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PRODUCTION PROPOSAL Annual Convention 2016 Meetings
Jun 10, 2016 - Jun 15, 2016 Version 1 / Work Order # R10TBD Venue: Gaylord Texan Resort Room: Various City: Grapevine, TX Submitted: April 15, 2016 Submitted to: Billie Robinson, MBA, CAE AWHONN 2000 L Street, NW, Suite 740 Washington, DC, 20036 202 261 2400 - Phone 202 728 0575 - Fax brobinson@awhonn.org - Email
Submitted by: Rich Green 3912 W. McLean Ave. Bldg D Chicago, IL 60647 (866) 491-0123 x.111 - Phone (312) 491-0125 - Fax rgreen@lsav.tv - Email
Chicago | Orlando | Las Vegas | Washington DC 866.491.0123 x.150 | www.lsav.tv
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3912 W. McLean Ave Chicago, IL 60647 (866) 491-0123 x.111 - Phone (312) 491-0125 - Fax Sr.Account Manager: Rich Green
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AWHONN Deliver: June 10, 2016 Pickup: June 15, 2016 Version 1 / Work Order # R10TBD
Event City: Grapevine, TX
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Bill To: AWHONN Client: Billie Robinson, MBA, CAE Annual Convention 2016 / Meetings Venue: Gaylord Texan Resort / Room: Various June 10, 2016 - June 15, 2016 Event City: Grapevine, TX Version 1 / Work Order # R10TBD xx
BUDGET SUMMARY xx xx xx xx xx xx xx xx xx xx
AUDIO VISUAL PRODUCTION SERVICES Total: TECHNICAL SERVICES EXPENSES Total:
$26,943.00 $2,610.00
ON-SITE LABOR Total:
$43,795.00
Total Estimate (Including Discount*):
$73,348.00
Proposal Expires May 27, 2016
Chicago | Orlando | Las Vegas | Washington DC 847.516.9196(p) | 312.491.0125(f) | 866.491.0123(toll free) www.lsav.tv
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3912 W. McLean Ave Chicago, IL 60647 (866) 491-0123 x.111 - Phone (312) 491-0125 - Fax Sr.Account Manager: Rich Green
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Description AUDIO VISUAL PRODUCTION SERVICES AWHONN Staff Office Video/Computers 8 Port Ethernet Hub Desktop PC: C2D, 2Gb RAM, 80Gb HD, CD/DVD, NIC HP Laser Jet Printer 20” LCD Flat Screen, Data Only Two Way Radio's Executive Staff Office Video/Computers Laptop PCs:2GHz,2Gb RAM,80Gb HD,CD/DVD, NIC 8 Port Ethernet Hub HP Laser Jet Color Printer Host and Program Committee Office Video/Computers Desktop PC: C2D, 2Gb RAM, 80Gb HD, CD/DVD, NIC 8 Port Ethernet Hub HP Laser Jet Printer Video Monitors 20” LCD Flat Screen, Data Only Confex Speaker Ready Video/Computers Presentation Laptops:2Ghz, 4Gb RAM, 80Gb HD 10/100 16-Port Switch w/ 8ea. CAT5 Cables/Print Share Confex Breakout Computers Video/Computers Laptop PCs:2GHz,2Gb RAM,80Gb HD,CD/DVD, NIC AWHONN Bookstore - Lobby Video/Computers Presentation Laptops:2Ghz, 4Gb RAM, 80Gb HD Lobby -Host C/ Every Women Every Baby/ Membership Video/Computers Presentation Laptops:2Ghz, 4Gb RAM, 80Gb HD HP Laser Jet Printer AWHONN Booth-Membership/Pub /Marketing Video/Computers Laptop PCs:2GHz,2Gb RAM,80Gb HD,CD/DVD, NIC HP Laser Jet Printer Video Monitors 20” LCD Flat Screen, Data Only Session Rooms Day One Session Room Package "B" 1 6K LCD Projector, 9 X 12 Screen 1 Audio Mixer, 1 RF Mic, Podium Mic, Sound System 1 Projection Stand, cabling, DI Session Room Package "D" 1 8' Tripod Screen w/ Skirt, 1 3KLCD Projector 1 Audio Mixer, 1 RF Mic, 1 Podium Mic, Sound System 1 Projection Stand, cabling, DI
