2012 PRODUCT BROCHURE
INDEX INTRODUCTION
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WHAT OUR CUSTOMERS SAY
P.05
MANDATA SOLUTIONS
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MANPACK 3
P.09
ASP HOSTING MODEL
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ASSET TRACKING
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DRIVER AND UNIT ANALYSIS
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SAGE ACCOUNTS
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INTEGRATED DIP
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DISASTER RECOVERY
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ADVANCED SERVICES
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PDA MANIFESTS AND ePOD
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ENTERPRISE COLLABORATION
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WAREHOUSING
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WORKSHOP MANAGEMENT
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MT2 TELEMATICS UNIT
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CUSTOMER SUCCESS STORIES
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SOME OF OUR CLIENTS
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CONTACT US
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INTRODUCTION Mandata is a wholly independent company supplying software solutions to the haulage and logistics industry. Our business credo is based on being completely receptive to the needs of our customers in ways which are accountable and transparent; responsive and supportive as well as innovative and intelligent. Our fully integrated systems offer computerised solutions for all aspects of the transport and logistics industry; from traffic management to vehicle costing; warehousing to workshop management; track and trace with full in cab links to full integration with Sage products. We offer our customers a personal and attentive service; which is why so many of them have worked with us for years and respect us as a trusted business partner. We are also manufacturers of telematics and In- Cab equipment and are firmly committed to producing world class solutions for vehicles and trailer fleets, where hardware and software are designed and built to complement each other with impressive results. To discuss the ways in which our software can develop and progress your business, please call us on + (0) 191 250 2220 or email sales@mandata.co.uk
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WHAT OUR CUSTOMERS SAY Elliott Craddock | IT Manager | David Price “The investments we have made in Mandata technology has played a vital role in our growth and expansion over the years and we continue to turn to Mandata to ensure our optimum performance and efficiency is maintained.”
Richard Toner | Commercial Manager | Elddis Transport “We have had Mandata solutions in operation for many years, having upgraded from Manpack1 to Manpack2 in 1997 ahead of making the switch over to Manpack3 in 2003. We have always been impressed by the Manpack TMS, the benefits it has to our everyday operations and by the support and training we receive from Mandata”.
Michael Hurford | Financial Director | Freight Route “We have had Mandata’s Manpack3 system in operation since 2007 and it was the unique offering of Mandata’s Tracking and Driver Behaviour software linking directly into Manpack3 which made Mandata stand out as the system of choice.”
Malcolm Stennett | Stennetts Transport “We have worked closely with Mandata from early planning through to implementation of their Driver and Unit Analysis and Tracking software to ensure the software fitted in line with our company requirements. We have started 2012 in a strong position and are confident our fuel efficiency will continue to improve throughout the year through the close monitoring of our drivers and Mandata systems. Mandata have offered continued support throughout the project and I strongly believe any company who does not invest now in Driver Monitoring software will simply not survive in the Road Haulage Industry”.
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SOME OF OUR CLIENTS •
George Allinson Transport
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Batrums
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Chambers & Cook
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Devereux Developments
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Fergusons Transport
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Gregory Distribution
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David Hathaway
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Intercity Transport N.I
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Lowes Transport
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M&H Logistics
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R McDowell
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Price Express
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Relay Technical Transport
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Sawyers
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C Sparks & Son
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Tapfreight
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Walkers Transport
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STL Logistics
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David Price Food Services
Ambient Solutions Cold Move can now offer fully managed Ambient Warehousing Solutions, including Container De-stuffing, Case Picking, Rework/Relabelling, using a Warehouse Management System that will both track stock and report on it via a ‘real time’ web portal.
Edin
Glasgow
Belfast
Location - Golborne A modern 200,000 square foot distribution centre, only 1.5 miles from major UK motorway system giving easy access to all major retail and wholesale distribution centres. This site has 2500 racked locations available for Seasonal Ambient Storage from 1st September, rising to 5000 locations by the 1st October and 10,000 locations by mid November. All Seasonal Ambient Storage must be off site by 25th December
Location – Oswestry The site has been developed over the last 40 years and is situated just off the A483 in Shropshire. The site offers a stand alone Ambient Chamber fully racked with 2500 pallets spaces. This facility is available year round.
