Major Disaster Plan 2014-2015

Major Disaster Plan 2014-2015

9409 Regents Road  La Jolla, CA 92037  (858)453-3440 Tel  (858) 453-8210 Fax

Table of Contents Table of Contents................................................................................................................ 2 Executive Summary............................................................................................................ 4 Introduction ........................................................................................................................ 5 Impact of Emergencies ....................................................................................................... 5 Campus Safety & Security ................................................................................................. 6 Strangers or Intruders ........................................................................................... 6 Lock Down Emergencies ........................................................................................ 7 Procedures for Teachers/Staff ............................................................................... 7 Procedures for Students…………………………………...………….. 8 Procedures for Administration and Office Staff ................................. 8 Procedures for Site Maintenance and Grounds .................................. 8 Procedures for Food Service Staff ........................................................ 8 Procedures for Independent Contractors/Volunteers......................... 9 Procedures for Parents .......................................................................... 9 After the ALL CLEAR is given .......................................................... 10 Other Emergencies............................................................................... 10 Vandalism, Burglary or Theft............................................................. 10 Smog Alerts .......................................................................................... 10 Downed Power Lines ........................................................................... 10 Chemical spills...................................................................................... 11 Deaths.................................................................................................... 11 Evacuation of Buildings/Campus .................................................................................... 11 Telephone Communications ................................................................ 11 Road Closure ........................................................................................ 13 Earthquake ...................................................................................................................... 13 Goals ..................................................................................................... 13 Preparation ....................................................................................................................... 13 Procedures ......................................................................................................................... 14 During and after an earthquake ......................................................... 14 The Buddy System/Injured or Trapped Students ............................. 15 Emergency Utility Shut-Down ............................................................ 15 Siblings .................................................................................................. 15 Student Pick-up Procedures ................................................................ 15 Arrival time earthquake ...................................................................... 16 Earthquake during dismissal .............................................................. 16 Earthquake before or after school ...................................................... 17 Fire Emergencies .............................................................................................................. 17 Preparation ......................................................................................................... 17 Procedures .......................................................................................................... 18 Biological Emergencies .................................................................................................... 19 Anthrax................................................................................................................ 20 Other Emergencies……………………………………………………………………… 21 Downed Aircraft……………………………………………………………….. 21 Bomb Threat…………………………………………………………………… 22 Terrorism………………………………………………………………………. 22 Emergency Committees………………………………………………………………… 23 2

Emergency Preparedness Team .......................................................................... 23 Emergency Operations Center Team ................................................................. 23 First Aid Team...................................................................................................... 23 Sweep & Rescue Team ......................................................................................... 24 Campus Security/Utility Shut-down Team ........................................................ 24 Communication Team ......................................................................................... 25 First Aid/Sweep & Rescue Teams Additional Procedures .............................................. 25 Additional Policies .............................................................................................................. 26 Procedures for Emergency Lists and Emergency Binders.............................................. 27 Emergency Supplies ........................................................................................................... 27 Emergency Telephone Numbers ....................................................................................... 27-28 Team Rosters ...................................................................................................................... 28-30 Buddy System for Earthquake & Fire Drills ................................................................... 31-32 Bomb Threat Check List .................................................................................................... 33-34 Drill Documents .................................................................................................................. 35-37 Maps .................................................................................................................................... 39 Campus Lockdown............................................................................................... 39 Whole School Evacuation .................................................................................... 40 Upper School Evacuation .................................................................................... 41 Middle School Evacuation ................................................................................... 42 Lower School Evacuation .................................................................................... 43

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Executive Summary The La Jolla Country Day School Major Disaster Plan has been carefully and thoughtfully updated to provide the best practices in safety and security procedures for every person on our campus. This plan has been reviewed by fire and police personnel and our drills have been observed by safety professionals. We hope that every faculty and staff member will familiarize themselves with the document, and that each classroom will be able to identify clearly the safety steps that are necessary for them to follow in case of an emergency.

You will notice that staff members are divided into specific emergency teams with clearly defined procedures to follow. These teams are activated in a drill and are practiced in their roles. If you are new to LJCDS, please familiarize yourself with your team procedures and review them with other team members. Faculty members are each assigned a “buddy.” Please get to know your emergency buddy and discuss the procedures so that you both clearly understand the processes you may be called upon to perform.

To summarize, there are three basic responses to an emergency: •

LOCK DOWN – doors are shut, windows are covered, everyone seeks immediate indoor safety and is in a drop and hold position until ALL CLEAR is called. All entrances and exits to the campus will be locked and secured until the ALL CLEAR IS CALLED.

•

EVACUATION OF BUILDINGS – classrooms are directed to the athletic fields where each child must be identified and accounted for: Lower School to the softball field, Middle School to the football field, Upper School to the baseball field.

Emergency information and class lists are taken to the fields. The Sweep & Rescue Team clears each room and students remain with their teachers until the ALL CLEAR is called.

•

EVACUATION OF SCHOOL – students are evacuated to the athletic fields and gates to the school are locked. Students are then transferred to Good Samaritan Church, located on the South-East corner of Eastgate Mall and Genesee Avenue or the Jewish Community Center on Eastgate Mall where the Emergency Contacts will be called. Parents and contacts are asked to keep their cell phones open to receive calls and to refrain from calling student cell phones and school telephones. This will ensure that everyone will be acting on official information, not guesses or rumors. Students will only be released to the Emergency Contacts listed on their Annual Health and Emergency form. Notification regarding re-opening of the school will be given by the Head of School.

Anyone with questions regarding this Major Disaster Plan should contact, Thomas O’Connell at (858) 453-3440 x 200 or Kevin Worth at (858) 453-3440 x177. In case of an emergency, contact Director of Security, Thomas O’Connell at (858) 401-0084.

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Introduction In the event of a major disaster, such as fire or earthquake, or in the event of the need to evacuate or lock down the school, Country Day has a plan which will ensure the safety and well-being of its students, faculty, and staff. The Major Disaster Plan is reviewed and updated annually to provide greater security for every member of our community according to the best practices of safety professionals. This plan enables the school to respond effectively and quickly in the event of an emergency. The Major Disaster Plan is an internal document that should be reviewed by every employee. A summary is accessible along with Drill Instructions, Maps, and Emergency Contact numbers in every classroom, in the division offices, and main office.

Classroom teachers in the Lower School and Middle School are paired with a “buddy” teacher to ensure that two adults are available to deal with problems or emergencies as they arise. Please have a conversation with your buddy at the beginning of the term to make sure you both understand the range of responsibilities.

The school administration forms the following emergency preparedness teams, the Director of Security, appoints team leaders, and arranges for training and/or certification as necessary: • Emergency Operations Center Team • First–aid Team • Sweep & Rescue Team • Campus Security/Utility Shut–down Team • Communication Team There are three Team Leaders for the Emergency Operations Center Team: Judy Fox, Head of School, Mark Marcus, Assistant Head of School for Operations, and Kevin Worth, Director of Transportation and Operations. If you have any questions about the Major Disaster Plan, please contact Thomas O’Connell at (858) 453-3440 x 200.

Impact of Emergencies Although we do not want to frighten our students, it is important that we discuss our emergency procedures with them in a positive and reassuring manner. They need to know the appropriate response in the event of an emergency, and they should be reassured that Country Day has a plan designed to protect them.

In case of a major disaster, we can expect many students to feel confused, afraid, and upset. Some students and teachers may be injured, and the campus may sustain damage.

Teachers and older students should work together to comfort and to reassure those who may be physically injured, as well as those who may be psychologically traumatized.

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Some suggestions for helping others include: • Accept every person's right to his/her own feelings.

• Attempt to calm the person and to relieve his/her anxiety and stress.

• Encourage the person's friends to offer comfort.

• Encourage the person to freely express his/her feelings about the disaster.

• When the person begins talking, interrupt as little as possible. After you have heard the full story, ask for details.

• Do not argue with the person if he/she disagrees with you.

• In helping young children, deal with issues indirectly, be comforting, and offer assistance.

