Family Handbook 2018/2019
Family Handbook 2018/2019 Table of Contents About LWGMS History of the School School Mission Curriculum Community Confidence The Six Cs at LWGMS At LWGMS, we believe... School Governance, Administration, and Organization Board of Trustees Staff Family Participation Family Volunteer Opportunities School Program Opportunities Gala Committee Athletic Opportunities Facilities Opportunities Drama Program Opportunities Fuerza Family Association (FFA) FFA Mission Statement Facilities and Security Keypad Entry and Code Visitor Policy Safety in the Building Fire/Earthquake/Intruder Drill Inclement Weather School Calendar Student Health Sickness Policy Vomiting and Diarrhea Infectious Diseases Coughs and Colds Rashes Head Lice Contacting Parents/Guardians About Illness or Injury Immunization Expectations and Procedures at LWGMS Attendance Tardies Absences School Arrival and Dismissal Early Departure
After-School Programs School/Family/Student Communication & Media Official School Emails Fuerza Flash – All You Need to Know About Next Week My L-Dub School Messenger Notification System Media Release Whom To Contact Student Transfers or Withdrawals Field Trips Field Trip Guidelines – Student Agreement Field Trip Release Field Trip Chaperone Guidelines General Qualifications for Chaperones Chaperone Responsibilities Academic Expectations Academic Integrity Homework Presenting to Authentic Audiences Enrichment Grading Student Progress Promotion to Following Grade Academic Support and Intervention Behavior Expectations Respectful Behavior General Behavior Expectations The LWGMS Bill of Rights and Responsibilities Part I - Interactions With Others Part II - Academic Work Part III - The School Environment School Dress Guidelines Formal Dress Code School Environment Lockers Textbooks and Other Materials Responsible Technology Use LWGMS Technology Use Principles LWGMS Technology Use Agreement Technology Terms of Use Technology is for education Personal Electronics Policy Be responsible in how you communicate
Use school devices responsibly Be aware of privacy (your own and others) Policy changes & responsibilities Acceptable Use Procedures in Response to Concerns Conflict Resolution and Disciplinary Procedures Grievance Resolution Procedure Policy – Informal Policy – Formal Fundraising at LWGMS The Fuerza (Annual) Fund Gala Fundraising Q&A
About LWGMS This handbook is your guide to the policies and procedures of Lake Washington Girls Middle School. The school is committed to providing a positive, focused learning environment that promotes academic excellence while fostering students’ mutual respect and personal and social responsibility. Within a warm and open setting, students have the fullest opportunity to participate in their education, to be heard, and to become confident, creative learners. These guidelines help us provide an equitable opportunity for a quality education for each student in our school.
History of the School In 1995 a group of South Seattle parents of third graders came together to discuss the middle school options that would be available for their children upon graduation from elementary school. From these discussions arose the idea of creating a middle school where students could excel academically and be free from gender discrimination, harassment, or stereotype threat. After three years of research and work, Lake Washington Girls Middle School – the first secular middle school for girls in the Pacific Northwest – opened its doors on September 8, 1998 with a class of 14 students in rented classroom space in the Mount Baker Park Presbyterian Church and one full-time Head Teacher, Patricia Hearn. Patricia developed curriculum and worked with the part-time specialist teachers to provide focused, individualized attention, and an integrated curriculum enhanced by use of community resources such as libraries, museums, guest speakers, and universities. The group of students that started sixth grade in 1998 progressed through each succeeding grade as the sole LWGMS class, and they graduated in 2001. As that class approached graduation, the teachers and several parents of fifth graders worked alongside the original board to plan for succession and continuation of the school. In the fall of 2001 the school began its fourth year with a class of 16 students and a new board comprised of parents/guardians of sixth grade students. The board decided to begin the process of expanding the school to include all three middle school grades. As a first step toward expansion, LWGMS admitted six sixth grade students for the 2002-2003 school year and a class of 15 sixth graders for 2003-2004, completing LWGMS’ transformation into a three-year school. In the summer of 2003, the school moved into the three-classroom Japanese Language School building, where it quickly grew to three grades of 18 students each, totaling 54 students. In the summer of 2007, the school moved to its current location at the Immaculate Conception School building, where the entire neighborhood—parks, gyms, theaters—is now in full use by the all three grades. LWGMS continued to grow as an institution, expanding programs and staffing and gaining accreditation through the Northwest Association of Independent Schools in 2012. In 2011, the Board of Trustees---guided by input from the Head---faculty, parents, and consultants made the decision to expand the school to two sections per grade. The school currently has just over 100 students, approximately 20 faculty and staff, and ample summer programs, athletics, community partnerships, enrichment classes, outdoor experiences, and experiential learning opportunities.
School Mission Lake Washington Girls Middle School empowers girls to be confident young women who are strong in mind, body, and voice.
Curriculum LWGMS provides an engaging curriculum, grounded in research and shaped around the unique needs and strengths of adolescent girls. The curriculum focuses on 21st century skills of creativity, communication, collaboration, and critical thinking along with compassion and confidence. Together, these comprise the LWGMS Six Cs. LWGMS also strives to maintain a culturally responsive approach to teaching and learning that presents material and skills from multiple perspectives.
Community LWGMS appreciates and recognizes families as assets to the school. Diversity (racial, ethnic, socioeconomic, family composition) in its students, families, and faculty is profoundly important to building community at LWGMS. LWGMS also believes that collaboration with and service to the local community is valuable for both students and the community at large.
Confidence LWGMS is a small school that supports student’s social-emotional learning. Attending LWGMS strengthens each student’s sense of personal and social responsibility. Honoring the individuality and voice of all students instills each student with confidence in their own abilities.
The Six Cs at LWGMS Creativity Communication Collaboration Critical thinking Confidence Compassion
At LWGMS, we believe... • All students can learn. • All students benefit from high expectations. • Material should be relevant to students’ lives. • Students should have a say in what and how they learn. • Students should understand their own learning styles. • Families and the community are valuable assets to the curriculum. • We all can learn from each other. • Social and emotional learning should be part of a middle school education. • Effective collaboration and communication are necessary skills.
School Governance, Administration, and Organization Board of Trustees LWGMS is governed by a Board of Trustees comprised of parents or guardians of LWGMS students and alum and community members. The officers of the board make up the Executive Committee. The board establishes working committees as necessary to carry out the business of the board and may appoint non-board members to serve on these committees. The board meets six times per year; committees meet as needed. All community members are welcome to attend board meetings, the dates and times of which are posted on the LWGMS website and calendar. The roster of current board members can be found on the LWGMS website.
