Annual Report
2014
Table of Contents INTRODUCTION
4
PRESIDENT’S MESSAGE
5
BOARD OF DIRECTORS
6
CHAPTER REPRESENTATIVES
7
EXECUTIVE DIRECTOR’S MESSAGE
8
RESPONDING TO THE CHANGING NEEDS OF OUR MEMBERS
9
HOW WE DELIVERED ON THESE COMMITMENTS IN 2014
10
Member Survey Membership Review New Programming Policy Support Succession Planning
10 11 12 14 15
BOARD OF EXAMINERS REPORT
16
2014-19 STRATEGIC PLAN
18
Core Strengths Strategic Results to Support Our Core Strengths
18 21
SUSTAINABLE FINANCIAL MODEL
27
CHAPTER REPORTS
29
North Central Rocky Mountain Lower Mainland Thompson Okanagan Vancouver Island West Kootenay Boundary MINUTES OF THE 2014 ANNUAL GENERAL MEETING
29 30 31 32 33 34 35
Table of Contents
LGMA 3
The Local Government Management Association of British Columbia (LGMA) is a non-profit organization dedicated to promoting professional management and leadership excellence in local government. The LGMA strives to make the BC local government manager’s quality of working life more enjoyable and meaningful by providing professional development products and services that help managers do their jobs better, make the right connections, and advance their careers.
LGMA VISION
To be a responsive, innovative and dynamic organization promoting professional excellence for local government professionals in BC
LGMA PURPOSE/MISSION
LGMA is dedicated to supporting excellence in local government by providing high quality, practical training and resources; encouraging the development of professional networking and connections; and facilitating the exchange of ideas and best practices among members
LGMA VALUES
Professionalism: supporting and encouraging members to be the best they can be Ethical behavior: promoting the expectations for ethical conduct as expressed in the Association Code of Ethics and demonstrating honesty and integrity in management Quality: committing to the highest quality of professional programs and services Inclusiveness: serving the diverse needs of our membership, respecting both size and geography Innovation: seeking improvement, applying ingenuity and advancing new ideas Accountability: being responsive to the needs of members, transparent and resourceful Forward thinking: scanning and anticipating future trends
4
LGMA Introduction
”
“It’s been an inspiring year, with more professional
development and training programs, resources and
supports than ever rolled out
to help our members improve their skills, make the right connections, and advance in local government ”
President’s Message In reflecting on the past year, one of the constants in the world of local government has been the rapidly changing environment – political, social, technical, legislative – that we all work in. The LGMA Board and staff has made a commitment to better understand and respond to the needs of our members to support them in their increasingly complex and demanding roles. With baby boomers approaching retirement age, local governments across British Columbia are facing an imminent skills and knowledge shortage. Many regional and municipal managers, administrators, clerks, treasurers, and other non-elected, senior government officials will soon be ready to step aside and begin a new phase of their lives. When they do, they will hand the responsibility for the daily operations of BC’s communities to a new generation of managers.
The LGMA is making sure that new generation is ready, and in 2014 we launched a five-year Strategic Plan that includes the development of new tools and programs to support local government managers with the knowledge and resources they need to be more successful in their jobs. It’s been an inspiring year, with more professional development and training programs, resources and supports than ever rolled out to help our members improve their skills, make the right connections, and advance in local government. This report provides an overview of the work of the LGMA over the past year and some of the key measures of success. We asked you what you expect from the LGMA for the future, and you told us that you benefit the most from the professional development and the networking offered, but that you
thrive on the spirit of collaboration and support you receive from being a part of the LGMA. It is very rewarding to see members helping one another, sharing knowledge, providing assistance and encouraging one another to be the best they can be. The LGMA’s membership is here for one another, and the Board and staff strive to do everything we can to support the LGMA family. We are always open to your ideas and feedback on how we can do better. On behalf of staff and your Board of Directors, it is my pleasure to present the 2014 Annual Report.
Kelly Ridley Acting President
President’s Message
LGMA 5
Board of Directors The Local Government Management Association of British Columbia is governed by a 13-member Board of Directors. The positions of President, First and Second Vice President,
Secretary-Treasurer, and the Directors at Large are elected by the regular membership during the Annual General Meeting held in conjunction with the Annual Conference.
KELLY RIDLEY
PAUL MURRAY
SONIA SANTAROSSA
Acting President Chair, Special Initiatives and External Relations Committee
Second Vice President Chair, Operations and Member Services Committee
Secretary Treasurer Chair, Education Committee
KEN WATSON
MARK KOCH
CORIEN BECKER
Director at Large Education Committee
Director at Large Education Committee
Past President
6
LGMA Board of Directors
The six Chapter Representative positions are elected by the local Chapter members during their respective Annual General Meetings and appointed to the Provincial Board of Directors.
Board of Directors Chapter Representatives
THERESA LENARDON
LYNDA FLOYD
PATTI BRIDAL
West Kootenay Boundary Chapter Special Initiatives and External Relations Committee
Lower Mainland Chapter Operations and Member Services Committee
Thompson Okanagan Chapter Education Committee
SARAH JONES
SHERYL WORTHING
TERRY MELCER
Vancouver Island Chapter Operations and Member Services Committee
North Central Chapter Operations and Member Services Committee
Rocky Mountain Chapter Special Initiatives and External Relations Committee
President
Board of Directors: Chapter Representatives LGMA 7
Executive Director’s Message This past year has been an extremely rewarding one, with strong uptake on our programs, workshops and conferences and excellent results, both in terms of the feedback from participants on their learning experiences and the financial health of the Association. These results would not have been possible without the hard work and dedication of the LGMA team – Ana Fuller, Randee Platz, Elizabeth Brennan, Dawn Boyle, and the latest addition, Shannon Gustafsson, who joined us in late April as our new Event Coordinator. We were sorry to accept the resignation of Renee Johansson, our part-time Accountant this past year. Randee has very capably stepped up and taken over the dayto-day financial responsibilities as Finance Officer, and we have engaged the services of BDO to provide strategic financial advice and oversight.
Working with the Board of Directors and representatives from our six regional Chapters and with significant inputs from our members, we completed the 2014-19 Strategic Plan, which sets the direction for the Association as we move towards our 100th Anniversary in 2019. The Strategic Plan recognizes the emerging trends and increasing complexity of the local government environment in which our members work and identifies key goals and strategies to improve and enhance the professional development and training opportunities we provide to our members. The Plan includes defined performance metrics, and this year’s Annual Report provides the progress to date, where possible, against those metrics.
These changes have allowed us to restructure our operations to balance workloads and increase our ability to
We are proud of the successes we’ve had this past year and recognize that they are only possible because of the
effectively deliver on an expanding number of events each year.
LGMA STAFF (LEFT TO RIGHT): Ana Fuller (Program Manager) Elizabeth Brennan (Program Manager) Nancy Taylor (Executive Director) Randee Platz (Finance Officer) Dawn Boyle (Administrative Assistant) Shannon Gustafsson (Event Coordinator)
8
LGMA Executive Director’s Message
committed leadership of the Board of Directors, the incredible support we receive from hundreds of volunteers each year who assist with the development and delivery of our programs, and the generous assistance we receive from our long-time sponsors. I am very grateful for the guidance of the Board and the sound advice and great ideas that come from our members. Thank you for all your support in making 2014 such a great year for the LGMA!
