Awhonn 2016 meetings v1 (april 27)

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PRODUCTION PROPOSAL Annual Convention 2016 Meetings

Jun 10, 2016 - Jun 15, 2016 Version 1 / Work Order # R10TBD Venue: Gaylord Texan Resort Room: Various City: Grapevine, TX Submitted: April 15, 2016 Submitted to: Billie Robinson, MBA, CAE AWHONN 2000 L Street, NW, Suite 740 Washington, DC, 20036 202 261 2400 - Phone 202 728 0575 - Fax brobinson@awhonn.org - Email

Submitted by: Rich Green 3912 W. McLean Ave. Bldg D Chicago, IL 60647 (866) 491-0123 x.111 - Phone (312) 491-0125 - Fax rgreen@lsav.tv - Email

Chicago | Orlando | Las Vegas | Washington DC 866.491.0123 x.150 | www.lsav.tv

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3912 W. McLean Ave Chicago, IL 60647 (866) 491-0123 x.111 - Phone (312) 491-0125 - Fax Sr.Account Manager: Rich Green

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AWHONN Deliver: June 10, 2016 Pickup: June 15, 2016 Version 1 / Work Order # R10TBD

Event City: Grapevine, TX

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Bill To: AWHONN Client: Billie Robinson, MBA, CAE Annual Convention 2016 / Meetings Venue: Gaylord Texan Resort / Room: Various June 10, 2016 - June 15, 2016 Event City: Grapevine, TX Version 1 / Work Order # R10TBD xx

BUDGET SUMMARY xx xx xx xx xx xx xx xx xx xx

AUDIO VISUAL PRODUCTION SERVICES Total: TECHNICAL SERVICES EXPENSES Total:

$26,943.00 $2,610.00

ON-SITE LABOR Total:

$43,795.00

Total Estimate (Including Discount*):

$73,348.00

Proposal Expires May 27, 2016

Chicago | Orlando | Las Vegas | Washington DC 847.516.9196(p) | 312.491.0125(f) | 866.491.0123(toll free) www.lsav.tv

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3912 W. McLean Ave Chicago, IL 60647 (866) 491-0123 x.111 - Phone (312) 491-0125 - Fax Sr.Account Manager: Rich Green

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Description AUDIO VISUAL PRODUCTION SERVICES AWHONN Staff Office Video/Computers 8 Port Ethernet Hub Desktop PC: C2D, 2Gb RAM, 80Gb HD, CD/DVD, NIC HP Laser Jet Printer 20” LCD Flat Screen, Data Only Two Way Radio's Executive Staff Office Video/Computers Laptop PCs:2GHz,2Gb RAM,80Gb HD,CD/DVD, NIC 8 Port Ethernet Hub HP Laser Jet Color Printer Host and Program Committee Office Video/Computers Desktop PC: C2D, 2Gb RAM, 80Gb HD, CD/DVD, NIC 8 Port Ethernet Hub HP Laser Jet Printer Video Monitors 20” LCD Flat Screen, Data Only Confex Speaker Ready Video/Computers Presentation Laptops:2Ghz, 4Gb RAM, 80Gb HD 10/100 16-Port Switch w/ 8ea. CAT5 Cables/Print Share Confex Breakout Computers Video/Computers Laptop PCs:2GHz,2Gb RAM,80Gb HD,CD/DVD, NIC AWHONN Bookstore - Lobby Video/Computers Presentation Laptops:2Ghz, 4Gb RAM, 80Gb HD Lobby -Host C/ Every Women Every Baby/ Membership Video/Computers Presentation Laptops:2Ghz, 4Gb RAM, 80Gb HD HP Laser Jet Printer AWHONN Booth-Membership/Pub /Marketing Video/Computers Laptop PCs:2GHz,2Gb RAM,80Gb HD,CD/DVD, NIC HP Laser Jet Printer Video Monitors 20” LCD Flat Screen, Data Only Session Rooms Day One Session Room Package "B" 1 6K LCD Projector, 9 X 12 Screen 1 Audio Mixer, 1 RF Mic, Podium Mic, Sound System 1 Projection Stand, cabling, DI Session Room Package "D" 1 8' Tripod Screen w/ Skirt, 1 3KLCD Projector 1 Audio Mixer, 1 RF Mic, 1 Podium Mic, Sound System 1 Projection Stand, cabling, DI

AWHONN Deliver: June 10, 2016 Pickup: June 15, 2016 Version 1 / Work Order # R10TBD