Staff The faculty and staff at LWGMS develop and teach the curriculum, oversee enrichment and co-curricular activities, conduct admissions activities, and perform advancement and business tasks. Email addresses for faculty and staff follow the format of first initial followed by lastname@lwgms.org (e.g. Patricia Hearn would be phearn@lwgms.org). Ali Alhadeff, Assistant Dean of Student Services Shannon Blaisdell, Director of Communications B Ervin, Student Life Coordinator, Humanities Teacher
Melanie Forbes, STEAM Teacher Patricia (Patti) Hearn, Head of School, Drama Teacher Martha Jacobs, Leadership Team and Advancement Assistant Mimi Jaffe ‘09, Teaching Assistant Keiko Kawasaki, STEAM Teacher Molly Klema, Director of Admissions and Advancement Associate Julie LaLuna, Director of Finance and Operations Chelsea Giacolino, STEAM and Art Teacher Eva McGough, Humanities Teacher Lindsey Mutschler, Dean of Teaching and Learning, Humanities Teacher Nisha Nathani, Dean of Students and Inclusion, STEAM Teacher Becky O'Boyle, Director of Institutional Advancement Shaterra Overton, STEAM Teacher Christine Primomo, STEAM Teacher Ethan Schoonover, Director of Technology Rosario (Charito) Sotero de Menezes, Dean of Student Services, Spanish Teacher Jacquie Tilden Calderón, Spanish and Humanities Teacher Colleen West, Director of Programs, Office Administrator Jenny Zavatsky, Lead Teacher, Humanities and Drama Teacher
Family Participation Parent/guardian participation in school-related activities is essential for the effective implementation of school programs and to keep tuition at a moderate level. In the spirit of community, LWGMS asks that families give at least five hours per household adult per year. In addition to the jobs listed below, LWGMS hopes that families will make an effort to specifically volunteer in the following ways: Cleaning and work parties: Each family will sign up to help clean the school at least once a year. There are work parties scheduled every summer where the community comes together to move furniture and materials and to deep clean classrooms. Carpools: Because LWGMS students go on many field trips and participate in multiple sports, the two small LWGMS buses are not enough to transport every student to every event. It really helps when parents and guardians are available to drive carpools. Family members who can plan ahead to take a day off work for a field trip are much appreciated AND they have fun getting to know some of their student’s classmates. Other: Our teachers will need help throughout the year in other ways that cannot be predicted ahead of time; it’s always appreciated when families pitch in as the need arises.
Family Volunteer Opportunities Community Events Curriculum Nights High School Information Night Festival de Otoño Admissions Open Houses Fall Play STEAM Fair Festival of Lights Social Justice Film Festival Winter Play
Rites of Passage New Family Welcome Potluck 8th Grade One Act Festival Student Art Show Graduation Spirit-wear Sales
School Program Opportunities Field Trip Carpool Coordinator Office Assistance
Gala Committee Community Events Coordinator Entertainment/party games Event wine/beer donations Centerpieces/decorations Day-of setup/cleanup
Athletic Opportunities Coaches Assistant coaches Carpool coordinators Uniform coordinators End-of-season party coordinators
Facilities Opportunities Handypersons After-term deep clean coordinator School shoppers Laundry
Drama Program Opportunities Fall Play front of house Fall Play set construction/installation/break-down Fall Play costumes Winter Play front of house Winter Play set construction/installation/break-down Winter Play costumes 8th Grade One Act Festival front of house 8th Grade One Act Festival set construction/installation/break-down 8th Grade One Act Festival costumes
Fuerza Family Association (FFA) All parents and guardians of Lake Washington Girls Middle School are automatically members of the Fuerza Family Association. We invite you to join with other parents/guardians to support our school’s programs and connect with other L-Dub families.
The Fuerza Family Association is essential to the life of the school. The FFA coordinates a variety of community activities, parent education nights, teacher appreciation events, and volunteer opportunities that help to make LWGMS a wonderful place to be. FFA Mission Statement The mission of the Fuerza Family Association is to encourage a united, supportive parent/guardian community that participates in the life of the school; to promote and maintain constructive communication between school and families and parent to parent; to support school fundraisers and events; and to provide parent education opportunities. Together, we are committed to supporting Lake Washington Girls Middle School’s philosophy of respect and responsibility. The FFA supports this mission through activities such as Class Gatherings, Parent Coffees, Parent Enrichment Nights, Community Conversations, and Volunteer Opportunities that acknowledge parents’ energy, time, and talent. For questions about the Fuerza Family Association, please contact Colleen, the staff liaison, or your class's Grade Level Representative.
Facilities and Security Keypad Entry and Code The building has a keypad entry at the main entrance. All students and parents/guardians should know and use this code to enter. The code will unlock the door for five seconds. This code will be changed at least once per school year. Note: O nly use the code to enter the building during the regular school day (8:00am to 5:00pm). There is an alarm system in place that is enabled when no staff is present. If you use your keypad code to enter when the alarm is enabled, you will set it off and the police will be called; LWGMS will be fined for unnecessary police calls. If you need to enter the building and you are not sure if staff is present, please use the intercom to gain entry.
Visitor Policy All visitors to the building must use the intercom entry. To use the intercom, please press and hold the call button located at the front door until someone answers; you will then be buzzed in.
Safety in the Building Students should not prop open the side doors as this compromises building security. LWGMS shares the building and the campus with a church, a preschool, and a historical society office. Therefore, faculty and staff encourage students to take a buddy with them when they go to the basement level and when traveling between buildings. Additionally, the school administration encourages students to lock lockers on the weekends when the building is used by Immaculate Conception programs. Security cameras are in place at five areas of the building: the main entrance exterior and interior, the two side entries/stairwells, and the basement.
Fire/Earthquake/Intruder Drill There will be periodic fire, earthquake, intruder/lockdown, and shelter-in-place drills conducted by the LWGMS staff. LWGMS expects the students to recognize the seriousness of fire and earthquake danger and to respond quickly and quietly when their teacher directs them out of the building. In the case of an intruder, LWGMS will employ a shelter in place or lockdown protocol, and the school will have periodic drills for these situations, which include communication with students, staff, and families. In the event of an emergency LWGMS will utilize our reunification protocol for families to pick up their students.
Inclement Weather When inclement weather makes it necessary to close school, Lake Washington Girls Middle School typically operates on the same schedule as Seattle Public Schools. In the event of a delayed start for Seattle Public Schools, LWGMS will most likely open at the regular time. The LWGMS main telephone voicemail, website homepage, and social media accounts will be updated with school closure information as soon as possible. Once the decision has been made to either delay opening or close school, families will also receive a voicemail and an e-mail notification to all contacts currently listed with student’s family records. LWGMS's status will also be listed on KIRO and KOMO television stations.
School Calendar An online calendar can be viewed on the school website. This calendar is updated regularly with field trips, school events, and other information.
Student Health The parent/guardian has final responsibility for the health of the student. The parent/guardian of any child who brings medication to school or takes medication during the school day must notify the school in writing. Specific instructions must accompany the medication. The administration of medications by school personnel is not allowed except upon written request of parents/guardians and approval from the school.
