DEPOT Software 2019 - 02 Product Catalogue

An introduction to the software solutions

by DEPOT Software

product catalogue 2019/2020

Enabling tank container service providers to make their next move

DEPOT FOUNDATION

DEPOT APPS

DEPOT INSIGHTS

DEPOT Software De Zelling 8 3342GS H-I-Ambacht The Netherlands +31 78 68 11 502 info@depotsoftware.com www.depotsoftware.com

Get to know our solutions for the five different disciplines we defined within the Tank Container Service Provider industry

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AN Introduction Tank Container Service Provider, challenges & needs The three main challenges we see for every TCSP is 1) Breaking the silos, 2) Untangle your IT spaghetti and 3) Information overload.

Want to know more about this subjects?

Read all about it in chapter 3 of the YOUR NEXT MOVE brochure.

The philosophy behind the software solution DEPOT Software distinguishes itself by five philosophy points.

Read all about it in chapter 5 of the YOUR NEXT MOVE brochure

We hope this catalogue will guide you to the next move in your depot operations This catalogue provides an overview of the possibilities DEPOT Software has to offer, to help you set up and run your depot operation to its full extent.

To give you an insight in the way the software is designed and why, this document consists of an outline of the product and services portfolio of DEPOT Software. If you are interested to read more about our organization, our vision on the industry and philosophy behind the solution, you can find this in the YOUR NEXT MOVE brochure. You will find everything about how to get started with the solution in the HOW TO GUIDE.

The definition of a Tank Container Service Provider We define Tank Container Service Providers (TCSPs) as a knowledgeable on-stop-shop for tank container services, tuned to the demands of the region and alliances. As a TCSP you offer an integrated service portfolio. Your main challenge is to achieve your strategic goals.

DEPOT Software is intended for TCSPs who offer a wide range of services on the yard such as storage, cleaning, testing, inspecting, and repair. These services are highly regulated and require to meet stringent standards of operation, including statutory periodic inspection and renewal of test certification.

Table of content for the solutions by DEPOT Software 1. Tank Container depot service provider 2. Empty tank container services 3. Loaded tank container services 4. Tank Container & silo truck cleaning 5. Tank Container maintenance & repair 6. Solution overview

your next move

DEPOT Software helps you to implement & validate your business strategies

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TANK CONTAINER Service provider What is your foundation for growth and continuity?

As a Tank Container Service Provider that offers an integrated service portfolio, your main challenge is to achieve your strategic goals. This is often related to positioning yourself as a knowledgeable on-stop-shop for tank container services, tuned to the demands of the region and alliances.

The effort of steering your company and gathering accurate and timely information to make well-informed decisions becomes increasingly difficult when data sources are fragmented throughout the company – maybe even fragmented to the level of undocumented or uncontrolled information held by certain senior employees – and nearly impossible when your customers or local regulators ask you to keep up in an increasingly digital world.

WHAT YOU NEED It is essential to build your business on a proven centralized IT-system that supports the operational processes in your niche and maximizes synergy between different departments, and different depot sites, without a myriad of systems to maintain. Safeguard process-expertise and domain knowledge information in a singular source, removing the need for any overlapping operational workarounds. Centralized data is the foundation whereupon it is possible to have continuous access to accurate and timely information needed to make well-informed decisions and evaluate them after the fact. It is also the foundation to provide

STAY IN CONTROL IN AN INCREASINGLY FRAGMENTED WORLD

future-proof digital channels to all stakeholders, both those who are part of the internal process, as well as stakeholders in the external industrial supply-chain.

BUILD ON A ROCK-SOLID CENTRAL FOUNDATION

USE DEPOT SOFTWARE TO CONTINUOUSLY IMPROVE & VALIDATE

Benefit directly Best-practices in DEPOT Software have been carefully cultivated by over 80 tank container service providers, combining over 100 years of depot experience.