Nancy Taylor Executive Director
Responding to the Changing Needs of our Members In March 2014, the LGMA Board, staff and representatives from the six Chapters around the province met to develop the 2014-19 Strategic Plan to guide the strategies, services, and supports of the Association for the coming five years. We reaffirmed the values that underpin all that we do
as an Association and to support our members with access to best-in-class educational and professional development offerings, leadership training and supports, and opportunities for career growth through professional development and networking.
Our Ongoing Commitment to Helping Members Learn, Lead, Grow
1
2
3
WE ADAPT
WE DELIVER
WE ENSURE
to the needs and demands of our members and adjust our programs and services to create value and respond to the evolving conditions that are impacting their work
on our core strengths of professional training and networking
our program and service offerings contribute to stable growth for the Association within a sustainable funding model
Responding to the Changing Needs of Our Members LGMA 9
How We Delivered on These Commitments in 2014 Member Survey The 2014-19 Strategic Plan reflects what you, our members, told us was important to you. Considerable research, including online focus groups with 36 local government professionals and an electronic survey with 266 respondents, was undertaken by independent research firm Insights West to identify emerging trends impacting local government and priority needs for professional development and training.
We asked
“Recognizing my You responded
desire to exit soon into retirement, as are a number of my staff, the whole concept of succession planning and preparing
KEY HIGHLIGHTS FROM THE 2014 MEMBER SURVEY
for the transfer of responsibilities is of
Access to professional development and training and professional networking are the two main reasons that LGMA members continue to be members
concern.” MEMBER, LARGER COMMUNITY OUTSIDE LOWER MAINLAND
Overall there are very high levels of satisfaction with LGMA – 87% were highly to extremely satisfied
“Legal updates are Education and career development programs and professional resources received the highest satisfaction scores
always worthwhile – the landscape of the legislative framework we work within is
Legislation, municipal law, board/council/staff relations and leadership skills are the most important skills for the future
constantly evolving.” MEMBER, LOWER MAINLAND COMMUNITY
More high-level “refresher” courses, legal education and succession planning, along with shorter and more online-based delivery methods are preferred
10
LGMA How We Delivered on Our Commitments
Membership Review With the research support of University of Victoria Masters in Public Administration co-op student Kipp Sezginalp, the LGMA undertook a membership review in 2014. We were interested in learning from the experiences of other nonprofit associations in the education and professional sector in engaging members and options for membership fees and structures. The research identified new strategies and techniques to attract and retain members and to improve members’ experience and interactions with the Association. The LGMA, through staff and Board Committee work, is evaluating how to implement a number of the key recommendations from the research.
KEY RECOMMENDATIONS
Review and evaluate member products and services for “member only” value
Revamp electronic communications with members and consider implementing direct message options and broad social media strategies to encourage feedback and engagement
Consider broadening member definition beyond full-time management or statutory officials and their deputies
Attract a younger demographic with discounts for first year members and create a “new professional” category of membership
Develop a formal mentorship program
Build collaborative marketing relationships with UVIC, CapU, UBC, TRU, UNBC and SFU local government programs
How We Delivered on Our Commitments LGMA 11
You Asked
We Delivered
You asked us – through the membership survey and in your evaluations of LGMA programs - to consider a number of new programming ideas, delivery options, and services and supports. We developed and delivered a number of new programs in 2014.
New Programming EFFECTIVE FIRE SERVICE ADMINISTRATION FOR FIRE CHIEFS AND LOCAL GOVERNMENT CHIEF ADMINISTRATIVE OFFICERS
Developed in partnership with the Office of the Fire Commissioner and the Fire Chiefs’ Association of BC and piloted in 2014, this program supports communities operating predominately volunteer and smaller paid on call/composite fire departments. The focus of this practical, interactive training is to support fire chiefs and CAOs to build
cooperative relationships and collaborative strategies to administer local fire services. Emphasis is placed on the administrative, management and operational challenges of running a local fire service and developing delivery models and service levels appropriate to the needs and capacity of communities.
The faculty and program developers for the Prince George Effective Fire Service Administration for Fire Chiefs and Local Government CAOs pilot (Nov 7-9, 2014) Left to Right: Chris Jancowski, Fire Chief, Esquimalt Fire Department; Elizabeth Brennan, LGMA; Allison Habkirk, LGMA consultant; Ken Watson, City Manager, City of Port Alberni; Melanie Perrin, Fire Services Coordinator, Regional District of Fraser-Fort George; Janis Bell, CAO, Cariboo Regional District; Tim Pley, President, Fire Chiefs’ Association; Gord Anderson, Fire Commissioner, Office of Fire Commissioner; Peter Weeber, CAO, District of Mackenzie; Darrell Blades, Fire Chief, 100 Mile House Fire Department; Fred Banham, CAO, District of Sicamous
12
89%
100%
thought the program content and materials were excellent/very good
strongly agreed/agreed the program was good value for money
LGMA How We Delivered on Our Commitments
WORKPLACE BULLYING AND HARRASSMENT With the introduction of Bill 14, an amendment to the Workers’ Compensation Act permitting claims for ‘mental disorders’ stemming from workplace events including harassment and bullying, the LGMA partnered with the BC Municipal Safety Authority to meet members’ requests for assistance in understanding their responsibilities under the new legislation.
MATI – THE SUCCESSFUL CAO Designed in 2014 by a team of veteran CAOs and educators, this new five-day residential MATI has been developed in partnership with Capilano University for those who are new to the job of CAO or thinking of moving into the role. Responding to members’ desire to have more leadership skills development, the program aims to help ensure success in the CAO role, analyzing the challenges of the role and the special skills and adaptive behaviours necessary to navigate the complex and demanding responsibilities of a CAO. The first offering will be held in October 2015.
Training, including workbooks and a toolkit, aim to help address challenging workplace situations and provide options, remedies and strategies to mitigate bullying and harassment for local governments across BC, especially those without human resource departments.
HYBRID TRAINING (FACE TO FACE AND ONLINE) The LGMA tested a hybrid training model to respond to members’ requests to make training more accessible. Two webinars were held in February and March on Freedom of Information and Protection of Privacy (FOIPP) and Records Management Basics with 67 and 63 attendees respectively from across the province. Three one-day regional workshops were then held combining Advanced FOIPP and Records Management in Prince George, Qualicum Beach and Golden with a total of 80 participants.
87% thought the program content and materials were excellent/very good/good
83% had an excellent/very good overall impression of content, quality of course content and materials
92% gave the presenters excellent/very good ratings
90% strongly agreed/agreed the course was good value for money
How We Delivered on Our Commitments LGMA 13
Policy Support The LGMA’s Constitution clearly articulates its purpose to promote professional management and leadership in local government. The Association is not an advocacy body, but at the request of
FIPI
LGMA staff monitored the Fire Inspection and Prevention Initiative (FIPI) launched by the BC government in October 2012, completing its support to the Communications Sub-Committee in 2014. FIPI was established to improve fire code compliance in primary wood product manufacturing operations that have combustible wood dust-producing processes.