Sickness Policy Fever A child with a fever of at least 100 degrees accompanied by diarrhea, vomiting, earache, headache, signs of confusion, sore throat, rash, or fatigue that limits participation in school activities should stay home from school. Vomiting and Diarrhea A child who has had two or more occasions of vomiting or diarrhea within the past 24 hours should stay home from school. Infectious Diseases If a child contracts any of the following diseases notify the main office as soon as possible so that LWGMS can inform the entire school: chicken pox, strep throat, influenza, conjunctivitis (pink eye). The following diseases must be reported to state health agencies: measles, mumps, rubella, and whooping cough. Coughs and Colds Please use judgment about whether a child is well enough to attend school, and consider how likely it is that they will make other children ill. In most cases, middle schoolers are able to participate in school activities when they have coughs and colds. Rashes Children get all kinds of rashes and often they are difficult to identify. Please consult your physician about all rashes, and follow their advice about whether your child can attend school. If a rash is determined to be contagious, please notify the main office. Head Lice Children do occasionally contract head lice. If your child is diagnosed with head lice, notify the main office immediately. Once your child has begun treatment, she may return to school.
Contacting Parents/Guardians About Illness or Injury If your child becomes ill or injured while at school, or if their condition (a cold, rash, cough, etc.) worsens significantly, the school will contact you and ask you to take your child home. If a parent/guardian cannot be notified, the school will refer to the emergency contact form. Emergency health cards must be kept up-to-date.
Immunization Immunization records are required by law for all students. If all immunization or exemption requirements are not fulfilled, the student will be sent home until the requirements are met.
Expectations and Procedures at LWGMS Attendance Regular attendance is necessary for students to be successful in their studies. Students are expected to attend school except in the case of illness, religious holidays, death or serious illness in the family, or infrequent special situations.
Tardies We expect students to be on time to school and to classes. Excessive tardiness is disruptive to the learning community and to an individual student’s learning. The Student Services Department is available to help problem solve challenges that contribute to or result from tardiness. A student with a pattern of lateness will be referred to the Dean of Students and Inclusion, who can make a plan for improvement with the student and/or their family.
Absences While we understand some absences cannot be avoided, many in-class experiences cannot be replicated. In the event a student needs to miss class, the absence must be communicated to the main office, teachers, and Student Services via the email address attendance@lwgms.org. With the exception of absences due to illness and/or bereavement, due dates for assignments and projects will remain the same. Alternate arrangements may be made available by individual teachers, and should be agreed upon and discussed prior to the student missing class. Students and families should take initiative to ensure that missing work is completed. Additional support is available during ARC (which may be required in some circumstances).
School Arrival and Dismissal Teacher supervision begins at 8:00am. and students should arrive no earlier than that time. Students are expected to arrive at school in time to be in their seats ready for their first class by the start of school at 8:25am. Students who are late will be permitted to make up missed work only at the discretion of the teacher. The school day ends at 3:30pm. Teacher supervision ends at 3:45pm unless there is a scheduled after-school activity such as a field trip or play rehearsal. Students should leave the school building promptly when teacher supervision ends. After 3:45pm, any student in the building but not registered for LWGMS sports or classes will be signed in to the after school Academic Resource Center (ARC). The student’s family will be billed for a day of ARC attendance.
Early Departure Parents/guardians should try to make all medical and dental appointments outside of school time when possible. An authorized adult must sign a student in and out of the office if they leave for an appointment during the school day.
After-School Programs During the school year, the after school Academic Resource Center (ARC) will be offered from 3:45pm to 5:30pm Monday-Thursday. Additional programs may be offered on-site. The cost for these programs is separate from LWGMS school tuition; payment for each after-school class should be included with the program registration form. Families of students who are at school after 3:45pm but are not enrolled in an after-school program will be charged $20 for a per-day fee for that student’s ARC attendance. Students who are enrolled in an after-school program must be picked up by 5:30pm; $1 per minute will be charged after 5:30pm. When there are evening events, students will be welcome to stay at school with LWGMS faculty and staff after ARC until the event. Please give Colleen West (cwest@lwgms.org) three days notice if you need this supervision. Parents/guardians should provide students with additional snacks or dinner, as needed. As part of an ongoing partnership with Seattle University’s Bachelor of Arts in Humanities – Tutoring (BAHT) program, Lake Washington Girls Middle School students with identified skill/content gaps may be assigned to meet weekly or bi-weekly for sessions with Seattle University tutors; student progress towards skill-level goals and/or participation in the tutoring program is re-assessed at the end of each term. This tutoring program starts in late October; please contact Charito Sotero de Menezes, Dean of Student Services, with any questions.
School/Family/Student Communication & Media Official School Emails The school primarily uses email and web-based methods to communicate with families on a regular basis; this includes end-of-term grades, newsletters, and other announcements. “Official" email from LWGMS is delivered via MailChimp. MailChimp is an email marketing service that allows us to send email newsletters, invitations, reminders and more, to lists of subscribers – our community of families, supporters, and friends. You will recognize emails sent via MailChimp because they will be designed in line with “the look” of the school and our website. It is very important that each LWGMS household receives and reads LWGMS emails in order to stay informed on what is happening at school. These emails are sent to the email addresses you provided to the school in Back to School forms. Some notices, such as letters from the Head of School and the Advancement Office, may be sent home in hard copy with your student or mailed via U.S. mail.
Fuerza Flash – All You Need to Know About Next Week Every Thursday, the Fuerza Flash newsletter is emailed and/or posted on the Family Pages of the website. The Flash is the main source of the week’s information for both students and families; it features announcements and school information. All community members are expected to read it weekly, know what is in store for the week to come, take care of any action items (for example, sign and/or return any consent or other forms) as requested.
My L-Dub LWGMS has a section of the website called My L-Dub, where you can find links to school-related software, payment portals, guides and forms, the school calendar, and much more. Families can find a link to the Family Resources Page on My L-Dub. This is a password protected section of L-Dub’s website containing information for our internal community only (Family Handbook, School Roster, Curriculum Guide, etc.). The password to the Family Resource Page is “Fuerza1819.” Please do not share this password with anyone outside of our community.
School Messenger Notification System LWGMS uses a SMS text notification system to alert parents/guardians in the event of a school delay/late opening/closing or other urgent message. Messages will be sent to the mobile phone numbers provided to the school in your Back to School forms. Additionally, we may, from time to time, use the system to send SMS text notifications for less urgent informational items such as event reminders or important announcements.
Media Release Lake Washington Girls Middle School highlights the work of students, their names, images and possibly even samples of work in publications throughout the year. These might include photographs; video/audio recordings; quotations; student writing, and artwork in the following: the school’s website and blog (The LWGMS Voice); Facebook, Instagram, brochures and other print publications; admissions outreach materials and fundraising efforts; and occasionally with local or national news media. For example, we may publish a photograph of an LWGMS athletic team in The LWGMS Voice to celebrate a win or a great season, and if your student is on the team, she might be identified in a photograph. These images are used solely for public relations and education about the school’s mission and purpose. NOTE: On the LWGMS website, Facebook page, and in all of our print publications posted on the website, students are identified only by first name and class year (e.g., Victoria ’14.). Full names are never used on public web pages, but may be used in print publications. In addition, photographs, video, and/or audio tapes of student performances and samples of student work intended for publication or display (such as science fair projects) may be stored in the Archives of the school for preservation and research. Each year you will be asked to complete a Media Release form before the start of school. LWGMS keeps a “Media Consent Denied” list for those students’ families who do not consent media release. The Media Release form requests your consent to use your student’s name, image, and/or words and work in school publications and for the archival purposes outlined above. The Media Release agreement covers only those publications that are intended for the general public. All students are presented in the LWGMS all-school roster, in student-generated publications such as yearbooks and the school magazine, and portions of publications—including the LWGMS website—that are access restricted requiring a password. For example, our Smugmug photo galleries require a password and are not restricted by this agreement.