Store all information relevant to depot processes into one database Manage multiple depot locations in the same database, allowing for differences in legal requirements, methods and pricing Phase out old and inefficient operational systems

Store MSDS/SDS documents in a comprehensive product database and keep track of data health Keep track of personnel, their skillsets and the validity of personnel certifications Use basic Health, Safety & Environment (HSE) features to keep track of non-conformities. Keep track of certification expiration warnings and periodic measurement triggers

Use BI dashboards for reporting, validation & monitoring

Save all paper into the system (certificates, pictures, etc.) using the document imaging importer

Enter new orders easily

Connect with 3rd parties via digital EDI and API channels

Limit paper streams Keep track of customers and customer agreements

Manage security roles to control information access and feature access

Show real-time information via the customer portal

Track changes to provide audit transparency

Our offer PROJECT

Conditions SOFTWARE

Project management

DEPOT Software

Assistance with process change management

DEPOT Insights

Implementation Data migration User training

TCSP Solution

Analytic dashboards

DEPOT Customer Portal Integrated in your own website

DEPOT Software Connector Accounts & invoices

HARDWARE DEPOT Software Document scanner Thermal label printer

FOR A SUCCESFUL IMPLEMENTATION Change management IT environment that supports a centralized operational system for end-users Database server with Microsoft SQL Server 2018R2 or higher Centralized application server

Reduce your idle time with the efficiencies and benefits of DEPOT Software

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Empty tank container depot services

How long can you afford to remain idle?

As a provider of empty tank container storage services you are often faced with tedious and error-prone communication about large quantities of customer orders, sometimes even within your own company.

To keep drivers and customers happy you must reduce idle time at the gate. So how do you improve on-yard tank container movement efficiency? Is it possible to minimize the massive administrative effort required to compile handling and storage invoices?

WHAT YOU NEED You need digital pre-announcement channels and real-time order status communication with customers or internal trucking software, using automated reporting by PDF, EDI, API or web-portal. Streamline the interchange process at the gate using terminals and apps that enforce your process and data health.

The location of tank containers must be easily managed and predicted during the task workflow across the storage yard.

An automated system should calculate and invoice complex handling and storage prices according to a large number of order variables, and be well-prepared to handle container-related occurrences like customer changes due to off-hire and annually updated customer agreements.

your next move

REDUCE IDLE TIME CAUSED BY ADMINISTRATIVE ISSUES

OPTIMIZE THE FLOW OF INFORMATION

USE DEPOT SOFTWARE TO STREAMLINE CUSTOMER EXPERIENCE

Benefit directly Order pre-announcement and real-time status insight by customer portal Provide digital channels for internal and external IT parties Eliminate the operational paper flow for the interchange process completely, and enforce predefined checklists

Use our BI dashboard, depot insights, to see where the money comes from, dependencies and excesses, average turnover per customer, type of work, number of moves and much more to help you make informed decisions and validate the results

Add a driver terminal for local preannouncement to the gate or in the office, to eliminate the operational paper flow for this process completely Digitize incoming documents (like ECD’s or test certificates) and upload automatically to the customer portal or to your customer directly Allow stacker drivers to quickly finish movement requests and track movements in our ‘occasionally connected’ stacker terminal Annihilate time spent creating invoices by our one-button-invoice method

Our offer PROJECT Project management

Conditions

SOFTWARE DEPOT Software

Empty TC services module

HARDWARE DEPOT Software Document scanner Thermal label printer

FOR A SUCCESFUL IMPLEMENTATION Change management Markings or signage on your container storage yard

Assistance with process change management

DEPOT for Mobile

Implementation

Tank container depot services dashboards

Data migration

DEPOT Customer Portal

External connections may require development by a 3rd party

DEPOT Software Connector

EDI definitions & credentials from 3rd parties

User training

Tank container gate checklist Stacker terminal

DEPOT Insights

Tank container depot services

Incoming pre-announcements EDI for gate moves

Gate Interchange app Compliant devices

Stacker Terminal app Compliant devices

Mobile subscription for handheld device(s)

your next move

Boost your fulfilment strategies with DEPOT Software’s rich synergy

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Loaded tank container Services Too overflowed to make fulfilment promises?

Fulfilment is a complex and often fragmented business. Between the arrival and the departure of a loaded tank container, a wide variety of services may be applied.

Will the container be heated, sampled and leave? Or must product stock mutations of a long-stay container be tracked, transloading order by transloading order? Even more complexity arises when customs or dangerous goods and hazardous substance loads, especially combined with transloading, are involved.

WHAT YOU NEED Each tank container on your depot yard should be accompanied by a visual workflow of all activities that have been and are expected to be performed.