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MANDATA SOLUTIONS Because the haulage and logistics industry is a complex and ever-evolving sector where no two businesses have the same requirements, we have developed user-friendly solutions which can be fully tailored to suit client operations. Our software solutions grow and flex at the same pace as our clients, to fully support their growth and requirements. Mandata continuously strive to provide new and pioneering developments in partnership with our clients and the haulage and logistics industry. Mandata has a comprehensive suite of scalable products and services to support transport and logistics business of all sizes. Mandata products and services are unique in their offering of full integration into the Manpack3 TMS. Manpack3: Plan loads, cost vehicles, control pallets and manage customer relationships. Advanced Services: Provide customer visibility and job entry and diary with tracking. Warehouse Lite: Manage the entirety of your warehouse. Workshop: Manage jobs, services, stock and fitters. Enterprise Collaboration: Link with key customers and suppliers electronically. Asset Tracking: Manage your fleet in real time. Driver Analysis: Monitor performance and focus training to save money and improve safety. PDA Manifests and Epod: Send manifests to your driver and get status and conformance details. DIP: Scan, index and share documents. Accounting: Improve financial accuracy with Sage TM. Online Backups: Secure your business critical data. ASP: Host applications offsite to provide the ultimate safety and extensibility.
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Tr a c k i n g a n d Te l e m a t i c s
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Ma npa c k 3 T M take S over, “After the Nagel we asked if we could keep Manpack3 as no other system copes so well with the complexities of our operation.� 5
Spencer Dixon 5 4 L a2 n gd ons
Manpack3 TMS Improve the efficiency and profitability of your business with the market leading transport management system. Manpack3 is the system of choice for forward-thinking transport and logistics operators. We have a flexible and extensible system to suit any size of business in any country in the world. Our feature rich TMS offers unrivalled power and flexibility. The look and feel of all major aspects of the system can be tailored to suit your exact requirements – from configurable job sheets and Traffic Pads to unlimited interacting job statuses. Manpack3 also boasts a long list of powerful features to eliminate repetitive tasks, such as standard jobs, standard splits, standard loads and recurring jobs. To complement the traffic operations, there is a vehicle costing, pallet control and a customer services modules to log incidents and manage customer relations.
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With a comprehensive job pricing and rating system capable of supporting the most demanding of models and a powerful integrated resource allocation model, standard and user definable reports and many hundreds of feature options, you can be sure Manpack3 is capable of meeting your needs both now and in the future.
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Tr a c k i n g a n d Te l e m a t i c s
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Manpack3 TMS features •
Multi-currency, multi-lingual, multi-site.
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Customisable traffic sheets.
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Activity based planning via maps or manually.
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Simple and intuitive load building process.
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Automatic job input from EDI, XML, CSV, Web, e-mail or proprietary data sources.
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Fast POD rectification & emailed POD’s.
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Subcontractors confirmation for cost control.
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Categorised loads/customers for added security.
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Define collect/delivery times for customers.
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Automatic invoicing, self-billing invoicing and automatic email invoicing.
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Pallet control.
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Powerful user-definable reporting and KPI charts.
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Customer services module for issues and incidents.
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HR and driver management.
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Control, monitor and report automatically on SLA’s.
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Pallet system links.
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Automatic updates from Tracking Geo-Fencing.
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Automatic mileage calculations.
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Automatic job rating.
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Scanning and interlinking of POD’s.
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A SP H o st in g “We were unsure which way to go but I have to say the ASP version of Manpack3 is fantastic. We run a single system over multiple sites with no fuss or worries and all of the technical aspects are handled as part of the Ma npa c k 3 package.”
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William Houseman – Houseman International. 5 2
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ASP Hosting Model Benefit from decentralised, thin client hosted solutions and reduce costs of infrastructure and support. Our Application Service Provider (ASP) deployment model uses high end technology solutions to provide a cost effective means of accessing the applications you need to effectively run and manage your business, for a fixed monthly fee. In an ASP environment, the Mandata solution software is delivered directly to your users’ desktops via secure Internet connections. Our entire application portfolio can be hosted, supported and maintained for you on dedicated servers. Mandata host and manage the servers at a secure location in Newcastle and provide all the back up and support you require. Our entire focus is on implementing, integrating and supporting applications. Because of this, we can justify having many more experts on staff than you ever could. The ASP deployment model greatly reduces the need for critical and costly internal IT professionals and infrastructure as Mandata manages all housekeeping, upgrades, version control and security of the system. This ensures that the system keeps pace with all new technology as it is introduced.