Throughout 2014, provincial government working groups examining the impacts to local government of the proposed changes to the Building Act were supported by the following LGMA experts: • Paul Gipps, CAO, Fraser Valley Regional District • Mike Rohde, Senior Building Inspector, District of Mission • Graham Barbour, Manager, Inspection Services, District of Saanich
ELECTIONS FINANCE
The LGMA advised the Communications SubCommittee on the local government sector and facilitated communications about FIPI to its members to improve health and safety conditions and reduce the risk of combustible dust fire, deflagration and explosion.
A separate Fire Sprinklers Working Group, established as a sub-committee to support examination of the changes to the Building Act and tasked with developing recommendations on fire sprinkler requirements has been supported by the following experts on behalf of the LGMA:
BUILDING CODE
• Paul H. Thorkelsson, CAO, Regional District of Nanaimo • David Trawin, CAO, City of Kamloops • Brian Bydwell General Manager, Planning, Properties & Permits, District of North Vancouver
Beginning in 2013, the very dedicated members of the LGMA Elections Advisory Committee provided technical advice and expertise to the province on election campaign financing limits and procedures, culminating in 2014 in the introduction of the Local Elections Campaign Financing Act and the Local
LGMA members have participated in provincial government advisory committees providing strategic recommendations and direction on the most appropriate role of First Responder agencies in British Columbia during 2014, identifying gaps and shortfalls in the delivery system and advising on changes in the role of First Responders to ensure comprehensive
14
the Government of BC, our members frequently are called upon to provide technical advice and input into policy discussions and legislative updates.
Elections Statutes Amendment Act. Ongoing technical advice to support procedural changes and training for election administrators in BC was provided by: • Lee-Ann Crane, CAO, Regional District of East Kootenay • Karla Graham, City Clerk, City of North Vancouver
coverage and services in both urban and rural communities. The LGMA has been represented by: • David Stuart, CAO, District of North Vancouver (Urban representative) • Wallace Mah, CAO, District of Kent (Rural representative)
LGMA How We Delivered on Our Commitments
EMERGENCY RESPONSE
Succession Planning Every year, the LGMA Board and staff members make presentations on the role and benefits of the Association and the rewards of a career in local government
to audiences around BC. The aim of these presentations is twofold – to raise the profile and professionalism of local government managers in BC and to
attract new entrants to the profession and potential new members. Some additional activities to support succession planning from 2014 are highlighted.
CAMA MARKETING AND COMMUNICATIONS PARTNERSHIP The LGMA, along with the Ontario Municipal Administrators’ Association, the Association of Municipal Clerks and Treasurers of Ontario, and the Association of Municipal Administrators of New Brunswick have partnered with the Canadian Association of Municipal Administrators (CAMA) to develop common marketing and communications tools
SCHOLARSHIPS Each year, scholarships are awarded by the Board of Examiners and the LGMA and travel scholarships are awarded by the Municipal Finance Authority to support MATI Foundation participants. Scholarships are a vital tool in supporting new professionals in local government to enhance their career prospects and improve their skills to take on progressively more senior roles.
and materials to increase awareness of local government as a career choice. A communications/marketing plan will be developed to be adapted for use in each provincial jurisdiction to assist with activities highlighting career benefits and options to recruit the next generation of local government leaders.
$12,000
The Municipal Finance Authority awarded $12,000 from the James Craven Travel Subsidy to 23 MATI Foundations participants
$21,000 in scholarships was awarded in 2014 to 15 recipients studying in the field of local government: GRANT ANDERSON COMMEMORATIVE SCHOLARSHIP – a total of $2,000 awarded to 2 recipients LGMA DISTINGUISHED MEMBERS LEGACY FUND – a total of $9,000 was awarded to 9 recipients KEN DOBELL PUBLIC SERVICE EDUCATION FUND – a total of $10,000 was awarded to 4 recipients
$21,000
How We Delivered on Our Commitments LGMA 15
Board of Examiners Report For Period: April 2014 – March 2015 The Provincial Board of Examiners operates under the Local Government Act and is responsible for awarding certificates to local government employees in municipalities, the City of Vancouver, regional districts and
improvement districts, who meet the standards of qualification in local government administration as prescribed by the Board’s Regulation. In conjunction with the Union of British Columbia Municipalities, the Board awards
scholarship funding to eligible local government employees. The principal goal of the Board is to improve the professional skills of local government employees in British Columbia.
Certification Program Four categories of certification are available -- Certificate in Local Government Service Delivery, Certificate in Local Government Administration, Certificate in Local Government Statutory Administration, Certificate in Local Government Executive Management -- each requiring a level of competency in local government administration and management, services, finance, law, policy, and economics, as well as relevant work experience. A Professional Development Endorsement, to encourage a commitment to ongoing learning of CAOs
FOURTEEN (14) CERTIFICATES IN LOCAL GOVERNMENT SERVICE DELIVERY
and Deputy CAOs, is also offered to holders of the Certificate in Local Government Executive Management. Following an extensive review, significant changes to the BOE certification program became effective on March 21, 2014 which now provides more options for local government staff to satisfy core course requirements. For full details, refer to “Policy 1 – Core Courses Mandatory for Certification” at www.cscd.gov.bc.ca/lgd/gov_structure/ board_examiners/index.htm.
In 2014/15, twenty-two (22) certificates were awarded and three applications were denied.
FELICITY ADAMS, Director of Development Services, Town of Ladysmith PAUL DUPUIS, Planning Technician, District of Peachland SUSAN HUNT, Executive Assistant, Sunshine Coast Regional District BRIAN MCLOUGHLIN, Engineering Technologist, City of Campbell River GARRETT SCHIPPER, Manager of Technical Services, City of Chilliwack KIMBERLEY STRATFORD, Community Recreation Coordinator, Neighbourhoods, City of Victoria STEFANIE VUKELIC, Clerk Stenographer, District of North Vancouver ANSON YEUNG, System Analyst, District of Saanich SCOTT SOMMERVILLE, CAO, City of Kimberley THOMAS DOHERTY, Deputy Fire Chief, City of Campbell River EMILIE GORMAN, Policy Analyst, City of Victoria STEPHANIE NICHOLS, Deputy Corporate Officer, City of Kamloops JANET PRESTLEY, Director of Legislative and Administrative Services, City of Fort St. John NEIL SMITH, CAO, Village of Kaslo
16
LGMA Board of Examiners Report
Board of Examiners Report FOUR (4) CERTIFICATES IN LOCAL GOVERNMENT ADMINISTRATION
MARK KOCH, Director of Planning and Development, District of Lake Country POLLY PEREIRA, Director of Corporate Administrative Services, District of Port Edward TREVOR KUSHNER, Director of Engineering and Operations, District of Port Hardy KAREN STANTON, Manager, Long Range Planning, City of Chilliwack
THREE (3) CERTIFICATES IN LOCAL GOVERNMENT STATUTORY ADMINISTRATION
POLLY PEREIRA, Director of Corporate Administrative Services, District of Port Edward
ONE (1) CERTIFICATE IN LOCAL GOVERNMENT EXECUTIVE MANAGEMENT
PAUL THORKELSSON, CAO, Regional District of Nanaimo
KARI BOLTON, Director of Corporate & Financial Services/Deputy City Manager, City of Quesnel JANET PRESTLEY, Director of Legislative and Administrative Services, City of Fort St. John
22 certificates were awarded in 2014/2015
Scholarship Program SCHOLARSHIP
TOTAL
UBCM Commemmorative
82
Jeff McKelvey
10
BREAKDOWN OF MATI COURSES
ALL OTHER COURSES
PADM 204
PADM 205
PADM 207
PADM 208
5
11
8
3
55
Five (5) applicants declined their award. Funding remains at $50,000 from the UBCM Commemorative Scholarship fund and $5,000 from the Jeff McKelvey Scholarship fund.