A tank container oriented system should keep track of stock mutations and customs status information. Early warning systems are needed to help detect permit and segregation violations.

Tank containers that must be heated require advance registration of instructions and an early warning system that checks risk of flashes and overflow. A logging system that is attuned to the various methods of heating should be in place and a register of samples must be tracked along with the order.

FRAGMENTED FACETS OF FULFILLMENT ARE HARD TO TRACK

DOMAIN SPECIFIC SOFTWARE SHOULD BE ATTUNED TO REAL PROCESSES

DEPOT SOFTWARE PROVIDES A HOLISTIC APPROACH THROUGH A VISUAL WORKFLOW

Benefit directly Track orders during the fulfilment cycle using visual workflows

Keep track of employee certification validity

Keep track of product stock per tank container and optionally of customs status information

Keep track of non-conformities and corrective measures

Transload container stock to other units or silos

Annihilate time spent creating invoices by our one-button-invoice method

Receive warnings when storage permit thresholds or segregation thresholds for dangerous goods are exceeded Digitally inform local fire department of dangerous goods storage information Keep track of heating orders and calculate the risk of overflow

Control a complex world of price agreements

Use the BI dashboard for loaded tank container services to view average turnover, storage statistics and much more to help you make informed decisions and keep track of the results of said decisions

Keep track of samples

Our offer PROJECT Project management

Conditions

SOFTWARE DEPOT Software

Loaded tank container services module Liquid transloading module Tank container heating module

HARDWARE Heating registration app

ATEX compliant handheld devices

FOR A SUCCESFUL IMPLEMENTATION DEPOT Software TCSP solution Change management

Assistance with process change management

DEPOT for Mobile

Mobile subscription for handheld device(s)

Implementation

DEPOT Insights

External connections may require development by a 3rd party

DEPOT Customer Portal

EDI definitions & credentials from 3rd parties

Data migration User training

Heating registration

Loaded tank container services dashboards

Loaded tank container services

DEPOT Software Connector

Heating PLC connector EDI for heating status updates Loaded storage data export for fire department

SAFEGUARD EXPERTISE AND PROVE FAST QUALITY CLEANING

IMPROVE OPERATIONAL EXCELLENCE AND CUSTOMER EXPERIENCE

CENTRALIZE & VALIDATE RESULTS WITH DEPOT SOFTWARE

Don’t let your cleaning expertise go to waste As a tank container cleaning station you must juggle process optimization, safeguarding the cleaning expertise that your senior employees have gathered, safety protocols, quality assurance and tailor-made cleaning methods and pricing structures for your customers, all the while keeping the competitive edge needed to grow and sustain your business.

WHAT YOU NEED Move your strategic focus from sustaining your business towards growing your customer-base by doing ‘specials’ and being known for your operational excellence!

Safeguard process expertise and domain knowledge information in a singular source that is EFTCO-compliant. Be able to monitor budgetary trends and verify whether

procedures were followed. Streamline the customer experience by providing a digital channels for order entry and return information. Keep track of one-stop-shop services related to cleaning process like heel disposal.

your next move

DEPOT Software is the state-of-the-art cleaning solution that channels proper information to all stakeholders

TC & Silo truck cleaning

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Benefit directly Store information about customers, pricing, product information, product safety, cleaning methods and MSDS files into one database Create and track proposals for your heel disposal customers Improve customer experience by directing drivers to the driver terminal and speed up the process Inform cleaners of pending orders, cleaning methods and safety information (GHS) Add secured ATEX compliant devices next to the cleaning bay to minimize operational paperflow Scan pre-printed ECD’s and upload automatically to the customer portal or directly to your customer

Annihilate time spent creating invoices by our one-button-invoice method.