• Do not impose your methods of problem–solving upon the person; his/her own solutions will be most successful for him.

• Accept your own limitations in the relief role. Do not attempt to be all things to all people.

Campus Safety & Security Strangers or Intruders Strangers or intruders are not all “bad” people. Strangers are most likely not intruder’s intent on doing harm, but we are living in times when we have to be suspicious of people we don’t know. If you see someone on the campus that you don’t know, take the following initiative: 1. Any faculty or staff person can and should “challenge” (greet) strangers. Visitors will appreciate your attentiveness and will not be insulted. People who don’t belong here will become more evident.

2. After determining your own comfort level or suspicion… whenever possible, escort visitors who have not checked in, to the school reception area where you and the visitor can get assistance. When walking with the visitor, walk alongside and not in front of the person. If you’re not comfortable or sense resistance, ask the visitor to remain where you found him/her and immediately notify the Receptionist. The Receptionist will notify security and or the San Diego Police Department.

3. Use common sense. Be alert and aware. Be protective. Remember Country Day is our second home and second family. Never do anything to risk your own safety or the safety of the children in your care. If you are suspicious of people you see loitering or people who you believe may not belong to our community, take careful note of their physical description and report this to our Director of Security and/or the Assistant Head of School for Operations.

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Lock-Down Emergencies In the event of an Armed Intruder or any other situation in which a campus LOCK DOWN is deemed warranted, the Head of School, Assistant Head of School for Operations, and/or the Director of Security, or other designated personnel shall initiate an immediate LOCK DOWN procedure and immediately call 911 to initiate a police, fire, and paramedic response.

The signal for a school LOCK DOWN will be a distinct tone from our Emergency Broadcast system. Upon hearing the LOCK DOWN TONE, the following steps should be followed: Emergency Response: If you are to notify the San Diego Police/Fire Emergency Response Dispatch Center (911), please provide the Dispatcher with the following important information: • The description of the intruder. If the intruder is known, please provide the full name, address and other information to the dispatcher.

• The last known location of the intruder and direction subject is traveling.

• If the intruder is armed, please provide a description of any or all of the weapons he/she has been seen with.

• If it is too dangerous for the caller to remain on the phone line with the dispatcher, please set the phone line down, but do not hang the phone up, as valuable information can be further obtained by the first responders.

In the event that students and staff members are required to be evacuated from the campus, our command post will become the Good Samaritan Church, located on the South-East corner of Eastgate Mall and Genesee Avenue or the Jewish Community Center on Eastgate Mall. Once the evacuation has been completed and moved to the church, we will standby until given the ALL CLEAR from law enforcement officials.

Procedures for Teachers and Staff: 1. Upon hearing the LOCK DOWN announcement, please immediately close and lock the classroom doors.

2. Close the blinds or curtains to the classrooms and cover the windows on the doors.

3. Have your students Drop, Cover, and Hold against the wall out of sight from the exterior of the classroom.

4. Turn off all interior lights.

5. Once you are in LOCK DOWN do not open the door unless directed by the administration and/or the police, or other emergency personnel.

6. Periodic updates and instructions will be provided to you via classroom phones, email, or from the administration and/or law enforcement personnel.

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7. Once the announcement to evacuate has been given, sweep teams will place a yellow post-it on the exterior of the room’s door. The note will be marked CLEARED, signifying that the room has been checked.

8. If you are not in a classroom or your office when you hear the LOCK DOWN signal, please direct any children to the nearest safe area. If you are on one of the athletic fields, please go directly to the concessions building – team room. If you are in the gym, go directly into the Four Flours Theater.

9. Once safely locked down, complete a student roll of your students to determine if all of your students are safe. If during the LOCK DOWN you have received students from other classrooms, please notify those teachers that their students are safe.

Procedures for Students: 1.

2.

3.

4.

All students shall follow the directions at all times of any faculty or staff member.

DROP, COVER, and HOLD in an area designated by any faculty or staff member.

Please remain quiet and follow all of the teacher’s instructions.

If outdoors, immediately go to the nearest classroom - even if it is not yours - and seek immediate safety. Identify yourself and your classroom teacher to the person in charge. If you are on one of the athletic fields, please go directly to the concessions building – team room. If you are in the gym, go directly into the Four Flours Theater. See Campus Lockdown map on page 38.

Procedures for Administration and Office Staff: 1.

2.

3.

4.

Remain in the office.

Lock the doors, cover the windows and turn off the interior lights.

DROP, COVER, and HOLD in a safe area in your office.

Do not open the door until given the ALL CLEAR from the administration and or law enforcement personnel.

Procedures for Site Maintenance and Grounds Personnel: 1. Upon hearing the LOCK DOWN announcement, DROP, COVER, and HOLD until it is safe to move to evacuate or assist with the lockdown.

2. Lock all exterior campus security gates.

3. Report any unusual vehicles, persons and or suspicious packages to the Director of Security, and the Assistant Head of School for Operations.

4. If able, direct students to the closest and safest location. Once the children are safe, seek immediate cover.

Procedures for Food Service Staff (Student Pavilion): 1. Upon hearing the LOCK DOWN announcement, move ALL students, who are nearby, into the rear kitchen area of the student pavilion away from all windows.

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2.

3.

4.

5.

Close and lock all doors.

Have all students and staff DROP, COVER, and HOLD. Turn off all interior lights.

Do not open the doors until the all clear is given by the administration and/or law enforcement personnel.

Procedures for Independent Contractors/Volunteers: 1. Upon hearing the LOCK DOWN signal please direct any students to the closest and safest office or classroom.

2. Once inside the office/classroom, lock all of the windows and doors.

3. Have all students DROP, COVER, and HOLD. 4. Turn off all interior lights and close the window covers.

5. Do not open the doors until the all clear is given by the administration and or law enforcement personnel.

6. If you are on one of the ball fields, please seek cover in the nearest classroom, the rear of the student pavilion, or the Upper School administration building.

7. If you are on the tennis courts, please seek cover in the concessions building / team room or kitchen area of the student pavilion.

Procedures for Parents: 1. Please remain calm and allow the school and local emergency authorities to manage the situation.

2. If the LOCK DOWN lasts for an extended period of time, or goes beyond dismissal time, students will not be allowed to leave until recommended by the appropriate authorities. The school staff will attempt to provide updates to the parents by telephone.

3. Please remember that during a LOCK DOWN, the gates will be locked and students will not be released and you will not be allowed onto the campus until the emergency service personnel give us the ALL CLEAR. 4. Parents may be required to pick up their children from the school or another designated staging location, once it is determined to be safe to do so.

5. The reunification location will be given to parents over the phone, if possible, and will always be publicized to the media.

6. Parents or the emergency contacts as listed on the Annual Health and Emergency form will be required to provide identification when picking up their children.

7. Students and parents are reminded that during an emergency situation, cellular sites may be overwhelmed due to a high volume of calls. It is critical that text messaging and cell phone use be kept to a minimum so that emergency services have priority to assist the students and staff on the site.

After the ALL CLEAR is given: The ALL CLEAR will be given by the Head of School, Assistant Head of School for Operations, Director of Transportation and Operations, the Director of Security, or other designee in the event of an actual emergency situation.

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Other Emergencies Vandalism, Burglary or Theft of School, or Personal Property 1. Immediately notify the Director of Security. Be prepared to give a statement and file report with the San Diego Police Department.

2. Conduct an accurate inventory to determine what items are missing. This will assist our Director of Security and the San Diego Police Department with their investigations.

3. In the case of physical damage, defacing, or graffiti vandalism, please notify our Director of Security immediately so he may photograph the incident as soon as possible.

4. Make every effort to properly secure Country Day owned property and your own personal property when not in use. Please do not leave items of value unattended or unsecured.

5. Be alert; do not take things for granted. If a theft occurs, do not gossip or speculate on “who did it.” If you believe you know who may have committed the theft, please provide that information to our Director of Security or the police.