Event City: Grapevine, TX

Unit Price

Duratio

Extended

$40.00 $95.00 $225.00 $95.00 $50.00

3.0 3.0 3.0 3.0 3.0

$120.00 $570.00 $1,350.00 $570.00 $2,250.00

$160.00 $40.00 $375.00

3.0 3.0 3.0

$1,920.00 $120.00 $1,125.00

$95.00 $40.00 $225.00

3.0 3.0 3.0

$570.00 $120.00 $1,350.00

$95.00

3.0

$570.00

$160.00 $40.00

3.0 3.0

$1,920.00 $120.00

$160.00

3.0

$6,240.00

$160.00

3.0

$480.00

$160.00 $225.00

3.0 3.0

$1,920.00 $675.00

$160.00 $225.00

3.0 3.0

$1,920.00 $675.00

$95.00 Saturday

3.0

$285.00

$1,350.00

1.0

$4,050.00

$425.00

1.0

$1,275.00

Chicago | Orlando | Las Vegas | Washington DC 847.516.9196(p) | 312.491.0125(f) | 866.491.0123(toll free) www.lsav.tv

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3912 W. McLean Ave Chicago, IL 60647 (866) 491-0123 x.111 - Phone (312) 491-0125 - Fax Sr.Account Manager: Rich Green Video/Computers Video Projectors XGA LCD Projector 1024x768 3000 Lumens Screens 8' Tripod Screen w/ Skirt Session Rooms Day Two Session Room Package "D" 1 8' Tripod Screen w/ Skirt, 1 3KLCD Projector 1 Audio Mixer, 1 RF Mic, 1 Podium Mic, Sound System 1 Projection Stand, cabling, DI Session Rooms Day Three Session Room Package "B" 1 6K LCD Projector, 9 X 12 Screen 1 Audio Mixer, 1 RF Mic, Podium Mic, Sound System 1 Projection Stand, cabling, DI Session Room Package "D" 1 8' Tripod Screen w/ Skirt, 1 3KLCD Projector 1 Audio Mixer, 1 RF Mic, 1 Podium Mic, Sound System 1 Projection Stand, cabling, DI Session Rooms Day Four Session Room Package "B" 1 6K LCD Projector, 9 X 12 Screen 1 Audio Mixer, 1 RF Mic, Podium Mic, Sound System 1 Projection Stand, cabling, DI Session Room Package "D" 1 8' Tripod Screen w/ Skirt, 1 3KLCD Projector 1 Audio Mixer, 1 RF Mic, 1 Podium Mic, Sound System 1 Projection Stand, cabling, DI Session Rooms Day Five Session Room Package "B" 1 6K LCD Projector, 9 X 12 Screen 1 Audio Mixer, 1 RF Mic, Podium Mic, Sound System 1 Projection Stand, cabling, DI Session Room Package "D" 1 8' Tripod Screen w/ Skirt, 1 3KLCD Projector 1 Audio Mixer, 1 RF Mic, 1 Podium Mic, Sound System 1 Projection Stand, cabling, DI

AWHONN Deliver: June 10, 2016 Pickup: June 15, 2016 Version 1 / Work Order # R10TBD

Event City: Grapevine, TX

$200.00

1.0

$200.00

$35.00 Sunday

1.0

$35.00

$425.00

1.0

$1,700.00

$1,350.00

1.0

$2,700.00

$425.00

1.0

$1,700.00

$1,350.00

1.0

$2,700.00

$425.00

1.0

$1,700.00

$1,350.00

1.0

$2,700.00

$425.00

1.0

$1,275.00

Monday

Tuesday

Wednesday

AUDIO VISUAL PRODUCTION SERVICES Subtotal: $44,905.00 Less 40% Discount: ($17,962.00) AUDIO VISUAL PRODUCTION SERVICES Total: $26,943.00

Chicago | Orlando | Las Vegas | Washington DC 847.516.9196(p) | 312.491.0125(f) | 866.491.0123(toll free) www.lsav.tv

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3912 W. McLean Ave Chicago, IL 60647 (866) 491-0123 x.111 - Phone (312) 491-0125 - Fax Sr.Account Manager: Rich Green

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AWHONN Deliver: June 10, 2016 Pickup: June 15, 2016 Version 1 / Work Order # R10TBD

Event City: Grapevine, TX

TECHNICAL SERVICES EXPENSES Crew Per Diem Per Diem

$65.00

$1,560.00

$300.00

$900.00

$50.00

$150.00

3 Techs for 8 Days @ $65

Airfare Round Trip Airfare Ground Transportation Shuttle To/From Airport (2x) Crew Rooms Hotel Room for 7 nights