Interface with 3rd-party cleaning systems (for example: GrĂśninger, Dibo, GreenCat) Use the depot insights (BI) to view average turnover per cleaning bay, per cleaner, busiest times and much more to help you make informed decisions EFTCO compliant: Compliant with European EFTCO standards SGF compliant: Connect to data provided by your cleaning systems provider and present graphs of temperature, pressure and flowrate measurements to your customers in the food industry

Our offer PROJECT Project management

Conditions

SOFTWARE DEPOT Software

Cleaning services module Heel disposal module

Assistance with process change management

DEPOT for Mobile

Implementation

DEPOT Insights

Data migration User training

Driver terminal Cleaner terminal

Tank container & silo cleaning services dashboard

DEPOT Customer Portal

Tank container & silo cleaning services

DEPOT Software Connector Cleaning PLC EDI for cleaning status updates

HARDWARE DEPOT Software Document Scanner

Cleaner Terminal app ATEX compliant devices

Driver Terminal app Compliant devices

FOR A SUCCESFUL IMPLEMENTATION DEPOT Software TCSP solution Change management Printer & fallback printer when EFTCO ECD documents are involved External connections may require development by a 3rd party EDI definitions & credentials from 3rd parties

DEPOT Software had its origins in the tank container repair domain, and provides you with functionality to vastly improve your planning, efficiency and customer experience

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M&R services

Are your repair ratios in a fix?

Tank container maintenance and repair are significant cost factors in the tank container transport chain. Tank container repair is all about quickly building estimates, clear communication with the customer and efficiently managing your personnel and spare part inventory.

HANDHELD ESTIMATING

WHAT YOU NEED Tank container repair workshops need to cut costs by minimizing operational bottlenecks. You need a system that shortens your response times, provides better communication channels with your customers, helps deploy staff more efficiently,

FAST TURNAROUND TIMES

ONLINE AUTHORIZATION

distribute knowledge of senior staff in a way that improves first-time fix rates and helps keep track of lucrative package deal agreements.

your next move

Benefit directly Store information about customers, pricing, common repair tasks, package deals, labour hour registration, spare parts costs, and spare parts stock into one database

Use the M&R warehouse app to track spare parts taken and returned by workers

Handle the operational paperwork in minutes using the optimized user interface

The M&R BI dashboard shows revenues and helps you to monitor repairs that exceed their estimate, average turnover per repair workshop, type of work done, performance per workman and much more to help you make informed decisions

Plan repair work based on tank container ETD and personnel expertise Add secured devices to the estimator process to enforce checklists and build estimates much faster

Annihilate time spent creating invoices by our one-button-invoice method

Interface with customers using EDI Allow repair estimate authorization via customer portal Set up M&R terminals to track time spent and tasks finished by workers

Our offer PROJECT Project management Assistance with process change management

Conditions

SOFTWARE DEPOT Software

Tank container M&R services module Spare parts warehouse module

DEPOT for Mobile

M&R Estimating app M&R Work terminal app M&R Spare parts warehouse app

HARDWARE M&R Estimating app Compliant devices

M&R Work app Compliant devices

M&R Spare parts warehouse app

FOR A SUCCESFUL IMPLEMENTATION DEPOT Software TCSP solution Change management Mobile subscription for handheld device(s)

DEPOT Insights

External connections may require development by a 3rd party

Data migration

TC M&R services dashboards

User training

DEPOT Customer Portal

EDI definitions & credentials from 3rd parties

Implementation

Tank container M&R services

DEPOT Software Connector

EDI for repair estimates, authorizations and status updates

Compliant devices

your next move

DEPOT Software provides Tank Container Service Providers with (software)tools to set up and run your depot operation to its full extent

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product overview Tank Container Service Provider

Empty tank container depot services

DEPOT Software

DEPOT Software

Tank Container Service Provider CRM, DMS, security, audit, SDS/MSDS registration, basic HRM, basic HSE, document management, order registration

Tank Container Depot Services Handling, storage, stock reports, daily movement reports, interchanges, price agreements, invoices

DEPOT Software Connector Account synchronization Financial exporter Document imaging importer

Roadmap Available per Q2 2019 Docman in Azure, External Connector platform v1 (incl. DS EDI format specs), Published Data Layer v1 (insights), Customer Portal: Improvements v1

Available per Q3 2019 Published Data Layer v2 (reports), Printed reports via PDL

Available per Q4 2019 DB model mapped, UI layer mapped, Azure UDP

DEPOT Modules Driver terminal Local pre-announcement Stacker terminal Container location registration on the yard

DEPOT for Mobile Tank container gate checklist Order creation, checklist entry, interchanges, named pictures

DEPOT Insights Tank container depot services

DEPOT Customer Portal Tank container depot services Pre-announcement, real-time stock reports, real-time daily movement reports