6. Lock up or carefully hide your personal valuables, (especially purses, wallets, and keys) which may tempt people.

7. Always use the security devices provided to you such as door locks, desk or file cabinets. When using the computer, always log off or use the password security lock when you leave it unattended.

Smog Alerts - The Head of School or designee asks the Athletic Department to cancel athletic practices, interscholastic games, and physical education classes during a smog alert.

Downed Power Lines - In case of a downed power line on or near the campus, the Team Leader of the Campus Security/Utility Shut–down Team takes appropriate steps to ensure the safety of students and staff. After first informing the Head of School or a designee, the Team Leader contacts SDG&E at (619) 234-6242 to report the downed line and instructs the Campus Security/Utility Shut–down Team to turn off the school's main electrical circuit breakers. In case of an electrical fire, he/she immediately calls 911 and initiates fire procedures. Campus Security/Utility Shut– down Team members block off and guard the danger area until help arrives.

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Chemical Spills - In the event of a chemical spill on or near the campus, the Director of Transportation and Operations or a designee informs the Head of School or a designee and immediately calls 911 to request a Hazardous Materials team. As soon as the school receives notification of a chemical spill, the Campus Security/Utility Shut–down Team quickly turns off all heating and air conditioning systems and closes all windows and doors campuswide. The Sweep & Rescue Team may assist.

All students, staff, and faculty remain indoors until the Hazardous Materials Division of the San Diego County Fire Department gives further instructions. The Fire Department informs the school if an evacuation is necessary and provides the school with a safe exit route.

The Head of School or designee determines if parents should be contacted through the Emergency Telephone Tree. In case of an evacuation, the Communication Team informs parents of the incident and arranges for pick–up of the children.

Deaths - If a body of a deceased person is located on or around the school grounds, it is imperative that it is not disturbed. It is to be considered evidence and a crime scene.

• Immediately call 911 and the Director of Security to report the finding.

• Do not place anything over the body, as it may disturb and contaminate any evidence that may exist.

• Immediately seal off the area surrounding the body to avoid contaminating the scene.

Evacuation of Buildings/Campus Procedures There are not many circumstances that would require evacuation of the campus, but it is a possibility. Certain emergencies would require that students remain at school until an adequate evaluation of the danger is made. In case of evacuation, every individual student must be signed off campus by the stated emergency contact.

The Communication Team has prepared lists for the purpose of checking off children as they are loaded in to cars. The Emergency Operations Center, the First Aid Team, the Communication Team, and school Administrative Assistants have copies of these lists.

Telephone Communications - Following the evacuation order of the student body or the need to contact parents to pick up their children after an emergency arises, telephone communications will resume in order too connect parents with their children. The Communication Team coordinates the telephone communications and the release of students to their parents using the Emergency List.

Telephone Tree - Those responsible for the telephone tree will receive updated 11

emergency contact lists monthly from the Administrative Assistants. The Head of School or Emergency Operations Center Team determines when a member of the Communication Team should make three calls to activate the telephone tree. The Team Leader prepares a statement to be issued to the phone tree and read to all who are called, namely: •The Lower School representative and/or designee (room parent) •The Middle School representative and/or designee (parent representative) •The Upper School representative and/or designee (parent representative) The Team Leader should contact the second designee only if the first designee is not available.

The Lower School representative calls the preassigned room parents in Lower School; the Middle School representative calls the preassigned parent representatives in Middle School; and the Upper School representative calls the preassigned parent representatives in Upper School. These room parents and parent representatives are responsible for contacting the parents of each student in the respective classes to inform them of the emergency and to ask them to pick up their children at Country Day as soon as possible.

All participants in the telephone tree are responsible for maintaining the link in communications. If someone in the chain cannot be reached, the person calling should either continue to attempt to make those phone calls himself/herself, or should assign another person to the task.

Electronic Emergency Notification System - La Jolla Country Day School has contracted with a private company to provide an electronic phone tree message to families in the case of a school emergency. While the school hopes to never need to implement a system of this nature, we need to be prepared. Please note that this system will be used only for emergencies.

This system is used to contact every family in the school community with timely information regarding the emergency. Annually, the school will request a primary and secondary contact number that should be used for this purpose. If an emergency number has not been provided, the home number will be used.

As the children are picked up, the Communication Team must check them off the Emergency Contact Lists and note the name of the person who is transporting them.

A child may be released only to his/her parent, guardian, or designee indicated on the Annual Student Health and Emergency Form. Until such a person arrives, children will remain under the school's supervision.

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Road Closures - In case of the roads being closed during a major disaster, students, faculty, and staff remain assembled on the sports fields until either the danger has passed or procedures for evacuation can begin. If Country Day is in imminent danger and the roads are closed, the Head of School or Emergency Operations Center Team must immediately coordinate an on–foot evacuation.

Earthquake Goals • To prepare the entire Country Day community to be self-sufficient for up to 72 hours.

• To orient faculty, staff, and students (as appropriate) about the likely consequences of an earthquake.

• To assure the parents of Country Day students that safeguards have been taken to protect the lives and well–being of their children.

• To inform parents about how to retrieve their children.

Preparation 1. Drills - All teachers should conduct "drop drills" regularly so that students are capable of doing them with ease. Drills should be conducted bimonthly for the first two months of school and then monthly for the rest of the year.

Drop and Cover Procedures • All faculty and staff turn off all lights in classrooms or offices.

• Pull drapes (if available) to help prevent glass falling into the classroom.

• Drop and take cover under the nearest desk or table or stand in nearest doorway.

• If under a desk, hold onto the table top to hold it in place if desk is unsteady.

• Face away from all windows and glass.

• With your face down, cover the back of your head and neck with your hands.

• Stay in this position until further notice.

2. Hazard Assessment - The Assistant Head of School for Operations and the Director of Facilities, perform an annual, campuswide, non–structural hazard assessment. Faculty or staff members who notice danger areas on campus should report them to the Assistant Head of School for Operations immediately. No one should assume that a problem has been reported until he/she has reported it.

3. Emergency Preparedness Committees - As mentioned in the Introduction, the school administration forms the following emergency preparedness teams, the Director of Security, appoints team leaders, and arranges for training and/or certification as necessary: • Emergency Operations Center Team • First–Aid Team • Sweep & Rescue Team • Campus Security/Utility Shut–Down Team • Communication Team 13

Each emergency committee should have a meeting each fall to outline the responsibilities of each member and to establish a written list of procedures for the committee.

Thereafter, these committees should meet at least once every semester. Refer to the "Emergency Committee Section" on page 20 for further details. Class lists for each grade level are updated monthly and are placed in the red emergency notebooks, by division, in each division.

4. Emergency Supplies - Supplies are available for 1,175 people for three days, i...e. bottled water, food, blankets, and first aid kits are stored in three places on campus: the LS storage room in the boys bathroom; in the MS storage room across from admin; and in the US storage room under the handicap ramp.

5. Emergency Utility Shut–Down - All main gas and water valves and main electrical power switches are identified on a facilities map stored by the operations department. The Campus Security/Utility Shut-Down Team is responsible for turning off the utilities upon the authorization of the Head of School or the Assistant Head of School for Operations.

Procedures During an earthquake, teachers must command students to, DROP, COVER, and HOLD and determine when it is safe to follow evacuation procedures. Teachers should beware of hazards such as damaged power lines or debris along the evacuation route and should be prepared to re–route their classes around these areas as necessary. Because of the danger from aftershocks and potentially weakened structures, all school personnel will remain outside after an earthquake until the Head of School and the proper authorities declare it safe to re-enter the buildings.

1. During and after an earthquake In the event of a tremor, the teacher must announce DROP, COVER, and HOLD. Children and teachers immediately drop to the floor, push back chairs, and crouch under tables and desks as far as possible, facing away from the windows. They should duck their heads and cover the back of their heads and necks. Students should anchor themselves next to chairs or under tables and hold onto the chair.

At the conclusion of a tremor, the teacher must determine when the children may leave their drop position by saying,"You may get up." Teachers should check for injuries and for trapped students before they leave their classrooms. If evacuation is necessary, teachers ask the children to get in line calmly, exit the building, and go to their assigned areas - Lower School to the softball field; Middle School to the football field; and Upper School to the baseball field.

