TENDER FOR SECURITY AND SURVEILLANCE SERVICES CENTRAL INFORMATION TECHNOLOGY OFFICE GOVERNMENT OF BELIZE

Tenders are invited from security companies to provide 24-hours Security and Surveillance Services for the Central Information Technology Office (CITO).

1. The tender shall be for a period of one (1) year commencing 1 July 2023, and ending 30 June 2024.

2. Services The successful tender will be expected to provide the following security and surveillance services: a. General security and surveillance of the Belize National ICT Center compound (the “Premises”) including all buildings and fixtures erected therein by armed guards on a 24hour basis seven days per week, including public and bank holidays. b. General security and surveillance of the top floor of the Post Office Building in Belmopan (“Off-Site”) using surveillance cameras, nightly patrols, and random verification checks of the generator, electrical room door, and main access doors commencing at 6pm to 6am seven days per week, including public and bank holidays. c. Allow only authorized persons and vehicles to enter the Premises. d. The Security must maintain a log of all persons and/or vehicles entering and leaving the Premises and the Off-Site. e. Conduct patrols outside the Premises and the Off-Site to ensure that doors remain locked and that there is no sign of breakage into the buildings. f. The Security Company will provide its personnel with equipment including a licensed firearm for the effective performance of their duties. g. The Security Company, or its agents shall not divulge to any person or persons any proprietary information that they may be privy to during the execution of their duties. h. The Security Company/Guard shall also comply with CITO’s Fire Safety Policy in the event of an emergency fire evacuation. (Details available upon request). i. In the event of an approaching storm or hurricane, the security guard will be required to execute specific duties and arrangements according to CITO’s Disaster Recovery Plan. Such arrangements will be communicated to the security firm in advance. j. Any other security related task may be agreed upon from time to time by the Parties involved.

3. Costs incurred in visiting the Premises and preparations of the tender bid are the sole responsibility of the tenderer.

4. Administrative Requirements All Tenders shall include the following additional documentation in their submissions: a. Current Certificate of Good Standing from: i. Belize Tax Service within 1 year ii. Belize Companies Registry within 1 year iii. Belize Social Security Board within 1 year b. A valid copy of the entity’s Trade License reflecting the name of the entity that is bidding within 1 year. c. Provide evidence of valid firearm licenses within 1 year. d. Provide references from three or more existing customers. e. Provide evidence of at least five (5) similar jobs performed over the past three years. f. Technical and Financial Offers are to be placed in separately sealed envelopes.

5. Evaluation Criteria All Tenders will be evaluated according to the following criteria: a. Capacity to deliver services based on qualification and certification in related field. b. Specific Experience in the field (years in operation). c. Past Performance in similar jobs during the past three (3) years. d. Integrity of the company as per Administrative Requirement 4 (a) and (b). e. Financial Offer.

6. Taxes The Financial Bids should be inclusive of General Sales Tax (GST) payment of 12.5%.

7. Questions and Replies Questions shall be type-written in English and shall be sent via email to the following address: securitytender2023@cito.gov.bz. The deadline for queries is 25 May 2023. Responses from the CITO will be type-written in English and will be emailed to the requester and may also be made available to other Tenderers subject to confidentiality.

8. Submission of Tenders are to be submitted in separate seal envelopes labelled Technical Offer and Financial Offer. Both sealed envelopes should be placed in an outer sealed envelope labelled “TENDER FOR SECURITY AND SURVEILLANCE OF THE CENTRAL INFORMATION TECHNOLOGY OFFICE (BELMOPAN)”.

9. Deadline for submission is 2 June 2023 at 3:00 pm. The bids are to be delivered to the Central Information Technology Office in Belmopan.

10. The opening of tenders will be on 6 June 2023 at 10:00 am. at the Central Information Technology Office. Bidders or their representatives are welcome to attend the tender opening session.

11. Evaluation of the tender will be carried out immediately after the opening of the tenders on 6 June 2023.

12. Only bids that satisfy the Administrative Requirements will have their Technical and Financial Offers evaluated against the Evaluation Criteria.

13. Additional information can be obtained from Ian Smith at telephone: 828-5169 or by email at ian.smith@cito.gov.bz

14. The lowest tender will not necessarily be accepted.

15. Late tenders will be disqualified and returned to the tenderer unopened.