Addendum November 2022 Quick Guide FOR MALVERN FAMILIES AN INDEPENDENT AUGUSTINIAN SCHOOL FOR YOUNG MEN IN GRADES SIX THROUGH TWELVE
Attendance Policy
As a school, one of our top priorities is the safety of the students, faculty, and staff in our care. A critical aspect of safety and security is being able to account for all individuals on our campus, especially in the case of an emergency.
Parents/guardians should utilize the attendance form on our website if you need to report your son absent or report a late arrival/early dismissal.
All early pick-ups and late arrivals happen at the Welcome Center.
Inclement Weather/School Closing Procedures
Campus Closing vs. Virtual Days
The need to close campus may arise due to inclement weather, loss of power, or any number of reasons. The decision to close campus is always made with the safety of our students, faculty, and staff in mind.
The Malvern Community will be notified of the need to close campus via text message and email. At that time a decision will be communicated as to whether students should prepare for a virtual class day or a non-class day. Holding classes virtually allows our faculty and students to join classes from wherever they are, resulting in less missed class time.
In the event of a virtual class day, homeroom will begin at 8:35 a.m.
Classes will end at 1:55 p.m., a result of shortened passing time and Community Block due to the online nature of the day. Students can log into MyMalvern to view their class schedule.
TIME DESCRIPTION 8:35 - 8:45 am Homeroom + Reflection 8:50 - 9:55 am 1st Period 10:00 - 11:05 am 2nd Period 11:05 - 11:40 am LUNCH 11:40 - 12:45 pm 3rd Period 12:50 - 1:55 pm 4th Period Virtual Day Schedule ADDENDUM NOVEMBER 2022 / A Guide for Malvern Families 1
Frequently Asked Questions:
A: Because we have the ability to hold classes virtually, Malvern will no longer open campus late and hold classes. Rather, students will sign in virtually for the day. If the campus is able to open later in the day, that may mean that clubs, events, or athletics will continue as planned.
A: In the event of impending weather, school districts may opt for an early dismissal. If your son relies on the bus, he will be excused from class.
A: Please keep your son home. Due to the wide area that students travel from, there may be instances where we have closed campus but buses are still running. Conversely, your school district may not be bussing while Malvern’s campus remains open. Students should not report to campus if the campus is closed. If students rely on the bus for transportation and their school district is not bussing due to weather, that will be considered an excused absence if he cannot find alternate transportation.
A: On days when the weather is forecasted to deteriorate during that day, student drivers will be dismissed early, typically when we are notified of the first school district to request early dismissal. Families will be notified if/when student drivers have been dismissed due to inclement weather.
A: After-school supervision in the CSI is also weather dependent and may be closed earlier if there is a weather event or safety issue. We will communicate to all families as quickly as we can as to its availability.pharmacy.
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FAQ
Q. My school district is on a 2-hour delay - what does that mean for my son?
Q: What if my school district is bussing, but Malvern has closed campus?
Q: My school district has alerted that they will start bussing earlier but Malvern has not closed, should he stay at school?
Q: My son is a student driver, when will he be dismissed if the weather deteriorates that day?
Q: If school closes early, can my son remain in the CSI until I pick him up?
Campus Closed Due to Increased Absence
As a school community, our goal is to provide in-person instruction delivering high-quality, engaging, and safe experience for your sons. The pandemic illustrated that there may be times the campus will need to close in the case of excessive absences due to illness. We are aware that any number of viruses, not limited solely to COVID, may challenge our ability to be on campus together.
We have created a scale that will be used to determine whether or not we can realize our goal of being in person/ on campus.
Absence Thresholds Campus Status Schedule
Scenario 1
Faculty Absence is between 6-9
Campus Remains Open: classes with faculty present are held in-person, classes with absent faculty will be held in open spaces across campus (CSI Lobby, Stewart Hall etc.) to accommodate asynchronous or virtual learning.
Internal systems will be activated to cover additional spaces for asynchronous learning.
Scenario 2
Faculty Absence is 10 or greater
Campus Remains Open with ‘Hoteling’ approach: physical space will be provided for students to take classes virtually at Malvern Prep. Students also have the option to stay home and learn virtually.
Full day schedule
After-school Activities Reasoning
Proceed as scheduled
More than four classes in the CSI is difficult to manage. Stewart can absorb 1-2 additional sections, but after that, we are in need of additional space, and staff to be able to cover that space. Duffy and/or Amphitheater will serve as that space.
Virtual day schedule: students/faculty/staff have the option to be on campus or virtual.
After-school activities proceed as scheduled: students participating in after school activities/athletics are expected to be on campus for classes.
Our ability to effectively cover 10+ classes, which equates to roughly 360 students over the course of an academic day, is too difficult to manage given the space and human resources available. Therefore, students will be welcomed to campus, with the ability to learn online in dedicated spaces throughout the day.
Scenario 3
25% of students absent or if Scenario 2 is extended for more than 2 consecutive days
Campus is closed for five calendar days.
Virtual day schedule: Students/faculty/staff to teach/work/learn virtually for five calendar days.
After-school activities/athletics
are canceled.
Five calendar days allows the campus to rest and recover before returning to campus. Virtual classes will ensure that students are able to continue to progress towards curricular goals established each academic term.
Note: If a critical mass of our Dining Hall is absent, we will be unable to safely prepare and serve food for 650 students. If this happens, parent/ guardians will be notified and students are strongly encourage students to bring their own lunch to school. Malvern will only be able to provide non-perishable items and vending options.
ADDENDUM NOVEMBER 2022 / A Guide for Malvern Families 3
418 S. Warren Avenue, Malvern, PA 19355-2707 www.malvernprep.org I 484-595-1100