If a student or faculty member is outside when a tremor occurs, he/she should get clear of all buildings, power lines and light poles, drop to the ground, and hold on to some object if possible. When the shaking stops, he/she must proceed to the appropriate evacuation area.

2. The Buddy System/Injured or Trapped Students Two instructors function as each other's "buddy" in case of a major emergency. Students 14

from two teachers' classrooms should make their way to the designated areas with one teacher (buddy) leading the combined classes, and the other teacher (buddy) following. In the event of severely injured or trapped individuals in either of the two instructors' classes, one teacher takes the able members of both classes to the athletic fields while the other instructor stays with the injured or trapped children. This system allows teachers to direct Sweep & Rescue Team members to critical areas. (See the list of Buddy System assignments on page 28.)

Should both buddy teachers be injured or trapped, the division directors are responsible for appointing replacements to take the classes to the athletic fields.

Injured people should not be moved unless they are in danger of further injury. In the event of a seriously injured and/or trapped individual, the buddy system should be put into effect. When assistance is needed, the teacher requiring help turns over his/her roll book and able class members to the buddy, who, in turn, takes both classes to the appropriate area. Serious injuries and/or trapped individuals should be reported immediately to the First Aid Team Leader, who, in term reports to the Emergency Operations Center Team. Members of the First Aid Team and Sweep & Rescue Team assist trapped and injured people in the buildings.

3. Emergency Utility Shut–Down Upon authorization from either the Head of School or the Assistant Head of School for Operations, the Campus Security/Utility Shut–Down Team proceeds to preassigned locations for immediate utility shut–down and reports to the the Head of School or Assistant Head of School for Operations when each task has been completed.

4. Siblings Siblings will be united when all danger has passed, and it can be done in an orderly manner, as determined by the Emergency Operations Center Team. .

5. Student Pick–Up Procedures Entrances/exits to campus will remain locked to ensure orderliness. Students remain on campus after a major earthquake until their parents are able to pick them up as instructed.

The Communication Team will notify the parents of children who have been seriously injured. The First Aid Team will determine how to transport children needing medical attention if emergency vehicles are not able to come to the campus.

Uninjured children will remain at the campus under the supervision of faculty and staff until their parents arrive. The school has requested that parents not call the school phones or cell phones during an emergency, but wait to be contacted. In the first few hours following a major disaster, personnel are occupied with containing the situation on campus. Upon the authorization of the Emergency Operations Center Team Leader, the Communication Team activates the electronic emergency notification system implemented by the administrative assistants to explain pick up procedures to those off campus.

Children off campus during an earthquake emergency should return to the school where they can be accounted for and follow pick-up procedures.

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Children are not released to anyone except those persons whose name(s) appear on the Annual Student Health and Emergency Form submitted by each family. The School Nurse has red notebooks with copies of these forms. The school will not make lastminute changes in this policy during an emergency.

Each authorized individual picking up a student must sign out with the Communication Team. The individual should be prepared to show proper identification. Pick–ups for all grades will take place in the Genesee lot. The Communication Team is responsible for escorting older siblings to reunite them with their younger brothers and sisters for pick– up. Upper School students who drive their own cars must wait for their parents to come to campus; they may not transport themselves after a major emergency until they have been released to their parents.

Procedures: Arrival time earthquake If an earthquake occurs during students' time of arrival in the morning: 1. Classroom and homeroom teachers should proceed immediately to their classrooms to escort their students to the field. (See Evacuation Map on page 39) They should not wait for other students to arrive, but should take those students who have assembled in their class to the field.

2. The directors are responsible for checking each classroom to make certain that the buildings are completely evacuated.

3. If a teacher has not yet arrived, his/her buddy instructor takes charge of the class. If both of the buddy teachers are unavailable, the school directors are responsible for appointing replacements to escort the children to the field.

4. As students arrive at school, they must be escorted to the field by a member of the Communications Team. Students must not be permitted to walk to the field without supervision. They must wait at the Communications Center until a Communications Team member or teacher is available to escort them. Teachers will wait for several students to arrive before taking them in a group to the field.

Procedure: Earthquake during dismissal If an earthquake occurs right before or during afternoon dismissal: 1. All the procedures for complete evacuation of the buildings as outlined previously must be followed. The directors must check each classroom to make certain that the buildings are completely evacuated. Students, staff, and faculty gather on the field.

2. The Emergency Operations Center Team Leader determines when students are to be released for pick-up by their parents.

3. A student must not be released to anyone except his/her parent, guardian, or designee indicated on the Annual Student Health and Emergency Form. Members of the 16

Communication Team should proceed immediately to the Genesee lot to begin checking off children as they are picked up.

Procedure: Earthquake before or after school hours If an earthquake occurs before or after school hours: 1. Before and afterschool caregivers evacuate classrooms to athletic fields. All other emergency procedures are followed including roll–taking. Personnel should bring attendance rosters to the field.

2. The Emergency Operations Center Team Leader authorizes the Communication Team to inform parents that school has been cancelled.

3. If telephone lines are down after a major quake, parents, staff, and faculty should assume that school will not be in session and should remain at home unless they are otherwise notified. In the event of a minor quake with no reported damage or injuries, everyone should assume that school is in session unless otherwise notified.

4. If there is an emergency after school hours, anyone remaining on campus should proceed to the softball field. This includes all maintenance workers, teachers, administrators, and children in the afterschool program, in extracurricular sports and intramurals, or in the library.

Fire Emergencies Preparation All Fire Drills should be conducted as if there is a real fire emergency. Fire Drills will be conducted as planned by the Assistant Head of School for Operations and division directors on the following minimum schedule: Grades N–4 once a month and Grades 5– 12 twice a year. The Assistant Head of School for Operations is responsible for the upkeep of the fire alarms and the fire extinguishers.

All homeroom and classroom teachers should discuss with students the route to their assigned areas and inform students of the appropriate behavior to be practiced (i.e. no talking or running). Teachers should stress to students that if they are separated from their class at the time of a drill or actual fire, they must proceed to the appropriate area and join their class or advisee group. Roll will be taken at the evacuation site and missing children will be assumed in danger or in need of rescue, and be reported to the Emergency Operations Center.

A successful Fire Drill will have the following outcomes: • Administrative and non-classroom personnel know what to do and where to go.

• Teachers know what to do and where to go.

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• Each student is capable of identifying his/her assigned area.

• All students and personnel are accounted for.

• Students stay with the adults in charge of their class until the ALL CLEAR directive is announced.

The ALL CLEAR will be called by the Emergency Operations Center Team Leader, the Assistant Head of School for Operations, and communicated by the division directors.

Procedures In the event of a fire or a fire drill, buildings must be completely evacuated. If a fire breaks out and the alarm system is not functioning, an air horn will sound one long blast to announce an evacuation. Otherwise, the individual school directors are responsible for informing teachers to evacuate the classrooms.

1. Evacuate to assigned areas All classes in Nursery—Grade 12 should proceed immediately with teachers to the assigned area. Classroom lights should be turned off and all doors closed and unlocked.

Students and teachers should leave the buildings without delay. Teachers must take class rosters, drill instructions, and connect to their buddy classroom as they proceed to their assigned area.

If Lower or Middle School children are in a specialty class, the homeroom teacher and/or advisor should meet the students in their assigned evacuation area.

The directors and the department heads are responsible for checking each classroom and bathroom to ensure that the buildings are completely evacuated. A final check will be made by the Sweep & Rescue Team.

2. Evacuation duties and accounting for students • School Administrative Assistants are responsible for bringing accurate absence and off–campus lists, weekly SCC binders, and students' schedules to the field, for their divisions. The Administrative Assistant to the Head of School should bring the SCC and the Family Directory and Handbook to the field for the purpose of checking off students in the event of an all–school evacuation. All administrative assistants will remain with the respective divisions and are responsible for division phone trees.