Whom To Contact Parents and guardians should feel welcome to contact faculty and staff directly with their questions or concerns. Faculty and staff generally reply within two business days, either via email, telephone, or in person. Please refer to the following chart for guidance on who can best address your concerns or questions. Question or Concern
Contact Person(s)
Absence or late arrival – reporting
attendance@lwgms.org, Individual teachers
Admissions
Molly Klema
Admissions Open House
Molly Klema
Advancement/Fundraising
Becky O'Boyle
After school, Academic Resource Center
Charito Sotero de Menezes
After school programs, other
Colleen West
Arts Festival
Molly Klema, Chelsea Giacolino
Athletics
Colleen West
Walls to Bridges
Jenny Zavatsky
Curriculum in general
Lindsey Mutschler
Curriculum specifics
Individual teachers
Discipline
Patti Hearn
Drama: Fall and Winter plays (6th/7th)
Jenny Zavatsky
Drama: 8th Grade One Act Festival
Patti Hearn
Fall Field Trip, 8th
Jenny Zavatsky
Fall Field Trip, 7th
Jacquie Tilden Calderón
Fall Field Trip, 6th
Eva McGough
Festival de Otoño
Jacquie Tilden Calderón
Fuerza Family Association
Colleen West
Graduation
Patti Hearn
High School Transition
Charito Sotero/Ali Alhadeff/Colleen West
Homework/class work
Individual teachers
Physical Education
pe@lwgms.org, Colleen West
Poetry Night (Festival of Lights)
Eva McGough
Class Meetings
Eva McGough, Shaterra Overton, and Melanie Forbes (6), Jenny Zavatsky, Lindsey Mutschler, and Christine Primomo (7), and Chelsea Giacolino, Jacquie Tilden Calderón, and B Ervin (8)
Safety/Building/Facilities
Julie LaLuna
School policies
Patti Hearn
STEAM Fair
Christine Primomo
Service learning
B Ervin
Social/Emotional/Academic support for your student
Student Services, R&R advisors
Student conferences
Charito Sotero/Ali Alhadeff
Student support (academic)
Charito Sotero/Ali Alhadeff
Teachers
Patti Hearn
Tuition/billing
Julie LaLuna
Student Transfers or Withdrawals The parent/guardian shall notify the LWGMS Head of School immediately upon a decision to transfer (or withdraw) a student from Lake Washington Girls Middle School. LWGMS will forward the student’s records to the new school upon request if all financial obligations have been met.
Field Trips Field trips and other outside school activities for educational purposes have great value and are an integral part of the educational experience at Lake Washington Girls Middle School. A Field Trip Release must be completed and signed by a parent or guardian for any student to be able to participate. Parent/guardian volunteers are always needed (and appreciated!) for field trips.
Field Trip Guidelines – Student Agreement In order to keep all students safe, allow field trips to run smoothly, and enhance the enjoyment and academic value for everyone, LWGMS students must understand and agree to the following series of statements regarding field trips: ● ● ●
● ● ● ●
The field trip is for an educational purpose and that will be the focus of my attention. I understand that the school is legally responsible for me and my safety. I will not jeopardize my safety or that of anyone else in any way. I understand that specific rules, meeting places, and times are in place to ensure a safe and smooth-running trip. I will abide by these. I will always tell a chaperone where I am going and with whom I am going when I am allowed to leave the group. I will always treat chaperones and docents or guides with respect. I will engage only in appropriate and respectful conversation with people associated with the field trip and with others who are attending. I will treat the venue of the field trip with respect; I will not litter, deface, or otherwise harm the property. While being transported to the field trip, I will keep my seatbelt on in a car or remain seated on a bus. I will be respectful to the driver and listen to their instructions.
If a student violates any of these rules or other standards of behavior outlined in the LWGMS Constitution, they may lose privileges to attend future field trips or other school events or be subject to other disciplinary consequences and interventions outlined in this handbook.
Field Trip Release Families will be asked to agree to the following Field Trip releases and permissions before the start of each school year: My student is hereby granted permission to participate in all field trips, activities, outdoor and/or overnight travel, rehearsals, and performances involving Lake Washington Girls Middle School. This permission extends to any travel to and from any and all field trips, activities, rehearsals, performances, and other events sponsored and arranged by teachers or school staff. This permission is granted without reservation. The signature below indicates a knowing, voluntary release of any claim which might be asserted against Lake Washington Girls Middle School, its Board, officers, teachers, administrative assistants, guest teachers, managers, sponsors, chaperones, designated drivers, volunteers and any other agents representing Lake Washington Girls Middle School. By waiving any right to assert a claim, I am agreeing to release, absolve and indemnify and
hold harmless any and all parties previously mentioned for any and all liability arising from any injuries incurred by participating as a member of the Lake Washington Girls Middle School. The parents or legal guardian understand and agree that outdoor and/or overnight travel present risks to Student and their property. These can include, among others: unfamiliar or different terrain, climate, food and drink, customs, laws, social mores, safety practices and regulations, communications, criminal and law enforcement activities, disability access, driving practices, disease risks, and health care. The parents or legal guardian and the Student are responsible for researching and evaluating the risks that the Student may face and are responsible for the Student’s actions. Any activities that the Student may take part in, whether as a component of the Program or separate from it, will be considered to have been undertaken with the parents’ or legal guardian’s approval and understanding of any and all risks involved. By signing below you understand that your student must abide by all chaperone instructions on field trips. You understand that chaperones cannot prevent injuries because they cannot always control the conditions present. For all field trips, the students will be representing our School. Your signature below constitutes your agreement to (1) permit the participation of your child and (2) waive all liability and release, indemnify and hold harmless School, its Board of Trustees, its employees and agents, jointly and severally, from and against any and all claims, damages, injury, accident, illness or death to your child, including reasonable attorneys’ fees and costs expended in defense thereof, incurred, resulting or arising from your child’s participation in field trips including transportation. Transportation to and from field trips may be provided by LWGMS school bus or city bus, walking, school employee vehicle, parent chaperones’ vehicles, ferry, and/or other public transportation.
Field Trip Chaperone Guidelines We appreciate the time that parents and guardians take to support our students and the instructional opportunity field trips provide. When a parent/guardian volunteers to serve as a chaperone on her child’s field trip, they are helping to extend the regular curriculum beyond the classroom and the school. The role of a chaperone is an important one, and while enjoyable, requires that chaperones accept certain responsibilities. The purpose of the Chaperone Guidelines is to provide parents and guardians with an overview of a chaperone's responsibilities, and to make recommendations for appropriate responses to various situations that may arise during the course of a field trip.
