Medications will be held by the Program Director who will dispense it appropriately. All medication must be accompanied by the following: 1. A permission slip completed by the parents outlining consent for staff to administer the medication. 2. A doctor 's note stating the dosage of the medication, times the medication will be administered, and any side effects the medication may have. Aller gies Any known allergies must be reported on the registration form prior to your child?s admittance to the program. If your child has a SEVERE allergy please contact the Therapeutic Recreation Specialist. Counselors in each group will be aware of any allergies the child may have. Snack times will be planned accordingly to ensure no allergic reactions. Please indicate in any medical forms if your child has an EPI-PEN or an inhaler; these items will also be stored with the Program Director. Sick Par t icipan t s CMR 430.159 B A child may not come to or remain at a program if they have any of the following symptoms: -

Vomiting Diarrhea Inflammation of the eye Abscess or draining sores Rash, unless determined to be non-contagious by a doctors note

A child may not return to a program until they have remained symptom free for 24 hours. Back gr ou n d Ch eck s CMR 430.090 In 2002, the Commonwealth of Massachusetts adopted a new law in an effort to protect children in Massachusetts. Chapter 385 of the Acts of 2002 imposes several new requirements for all organizations and entities engaged in providing services to children 18 years of age and younger. A Criminal Offender Record Information (CORI) check is required for all employees and volunteers. A condition of your employment or volunteer service, according to the statute, shall be based upon the results of the query to the Massachusetts Criminal Justice System. 5

Em er gen cy Plan s CMR 430.210 Fir e Dr ills CMR 430.210 A During the first 24 hours of a session, staff and children will conduct a fire drill as indicated by the posted fire evacuation plan. Additional drills will be held as deemed necessary. In the event of a fire, the following action should be taken: 1. Dial 911. Do not panic, it is contagious. Remove all children from the area. Know where the fire extinguishers are in the building. 2. Counselors should gather their children and exit the building through the closest door. The children and staff should proceed in an orderly manner to the designated meeting area. Doors and windows should be closed and lights turned off if time permits. Counselors should bring their group list to verify attendance. 3. Counselors will check their areas for children and then proceed out the nearest exit. Counselors should accompany children who happen to be in their area to the designated meeting area. Do not send them back to their groups. When arriving at the meeting area, accompany those children to their specific counselors. 4. The Program Director will check all bathrooms for campers and then proceed outside to the designated meeting area. 5. Counselors must take attendance when they reach their designated location and will report attendance to the Director upon their arrival. 6. Children will be allowed to return to activities at the Program Director ?s signal. Disast er Plan CMR 430.210 B In the case of any of the following disasters, all children must meet in the gym of the facility, or room 230/232 of the Community Center. Emergencies to be considered include: -

Flash Floods Tornadoes Violent Thunder Storms

Em er gen cy Act ion Plan f or Ligh t n in g St or m s Lightning?s behavior is random and unpredictable. Preparedness and quick response are the best defenses towards the lightning hazard. -

At the first signs of lightning or thunder, leave the field, park, court, playground, or golf course. Go to the program building, designated indoor location or your vehicle and take shelter there. ("If you can hear it (thunder), clear It (suspend activities)." AVOID the rain and sun shelters and the dugout areas. These are not safe from lightning. AVOID going underneath trees. Trees "attract" lightning. AVOID metal fences, gates, and tall light poles and power poles. Wait 30 minutes after the last observed lightning or thunder before you leave the shelter and before you resume outdoor activities.