• Receptionist clears the offices, gallery area, and restrooms on ground floor • Lower School librarian or designee clears Lower School library and bathrooms.

• Head, Middle and Upper School librarians clears Upper and Middle School library and bathrooms.

• Executive Assistant to Head of School third floor offices, bathrooms, and Board Room.

• Athletic Director clears all locker rooms and ajoining bathrooms, and PE areas.

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• Science instructors are responsible for extinguishing all burners and shutting off gas lines before evacuating the room.

3. Notifying Authorities In the event of an actual fire, the Assistant Head of School for Operations calls the Fire Department and reports such to the Head of School. In the absence of these individuals, any person in an emergency may notify the Fire Department and advise the appropriate administrator.

4. Extinguishing a Fire A faculty or staff member who sees a small fire may attempt to extinguish it after sending someone to call the Fire Department, and securing at least one other person to act as back–up to his or her efforts. No one should, at any time, endanger himself/herself.

• Fire Extinguishers - The school's fire extinguishers are ABC Multipurpose, so they may be used on any type of fire. If you are not familiar with the use of a fire extinguisher, do not to use it without capable assistance. Do not attempt to extinguish large or out–of– control fires under any circumstances.

• After School Hours - If a fire breaks out after school hours and it is determined that there is potential danger for students and staff, the Head of School is responsible for cancelling the next day's session. The Campus Security/Utility Shut-Down Team Leader is responsible for campus security/utility shut–down and will take appropriate measures with that team to safeguard the campus (e.g. hosing down the buildings, removing vital school records, routing the Fire Department).

Biological Emergencies A biological emergency is an incident involving the release of and/or exposure to toxins that are capable of causing bodily harm and/or death. A biological agent can come in the form of a solid, powder, liquid, or gaseous state. A biological agent can be introduced into the LJCDS community through the following methods: • By mail, contaminated letter, or packages.

• Using a small explosive device to help it become airborne.

• Through a building’s ventilation system.

• Using a contaminated item, such as a backpack, book bag, or other parcel left unattended.

• By intentionally contaminating the food or water supply.

• By aerosol release into the air.

The following indicators may suggest the release of a biological substance: victims suffering from watery eyes, twitching, choking, or loss of coordination, or having trouble breathing, severe vomiting, skin irritation or rashes, diarrhea, or abdominal cramping (if food borne or water borne). Other indicators may include the presence of distressed animals or dead birds appearing on the school grounds.

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Anthrax Anthrax is the most common of the biological agents. Anthrax is a disease-causing organism, which can reproduce and keep spreading long after its release. Anthrax has a low mortality rate when properly treated. Anthrax is usually sent to individuals by way of letters or packages. The following characteristics will help to identify suspicious letters or packages: • The mail is unexpected or from someone you don’t know.

• It is addressed to a title, but no name.

• It is addressed to someone no longer at the address.

• It is handwritten and has no return address or has one you cannot verify as being legitimate.

• The return address does not match the post mark.

• Common words are misspelled.

• The package maybe lopsided or lumpy in appearance.

• It may have wires or tin foil protruding from the envelope or package.

• It may have been sealed by an excessive amount of tape or string.

• It may be marked with restrictive delivery instructions, such as “Personal” or “Confidential.”

• It may have excessive postage.

• It may have oily stains, discoloration, crystallization, or a strange odor emanating from it.

• It may have a powdery substance coming from it.

The following steps should be taken after a suspicious letter or package has been identified.

1. Stay Calm. Do not get excited. Most threats are, in fact, hoaxes. Regardless, you must treat each incident seriously. Report the incident immediately to the Director of Security and the Assistant Head of School for Operations.

2. Do not touch the contents of any suspicious envelopes or packages. If for some reason you have already handled the suspicious envelope or package, if possible, place it in a plastic bag or other type of container to prevent leakage of the contents.

3. If a container is unavailable, cover with anything, (e.g. clothing, paper, or a trash can).

Once you cover the item, do not remove the cover.

4. Immediately leave the room, close and lock the door. If outdoors, close off the area to prevent others from entering the contaminated zone. Minimize your contact with the other employees or students to prevent further contamination as well.

5. Turn off the school’s heating and air conditioning ventilation system. If blowers are installed in the room, turn off to minimize circulating the contaminant to other parts of the building and/or the rest of the school.

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The following steps should be taken in the event an envelope/package with a powder spills or leaks out.

1. Stay calm. Do not attempt to clean up the powder. Cover spilled contents immediately with anything (e.g., clothing, paper, or a trash can). Remember, once you cover the powder, do not remove the cover. Notify the Director of Security and the Assistant Head of School for Operations immediately.

2. If indoors, leave the room, close and lock the door. If outdoors, section off the area to prevent students and other employees from entering the contaminated area.

3. Wash your hands with soap and warm water, to prevent spreading the powder to your face, or other persons.

4. Turn off the school’s ventilation, air conditioning, and heating system.

5. If your clothes have been contaminated by the powder, remove the clothing as soon as possible and place it in a sealable plastic bag. Give the sealed bag to the Emergency First Responders who arrive at the school for proper analysis and disposal.

6. If you have been heavily contaminated by powder, you should shower with a mixture of soap and warm water. Do not use bleach or other disinfectants on your skin.

Other Emergencies Downed Aircraft - Downed Aircraft (Civilian & Military) - If an aircraft crashes on or near the school grounds, the following guidelines are in effect: • The Head of School, Assistant Head of School for Operations, Director of Security or other designee will determine what action, if any, should be implemented. When necessary, teachers or other personnel will take immediate action for the safety of students without waiting for directions from the Head of School.

• All students and staff will be kept at a safe distance, allowing for possible explosion.

• The San Diego Police & Fire Departments and Military Police (Military Aircraft) will be notified by the Emergency Operations Center Team Leader.

• The Head of School, Assistant Head of School for Operations, Director of Security, or other designee will direct further action as required.

• Evacuation procedures for fire or earthquake should be implemented by classroom teachers if the need is obvious.

Bomb Threat - If you receive a bomb threat at the school, please use the following protocol: 21

1. Always use landline telephones to communicate with personnel on or off campus. Using a landline telephone, immediately call 911 to advise the police department of the threat.

2. Turn off cellular telephones, as they may unintentionally detonate the explosive device(s).

3. The employee receiving the bomb threat via the telephone should immediately complete the Bomb Threat Telephone Checklist Worksheet (pg. 33).

4. Immediately notify the Director of Security and the Assistant Head of School for Operations and the Superintendent of Buildings & Grounds of the threat.

5. Perform a silent search of the site and classrooms to identify any suspicious objects or packages. If any suspicious devices are located, immediately seal off that area and send for help.

6. DO NOT HANDLE ANY SUSPICIOUS PACKAGES OR DEVICES. 7. If the threat is determined to be serious and credible, the police department will be notified and an evacuation will be initiated. Use the evacuation procedures similar to the earthquake or fire evacuation.

8. After an evacuation, no students or staff will be allowed to return unless advised to do so by the Head of School, Assistant Head of School for Operations, or the Director of Security.

Terrorism An act of terrorism is most often perpetrated by an individual or group who uses deliberate violence against a government or other authorities to achieve certain goals.

Terrorist methods have included the taking of hostages and kidnapping. The use of weapons, explosive bombs, or chemical and biological warfare have also been used. In a school environment, students have been kidnapped, held hostage, and/or the school grounds may be targeted as a vulnerable bombing location.

The following will assist in providing a safer environment for students and staff members during terrorist threats: 1. Maintain a heightened state of awareness for suspicious persons or activity and report all incidents to the Director of Security and the Assistant Head of School for Operations. This may include suspicious vehicles and or suspicious persons on or around the school grounds. Suspicious persons photographing or videotaping the school grounds and or suspicious looking packages or devices left on or around the school grounds.

2. Always challenge anyone you don’t recognize and ask them why they are present on the school grounds. Don’t expect someone else to do it. You may be 22

the only person to see the individual.