General Qualifications for Chaperones All parents/guardians driving for field trips or accompanying their children on a school field trip are considered to be chaperones and are required to: ● complete the Washington State Patrol background check and, if driving, the LWGMS Driver’s Agreement (in the Back to School Forms) ● adhere to all school policies and procedures ● assist with managing and supervising students on the field trip ● address any inappropriate behavior that is observed ● act on the school’s behalf with supervision in the absence of school staff, until school staff is in place to take over the supervision. Failure to comply with these requirements will make a parent/guardian ineligible to attend future school field trips.
Chaperone Responsibilities Arrive on time and bring a watch. It is important that chaperones be on time since trips are planned to depart and return to school at specified times. Performances, tours, or activities during the trip are scheduled and delays may disrupt the field trip for everyone. Dress appropriately. Casual, comfortable dress is recommended. Chaperones should listen to the weather report and anticipate weather changes. When in doubt bring rain gear or dress in layers. Know the students. Chaperones should introduce themselves and be sure that they know the names of the students in their group. If a student refuses to follow instructions, chaperones should inform a teacher as soon as possible. Participate in activities. C haperones are there to help supervise students in all field trip activities. On a multi-day trip, a chaperone may desire to do something separate from the group. In this case, they should seek permission from the teacher in charge, who will evaluate the effect their absence will have on the group as a whole. Talk to the teacher. A chaperone should not hesitate to ask questions if they have doubts as to what should be done in a given situation. The teacher is in charge, and their directions must be followed at all times. Please speak to the teacher privately if you have any concerns. Watch carefully. C haperones should think of the students’ safety first. Be alert to potential dangers. Do not take chances. If necessary, move children to a safe place and inform the teacher. Follow all safety rules. Children are required to wear seat belts when being transported. Follow Washington State Child Restraint Law, which indicates that “children under 13 are required to ride in the back seat when it is practical to do so”. Drivers are required to follow signed speed limits. Insurance regulations do not permit parent/guardian chaperones to bring other family members on school field trips. Chaperones should not leave students alone or unescorted. When necessary, escort students to the lavatory or to any activities away from the group. Do not physically restrain a child. Unless a child poses an imminent threat to the safety of herself or others, chaperones should never physically handle a student. Be aware of medical issues. Chaperones must carry medical release forms and emergency contact information. A chaperone should not administer any medications to a student unless specifically asked to do so by a staff member. All medical situations must be referred to the staff person in charge. Model behavior. There is no smoking, alcohol consumption, or inappropriate language at any time during a field trip. Do not purchase souvenirs or food unless this is part of the planned activities on the field trip, as indicated by the teacher. Treat all students fairly and remember that you are responsible for all the students in your group/on the trip.
Academic Expectations Academic Integrity Lake Washington Girls Middle School expects students to complete their activities and assignments with honesty and effort. Any student who engages in academic dishonesty, such a plagiarism or cheating on a test or quiz, will face academic and disciplinary consequences for their actions.
Homework It is the policy of Lake Washington Girls Middle School that homework is a constructive tool in the teaching/learning process. Homework is expected to be handed in complete and on time to develop student responsibility, reinforce learning, and enable the teacher to monitor skills. If a student is unable to complete their homework for an excusable reason (such as illness) they or their parent/guardian must communicate with the teacher before the assignment is due. In most cases the assignment will be due the following school day. Teachers may adjust this homework policy according to their grade level and subject area.
Presenting to Authentic Audiences One of the ways that LWGMS meets its mission of instilling confidence in girls is through providing many opportunities for public speaking, academic presentations, and performances. While many of these opportunities occur during the regular school day, it is the school's belief that an authentic audience of families, friends, guest judges or experts, and community members better provides a venue for growing confidence. Therefore, students participate in approximately one evening or weekend event per month. Families are asked to make their best effort to incorporate these events, which are announced at or before the beginning of the school year, into their calendars and ensure that students can attend.
Enrichment Lake Washington Girls Middle School believes that the arts, athletics, service, and other enrichment opportunities are essential to a well-rounded school experience, and expects students to participate in the school-day enrichment classes at the same standard as academic classes. Specifically, students should note the following expectations: All PE, art, and enrichment classes are graded based on participation and effort, as well as subject specific standards. Students are expected to exhibit a good attitude and arrive on time with necessary materials. All students must attend every PE class, dressed appropriately. Students will be excused from PE only with a note, email, or phone call from a parent/guardian to the main office, indicating a medical cause. If a student is excused from PE, they will quietly and respectfully observe martial arts class and assist the instructors as requested and as possible given physical or medical restrictions. Each student must meet service learning requirements each year of their enrollment.
Grading All classes use a set of standards, also known as learning goals. Report cards give a grade for each learning goal, so students receive multiple grades in each subject area. In sixth grade math, for example, you’ll see the subject broken into several categories, such as operations/algebraic thinking and fractions. Under each category, you’ll see a list of math skills your child should be able to do, as well as an indicator that shows how your child is doing. Learning behaviors are graded separately to provide an accurate picture of your daughter’s academic achievement. Behavior includes aspects like completing tasks on time, going to class prepared, and contributing positively to class discussions.
Student Progress Parents/guardians should be aware of their daughter’s progress and should promptly raise with the teachers or Director of Student Services any questions they may have about student performance or grades. Parent/guardian-teacher conferences will be scheduled during the fall and winter terms. Fall term conferences are required; winter term conferences are scheduled by request of teachers. Other conferences can be arranged with the teacher(s) at any time. Teachers will notify parents/guardians, either directly or via the Director of Student Services, if they have concerns about a student’s academic performance so that intervention can occur at the earliest appropriate time. Additionally, grades and assignments are available for viewing in Google Classroom/Alma.
Grades posted in Alma during the term are a communication tool so that a student and their family can be aware of academic growth. Grades calculated during the term are not "final"; rather they indicate how a student is progressing during the term.
Promotion to Following Grade All reasonable efforts are made at Lake Washington Girls Middle School to assist students to succeed academically. Throughout the course of the year, teachers, students and parents/guardians will work together to assure mastery in subject areas. Promotion to the following grade for sixth and seventh grades is subject to a student’s good academic standing: A student must receive passing standards in the final term for key standards in core academic classes(humanities, math, science, and foreign language) and physical education. Departments will determine what denotes a “passing” standard and identify which standards are “key”. Eighth grade students must complete the following requirements to earn a diploma and graduate from Lake Washington Girls Middle School: ● Film Festival ● Self-portrait ● Graduation speech ● Self-Evaluation ● Meet most of the grade-level learning goals in each core academic class If a student does not meet the grade-level standards above, teachers and the Director of Student Services will review their record and make a recommendation to the Head of School. The recommendation may include, but is not limited to, retention, expulsion, or summer remediation. The Head of School will review the recommendation and make the final decision regarding the student's enrollment status and or required interventions.