92 Respectfully submitted, Gary Paget, Chair Ron Poole, Member and LGMA Representative
scholarships were awarded in 2014/2015
Marie Crawford, Member and UBCM Representative
Board of Examiners Report LGMA 17
Our Guiding Framework: 2014-19 Strategic Plan
LEARN, LEAD, GROW CORE STRENGTHS, GOALS, OBJECTIVES AND STRATEGIES
The LGMA has identified core strengths of the Association that will continue to be the focus for the Association’s future programs and resources.
CORE STRENGTH 1: EDUCATIONAL AND PROFESSIONAL DEVELOPMENT GOAL
STRATEGIES
To enhance best-in-class educational and professional development offerings for local government professionals in BC
1
Focus on LGMA’s competitive advantage as the recognized resource for practical, professional training and development for local government in BC
2
Increase access to professional development and training through expanded delivery options
3
Enhance current First Nations programming to strengthen engagement and collaboration within the local government system
OBJECTIVE Provide relevant high-quality, practical educational and training programs, conferences, workshops and seminars to meet the current and emerging professional development needs of the local government management community
18
LGMA 2014-19 Strategic Plan
CORE STRENGTH 2: PROFESSIONAL NETWORKING GOAL To support professionals in the local government sector to make connections and build enduring, mutually beneficial professional relationships OBJECTIVES 1.
Deliver well-organized and recurring opportunities throughout the province to increase the prospects for local government professionals at all levels to effectively network as a catalyst for personal and professional success
2.
Sustain LGMA’s liaison role within the broader local government system to strengthen and leverage sectoral relationships
STRATEGIES
1
Program and dedicate sufficient time and space at annual professional development events to encourage successful networking
2
Leverage dedicated networking opportunities at LGMA events in order to accelerate and sustain the success of the Association.
CORE STRENGTH 3: LOCAL GOVERNMENT RESOURCE MATERIALS GOAL To anticipate current and future professional resource needs in the local government sector
STRATEGIES
1
Refine, update and redevelop manuals and toolkits based on legislative changes, legal rulings and best practices
2
Develop new professional resources to support emerging program areas
3
Evaluate demand, pricing, and format of publications and resources from the local government professional community
OBJECTIVE Develop and distribute manuals, publications and other bestpractice resource tools to meet the specialized needs of local government professionals in BC
2014-19 Strategic Plan LGMA 19
CORE STRENGTH 4: SERVICES FOR MEMBERS GOAL
STRATEGY
To offer member services that deliver a return on their membership investment
1
Deliver valuable membership services
OBJECTIVE Make member services available that meet the specialized needs of local government professionals in BC
CORE STRENGTH 5: MEMBERSHIP AND VOLUNTEER DEVELOPMENT, ENGAGEMENT & RETENTION STRATEGIES
GOAL To ensure a sustainable operating model with sound governance and fiscal health that delivers value to a strong membership base
OBJECTIVES 1.
Sustained membership numbers in the Association with active members from both urban and rural local governments
2.
Greater Association visibility and profile with local government professionals in BC to promote financial growth and operational sustainability
1
Ensure membership is open and affordable to local government managers who want to join
2
Improve communications and outreach with membership
3
Enhance internal operations to support organizational stability and good governance
FAST FACT Four issues of Exchange magazine were distributed in 2014, helping to raise the profile of the Association and focus on key challenges and solutions with existing and potential members.
20
LGMA 2014-19 Strategic Plan
Strategic Results to Support Our Core Strengths BEST-IN-CLASS EDUCATIONAL AND PROFESSIONAL DEVELOPMENT PROGRAMS The LGMA is committed to providing relevant, high quality, practical educational and training programs, conferences, workshops and seminars to meet the current and emerging professional development needs of our members and the broader local government community.
FAST FACTS
Throughout 2014, participants who completed an educational offering from the LGMA reported they found the experience insightful and practical.
HOW WE WILL MEASURE SUCCESS: 90% of full course enrolment for every educational program 80% or above program satisfaction with content, materials, speakers, accessibility and value for fees for every educational program
380
1,710
+212%
elections administrators were trained in five locations around the province on the new requirements
local government professionals were trained in 2014 through LGMA programs
was the increase in First Nation participation in LGMA programs, to 2014 (25) from 2013 (8)
”
“Any courses offered by LGMA provide a benefit and adds value to local government practitioners. Their courses offer best practices, keep us current, allows for networking and provides both a personal and professional development opportunity. Ongoing professional development, training and education is essential in our work and in our profession.” LOWER MAINLAND PARTICIPANT
“I’d recommend both of the courses that I took. They are both led by working professionals, which is nice, and they both provided practical information that can be used in real-life scenarios.” MEMBER, SMALL COMMUNITY PARTICIPANT
2014-19 Strategic Plan LGMA 21
Our Success Indicators for 2014: Education and Professional Development COURSE ENROLLMENT
PROGRAM SATISFACTION
90% OR ABOVE :
Survey respondents in the following programs rated the overall program as excellent/very good
• • • • • • • •
CAO Forum Annual Conference Elections Workshops FOI/Records Workshops and Webinars MATI Advanced Communications MATI Managing People MATI Leadership MATI Foundations
90%+ • MATI Community Planning • MATI School for Statutory Approving Officers
80% OR ABOVE : • CAO Forum • Clerks and Corporate Officers Forum • Administrative Professionals Conference • MATI School for Statutory Approving Officers • MATI Advanced Communications
80%+ • • • •
MATI Managing People MATI Leadership MATI Foundations MATI Community Planning
BELOW 90%:
%
< 90
• Clerks and Corporate Officers Forum: 85% • Administrative Professionals: 86% • LGMA-CAMA Webinars: 75%
< 80
%
• Annual Conference: 77% of respondents rated the overall program as excellent/very good (up from 61% in 2013)
80% OR ABOVE :
VALUE FOR MONEY Survey respondents in the following programs reported that they strongly agreed/agreed that the cost of the program provided good value
BELOW 80%:
80%+
LGMA-CAMA E-LEARNING SERIES The LGMA, in partnership with the Canadian Association of Municipal Administrators (CAMA), delivered a variety of professional development web-based training sessions providing greater accessibility for learning and networking by limiting travel costs and time constraints. Easy, effective and affordable training for local government leaders and their teams!