3. When leaving your classrooms unattended for even a brief time, always close and lock the doors. .

Emergency Committees Emergency Preparedness Team Personnel: Assistant Head of School for Operations Director of Transportation and Operations Director of Security Responsibilities: Coordinates all committees in advance of emergency to ensure all needs are covered Emergency Operations Center Team (EOC) Location: Command Center, east side of Tennis Courts by concrete bleachers Personnel:

Head of School, Administrative Assistant to the Head of School, Assistant Head of School for Operations, Director of Transportation and Operations, Assistant Head of School for Academic Affairs, and Controller

Supplies:

Annual Student Health and Emergency forms, faculty rosters, map, two–way radio, bullhorn, battery–operated radio, and cell phones.

Responsibilities:

• Serves as overseers of all committees during emergency.

• Accounts for the presence of all students and staff.

• Implements and coordinates the emergency operations and activates the other committees.

• Controls internal and external communications.

• Arranges for the distribution of food, water, blankets, and other supplies as needed.

First Aid Team Location:

East side of Tennis Courts by concrete bleachers

Personnel:

Health services Coordinator, PE instructors, Athletic Trainer (Team Leader), and Database Coordinator/Registrar

Supplies:

Annual Health and Emergency forms, stretchers, blankets, first aid supplies, two–way radio, golf cart, tents

Responsibilities:

• Administers first aid and records information on extent of injuries.

• Determines need for medical assistance and reports serious injuries to the EOC. 23

• Pins emergency information or pertinent medical information to the clothing of any severely injured children.

• In conjunction with the Sweep & Rescue Team, assists severely injured or trapped individuals who were unable to evacuate the buildings.

Sweep & Rescue Team Location: First Aid Station, east side of Tennis Courts by concrete bleachers Personnel:

Director of Facilities (Team Leader), Athletic Director, Bookstore Manager, Lower School Director; Middle School Director and Dean; Upper School Director and Deans, Director of Technology, Systems/Network Administrator, and Support Technicians

Supplies:

Master keys, fire extinguishers, stretchers, crowbars, other tools, three two–way radios, golf cart

Responsibilities:

• Rescues any trapped or severely injured individuals in the building.

• Reports serious injuries to the Team Leader of the First Aid Team.

• Proceeds in orderly east to west sweep, checking each room (classroom, restroom, storage facility, etc.) visually, vocally, and physically.

Campus Security/Utility Shut–Down Team Location: Command Center, east side of Tennis Courts by concrete bleachers Personnel:

Director of Facilities (Team Leader), Director of Security (second Team Leader), Facilities Manager, Grounds Manager, Maintenance Staff, Grounds Staff, and Bus Drivers

Supplies:

Keys to emergency supply closet and utility shut-down points, fire hoses, and extinguishers

Responsibilities:

• Checks utilities and takes appropriate steps to minimize damage to school site; performs utility shut-down and hoses down roofs of buildings as necessary.

• Confirms existence and location of fire, notifies EOC, rescues students using fire equipment, and secures any danger areas.

• Surveys and reports to EOC the extent of damage to school site.

• Routes fire and rescue, ambulance, and police to area of need.

• Determines resources that are available for school use: water, food, power, radio, telephones, and sanitary conditions.

• Acts to prevent any illegal entries on campus during an emergency.

• Arranges for latrines if no school facilities are available.

• Locks all gates with chain to allow only pedestrian access to 24

campus. Operate gates for emergency vehicles. Gates will be staffed at all times during emergency.

Communication Team Location: East side of Tennis Courts by concrete bleachers Personnel:

Director of Marketing and Communications (Team Leader); Director of Admission (second Team Leader); Associate Director of Admissions; Lower, Middle, and Upper School Librarians; Library Assistant; Human Resources Manager; Educational Therapists; General Accountants; Admissions Assistant; Development Assistant, Receptionist, Athletic Administrative Assistant, Annual Giving/Alumni Coordinator, Communications Coordinator, Senior Communications Officer, and Senior Major Gifts Officer

Supplies:

Annual Student Health and Emergency form, Family Directory, map of school, bullhorn, two–way radio, cellular phones, and golf cart

Responsibilities:

• Assists with any communication as needed.

• Contacts emergency services as directed by the Head of School.

• Contacts necessary media.

• Handles incoming phone calls.

• Unites siblings.

• Begins communication with parents regarding an emergency situation, and informs parents where and when they can pick up their children.

• Releases students with parents in the Genesee parking lot using the Emergency Contact Lists.

First Aid/Sweep & Rescue Teams—Additional Procedures IMPORTANT — The rescue crew should be aware of the danger from earthquake aftershocks. The First Aid Team will determine whether an injured person will be more endangered by remaining in an unsafe area or by being moved. Both the Emergency Operations Center and the First Aid Teams should remain in one central position on the field to avoid confusion. Homeroom teachers also should keep their students in their assigned position.

1. Directors and school deans or designees make initial sweep through their buildings, followed by Sweep & Rescue Team assigned to individual divisions.

2. In the event of a major disaster, the First Aid and Sweep & Rescue Teams are jointly responsible for the treatment and rescue of injured and trapped people.

3. In the event of a seriously injured or trapped student, the homeroom teacher turns over his/her roll book and the rest of the class to his/her buddy instructor, and stays with the 25

injured student until help arrives. The rest of the class proceeds immediately to the field with the buddy instructor. If the teacher is injured, the buddy instructor escorts both classes to the field and reports the injured teacher to the Team Leader of the First Aid Team. The injured teacher stays alone in the classroom until help arrives.

4. The buddy instructor reports the injured student to First Aid Team with two members of the Sweep & Rescue Team to rescue and treat the injured student.

5. The Sweep & Rescue Team carries medical information, first aid supplies, and a stretcher. If it will not cause further injury, the Sweep & Rescue Team relocates the injured student (or teacher) to the field after administering treatment. If the area appears unsafe, the Sweep & Rescue Team relocates the injured person before administering treatment.

6. The Team Leader of the First Aid Team keeps track of who is injured and who has been dispatched to treat the injured, and reports this information to the Emergency Operations Center for attendance purposes.

7. The Sweep & Rescue crew reports the status of the injured students to the Team Leader of the First Aid Team, who, in turn, informs the Emergency Operations Center.

The Team Leader requests the Emergency Operations Center to call an ambulance if necessary.

8. After all of the reported serious injuries have been addressed, the Team Leader of the Sweep & Rescue Team coordinates a thorough sweep of the remainder of the classrooms and buildings. The team members should make a note of each cleared room.

9. At least two members of the First Aid Team in addition to the leader should remain on the field at all times to treat students with minor injuries.

Additional Policies In addition to the responsibilities of individual teachers, staff persons, and committee members outlined in the preceding pages, teachers, and staff are also required to uphold the following policies during an emergency: 1. No teacher or staff person should leave campus during an emergency without the authorization of the Head of School. The success of our emergency plan depends upon the presence of capable adults to help the children. If a major disaster occurs while a faculty or staff member is en route to Country Day, he or she should proceed directly to the school.

2. During an emergency, a homeroom or classroom teacher's primary responsibility is to comfort, to reassure, and to protect the children in his/her class. In most cases these teachers are not members of thevarious emergency committees, so that they are able to remain with their students. If a homeroom teacher is a member of an emergency committee, he/she should appoint a peripheral instructor or a staff member to take over his/her class until he/she returns.

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3. Teachers and staff must always sign out at the Lower, Middle, or Upper School Offices or main administration office when leaving campus during work hours. Knowledge of their whereabouts is important in case of emergency.

Procedures for Emergency Contact Lists and Emergency Binders 1. The Director of Marketing & Communications will distribute the Annual Health and Emergency forms to the Emergency Operations Center, First Aid, and Communication Teams.

2. Emergency Contact Lists — Printed from the computer once a month, by grade, using the "parent directory" file. This will provide all current phone numbers and addresses of parents. Copies of the lists are placed in three red Emergency Binders (one for each division) in each division.