AWHONN Deliver: June 10, 2016 Pickup: June 15, 2016 Version 1 / Work Order # R10TBD
Event City: Grapevine, TX
Unit Price
Duratio
Extended
$40.00 $95.00 $225.00 $95.00 $50.00
3.0 3.0 3.0 3.0 3.0
$120.00 $570.00 $1,350.00 $570.00 $2,250.00
$160.00 $40.00 $375.00
3.0 3.0 3.0
$1,920.00 $120.00 $1,125.00
$95.00 $40.00 $225.00
3.0 3.0 3.0
$570.00 $120.00 $1,350.00
$95.00
3.0
$570.00
$160.00 $40.00
3.0 3.0
$1,920.00 $120.00
$160.00
3.0
$6,240.00
$160.00
3.0
$480.00
$160.00 $225.00
3.0 3.0
$1,920.00 $675.00
$160.00 $225.00
3.0 3.0
$1,920.00 $675.00
$95.00 Saturday
3.0
$285.00
$1,350.00
1.0
$4,050.00
$425.00
1.0
$1,275.00
Chicago | Orlando | Las Vegas | Washington DC 847.516.9196(p) | 312.491.0125(f) | 866.491.0123(toll free) www.lsav.tv
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3912 W. McLean Ave Chicago, IL 60647 (866) 491-0123 x.111 - Phone (312) 491-0125 - Fax Sr.Account Manager: Rich Green Video/Computers Video Projectors XGA LCD Projector 1024x768 3000 Lumens Screens 8' Tripod Screen w/ Skirt Session Rooms Day Two Session Room Package "D" 1 8' Tripod Screen w/ Skirt, 1 3KLCD Projector 1 Audio Mixer, 1 RF Mic, 1 Podium Mic, Sound System 1 Projection Stand, cabling, DI Session Rooms Day Three Session Room Package "B" 1 6K LCD Projector, 9 X 12 Screen 1 Audio Mixer, 1 RF Mic, Podium Mic, Sound System 1 Projection Stand, cabling, DI Session Room Package "D" 1 8' Tripod Screen w/ Skirt, 1 3KLCD Projector 1 Audio Mixer, 1 RF Mic, 1 Podium Mic, Sound System 1 Projection Stand, cabling, DI Session Rooms Day Four Session Room Package "B" 1 6K LCD Projector, 9 X 12 Screen 1 Audio Mixer, 1 RF Mic, Podium Mic, Sound System 1 Projection Stand, cabling, DI Session Room Package "D" 1 8' Tripod Screen w/ Skirt, 1 3KLCD Projector 1 Audio Mixer, 1 RF Mic, 1 Podium Mic, Sound System 1 Projection Stand, cabling, DI Session Rooms Day Five Session Room Package "B" 1 6K LCD Projector, 9 X 12 Screen 1 Audio Mixer, 1 RF Mic, Podium Mic, Sound System 1 Projection Stand, cabling, DI Session Room Package "D" 1 8' Tripod Screen w/ Skirt, 1 3KLCD Projector 1 Audio Mixer, 1 RF Mic, 1 Podium Mic, Sound System 1 Projection Stand, cabling, DI
AWHONN Deliver: June 10, 2016 Pickup: June 15, 2016 Version 1 / Work Order # R10TBD
Event City: Grapevine, TX
$200.00
1.0
$200.00
$35.00 Sunday
1.0
$35.00
$425.00
1.0
$1,700.00
$1,350.00
1.0
$2,700.00
$425.00
1.0
$1,700.00
$1,350.00
1.0
$2,700.00
$425.00
1.0
$1,700.00
$1,350.00
1.0
$2,700.00
$425.00
1.0
$1,275.00
Monday
Tuesday
Wednesday
AUDIO VISUAL PRODUCTION SERVICES Subtotal: $44,905.00 Less 40% Discount: ($17,962.00) AUDIO VISUAL PRODUCTION SERVICES Total: $26,943.00
Chicago | Orlando | Las Vegas | Washington DC 847.516.9196(p) | 312.491.0125(f) | 866.491.0123(toll free) www.lsav.tv
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3912 W. McLean Ave Chicago, IL 60647 (866) 491-0123 x.111 - Phone (312) 491-0125 - Fax Sr.Account Manager: Rich Green
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AWHONN Deliver: June 10, 2016 Pickup: June 15, 2016 Version 1 / Work Order # R10TBD
Event City: Grapevine, TX
TECHNICAL SERVICES EXPENSES Crew Per Diem Per Diem
$65.00
$1,560.00
$300.00
$900.00
$50.00