• CAO Forum • Clerks and Corporate Officers Forum • Annual Conference
• Administrative Professionals Conference • MATI Foundations • MATI School for Statutory Approving Officers
Webinar Sessions : • Strategic Planning for Councils & Staff • Communications Planning for Successful Projects • Customer Service in the Public Sector • Effective Council Staff Relations • Managing Performance and Coaching Skills • Social Media • How to Plan Successful Citizen Engagement • Media Relations • Essential Supervisory Skills
FAST FACT
16 LGMA-CAMA webinars delivered in 2014
149 participants in total
98 22
LGMA 2014-19 Strategic Plan
of these participants were from BC
SUPPORTING LOCAL GOVERNMENT PROFESSIONALS TO MAKE CONNECTIONS AND BUILD NETWORKS Not only is networking a major motivator for joining the LGMA, it is a big part of what local government managers find valuable in their membership. Local government managers reach out to a variety of resources for support, including their colleagues, the LGMA and other professional associations, and external consultants who have been recommended by the Association. The LGMA is dedicated to delivering well-organized events throughout the province with networking
opportunities to increase the prospects for local government professionals at all levels to effectively make connections for professional success.
organization that fosters a culture of sharing and support.”
HOW WE WILL MEASURE SUCCESS: 80% Excellent/Very Good evaluation feedback on formal networking events 80% Excellent/Very Good evaluation feedback confirming opportunities were created for mentor connections
”
“LGMA is an excellent
MEMBER FROM SMALL COMMUNITY
“Regular communications (notices, bulletins – not newsletters) and allocated representative that the
Our Success Indicators for 2014:
member can contact and
95%
of participants reported that the dedicated networking activities at the 2014 Administrative Professionals Conference made it easier to meet new people
90%
of participants reported that they enjoyed the dedicated networking opportunities at the 2014 Clerks and Corporate Officers’ Forum, saying they found it easy to make connections
93%
of participants reported that they found the introduction of “Nuts and Bolts” at the 2014 Administrative Professional Conference to be excellent/very good/good, that they benefitted from hearing about what was happening in other local governments, and that they made new connections through this session
89%
of participants at MATI Foundations reported that they found the networking opportunities met their needs. 92% found the introduction of a case study group discussion to be excellent/ very good/good, fostered understanding of the similarities and differences across local governments and helped make connections for communities of similar size
96%
of participants at MATI School for Statutory Approving Officers program reported that they found the networking opportunities to be excellent or very good
FAST FACT
7
expect a prompt reply are key to members feeling like they belong to something.” NON-MEMBER WHO HAS PARTICIPATED IN LGMA EVENTS
Did you know? In 2014 LGMA members participated in professional development opportunities with the International Institute for Municipal Clerks, the International City/County Management Association, the BC Human Resources Management Association, and the Local Government Leadership Academy to make connections and build new networks.
Northern Development Initiative Trust interns participated in MATI Foundations
2014-19 Strategic Plan LGMA 23
FORWARD-THINKING PROFESSIONAL RESOURCES As the baby boomer generation is set to retire, the LGMA is well-positioned to train young newcomers to the industry, where the learning curve will be high and access to specialized tools and best-practice resources will be essential.
The highly specialized environment of local government also requires seasoned local government professionals to stay abreast of technical and legislative changes.
HOW WE WILL MEASURE SUCCESS: 80% or above satisfaction in professional resources materials based on evaluation feedback 100% cost recovery for materials produced
Our Success Indicators for 2014: The Elections Manual provides practical advice and best practices for local government elections administrators, and was a critical resource for election officials responsible for administering the 2014 local government elections. This edition also provided updated information on Local Government Act requirements including amendments made under the Local Elections Statutes Amendment Act, 2014 new requirements under the Local Elections Campaign Financing Act and associated regulations.
100%
Second edition of the Human Resources Toolkit, a best practices sourcebook on current human resource management practices and a “go to” reference especially for small local governments without an in-house human resource function.
100%
Significant updates included:
24
cost-recovery
242 Manuals were distributed
cost-recovery
62
• Recent regulatory changes on WorkSafe BC bullying and harassment; • Step-by-step assistance for managing sick leave and absenteeism; • An integrated approach linking staffing, job evaluation, performance management and employee development processes; • Templates for work plans for senior management positions.
Toolkits were distributed
Third edition of the Freedom of Information and Protection of Privacy Act Toolkit, which has been designed to assist all staff as well as those who have been designated as the Head or Coordinator for the purposes of administering the Freedom of Information and Protection of Privacy Act. The Toolkit includes best practice suggestions for designating staff for Freedom of Information purposes, and responding to requests and interpreting and applying the sections of the Act to withhold and disclose information. Significant changes featured in this edition reflect recent orders made by the BC Office of the Information and Privacy Commissioner and includes new information on privacy complaints and breaches, privacy management, social media and electronic communications.
100%
LGMA 2014-19 Strategic Plan
cost-recovery
100 Toolkits were distributed
SERVICES THAT DELIVER A RETURN ON MEMBERSHIP INVESTMENT HOW WE WILL MEASURE SUCCESS:
The LGMA offers a range of memberonly services designed to meet the specialized needs of local government professionals in BC.
10% improvement in satisfaction levels with services year over year over the 2014 baseline
No surveying of members was done in 2014 beyond the baseline from the members survey.
50% increased awareness of member services in 2018 over 2013 baseline
Our Success Indicators for 2014: TEMPORARY ASSIGNMENTS DATABASE The LGMA maintains a database of experienced individuals and regularly shares it with local governments needing temporary help. The database currently includes individuals with experience in all aspects of local government including senior administration, finance, planning, parks and recreation and engineering.
24
requests by members for Temporary Employee Database
PENSION CONSULTING – PLANNING FOR YOUR FUTURE In partnership with pension specialist Jerry Woytack, the LGMA provides personal pension and retirement planning counseling services for its members.
22
CAREER TRANSITION COUNSELLING SERVICE – DEALING WITH INVOLUNTARY TERMINATION From time to time, the severance of senior personnel occurs in local government just as it does in other areas of the public and private sector. Involuntary departure can come as a shock, even if it was somewhat expected. In conjunction with Right Management Consultants, LGMA members are provided with an initial two- hour confidential counselling session following termination.
members received pension consultations
3
members accessed confidential counselling sessions
NEW ZEALAND OVERSEAS EXCHANGE This program is one of a range of LGMA initiatives that provide leadership and development opportunities specifically tailored to the local government environment. It provides an opportunity for local government managers to
focus on their management skills, competencies, and knowledge as well as their career development in local government through a two week exchange with a partner manager in New Zealand.
MARK KOCH AT STRATFORD DISTRICT COUNCIL
“Being selected to participate in the 2014 Local Government Manager Exchange will no doubt be a career highlight for both of us. New Zealand is simply an amazing country. With a somewhat common heritage and stunning scenery, in ways the country is similar to British Columbia. We were welcomed graciously by our local government colleagues, and were proud of the fact that the RYAN SMITH WITH FIONA GREENWELL, GROUP MANAGER, COMMUNITY SERVICES, SOUTH TARANAKI DISTRICT COUNCIL
collegiality of our profession clearly spans the oceans.” MARK KOCH, DISTRICT OF LAKE COUNTRY AND RYAN SMITH, CITY OF KELOWNA
2014-19 Strategic Plan LGMA 25
MEMBER AND VOLUNTEER DEVELOPMENT, ENGAGEMENT AND RETENTION Our members and volunteers are at the heart of the Association. They provide great ideas for programming, help to deliver high-quality sessions and support and guide the development of new work.