Lost Par t icipan t Policy CMR 430.210 C If, duringthe programsupervisedby LexingtonRecreationand CommunityProgramsstaff,a questionarisesas to the whereaboutsof a child,the followingproceduresshouldbe followed: 1. Counselorobtainsattentionof ALLstaff and children,callingfor "buddymatchup" (at all timesstaff shouldbe assignedto specificchildrenduringactivities). 2. ALLstaff questionedon whetherthey werenotifiedof the child leavingthe group(is child in bathroom?) 3. Determinationmadeof child being"lost". 4. One staff personleavesto notifythe ProgramDirector.The Directorthen callsthe Policeand Recreationand CommunityProgramsDepartments. 5. All other staff and childrenreturnto the designatedprogramarea.All childrenremainwith 2 staff. 6. All availablestaff searchesplayground/surrounding area. 7. Procedurecontinuesuntil child is found. 8. Notifyparentswhen the LexingtonRecreationand CommunityProgramsDepartmentand LexingtonPolice Departmentare notified.

Su spect ed Abu se an d Neglect Repor t in g Policy an d Pr ocedu r e CMR 430.093 Every day in Massachusetts, children are involved in reports of abuse or neglect. Massachusetts Law (Chapter 119, Section 51A) requires that various members of the community, such as physicians, teachers, social workers, day care workers, emergency medical technicians, police and fire, etc. who in their professional capacity have reason to believe that a child under the age of 18 is suffering serious neglect or emotional abuse inflicted upon him or her including sexual abuse, or from neglect, including malnutrition, shall immediately report such a condition to the Department of Social Services. The staff is mandated by law to report cases of suspected child abuse or neglect. As such, it is the policy of this Department that staff members (full time, part time, seasonal, volunteers) be aware of the procedures that are to be followed in the event that they suspect abuse or neglect.

Ou t side In f lu en ced Dan ger s Unrecognized Person at Program: If an unauthorized vehicle or person is seen or discovered on the property, the following procedures will be followed: Staff will notify the Director immediately by phone communication or in person. Staff will not approach the person or vehicle alone. They will assess the situation and determine if it is safe to speak to the person. If it is safe to do so, staff will explain to the persons that they are on private property. Inquire into the reasons why they are on the site. If necessary, the Director will then escort them off the property. If a threatening situation occurs, all children and staff are removed from the area and moved quickly into a safe building. The Director will be notified of the situation immediately. Intoxicated Persons: Will be asked to leave the area by the Program Director. If it is safe to do so, staff can inquire into the reasons why they are on the site. Because of the unpredictability of the behavior of an intoxicated person, the Police will be called to help with the situation no matter what its severity is. Disturbances: Disturbances originating outside the jurisdiction of the program and affecting patrons of the facility or program will be referred to the proper authorities. Theft: All thefts will be reported to the Program Director. The proper action will be taken in response to the level of theft determined by the Camp Director. Indecent Exposure: Staff reserve the right to diplomatically suggest covering up or leaving the area to those wearing clothing and/or swimming suits so revealing that they may be offensive to other patrons (if at the 7 swimming facilities).

Disciplin e Policy CMR 430.191 Lexington Recreation and Community Programs is dedicated to ensuring the safety of all participants when engaging in programs. Program staff are equipped to deal with minor behavioral instances and will use the discipline action chart to respond to behaviors. Discipline will be constructive in nature and will include techniques to fairly and positively work with participants to address the unwanted behavior(s). Of f en se

1st

2n d

3r d

4t h

Use of or possession of drugs, vapes and alcohol

Immediate removal from program

Stealing

·Staff intervention

·Caregiver notified

·Incident Report

·CTRS notified

·Caregiver notified

·Incident report

·CTRS notified

·2 day suspension

·Removal from program

·Staff intervention

·Caregiver notified

·CTRS notified

·Meeting with Caregiver, Participant, and CTRS

·Incident report

·2 day suspension

·Removal from program

Leaving program without staff or caregiver Physically harm another

·Meeting with

·Incident Report ·DEPENDING ON SEVERITY OF HARM, MAY BE REMOVED FROM PROGRAM Property Destruction