Academic Support and Intervention When an academic concern arises, an intervention process begins. The concern may initially begin with the student, a parent, or a faculty/staff member. Once this concern has been articulated, the first level of intervention often takes place within the classroom. The teacher and student are encouraged to create strategies to work on the identified concern. If these efforts do not address the concern, or if other issues develop, the intervention may be referred to the Director of Student Services. The Director of Student Services will evaluate the strategies employed to date and will either recommend additional strategies with the teacher, student, and parents, or an outside-of-the-classroom strategy. This intervention may include a tutor, counselor, speech and language specialist, occupational therapist, psychologist, educational consultant, or home-school contract. The Director of Student Services consults with teachers and outside resource professionals to design a program and to encourage ongoing communication regarding the learner’s progress. This communication will facilitate the consultative process and will help the Student Services Coordinator make appropriate referrals to outside professionals. Please see the Student Services page in Google Classroom (to be launched September, 2018) for information about academic support and the process for referrals for assessment.
Behavior Expectations Respectful Behavior Lake Washington Girls Middle School emphasizes caring, respectful behavior through cooperation among students, parents/guardians, and teachers. It is the school’s expectation that each student will work to foster positive relationships with peers and adults in the school.
General Behavior Expectations Each student will: ● arrive at school on time and enter their class on time, ready to begin at 8:25am ● leave the school building promptly after dismissal at 3:30 p.m. or go to after school programs ● come equipped with necessary school supplies and completed homework assignments ● participate in all classes and school programs directly connected with the curriculum ● produce their own original schoolwork, taking care to avoid plagiarism at all times ● follow the Washington State law, which prohibits knives, sharp objects, and dangerous materials on school property ● not leave school grounds without permission ● not leave their assigned group when on a field trip or class/activity off campus ● not bring or use any weapons, alcoholic beverages, tobacco, drugs or narcotics on school premises; not be under the influence of alcohol or illegal drugs during any school-related activity ● refrain from name-calling, teasing, or use of body language that is disrespectful to others ● settle disagreements in a respectful and non-violent manner ● use language that is appropriate to the school atmosphere, avoiding profanity and vulgarity Each student must sign the LWGMS Constitution, indicating an agreement to contribute to a respectful and inclusive environment for learning.
The LWGMS Bill of Rights and Responsibilities The students, faculty, and staff agree that the following rights and responsibilities are ours to uphold and maintain. Part I - Interactions With Others We agree that in all interactions with others (face-to-face, via technology, written, and visual communication) both on and off campus, the L-Dub community will follow these principles and practices: ● be kind to other members of the school community ● treat others as they want to be treated ● help out those who are being disrespected ● be friendly and welcoming to guest speakers, instructors, and visitors ● listen while others talk ● include everyone ● do not let cliques survive ● be fair ● be honest ● understand that impact is not the same as intent ● act as an ally for others
Part II - Academic Work We agree that in the academic work at L-Dub, students and teachers will follow these principles and practices: ● be honest ● do my own work ● share ideas ● speak up ● ask questions ● get help Part III - The School Environment We agree that in the caring for the school environment, students and teachers will follow these principles and practices: ● take care of the building, the furniture, the supplies and tools, and the grounds ● clean up after myself and others ● when we see a mess, we clean it up ● help others do their cleaning jobs ● reduce waste ● recycle, reuse, and compost whenever possible As a parent/guardian in the Lake Washington Girls Middle School community, I share the responsibility of preparing my child to be a confident young person who is strong in mind, body, and voice. I believe that treating others with respect and taking responsibility for one’s own actions are important. In pursuit of my commitment to these core values, I shall model respect and responsibility for my student and I shall support them in adhering to the rights and responsibilities listed above.
School Dress Guidelines Lake Washington Girls Middle School recognizes and celebrates that adolescents often express their individuality through their clothes and we encourage students and families to use their judgment regarding clothing on regular school days. There are some general expectations for student dress, which include wearing shoes at all times and arriving at school dressed in clothes that allow for participation in academic, artistic, performance, or athletic activities. If a student is wearing clothing that faculty or staff deem not appropriate for school activities, they may be asked to change clothes.
Formal Dress Code More formal dress is required for days when we have visitors or public events, such as Graduation and Open Houses. On those days, in addition to the expectations for regular school day dress, students will be asked to comply with the Formal Dress Code, which is as follows: ● Clothing should be in good repair: no holes, tears, frayed ends, stains, or other signs of excessive wear. ● Skirts, dresses, and shorts must be mid-thigh-length or longer. ● Undergarments should not be visible. ● Pants and shorts should not include anything intended for exercise or sleep. None of the following are acceptable on Formal Dress days: sweatpants, warm-ups, fleece pants, yoga pants, pajama bottoms, boxer shorts, long johns, sports shorts, sweat shorts, or spandex. ● Leggings may only be worn with tops, skirts, dresses, or shorts that are mid-thigh-length or longer. ● Shoes should be appropriate for the wide range of activities in which students participate; heels should be no higher than three inches.
School Environment Each student will: ● respect the property of others ● respect school property in and around the building
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be responsible for the care of the classroom(s), building, and grounds areas
Lockers All lockers made available for student use on the school premises are the property of the school. School staff has a responsibility and a right to examine the contents of these lockers at any time for reasons of health, safety, and security. Students are expected to keep all belongings, including backpacks, coats, PE clothes, and lunch items, in lockers during the school day. The student assumes complete responsibility for all items in the locker and will have to reimburse the school for any damage to a locker or school materials taken from a locker. Because we share our school building with other organizations, students are encouraged to lock their lockers to prevent loss and theft. If a student wishes to keep their locker locked, they must use the school issued lock.
Textbooks and Other Materials Students must treat the books and other materials, such as martial arts uniforms, issued to them with care. Students’ families will be charged for any damaged or missing materials.
Responsible Technology Use LWGMS Technology Use Principles Lake Washington Girls Middle School uses technology to further our mission and as an integrated part of the curriculum. We recognize that technology is a rapidly changing landscape and as such we seek to utilize it in way that enhances education and minimizes risks. To this end, we have three general principles that we expect students to adhere to: ● ● ●
Technology at school is for education (not entertainment). Protect your own privacy; respect others’ privacy. Voice yourself online in a way which reflects well on yourself and your school.
LWGMS Technology Use Agreement Prior to using a school-issued laptop, desktop, tablet, phone, or other technology or communication device (“devices” in this document), parents must review the technology terms of use below with their students and must understand and consent to the following terms of use.
Technology Terms of Use 1. Technology is for education a. Devices for schoolwork: All school devices are to be used for LWGMS educational and administrative purposes, not for personal activities. b. No games: During school hours, game playing, listening to music or watching videos on devices is not allowed unless they are authorized by a teacher or other LWGMS staff and directly related to a school assignment or activity. c. Internet for schoolwork: LWGMS’ Internet connection may be used only for research or information gathering that is directly related to academic assignments or extracurricular projects supervised by LWGMS staff. d. No personal files: school accounts are for student work. Do not store files unrelated to school work in school provided accounts or devices.