Much of this new development is dependent on the ongoing support of our dedicated sponsors.
HOW WE WILL MEASURE SUCCESS: 100% of local governments have a membership in LGMA by 2019 (100th Anniversary) 25% increased non-member awareness of LGMA in 2018 over 2013 baseline Defined member market
Our Success Indicators for 2014:
901
200+
22
members
volunteers
sponsors
up 25% from 2013 • • • • •
633 - Regular members 183 - CAO, Regular members 33 - Affiliate 9 - Retired 43 - Life
LONG SERVICE AWARDS In 2010, the LGMA introduced Long Service Awards that recognize contributions by its members to celebrate local government service in milestones of 20, 25, 30 and 35 years
contributed their time to successful programs, events, and resource materials
51 members received 20-year pins
30
10 members received 30-year pins
years
years
26
LGMA 2014-19 Strategic Plan
contributed $79,800 for professional development programing
Long Service Awards to members in 2014:
20
$$$
25
43 members received 25-year pins
35
18 members received 35-year pins
years
years
Sustainable Financial Model Local Government Management Association of BC Statement of Financial Position (Unaudited) December 31
2014
2013
ASSETS Current Cash and cash equivalents
$ 1,301,607
$ 1,132,588
Accounts receivable
117,903
79,743
Prepaid expenses and deposits
85,849
94,531
1,505,359
1,306,862
6,807
16,106
$ 1,512,166
$ 1,322,968
$
$
Property and equipment
LIABILITIES Current Accounts payable and accrued liabilities Deferred revenue
100,247
84,640
173,090
96,964
273,337
181,604
825,223
825,223
51,000
51,000
6,807
16,106
14,500
14,500
341,299
234,535
1,238,829
1,141,364
$ 1,512,166
$ 1,322,968
Net assets Internally restricted for the following purposes: Operating Capital purchases Invested in capital assets Externally restricted for endowment purposes Unrestricted
APPROVED ON BEHALF OF THE BOARD:
ACTING PRESIDENT
SECOND VICE PRESIDENT CHAIR, OPERATIONS AND MEMBER SERVICES COMMITTEE
Sustainable Financial Model LGMA 27
Sustainable Financial Model Local Government Management Association of BC Statement of Operations (Unaudited) For the year ended December 31
2014
2013
REVENUE Annual conference
$ 269,628
$ 258,090
Municipal Administration Training Institute programs (MATI)
507,452
511,645
Membership fees
205,425
191,255
Newsletter
40,845
41,345
Investment income
17,146
16,741
Professional development
366,848
207,446
Job posting revenue
428,013
407,957
Manual sales
125,535
27,120
1,960,892
1,661,599
Administration
447,245
404,601
Annual conference
267,797
261,502
Board of directors
61,344
34,881
418,844
418,841
Newsletter
43,147
41,984
Promotions and scholarships
24,574
18,946
EXPENSES
MATI programs
Professional development
313,098
244,301
Job posting
241,828
230,496
45,550
12,660
1,863,427
1,668,212
Manual
Excess (deficiency) of revenue over expenses
$
97,465
$
(6,613)
These condensed financial statements are derived from the financial statements of the Local Government Management Association of BC for the year ended December 31, 2014, which a review engagement report was issued on May 4, 2015.
28
LGMA Sustainable Financial Model
Chapter Report: North Central Greetings LGMA members! It is my pleasure to present you with the 2014 North Central Chapter Report. Last year, I reported on the NCLGMA’s renewed strategic plan. This year I am happy to say that we reached one of our goals which was to facilitate the exchange of relevant information to members by providing good solid professional development opportunities. Our annual conference and AGM saw 122 delegates from around the north participate in an exciting 3 day event. Our highest turnout ever! The support from LGMA was paramount as we delivered the first of the election workshop sessions that were presented around the province. It’s so good to see that we can all benefit from a little collaboration. Thank you to LGMA for your support and partnership. Speaking of collaboration, one of the many great successes in the North this year demonstrated the spirit of partnership and cooperation that takes place in this region. 2014 was a year spent preparing for one of the biggest sporting events to ever take place in Northern BC, the 2015 Canada Winter Games. All eyes were on Prince George as the games descended upon the city in early 2015 with spring like conditions to welcome athletes, volunteers and spectators. This caused challenging conditions and forced the long track speed skating event to be moved from the outdoor oval in Prince George to the Pomeroy Sports Centre in Fort St. John. As Fort St. John had been asked by the City of Prince George to be an alternate speed skating venue, they immediately put their contingency plan in order. Anticipating the athletes would be disappointed with the sudden changes, the city organized a welcoming committee of local citizens to greet the athletes at the airport.
SEVEN SISTERS MOUNTAINS
The athletes were further astounded when they received a warm welcome at the Pomeroy Centre from the local students who enthusiastically greeted them with cheers and placards. Way to go Fort St. John! The overall games were a great success and had great representation from the North with 30 athletes, six coaches, three managers and countless volunteers from Northern BC. It was great to see the northern representation step up on a national stage. As always, I want to extend an invitation for you to visit the great North. Don’t forget, our chapter stretches as far south as 100 Mile House, east to Valemount, north to the Northern Rockies Regional Municipality and west to the Queen Charlottes. There are many beautiful places and endless fun activities. Please visit soon! Warm regards, Sheryl Worthing North Central Chapter Representative
Chapter Reports LGMA 29
Chapter Report: Rocky Mountain As Chapter Representative for the Rocky Mountain Chapter, I am pleased to provide this update on our activities for the past year.
The conference theme was “What Keeps you up at Night” and many skilled professionals kept a record number of participants engaged. Rocky Mountain also took the trophy for the first annual softball tournament preceded by a generous amount of pre-game smack talk.
GOALS:
KEY SUCCESSES:
Members of the Rocky Mountain Chapter made a decision a few years back to focus on bringing training opportunities to our area, in lieu of a fall Chapter conference. We have been quite successful in reaching this goal, as our Chapter brought 13 days of targeted training to our members in the past two years. EVENTS AND PROJECTS IN 2014: Our Chapter executive was pleased to participate in the LGMA Strategic Planning workshop held in March. The work accomplished during that session will help guide our organization well into the future. Golden was the setting for the “Most Rocking Ever” Joint Rocky Mountain/West Kootenay Chapter Conference in April. Jon Wilsgard (or simply, “Wilsgard”), has set the bar high for the next host community.