·Implementation of behavior plan

·DEPENDING ON SEVERITY OF HARM, MAY BE REMOVED FROM PROGRAM

·Staff intervention

·Caregiver notified

·CTRS notified

·Meeting with Caregiver, Participant, and CTRS

·Incident report

·2 day suspension

·Removal from program

·Incident Report

·Incident report

5t h

·DEPENDING ON SEVERITY OF HARM, MAY BE REMOVED FROM

·Incident report ·Implementation of Verbally Threaten to harm another Bullying Breaking Facility / Program Rules

Inappropriate Language

·Staff intervention

·Caregiver notified

·CTRS notified

·Incident report

·Meeting with Caregiver, Participant, and CTRS

·Implementation of behavior plan

·2 day suspension

·Caregiver notified ·CTRS notified ·Incident report ·Removal from program

COVID-19 Policies an d Saf et y M easu r es Ef f ect ive M ay 25, 2022, ch ildr en in r ecr eat ion al cam p set t in gs sh ou ld f ollow t h e below pr ot ocols: -

A rapid antigen test, such as a self-test, is preferred to a PCR test in most situations for the purposes of exiting isolation or quarantine. To count days for quarantine and isolation, Day 0 is the date of exposure for close contacts, and for positive cases is the first day of symptoms OR the day the day positive test was taken, whichever is earlier. Masking is never required in these settings while the individual is eating, drinking, sleeping, or outside. These settings are not required to conduct contact tracing as a standard practice, but must continue to work with their Local Board of Health in the case of outbreaks. While masks are not required in these settings, any individual who wishes to continue to mask, including those who face higher risk from COVID-19, should be supported in that choice.

COVID-19 Sym pt om s -

Fever (100.0° Fahrenheit or higher), chills, or shaking chills Difficulty breathing or shortness of breath New loss of taste or smell Muscle aches or body aches Cough (not due to other known cause, such as chronic cough)

Sore throat, when in combination with other symptoms Nausea, vomiting, when in combination with other symptoms Headache, when in combination with other symptoms Fatigue, when in combination with other symptoms Nasal congestion or runny nose (not due to other known causes, such as allergies), when in combination with other symptoms

Isolat ion an d Qu ar an t in e Gu idan ce an d Pr ot ocols -

Quarantine for asymptomatic exposed children, regardless of where the exposure occurred, is no longer required for these settings. Children who are identified as close contacts may continue to attend programming as long as they remain asymptomatic. Those who can mask should do so until Day 10. A test on Days 2 and 5 is recommended, but not required. Children who test positive must isolate for at least 5 days. If they are asymptomatic or symptoms are resolving and they have been fever free for 24 hours, they may return to programming after Day 5, provided: - If the child is able to mask, they must do so through Day 10. - If the child is unable to mask, they must have a negative test on Day 5 or later in order to return to programming prior to day 11. Symptomatic children can remain in their program if they are tested immediately onsite, and that test is negative. Best practice would also include wearing a mask, if possible, until symptoms are fully resolved. - If?the symptomatic child cannot be tested immediately, they should be sent home and allowed to return to their program or school if they test negative, or they have been fever-free for 24 hours without the use of fever-reducing medication and their symptoms have resolved, or if a medical professional makes an alternative diagnosis. A negative test is strongly recommended for return if the latter two conditions are met.

If You Test Posit ive f or COVID-19 If you test positive for COVID-19 on either a rapid antigen or PCR test, you are required to self-isolate ? w h et h er you ar e vaccin at ed or n ot . Do not leave your home, except to get medical care. Do not visit public areas. Self-isolation means separating yourself from others to keep your germs from spreading. Regardless of vaccination status, all individuals who test positive should avoid people who are at high risk of severe disease for 10 days. 9

Able To M ask

Yes

Isolat ion Gu idan ce - Stay home and isolate for at least the first 5 days - If you never had symptoms or symptoms are improving,* may resume most usual activities (except those that do not allow mask wearing) on day 6* * - Wear a mask around others for 10 days (including in the household) - Stay home and isolate for 10 days - If you never had symptoms or symptoms are improving* , you may resume usual activities on day 11 - Wear a mask around others in the household for 10 days