DEPOT Software Connector

Hardware

Tank container depot services Pre-announcement, gate moves, EDI

Roadmap DEPOT Software Document scanner Thermal label printer

DEPOT for Mobile Gate interchange device Stacker terminal device Cleaning terminal ATEX compliant device Heating registration ATEX compliant handheld Driver terminal compliant device M&R device

Available per Q2 2019 Driver kiosk v1, Depot Insights for Empty v1, Customer Portal: Pre-announce v1, Connector: Pre-announce v1

Available per Q3 2019 Driver kiosk v2 (unified)

Available per Q4 2019 Connector: Gate PLC v1

Loaded tank container services DEPOT Software Loaded tank container services Container liquid content registration, permit rules & warnings, price agreements, invoices

DEPOT Modules EU Customs reporting Liquid transloading Liquid transloading order registration, price agreements, invoices Tank container heating Heating order registration, samples registration, price agreements, invoices Dangerous goods segregation SEVESO support

DEPOT Insights

DEPOT Software Connector Weighbridge Chemical storage reporting

Roadmap Available per Q2 2019 SEVESO support v1, Customs support v1, Depot Insights for Loaded v1

Available per Q3 2019 SEVESO support v2 (segregation), Connector: Heating PLC v1, App: Heating registration v1

Available per Q4 2019 Transhipment v1

Loaded tank container services

Tank container & silo cleaning services

Tank container M&R services

DEPOT Software

DEPOT Software

Cleaning services Cleaning order registration, cleaning method registration, price agreements, invoices

Tank container M&R services Repair order registration, split between lessor, lessee

DEPOT Modules Heel disposal Heel disposal registration Cleaner terminal Planning board, request container from stacker, store cleaning results locally at the cleaning bay

DEPOT Insights Tank container & silo cleaning services

DEPOT Customer Portal

DEPOT Modules Spare parts warehouse Labor registration

DEPOT for Mobile M&R Estimating Order creation, M&R estimate entry, checklist entry, named pictures

DEPOT Insights Tank container M&R services

Tank container & silo cleaning services Publish cleaning order results & certificates (ECD)

DEPOT Customer Portal

DEPOT Software Connector

Tank container M&R services Publish M&R orders, pictures, scanned documents, M&R estimate authorization

Heating PLC Send heating instructions, track heating status, track heating statistics

DEPOT Software Connector

Cleaning PLC Send cleaning instructions, track cleaning status, track cleaning statistics

Tank container M&R services Estimates, authorizations, status updates, EDI

Roadmap

Roadmap

Available per Q2 2019

Available per Q2 2019

Heel waste disposal v1, Connector: Cleaning PLC specs, Depot Insights for Cleaning v1, Connector EECD specs, Clean-only business-line v1

Repair plan board v1, M&R Estimating app v1 (incl. checklist-to-estimate-lines), Warehouse spare parts scan (temp), Customer Portal: M&R v1, Depot Insights for M&R v1

Available per Q3 2019 Connector: Cleaning PLC v1, App: Truckdriver app for cleaning v1, German language pack v1

Available per Q4 2019 Connector: EECD v1

Available per Q3 2019 M&R Estimating app v2, M&R Work app v1 (labour items, hours, spare parts), M&R Spare Parts count app v1, Customer Portal: M&R v2

DEPOT Software Your next move To run a smooth depot operation you need full control over your processes while gaining insight in every aspect to guarantee continuous growth of your organisation.

DEPOT Software offers Tank Container Service Providers a software solution enabling every employee to enhance customer service and satisfaction in every way.

TOGETHER WE MAKE THE NEXT MOVE IN YOUR DEPOT OPERATIONS

De Zelling 8 3342 GS Hendrik-Ido-Ambacht The Netherlands Telephone: +31 78 68 11 502 E-mail: info@depotsoftware.com Web: www.depotsoftware.com

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YOUR NEXT MOVE

PRODUCT CATALOGUE

THE HOW TO GUIDE

Our view on the industry and how we believe we set a new standard to meet your needs, enabling you to adapt to the challenges in front of you.

We’ve defined six different Tank Container Service Provider disciplines, to which we offer a perfect matching software solution.

DEPOT Software is not just a software solution, we help you start a project, enable you to get there and support in the continues growth of your operation.