2. Personal Electronics Policy a. In general, leave devices at home. Personal electronics, including mobile phones, pagers, iPods or other MP3 players, personal laptops, portable video players, or cameras are a significant distraction to students at school. The student assumes all responsibility for lost, stolen, or damaged personal devices of any sort that are brought to school, with or without permission. b. During the school day (8:25-3:30) and after school Academic Resource Center (3:45-5:30) students are not allowed to have or use any personal electronics and, if they bring these items to school, must keep those items safely secured in their lockers. If a student needs to make a call a student phone is available, with permission, in the office. c. On limited occasions, students, with prior written permission from a teacher, may bring personal electronics – laptops or cameras, for example – to school and use them during the school day, at times approved by the teacher, on a school-related project. d. Faculty and staff will confiscate any personal technology that disrupts the educational process. Parents/guardians will be required to pick up any confiscated cellular phones (or other personal technology) of students who have violated this policy. Should an emergency need for the use of cellular phone arise, students are required to receive prior approval from a faculty or staff member. e. Use personal devices like you would use school devices. Use of personal devices, when authorized, is subject to the same terms of use as school owned and managed devices. Students are prohibited from accessing inappropriate or non-schoolwork related materials, applications and content even if such is available on their personal device where it would normally be blocked on school devices. 3. Be responsible in how you communicate a. Use email for schoolwork. Email (or any other networked communication) may be used only for legitimate and responsible communication between students, staff, and the outside world. b. Be civil when talking with others using technology. Rude, abusive, threatening, or otherwise inappropriate language is not permitted. When responding to others, remember to be respectful and avoid comments that may be hurtful. Do not use profane, obscene, or threatening language. c. Let your online posts reflect well on yourself and school. Remember that when you post material publicly or privately online or on social media, your activities, comments and manner reflect on both yourself and on the school. We expect students to uphold the highest standards when engaging with others using technology. Think before you post. d. The internet has a long memory. Posting online can be more like writing in wet cement that drawing on a chalkboard. Understand that what you post may reflect on you and the school for a long time. Do not post or link anything (photos, videos, web pages, audio files, forums, groups, fan pages, etc.) to your social networking sites that you wouldn’t want friends, peers, parents, teachers, college admissions officers, or future employers to access – what you present on social networking forums represents you forever. e. Students are required to follow the tenets of the LWGMS Constitution, including being respectful and inclusive, in their electronic or online interactions with any members of the LWGMS community. f.
Report social media concerns. If a student sees anything of concern on a fellow LWGMS student's social networking page or account, they should immediately contact the Director of Communications, the Assistant Head of School, or another adult within the LWGMS community.
g. Cyberbullying is considered an act of harassment.
h. Let others control their own identity online. Don’t post photos of others, even friends, without their permission. Don’t post comments about others when they aren’t part of the conversation. 4. Use school devices responsibly a. Keep devices at the school. LWGMS devices are for use at school only and may not be taken off site unless approved by LWGMS staff. b. Don’t install new software. Students will not modify devices. Students may not install new software without approval. c. Don’t connect new devices without asking first. Students may not install or connect non-LWGMS managed devices to the LWGMS network without approval. Devices that are connected or that students wish to connect to the network may be subject to review by LWGMS staff before being granted access. d. Treat devices with care. Repair costs deemed to be from student abuse or neglect will be the responsibility of the student and their parent/guardians. 5. Be aware of privacy (your own and others) a. Keep passwords private. Data can be shared between students for work using standard document sharing, but no student is allowed to log in or otherwise access another person’s account or data. Students must keep their own account and password private. b. Report suspicious mails or activity. Particularly if you receive mails that are deceptive, suspicious, or which attempt to convince you to provide private information, please inform school administration immediately. If you feel you made a mistake and clicked on something you shouldn’t have, it’s safe to tell school staff. Students will not be punished for making a mistake by clicking on such deceptive links and we wish to encourage them to come forward if they have. This helps LWGMS keep everyone safe online. c. LWGMS respects privacy but may monitor usage. LWGMS will make every reasonable effort to protect the data of every account holder. The school network, school provided accounts (including data stored in those accounts), and school managed devices are all owned by the school and may be monitored. However, an account holder’s files may be reviewed, collected and or used by the school if required by law, as part of system maintenance, or for other reasons as deemed necessary by school staff. d. Respect others’ identities. Do not attempt to impersonate another’s identity online or on the school devices or network. e. Be careful whom you trust. Only accept invitations to share information from people you know. Utilize privacy settings to control access to your network, web pages, profile, posts, blogs, wikis, podcasts, digital media, forums, groups, fan pages, etc. f.
Be safe. Do not share personal data with others online. Online stalkers and identity thieves are a real threat–never share personal information, including, but not limited to, Social Security numbers, phone numbers, addresses, exact birth dates, and pictures with parties you don’t know or on unsecured sites.
6. Policy changes & responsibilities a. Students and their parents/guardians are responsible for any legal complications due to their student’s improper use of a laptop. b. LWGMS technology policies may change as necessary. LWGMS administration will determine what conduct is appropriate in all cases not covered by this or other school technology policies. c. LWGMS attempts to limit access to inappropriate materials through site, application, and content filtering. However no filtering is completely effective and while best-effort is made the school makes no
guarantees about what students may access when visiting non-school managed sites or content. LWGMS’ network services and its access to the Internet may contain information or materials that may be offensive or unsuitable for minors and adults. While we attempt to control and monitor electronic resources, the undersigned agrees to discharge and hold harmless the school, its officers, trustees, and employees from any and all claims, liabilities, demands, causes of actions, costs, expenses, or obligations of any kind, known or unknown, arising out of or in any way relating to their own or their child’s access to LWGMS’ network services. 7. Acceptable Use a. This applies to all members of the LWGMS on-campus community (administration, faculty, staff, and students) in their use of network services and/or affiliated laptops/computers. Unacceptable use will result in disciplinary action. Some examples of unacceptable use are: ● illegal activity, including violation of copyright, other contracts, or plagiarism ● harassing, intimidating, or threatening others ● financial or commercial gain without the approval of school Administration ● intentionally degrading or disrupting network performance ● attempting to access unauthorized resources ● invading the privacy of individuals ● using the account of another user ● providing information that places the user, other community members, or the school itself in possible harm b. LWGMS recognizes that it is unable, and not responsible, to control or monitor use of electronic resources by members of the school community off school property that are not connected to the school’s system, even if that use happens through an affiliated laptop. However, use of off-campus electronic resources by a member of the LWGMS community to defame or denigrate another member of our community, or the school itself, will not be tolerated. When the school becomes aware of such off-campus abuse, it will be investigated and actions appropriate to the abuse and the community member involved will be taken. c. Use of LWGMS logos or images on your personal social networking sites is prohibited. If you wish to promote a specific LWGMS activity or event, you may do so only by means of a link to the official LWGMS website or official social media accounts as linked to from the official school website.