$150.00
3 Techs for 8 Days @ $65
Airfare Round Trip Airfare Ground Transportation Shuttle To/From Airport (2x) Crew Rooms Hotel Room for 7 nights
Provided by Client TECHNICAL SERVICES EXPENSES Total:
$2,610.00
ON-SITE LABOR Description Crew Positions Thursday, June 09, 2016 Travel Day Tradeshow Manager Lead IT Manager Sr. Breakout Room Manager Friday, June 10, 2016 8:00 AM - 6:00 PM Event Move-in/Presets/BO's, Exhibits and Office Senior Technical Staff Sr. Breakout Room Manager Lead IT Manager Breakouts Breakout Audio Breakout Video Breakout Tech Miscellaneous Computer Tech Saturday, June 11, 2016 8:00 AM - 6:00 PM Finish Sets Senior Technical Staff Sr. Breakout Room Manager Tradeshow Manager Lead IT Manager Breakouts Breakout Audio Breakout Video Breakout Tech Sunday, June 12, 2016 8:00 AM - 6:00 PM Day One Senior Technical Staff Sr. Breakout Room Manager Tradeshow Manager Lead IT Manager
Unit Price
Straight
Overtim
Double
Extended
$75.00 $75.00 $75.00
10.0 10.0 10.0
$750.00 $750.00 $750.00
$75.00 $75.00
10.0 10.0
$750.00 $750.00
$75.00 $75.00 $65.00
10.0 10.0 10.0
$750.00 $750.00 $1,950.00
$75.00
10.0
$750.00
$75.00 $65.00 $75.00
10.0 10.0 10.0
$750.00 $650.00 $750.00
$75.00 $75.00 $65.00
10.0 10.0 10.0
$750.00 $750.00 $1,950.00
$75.00 $75.00 $75.00
10.0 10.0 10.0
$750.00 $750.00 $750.00
Chicago | Orlando | Las Vegas | Washington DC 847.516.9196(p) | 312.491.0125(f) | 866.491.0123(toll free) www.lsav.tv
Pages 5 of 6
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3912 W. McLean Ave Chicago, IL 60647 (866) 491-0123 x.111 - Phone (312) 491-0125 - Fax Sr.Account Manager: Rich Green
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Breakouts Breakout Audio Breakout Video Breakout Tech Breakout Second Shift Monday, June 13, 2016 6:00 AM - 7:00 PM Day Two Senior Technical Staff Sr. Breakout Room Manager Tradeshow Manager Lead IT Manager Breakouts Breakout Audio Breakout Video Breakout Tech Breakout Second Shift Tuesday, June 14, 2016 6:00 AM - 9:00 PM Day Three/Strike Exhibits Senior Technical Staff Sr. Breakout Room Manager Tradeshow Manager Lead IT Manager Breakouts Strike Exhibits Breakout Tech Breakout Second Shift Wednesday, June 15, 2016 6:00 AM - 5:00 PM Day Four/Strike Senior Technical Staff Sr. Breakout Room Manager Lead IT Manager Breakouts Breakout Tech Miscellaneous Computer Tech
AWHONN Deliver: June 10, 2016 Pickup: June 15, 2016 Version 1 / Work Order # R10TBD
Event City: Grapevine, TX
$75.00 $75.00 $65.00 $65.00
10.0 10.0 10.0 10.0
$750.00 $750.00 $650.00 $1,300.00
$75.00 $75.00 $75.00
10.0 10.0 10.0
3.0 3.0 3.0
$1,087.50 $1,087.50 $1,087.50
$75.00 $75.00 $65.00 $65.00
10.0 10.0 10.0 10.0
3.0 3.0 3.0
$1,087.50 $1,087.50 $942.50 $1,300.00
$75.00 $75.00 $75.00
10.0 10.0 10.0
5.0 5.0 5.0
$1,312.50 $1,312.50 $1,312.50
$75.00 $65.00 $65.00
10.0 10.0 10.0
5.0
$1,500.00 $4,550.00 $1,300.00
$75.00 $75.00
10.0 10.0
1.0 1.0
$862.50 $862.50
$65.00
10.0
1.0
$2,990.00
$75.00
10.0
1.0
$862.50
ON-SITE LABOR Total: $43,795.00
Event Name: Annual Convention 2016 / Grand Total: $73348
Chicago | Orlando | Las Vegas | Washington DC 847.516.9196(p) | 312.491.0125(f) | 866.491.0123(toll free) www.lsav.tv
COD Amount: $36,674.00
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