* Note: If you have or develop symptoms, you must continue to stay home, potentially beyond the 5 or 10 days, until you have not had a fever for 24-hours without the use of fever reducing medicine and your other symptoms are improving. * * Testing during isolation is not required. If you test on day 5 and are positive, you must continue to isolate. You may choose to retest sometime between days 6-9 and can resume normal activities while wearing a mask when you test negative or isolate for the full 10 days without retesting. * * * Whether the individual is unable to consistently wear a mask due to young age or medical or behavioral condition

Days To Isolat e -

Day 0, first day of symptoms OR day the positive test was taken, whichever is earlier Days 1-4, continue to isolate Day 5, last day of Isolation if asymptomatic or symptoms are improving Day 6, leave isolation (if you are able to wear a mask at all times when around other people, including in your household, through day 10).

Wh ile ever yon e m u st isolat e if r equ ir ed, in dividu als m ay be able t o r et u r n t o ch ildcar e, sch ool or a h ealt h car e job soon er u n der cer t ain con dit ion s. See guidance on return to work, school and childcare, below.

If You Wer e Exposed To Som eon e Wit h COVID-19 If you are a close contact of someone with COVID, follow the quarantine recommendations below based on your vaccination status and your ability to wear a well-fitting mask consistently and correctly. Regardless of vaccination status, if you were infected with COVID-19 in the prior 90 days you should follow the guidance for those up-to-date on vaccinations; however, testing is not recommended unless you have symptoms, and if you do have symptoms, a rapid antigen test is recommended. All close contacts should avoid people who are at high risk of severe disease for 10 days. * ?Up-t o-dat e? on COVID-19 Vaccinations is defined as: -

Completed the primary series of Pfizer, Moderna or J&J vaccine AND a booster dose OR Completed the primary series of Pfizer or Moderna vaccine within the last 5 months OR Completed the primary series of J&J vaccine within the last 2 months

* * Whether the individual is unable to consistently wear a mask due to young age or medical or behavioral condition . 10

Vaccin at ion St at u s

Able To M ask

Yes

- No quarantine requirement. - Wear a mask around others for 10 days (including in the household). - Rapid antigen or PCR on day 5. If positive test, follow Isolation Guidance. - Isolate and take a rapid antigen or PCR test anytime symptoms develop. If positive test, follow Isolation Guidance.

- Quarantine for 10 days after the exposure. - Can end quarantine prior to day 10 if test negative on or after Day 5. - If positive test, follow Isolation Guidance. If no test on or after day 5, must quarantine full 10 days. - Isolate and take a rapid antigen or PCR test anytime symptoms develop. If positive test, follow Isolation Guidance.

Up-To-Dat e on COVID-19 vaccin at ion

Vaccin at ion St at u s

Qu ar an t in e Gu idan ce

Able To M ask

Yes

Qu ar an t in e Gu idan ce - Quarantine for 5 days after the exposure. - Wear a mask during quarantine and for an additional 5 days when around others (including in the household). - Take a rapid antigen or PCR test on day 5. If positive test, follow Isolation Guidance. - Isolate and take a rapid antigen or PCR test anytime symptoms develop. If positive test, follow Isolation Guidance.

Not Up-To-Dat e on COVID-19 vaccin at ion

Days t o Qu ar an t in e -

Day 0, day of Exposure Days 1-4, continue to quarantine Day 5, continue to quarantine and get tested if you haven't had symptoms Day 6, you can leave quarantine but must continue to wear a mask at all times when around other people (including in your household) through day 10 Day 10, last day of quarantine

Wh ile ever yon e m u st qu ar an t in e if r equ ir ed, in dividu als m ay be able t o r et u r n t o ch ildcar e, sch ool or a h ealt h car e job soon er u n der cer t ain con dit ion s. See guidance on return to work, school, and childcare, above. 11