Procedures in Response to Concerns Conflict Resolution and Disciplinary Procedures Effective learning at Lake Washington Girls Middle School presupposes an ongoing informal process of resolving conflicts, involving a joint effort between home and school. We expect that the formal disciplinary procedures described in this section will rarely, if ever, need to be invoked. 1. For purposes of identifying potential patterns of behavior, LWGMS teachers and staff may file a “Student Report” that documents individual incidents. The report will be placed in the student’s file. 2. If a student is consistently disruptive and/or creating a hostile environment for another person despite efforts to resolve the problem informally, the teacher may refer the student to Student Services and/or the Head of School. 3. If disruptive behavior continues, the school will notify the parent(s)/guardian(s). 4. If behavior is serious (for example, plagiarism) and/or protracted, the Director of Student Services, Head of School, or Assistant Head will arrange a parent/guardian-teacher-student conference to agree upon a home-school contract that states the conditions under which the student may remain at Lake Washington Girls Middle School. A date will be
set to evaluate the student’s behavior according to the terms of the contract. If the student fails to meet the terms of the contract, the matter will be referred to the Head of School. The Head of School may take action up to and including expulsion. 5. In the rare instances where LWGMS staff need additional consultation, they can choose to confer with an outside consultant. 6. Some issues are considered sufficient cause for immediate suspension. These include, but are not limited to: • Bullying (physical, verbal, relational, or cyber) or assault • Significant destruction of property through malice 7. Some issues are considered sufficient cause for expulsion. These include, but are not limited to: ● failure to meet the terms of a home-school contract ● a pattern of minor physical assaults, a pattern of emotional bullying/relational aggression via face-to-face or electronic/virtual interactions, and/or any assault that causes serious bodily harm to another person ● a pattern of destruction of property through malice ● possession or use of any weapon or illegal drug at school or at school-sponsored activities ● failure to meet grade-level academic standards or earn a passing grade in an academic core subject
Grievance Resolution Procedure Policy – Informal LWGMS encourages resolution of problems, disagreements, and conflicts at the earliest possible time and at the lowest level within the school organization. Aggrieved parties should communicate informally with school staff to clarify issues and to resolve disagreements. When informal procedures fail to provide desired results or when problems cannot be resolved at this level, the following formal grievance procedure is available. Policy – Formal A grievance that is not resolved informally should be presented to the Head of School. The Head of School will work with the parties to reach a fair resolution of the problem. If the problem cannot be solved at that level, the aggrieved person may file a grievance in writing to the board. After being notified of the grievance, the board shall schedule a meeting with the grievant to discuss the specific nature of the grievance, steps already taken and remedy sought. This meeting may be tape-recorded by any participant. The board shall respond in writing to the grievant within ten (10) days following the meeting with a proposed resolution. Should the aggrieved person feel dissatisfied with the board’s proposed resolution, that person has ten (10) days to respond, after which the board has seven (7) days to reach a final decision.
Fundraising at LWGMS At LWGMS there are two major annual fundraisers, the Fuerza (Annual) Fund and the Gala/Auction. The Advancement Office works throughout the year to cultivate donors and promote the school.
The Fuerza (Annual) Fund An independent school relies upon the generosity of its families, alumnae, parents of alumnae, trustees, grandparents, and friends to provide an exceptional program and environment for its students. Named after the school mascot – Fuerza –
LWGMS’s Annual Fund is called The Fuerza Fund. Many of the enhancements and unique programs provided at our school are a result of each year’s Fuerza Fund. Annual giving allows us to offer an empowering education while keeping tuition affordable.
Gala Each spring an annual gala is held to celebrate L-Dub and support the financial aid fund, separate from the Fuerza Fund. The gala features auctions, speakers, entertainment, and much more.
Fundraising Q&A We already pay tuition. Why is the Fuerza Fund necessary? Tuition does not cover the entire cost to educate a student at LWGMS. Annual tuition is $20,850 but we will spend, on average, $25,000 on each student's education during the school year. The purpose of the Fuerza Fund is to help bridge this gap in the current operating budget. Your gift to the LWGMS Fuerza Fund, combined with the gifts of other families, grandparents, and friends of the school, has the cumulative power to strengthen and elevate the the LWGMS community. Together we make LWGMS a place for to empower girls to be strong in mind, body, and voice. Additionally, your participation helps make a powerful statement to the larger community including outside donors and charitable foundations that look for strong support within the schools they wish to support. Why not charge the full cost of educating a student? Fundraising helps keep our tuition accessible, provides additional classroom materials and opportunities, and keeps the school diverse and open to a broad variety of students. In addition, while tuition is not tax deductible, your gifts to the school can be fully deducted. As a parent/guardian, your participation in the annual fund helps you to teach, by example, the importance of giving back. It is an opportunity for every family at LWGMS to discuss philanthropy and share those values as a family. And, every family who gives takes ownership in LWGMS and contributes to the solidarity of our community. Does it matter when I make my pledge? Yes, it does! The Fuerza Fund is a line item in the LWGMS budget, and it helps with planning to account for all contributions as early in the school year as possible. Therefore, families are encouraged to make their pledges as soon as they can – they can even make them in their Back to School Forms! All pledges to the Fuerza Fund should be scheduled for completion by June 30 of the current academic year. I support the spring gala fundraiser. Why should I support the Fuerza Fund, too? LWGMS holds two fundraisers each year – the Fuerza Fund in the fall, and the gala in the spring. The Fuerza Fund supports operations and the gala raises financial aid funds exclusively. These two events bookend the school year and are intended to bring both fun and funds to our community. What is the difference between the Future Ready Capital Campaign and the Fuerza (Annual) Fund? Simply stated, annual fund gifts support stability, while capital campaign gifts support growth. LWGMS’ Future Ready Capital Campaign is focused on securing and building our future home. Unlike many independent schools that engage in ongoing capital campaigns, this is LWGMS’ first. The Fuerza Fund is an annual request to support the school’s financial strength, stability and flexibility: providing a rainy day umbrella to protect against unexpected expenses or episodic revenue shortfalls; and to cover a variety of discretionary expenses such as upgraded technology, professional development, and small renovation projects. It also allows the school to take advantage of strategic opportunities when they arise. How much should I give?
We hope you will participate at a level that is personally meaningful to you. Your gift, along with others, directly enhances your student’s education. Regardless of the amount, your donation is an expression of support and concern for the well-being of LWGMS. Every gift makes a difference! Do you accept matching gifts? Yes! Corporate matching gifts may double or even triple your gift. Contact your personnel office for eligibility requirements and matching gift forms which must be completed and returned with your gift to the school. Spouses, retirees, and board members may qualify. To find out if a particular company or foundation has a matching gift program, please click here. LWGMS's EIN is 91-1835055. Do you accept contributions of something other than cash? Yes. We are happy to accept a gift of stock – for more information, please visit this page, or contact LWGMS’s advancement director, Becky O’Boyle and 206.709. 3800 or by email for instructions.