Provided by Client TECHNICAL SERVICES EXPENSES Total:

$2,610.00

ON-SITE LABOR Description Crew Positions Thursday, June 09, 2016 Travel Day Tradeshow Manager Lead IT Manager Sr. Breakout Room Manager Friday, June 10, 2016 8:00 AM - 6:00 PM Event Move-in/Presets/BO's, Exhibits and Office Senior Technical Staff Sr. Breakout Room Manager Lead IT Manager Breakouts Breakout Audio Breakout Video Breakout Tech Miscellaneous Computer Tech Saturday, June 11, 2016 8:00 AM - 6:00 PM Finish Sets Senior Technical Staff Sr. Breakout Room Manager Tradeshow Manager Lead IT Manager Breakouts Breakout Audio Breakout Video Breakout Tech Sunday, June 12, 2016 8:00 AM - 6:00 PM Day One Senior Technical Staff Sr. Breakout Room Manager Tradeshow Manager Lead IT Manager

Unit Price

Straight

Overtim

Double

Extended

$75.00 $75.00 $75.00

10.0 10.0 10.0

$750.00 $750.00 $750.00

$75.00 $75.00

10.0 10.0

$750.00 $750.00

$75.00 $75.00 $65.00

10.0 10.0 10.0

$750.00 $750.00 $1,950.00

$75.00

10.0

$750.00

$75.00 $65.00 $75.00

10.0 10.0 10.0

$750.00 $650.00 $750.00

$75.00 $75.00 $65.00

10.0 10.0 10.0

$750.00 $750.00 $1,950.00

$75.00 $75.00 $75.00

10.0 10.0 10.0

$750.00 $750.00 $750.00

Chicago | Orlando | Las Vegas | Washington DC 847.516.9196(p) | 312.491.0125(f) | 866.491.0123(toll free) www.lsav.tv

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3912 W. McLean Ave Chicago, IL 60647 (866) 491-0123 x.111 - Phone (312) 491-0125 - Fax Sr.Account Manager: Rich Green

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Breakouts Breakout Audio Breakout Video Breakout Tech Breakout Second Shift Monday, June 13, 2016 6:00 AM - 7:00 PM Day Two Senior Technical Staff Sr. Breakout Room Manager Tradeshow Manager Lead IT Manager Breakouts Breakout Audio Breakout Video Breakout Tech Breakout Second Shift Tuesday, June 14, 2016 6:00 AM - 9:00 PM Day Three/Strike Exhibits Senior Technical Staff Sr. Breakout Room Manager Tradeshow Manager Lead IT Manager Breakouts Strike Exhibits Breakout Tech Breakout Second Shift Wednesday, June 15, 2016 6:00 AM - 5:00 PM Day Four/Strike Senior Technical Staff Sr. Breakout Room Manager Lead IT Manager Breakouts Breakout Tech Miscellaneous Computer Tech

AWHONN Deliver: June 10, 2016 Pickup: June 15, 2016 Version 1 / Work Order # R10TBD

Event City: Grapevine, TX

$75.00 $75.00 $65.00 $65.00

10.0 10.0 10.0 10.0

$750.00 $750.00 $650.00 $1,300.00

$75.00 $75.00 $75.00

10.0 10.0 10.0

3.0 3.0 3.0

$1,087.50 $1,087.50 $1,087.50

$75.00 $75.00 $65.00 $65.00

10.0 10.0 10.0 10.0

3.0 3.0 3.0

$1,087.50 $1,087.50 $942.50 $1,300.00

$75.00 $75.00 $75.00

10.0 10.0 10.0

5.0 5.0 5.0

$1,312.50 $1,312.50 $1,312.50

$75.00 $65.00 $65.00

10.0 10.0 10.0

5.0

$1,500.00 $4,550.00 $1,300.00

$75.00 $75.00

10.0 10.0

1.0 1.0

$862.50 $862.50

$65.00

10.0

1.0

$2,990.00

$75.00

10.0

1.0

$862.50

ON-SITE LABOR Total: $43,795.00

Event Name: Annual Convention 2016 / Grand Total: $73348

Chicago | Orlando | Las Vegas | Washington DC 847.516.9196(p) | 312.491.0125(f) | 866.491.0123(toll free) www.lsav.tv

COD Amount: $36,674.00

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