KIMBERLEY
30
LGMA Chapter Reports
The Golden Conference, topped off with the leadership training delivered by Mohamed Doma of Canadian Professional Management Services, were highlights for our Chapter in 2014. We couldn’t accomplish what we have without the support of our members and their communities; a special you to the City of Kimberley, for providing their Conference Facility for the CPMS Training series and Jon Wilsgard and the Town of Golden for hosting an amazing joint conference. Terry Melcer Rocky Mountain Chapter Representative
VIEW OF MT. SIESSE FROM CHILLIWACK
Chapter Report: Lower Mainland As your incoming President we endeavor to pursue the goal of promoting the Lower Mainland LGMA Chapter. We have struggled to increase our membership in the Lower Mainland Chapter over the years so... what’s the answer in getting more participants? Perhaps there are so many educational institutions down south that our colleagues and senior employees do not see the value in attending and supporting the Lower Mainland LGMA. Perhaps having a Spring Seminar “is not good timing due to year end, budgeting, and audits”. I thank past President Susan Rauh, City of Port Coquitlam, Corporate Administration, for abandoning me as she decided to move onto retirement. Susan has done a tremendous job in attempting to strengthen the Lower Mainland LGMA. I also want to recognize Lynda Floyd, Chief Administrative Officer, Village of Belcarra, as our past chapter representative for her efforts in keeping our chapter connected with the LGMA. Lynda will be missed on our team and we wish her well.
The LGMA as you may be aware is a leadership institution in support of our diverse professionals in local government. The LGMA is not just about promoting education and learning but a fraternity of experienced colleagues encouraging best practices in developing communities, building support relationships, recommending legislative changes in improving our roles in providing more efficient services for our public. The Lower Mainland LGMA is no different – just that we are a neighbour of the main body and we encourage our Lower Mainland municipalities to send your staff to our annual Spring Seminar. We want to empower our young professionals to step up and learn more about our various operations in local government. Wallace Mah Lower Mainland Chapter President
Our chapter looks forward to reviewing the feedback from our recent Spring Seminar held on April 10, 2015 to ascertain what we can improve upon to attract more local and provincial government professionals in attending our one-day session in the future.
Chapter Reports LGMA 31
Chapter Report: Thompson Okanagan Warm greetings from the Thompson Okanagan (TOLGMA) Chapter of LGMA. Our Chapter geographical area covers the Okanagan Valley from Osoyoos north to Salmon Arm, East to Revelstoke, to the west as far as Lillooet and North up to Clinton and the newly incorporated resort community of Sun Peaks, encompassing many municipalities, First Nations, and regional districts. We are famous for our orchards, lakes, vineyards, skiing, golf, deserts, mountains, valleys and everything in between. The TOLGMA Chapter did not host an AGM Conference in 2014. It was a year of transition for the chapter, with varying degrees of challenges and commitments by the executive in other matters, as well as a busy election year. As a result, the Chapter deemed that all memberships paid in 2014 were valid for 2015. A TOLGMA Member Feedback survey was sent to 150 members in December 2013. 40 responses were received which represents a rate of return around 28%. Key findings identified most members are repeat offenders with 63% of them working in communities fewer than 15,000 people. Most members felt the networking/information exchange was the main benefit, with the conference and training at 66%. Although most (69%) were satisfied to very satisfied with the annual conference, 84% believe that some of the content could be improved upon. Many suggestions included updated legal issues facing local government, Management and Leadership Skills, Council Orientations and Staff Relations, followed with Strategic Planning Workshops. The other key area was communications. How do we communicate with our membership? ….with each other….All suggestions this executive is considering. The 2015 Conference and AGM is scheduled for September 9 to 11, at the Walnut Beach Resort in Osoyoos. The executive is currently finalizing the presenters and sessions to be offered. By the time you read this review the registration should be available on CIVIC Info.
32
LGMA Chapter Reports
LAKE COUNTRY
TOLGMA over the past few years has been extremely fortunate for the continued support of many sponsors and we are so appreciative! A special thank-you to our sponsors, without your support we would not have the financial means to provide such a quality educational program. The 2015 Executive is complimented by Stephen Fleming, President, (City of Kelowna), Ian Wilson, Vice-President (City of Kelowna), Stephen Banmen, Treasurer, (District of Lake Country), Joni Heinrich, Secretary (Village of Chase), Carolyn Black, Director at Large (TNRD), Janette Van Vianen, Director at Large, (Town of Osoyoos) and myself Patti Bridal, LGMA Rep (City of Vernon). It is always a challenge to recruit a group of people to participate and donate their valuable time as an executive member, and for this we are very thankful. I would encourage all municipal employees to consider participating on their local chapter executive in the future. It can be a rewarding opportunity to ‘give back’ to the municipal community. Wishing everyone a healthy, rewarding and inspirational year ahead. Respectfully submitted, Patricia Bridal Thompson Okanagan Chapter Representative
Chapter Report: Vancouver Island Greetings from VILGMA, the Vancouver Island/Sunshine Coast Chapter of the LGMA. With over 200 members representing almost 50 local governments and 10 affiliated agencies, the opportunity to share and learn from each other grows every year. Our diverse membership makes the annual conferences illuminating and memorable. The colleagues one meets or becomes reacquainted with at these events can be counted on for scintillating conversation and invigorating real life examples of workplace victories. In connecting, conference attendees often have those cathartic moments, realizing they are not alone in the world of local government. With local government elections on the horizon, the May 6-7, 2014 VILGMA conference in Sidney had themes of “CouncilStaff Relations” (Gord Horth), “Codes of Conduct” (Allison Habkirk), and “Council Orientation” (Stephen Fleming). Michael Kerr provided inspiration in both his presentation and after dinner entertainment about leadership and an energized workplace. On May 8, the LGMA held their Elections Workshop at the same venue, providing an excellent refresher as well as information about legislative changes particularly around financial reporting for candidates. The AGM saw a new executive member elected for 2015 – Liz Cornwell (District of Central Saanich) who joins Don Schaffer (Victoria-area consultant), Darren Kiedyk (Village of Sayward), Anja Nurvo (Township of Esquimalt), Michael Dillabaugh (District of Sooke), Tina Neurauter (District of Highlands), Heather Svensen (Town of Qualicum Beach), Jake Martens (City of Port Alberni), Selina Williams (Town of Gibsons), and Sarah Jones (Town of View Royal). Many thanks to Andrew Hicik (Town of Sidney) for his valuable volunteer work as he steps down from the VILGMA executive. His knowledge and advice in not only financial, but all matters was indispensable. At the time of writing, the executive team is actively working on preparations for the 2015 AGM and conference set for the City of Nanaimo from November 18-20, 2015.