3. Emergency Binders — Contain the Emergency Contact Lists and a copy of the children’s Annual Student Health and Emergency Forms, which lists each child's vital information.

4. Emergency Health Forms — List designees to contact in case parents are unavailable.

Emergency Supplies • Fire Extinguishers: • Walkie Talkies: • Battery Powered Radio: • First Aid Kits:

As designated campus-wide Maintenance/Business Office Business Office, audiovisual equipment room Storage room next to 7/8 quad, Lower School restrooms, store room under Upper School handicap ramp • Additional Medical Supplies: Health Services Office, training room, storage room behind Athletic Director's Office • Main gas shut–off: Maintenance • Main electrical shut–off: Maintenance • Main water shut–off: Maintenance • Batteries: Maintenance • Bullhorns: Athletic Director, Director of Marketing and Communications Emergency Supply Locations •Lower School boys bathroom: 70 gallons water, 300 rations, and 300 blankets •Middle School storage: 50 gallons water, 300 rations, and 300 blankets •Upper School Storeroom: 130 gallons water, 500 rations, and 500 blankets under US handicap ramp Emergency Telephone Numbers • Ambulance 911 • Fire Department 911 • Bomb Disposal (SD Fire) 911 • Medical Examiner (858) 694-2895 • Disaster Preparedness (858) 565-3490 • Hospital, Scripps - Emergency Room (858) 626-6150 - Main Number (858) 626-4123 UCSD Thornton Hospital – Emergency Room/Main

(858) 657-7000

• Office of Emergency Management Services (City of S.D.) (619) 533-4313 • San Diego Police Department (Dispatch Center) (619) 531-2000 • Northern Division (Eastgate Mall) (858) 552-1700 • Radio Stations KPBS (89.5 fm) (619) 594-6983 27

KCBQ (1170 am) KCEO (1000 am) KFMB (760 am) KOGO (600 am) KSDO (1130 am) SD Gas & Electric Water

(858) 535-1210 (760) 729-1000 (858) 571-8888 (858) 292-2000 (619) 985-8432 (800) 611-7343 (emergency #) (619) 515-3525

Team Rosters Emergency Operations Center Team Interim Head of School, Judy Fox *Team Leader* Mobile: (917) 572-5666 Assistant Head of School, Operations, Mark Marcus Home: (760) 745-4279 Mobile: (858) 518-1869

*Team Leader 2*

Director of Transportation & Operations, Kevin Worth Mobile: (858) 518-1871

*Team Leader 3*

Team members: Sarah Bakhiet – Assistant Head of School, Academics Home: (858) 452-8851 Mobile: (858) 750-9484 Rose Ann Wooldridge- Assistant to Head of School Home: (760) 434-1859 Mobile: (760) 473-9140 Kelly White - Controller Home: (760) 631-1185 Mobile: (760) 822-6044 First Aid Team Christine Mitchell - Athletic Trainer Mobile: (760) 390-7903

*Team Leader*

Team members: Jan Capon - Nurse Mobile: (858) 245-2202 Sandra Lane - Database Coordinator Mobile: (619)303-5432 P.E. Coaches See Family Directory Sweep & Rescue Team Chris Moyneur – Director of Facilities Home: (760) 745-2902 Mobile: (858) 518-1903

*Team Leader*

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Team members: Lower School Marna Weiss - Director Lower School Home: (858) 453-1866 Mobile: (858) 997-3321 Maria Curtis - Assistant Director of Lower School Home: (858) 775-3889 Mobile: (858) 945-2077 May Vukotich - Web site Coordinator Home: (619) 749-4033 Mobile: (619) 517-1750 Middle School Colleen O’Boyle - Director of Middle School Mobile: (858) 344-3836 Chris Moeller – Middle Dean of Students Mobile: (858) 401-0908 Alicia Deutz - Middle School Administrative Assistant Mobile: (858) 337-2317 Upper School Greg Martin - Upper School Director Mobile: (513) 967-3766 Todd Ballaban - Upper School Dean of Academics & Student Life – 9th & 10th Mobile: (805) 551-3832 David Jenkins – Upper School Dean of Academics & Student Life – 11th & 12th Mobile: (619) 890-1788 Julie Strong – Upper School Dean of Faculty Mobile: (415) 302-0195

Administrative areas Bob Derby - Director of Technology Home: (858) 531-7629 Mobile: (858) 531-7629 Gabe Gador – Senior Systems Administrator Home: (619) 482-4485 Mobile: (858) 518-1875 Michael Hardwick – Senior Support Technician Mobile: (858) 525-2864 Chad Satterfield – Senior Support Technician Mobile: (858) 997-4740 29

P.E./Athletic areas/Business Office Jeff Hutzler - Athletic Director Home: (760) 942-2542 Mobile: (858) 518-1905 Kathy Dinwiddie - Athletic Administrative Assistant Home: (760) 724-9210 Mobile: (760) 505-3459 John Lofton - Bookstore Manager Home: (619) 286-4691 Mobile: (619) 301-2480 Campus Security/Utility Shut–Down Team Chris Moyneur – Director of Facilities Home: (760) 745-2902 Mobile: (858) 518-1903

*Team Leader

Thomas O’Connell – Director of Security First Responder Liaison Mobile: (858) 401-0084

*Team Leader 2

Team members: Dan Wagner – Director of Summer School and Events Mobile: (858) 366-5960 Lee Sawyer – Grounds Manager Mobile: (619) 309-5644 Maintenance Staff: Tyler Moyneur Mobile: (858) 500-6300 Elite Security Guards Grounds Staff Bus Drivers Communication Team Chris Lavin – Director of Marketing and Communications Mobile: (619) 895-5996 Inez Odem - Director of Admission Mobile: (858) 248-8960

*Team Leader 2

Team members: • Susan Middleton – Lower School Librarian (H) (760) 434-3505 (C) (619) 890-4783 • Lori Lindmark - General Accountant (H) (858) 274-7911 • Laura White – Director of Annual Giving (C) (760) 579-2294

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*Team Leader 1

• Cheryl Walczak – Development Assistant (H) (858) 279-3403 (C) (858) 414-1173 • Roxanne Walker – Accountant Receivables (H) (858) 576-1021 • Keri Worth – Assistant Director of Admission (C) (619) 994-3274 • Connie Cano - Receptionist (C) (619) 203-6025 • Kathy Woods – Director of Alumni Relations (H) (858) 467-9184 (C) (858) 467-9184 • Adam Lara – Director of Human Resources (H) (619) 501 - 1036 (C) (858) 945-2150 Brian Murphy – Director of Enrollment Management & Advancement Projects (H) (619)234-2558 (C) (858) 518-1883 Division Administrative Assistants • Meiling Hager - Lower School* (C) (858) 603-9272 • Alicia Deutz - Middle School* (C) (858) 337-2317 • Jennifer Boock - Upper School* (H) (760) 945-7295 (C) (760) 550-0205 *Will join the communication team efforts later in an emergency situation.

Buddy System for Earthquake & Fire Drills Teachers should team with the following persons as they proceed to the athletic field during the earthquake drill. In the event of a real emergency, the buddy system would ensure that if one teacher was unavailable, another teacher would be available to accompany the students in both classes to the athletic field. In an emergency, one teacher would be able to remain with any injured students while the other teacher accompanies students to the field. If you have any questions about the buddy system, please see the school director. The Lower, Middle, and Upper School administrative assistants will check for attendance with each teacher from their divisions while assembled on the field and report to the Head of School.