SIDNEY BC
Mark your calendars! Content will focus on broadening skill sets for all levels of management across your organization – keeping your perspective, getting your “To Do” list done, and undertaking job interviews. Like all VILGMA conferences, this inexpensive professional development opportunity should not be missed. In addition to educational opportunities afforded at our chapter conferences, VILGMA continues to support postsecondary education related to public administration programs through scholarships and bursaries at the University of Victoria, Vancouver Island University, Camosun College, and Capilano University. In closing, I am left thinking about the successes we all want to have over the new four-year term with our locally elected officials and the value that shared training and learning can bring to those challenges we’ll face. Together may we thwart Isaac Asimov’s observation that “[a]nti-intellectualism has been a constant thread winding its way through our political and cultural life, nurtured by the false notion that democracy means that ‘my ignorance is just as good as your knowledge’.” Sarah Jones Vancouver Island Chapter Representative
Chapter Reports LGMA 33
KOOTENAY LAKE
Chapter Report: West Kootenay Boundary Our Chapter covers the two Regional Districts of Kootenay Boundary and Central Kootenay and 10 villages, six cities and one town, with a combined population of 100,000. We identified two main goals for 2014. First, we wanted to increase the Chapter Membership with new members through more local government employee awareness about the Chapter and the LGMA overall and promoting the benefits of becoming a Chapter member. And we were successful in doing that! Secondly, we wanted to make contact with existing members who havenâ&#x20AC;&#x2122;t been active in attending Chapter events and other LGMA programs. We focused in particular on how we can bring back members and provide worthwhile educational information and presentations at our Chapter meetings and events to draw more participants. Chapter members, both exempt and CUPE, have increased their participation in the LGMA webinars, which has proven to be a great opportunity for learning and networking at minimal cost. In 2014, the Chapter hosted the Joint West Kootenay Boundary/Rocky Mountain LGMA Spring Chapter Meeting. Golden, B.C., which was a great success.
34
LGMA Chapter Reports
Chapter attendees enjoyed the sessions, in particular the Executive Leadership Training Program facilitated by Mohamed Doma of Canadian Professional Management Services. The now annual East vs West softball game was a ton of fun. The WKB Chapter President and Vice President participated in the LGMA Strategic Planning session, which proved extremely valuable to guide our Chapter members and to model our Chapter in line with the LGMA Strategic Plan. The Chapter Executive has spent some time identifying new strategies for the membership, including reviewing and researching options to formally affiliate with the LGMA to meet proposed changes in the BC Society Act. Efforts have also paid off in terms of networking and partnering with Columbia Basin Trust, BC Hydro, and Columbia Power Corporation to identify professional development and sponsorship opportunities. Respectfully submitted, Theresa Lenardon West Kootenay Boundary Chapter President and Chapter Representative
Minutes of the 2014 Annual General Meeting
Westin Bayshore Hotel Wednesday, June 11, 2014 IN ATTENDANCE:
President, Corien Speaker First Vice President, Mark Brennan Second Vice President, Kelly Ridley Secretary-Treasurer, Paul Murray Director at Large, Sonia Santarossa Director at Large, Ken Watson Vancouver Island Chapter Representative, Sarah Jones Rocky Mountain Chapter Representative, Terry Melcer Lower Mainland Chapter Representative, Lynda Floyd North Central Chapter Representative, Sheryl Worthing Thompson Okanagan Chapter Representative, Patti Bridal West Kootenay Boundary Chapter Representative, Theresa Lenardon
STAFF:
Dawn Boyle Elizabeth Brennan Ana Fuller Randee Platz Shannon Gustafsson Nancy Taylor
MEMBERS:
Approximately 230 President Corien Speaker called the meeting to order at 9:00 a.m. It was confirmed that the Notice of the Annual General Meeting had been given in accordance with the Bylaws of the Association sent March 17, 2014.
Minutes of the 2014 AGM LGMA 35
MINUTES OF THE 2013 ANNUAL GENERAL MEETING AS CIRCULATED IN THE ANNUAL REPORT MOVED by Brian Woodward Seconded by Kathleen Day, That the minutes of the 2013 Annual General Meeting held on June 12, 2013 be adopted as amended on page 30 to read: The committee is pleased to nominate the following individuals for consideration as members of the Board of Directors for the Local Government Management Association of BC for the 2013/14 year.
CARRIED
PRESIDENT’S REPORT MOVED by Valla Tinney Seconded by Monica Dalziel, That the President’s Report be adopted as circulated in the 2013 Annual Report.
CARRIED
FINANCIAL STATEMENTS MOVED by Heather Avison Seconded by Monica Dalziel, That the 2013 Financial Statements be adopted as circulated in the 2013 Annual Report.
CARRIED
REPORTS OF BOARD OF EXAMINERS AND CHAPTER REPRESENTATIVES MOVED by Tim Palmer Seconded by Colleen Hannigan, That the reports of the Board of Examiners and Chapter Representatives as circulated in the 2013 Annual Report be adopted.
CARRIED
NOMINATING COMMITTEE REPORT Kathleen Day, Co-Chair of the Nominating Committee, presented the report of the Nominating Committee. The committee is pleased to nominate the following individuals for consideration as members of the Board of Directors for the Local Government Management Association of BC for the 2014/2015 year: President
Mark Brennan, CAO, Village of Lytton
First Vice President
Kelly Ridley, City Clerk, City of Port Moody
Second Vice President
Paul Murray, CAO, District of Saanich
Secretary-Treasurer
Sonia Santarossa, Senior Manager, Legislative & Information Services/ Corporate Officer, Capital Regional District
Director at Large (2-yr)
Mark Koch, Director of Planning and Development, District of Lake Country David Allen, CAO, City of Courtenay
The following positions were filled by acclamation:
36
President
Mark Brennan, CAO, Village of Lytton
First Vice President
Kelly Ridley, City Clerk, City of Port Moody
Second Vice President
Paul Murray, CAO, District of Saanich
Secretary-Treasurer
Sonia Santarossa, Senior Manager, Legislative & Information Services/ Corporate Officer, Capital Regional District
LGMA Minutes of the 2014 AGM
APPOINTMENT OF RETURNING OFFICER MOVED by Tim Palmer Seconded by Brian Woodward, That Karla Graham be appointed as Returning Officer for the Election of Director at Large.
CARRIED
UPDATE â&#x20AC;&#x201D; MUNICIPAL PENSION PLAN Diana Lokken, Trustee, Municipal Pension Plan, provided an update on the plan and the issues facing the Trustees.
2013 ANNUAL REPORT Nancy Taylor, Executive Director provided an overview of the highlights from the 2013 Annual Report.
LGMA 2014-19 STRATEGIC PLAN Mario Canseco, Vice President, Insights West presented an overview of the research findings that supported the development of the new five-year strategic plan. President Corien Speaker reviewed the key elements of 2014-2019 Strategic Plan. MOVED by Raeleen Manjak CARRIED
Seconded by Brian Woodward, That the 2013 Annual Report be adopted as presented.
ADJOURNMENT MOVED by Kathleen Day Seconded by Danny Dwyer, That the Annual General Meeting be adjourned and reconvened at 12:30 pm on Thursday, June 12, 2014 to receive the results of the Election for the Director at Large position.
CARRIED
THE MEETING ADJOURNED AT 9:50 A.M.
MEETING RECONVENED THURSDAY, JUNE 12, 12:50 P.M. Returning Officer Karla Graham announced the Board election results. Mark Koch was elected to the two-year Director at Large position. CARRIED
MOVED by Raeleen Manjak Seconded by Linda Adams, That the results of the election be accepted.
ADJOURNMENT MOVED by Elsie Lemke CARRIED
Seconded by Ken Watson THE MEETING ADJOURNED AT 12:52 P.M.
Minutes of the 2014 AGM LGMA 37
7th Floor, Central Building 620 View Street, Victoria BC V8W 1J6, Canada Email: office@LGMA.ca Web: www.lgma.ca Phone: 250.383.7032 Weâ&#x20AC;&#x2122;d like to hear from you!