Buddy Assignments Lower School Tiny Torreys: Bonfield/Gain, Fennessey, Boehme Jr.-K: Owen/Innes, Migdal/Lathom, Sullivan/Tripoli Kindergarten: Huntoon/Stickles/Stewart, Cortellini/Der-McLeod, Zimmerman/West 1st: Krause/Garfield, Bingham/Sarlin, Taylor, Bueno 2nd: Wightlin/Ronis, Mindel/Saenz 3rd: Hutzer/Needle, Russell/Field 4th: Knox-Brown/Ruszala, Bial/Vahedi Specialties: Computer/Spanish, Science/Music, LS Strings Kennedy/Aftahi, Marquardt/Clemente, Diener/Riedler/Eckenroth

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Middle School MS 208 MS 109 MS 210 MS 209 MS 207 MS 206 MS 102 MS 205 MS 101 MS 201 Additional Additional

De Sequera MS 111 Von Feldt McCallum MS 110 Traverso Compton MS 211 Johnson Poh MS 212 Long Poliner MS 202 Heppner Fine MS 204 Madigan Bornhoeft MS 103 R. Nelson Capazzoli – MS 104 Hyland Olander – MS 204 Rohrbach Edwards – MS Art Chaitin Mitchell – Hanson – Rowling – Smith – del Moral Oden – Wagner – Xuereb – Hales – Torres

Middle School Faculty—teachers should note that the buddy assignments and football field line-up assignments are NOT the same. Your buddy must be the teacher in the classroom right next to you, which is not always an advisor. On the football field, you are lined up by grade level and advisor (see page 14).

Please be sure to know who your buddy is and who your partner on the football field is. All non-advisors will serve as floaters helping out where needed.

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La Jolla Country Day Bomb Threat Check List The threat of having a bomb threat occur on this campus is a reality. If a caller telephones the school and states there is a bomb on campus, please obtain as much of the following information as possible. This important information will be provided to the San Diego Police Department to assist with their investigation.

Date of call: ________________________ Time of call: __________________________ Name/Title of the school employee who took the call: ____________________________

Questions to ask:

Exact words of caller:

When is the bomb going to explode?

Where is the bomb?

What does the bomb look like?

What will cause the bomb to explode?

Did you place the bomb?

Where & Why? What is your name & address What is your name?

____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________

Did the caller appear to be familiar with the campus?

â ŻYes

â ŻNo

What did the caller say (please write exact words)? ______________________________ ________________________________________________________________________ ________________________________________________________________________

What did the caller threaten to do?

__________________________________________

________________________________________________________________________ ________________________________________________________________________

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Please complete the following check list:

Caller Information: (Check Boxes that apply) Male

Female

Adult

Juvenile

Caller’s Voice Characteristics: (Check all that apply) Loud Slow

Deep Rapid

Soft Raspy

High Pitch Intoxicated

Pleasant Other___________

Caller’s Speech: (Check all that apply) Fast Stutter Slurred Accent; type______________________

Nasal Stutter

Lisp Calm

Angry

Raspy

Manner of Speech: (Check all that apply) Calm

Crying

Nasal

Slurred

Familiar

Whispered Irrational

Disguised

Crackling Voice

Exited

Other________________

Cleared Throat

Laughing

Heavy Breather Familiar

Background Sounds: (Check all that apply) Street Traffic

Voices

Factory

Motor

P.A. System Music

Airplane

Train

Quiet

Other_______________________

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Static Animals

Construction

ALL School Disaster Drill Instructions Know your escape routes, alternate routes, and post Evacuation Maps in your room.

Campus Lockdown Critical Incident - Signal will be the Emergency Lock Down Tone followed by a Lock Down Announcement. If the phone system is down, three loud air horn blasts will be used.

Action taken: Lock and close classroom doors, close curtains, turn off lights, duck and cover.

Sweep teams will place a colored sticky on doors that are checked.

Wait for further instruction via classroom phones, email, or from the administration or Police in person.

In the event that students and staff are forced to leave campus our command post will become the Good Samaritan Church at Eastgate Mall Drive and Genesee Avenue. We will reconvene at this location and wait for the Police to clear the situation.

All clear from directors will be verbal.

Classroom / Building Evacuation: FIRE Signal will be fire alarm (one continuous bell) Action taken: Evacuate to athletic fields for disaster drill. In the case that the fire alarm is not functioning, air horns with one long blast will sound for evacuation.

1.

2.

Fire drill evacuation: fire alarm (continuous bell) or an air horn (1 long blast) Evacuate classrooms and buildings. Follow your posted escape routes. Evacuate to respective locations on the athletic fields (the Sweep & Rescue Team will place a colored sticky on doors of the classrooms that are cleared).

3.

Sweep & Rescue Teams – School-wide (assigned personnel) – see attached a) Emergency Operations Center Team - Simulate Disaster Organization. Location is the softball field backstop behind the kindergarten portables. b) First Aid Team - Simulate first aid and trauma. Location by the softball field home plate. c) Communication Team - Simulate and prepare for student pick-up (emergency forms).

Location in main parking lot curbside (west side). d) Campus Security/Utilities Shut-Down Team - Simulate shutting off all power, gas, and water; secure the campus (lock gates); and gather all tools, keys, carts, and walkie talkies.

4. Directors communicate via phones/walkie talkies and report “all clear” or problems to the command post.

5. Teachers stay with students – Complete roll call and stay on fields until “ALL CLEAR.” 6.

“ALL CLEAR” from directors will be verbal.

7.

Return to classrooms or prepare for pickup.

Please read the Major Disaster Plan for additional information. Electronic copies have been sent to each e-mail, and printed copies are in each classroom and office areas.

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Classroom / Building Evacuation: EARTHQUAKE Earthquake - Signal will be fire alarm (one continuous bell).

Action taken: Lock and close classroom doors, close curtains, turn off lights, and duck and cover.

Evacuate to the athletic fields for the disaster drill. In the case that the fire alarm is not functioning, air horns will sound with one long blast for evacuation.

1.

Fire alarm (continuous bell) or an air horn (1 long blast) (just like the fire drill evacuation).

2.

Lock and close classroom doors, close curtains, turn off lights, and DUCK, COVER, AND HOLD.

3.

Evacuate classrooms and buildings. Follow your posted escape routes. Evacuate to respective locations on the athletic fields (Sweep teams will place a colored sticky on doors that are checked).

4.

Sweep & Rescue Team - School Wide (assigned personnel). a) Emergency Operations Center Team - Simulate Disaster Organization. Location is the softball field backstop behind the kindergarten portables. b) First Aid Team - Simulate first aid and trauma. Location by the softball field home plate. c) Communication Team - Simulate and prepare for pick-up (emergency forms). Location in main parking lot curbside (west side). d) Campus Security/Utilities Shut-Down Team - Simulate shutting off all power, gas, and water; secure the campus (lock gates); and gather all tools, keys, carts, and walkie talkies.

5. Directors communicate via phones/walkie talkies and report “ALL CLEAR” or problems to the command post.

6. Teachers stay with students – Complete roll call and stay on fields until “ALL CLEAR.” 7.

“ALL CLEAR” from directors will be verbal.

8.

Return to classrooms or prepare for pickup.

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All School Disaster Drill (SAMPLE NOTICE) This exercise will combine all of our simulations into one drill.

1. 9:40 – 9:42 a.m. Fire alarm (continuous bell). Simulate the Fire Drill.

Evacuate the classroom buildings, and go to your respective locations on the fields.

2. 9:45 – 9:55 a.m. Sweep and Search Teams – School wide (assigned personnel). a) Emergency Operations Center Team: Command Center - Simulate disaster procedures. Location is in front of the west tennis court concrete bleachers. b) First Aid Team - Simulate first aid and trauma procedures. Location is in front of the west tennis court concrete bleachers. c) Communication Team - Simulate and prepare for pick-up (emergency forms). Location is curbside by softball field. d) Campus Security/Utility Shut-down Team - Simulate shutting off all power, gas, and water; secure the campus (lock gates); and gather all tools, keys, carts, and walkie talkies.

3. Team Leaders communicate via walkie talkies/phones and report “ALL CLEAR” or problems to the Command Center.

4. Teachers stay with students – Complete roll call and stay on field until “ALL CLEAR.” “ALL CLEAR” will be approximately 9:55 a.m.

“ALL CLEAR” from directors will be verbal.

Plan for approximately 20 minutes for the drill and then return to classrooms and resume normal schedule.

Please read the Major Disaster Plan for additional information. This can be found in the Major Disaster Plan “Red Book” that is located in your room.

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