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DBenefits i s a s t eofr ASP r e cHosting o v e r ymodel include: •
Thin client machines.
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Work from anywhere.
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Instant worldwide distributed architecture.
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Operational freedom.
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Host any application.
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Lower costs.
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Automatic backups.
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Better hardware support and monitoring.
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No need for expensive local servers and licences.
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Automatic server upgrades.
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Built in disaster recovery.
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Instant availability.
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Support included.
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Tr a c k i n g a n d Te l e m a t i c s “With ever increasing costs, Mandata’s tracking solution keeps my finger on the pulse and reduces excess cost. Engine idle savings and increased productivity are daily events.” Andy Harrison – Nigel Rice Transport.
P D A M a n if e st s a nd e PO D
D o c u mTracking e n t Im a g e Asset P ro c e ssin g
Ma npa c k TM S
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Empower your fleet managers and customers with live information and never lose another asset. Telematics is ubiquitous within the transport and logistics industry today, so to make sure our clients have reliable, cost-effective options, Mandata have designed and manufactured a range of powerful devices and solutions. 5
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Mandata’s tracking units combine GPS satellite tracking with GPRS communications and are tailored for trailers, refrigeration, CAN bus and digital tachographs. Events such as ignition and door opening or closing can be monitored, all in real-time. Alarms can be triggered on specific conditions such as entering forbidden zones or leaving designated areas and demurrage can now be reported by vehicle, location and time. Using the geo-fencing features, the status of consignments D with riv F r e e wcan a ybe updated automatically, ETAs calculated W a ras e the h ovehicle u s e progresses.
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All of the information is visible through the Advanced Services web portal that allows your staff and clients simple and secure access. MP3 users can also benefit from status information feeding automatically back into the office TMS. Features of Asset Tracking include: •
Low cost Asset Tracking for both UK and Europe.
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Automatic geo-fencing of manifests from postcodes.
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J1939 / J1938 and FMS CAN bus data retrieval and display with MT2.
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Improved customer service for your clients.
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Improved fleet utilisation.
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Trailer Tracking and refrigeration monitoring.
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Integrated directly with MP3 – no driver input.
Have accurate information regarding overnight stays, idling and unauthorised vehicle usage.
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Web visibility for you and your clients.
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Client configurable.
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E-mail updates for clients.
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Automatic status updates for geo-fenced jobs.
Detailed asset history and street level reporting using the latest mapping technology.
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Ma npa c k 3 TM S
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Driver and Unit Analysis Improve safety and save money through focused driver training and analysis. Leveraging your power of your Mandata tracking system, the driver and unit analysis module has been designed to help you quickly and easily monitor important aspects of your drivers’ behaviour and the performance of your vehicles. Important information about driver idling, speeding, harsh acceleration and deceleration, engine revolutions, accelerator pedal position and fuel economy are recorded and collated for each driver and unit for later analysis. Configurable scoring matrices allow you to rank your drivers and vehicles in order to easily identify underperforming units and drivers who need training. The matrices allow for simple statistic-based scoring across multiple bands for each metric that is monitored. Baseline distributions can be used to help configure the initial matrices so that you can be sure scoring is relevant and accurate. The multi-window web based solution allows you to analyse results for multiple time periods and for multiple vehicles or drivers so you can see today, this week, this month or this year and compare it to any other time frame to test if improvement methods are having the desired effect. Features of Driver and Unit Analysis: •
Analyse drivers and vehicle.
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Choose your own targets.
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Multiple time frames instantly available.
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Rank drivers and units.
Side by side comparisons of different periods.
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Configurable matrices.
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Accurate tacho-driven data.
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Baseline distributions.
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Metrics from CAN-bus.
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A SP H o st in g
A dva nc e d Se rv ic e s
Sage Accounts Complement your Mandata systems with fully integrated links to the world’s most popular accounting software from Sage.
D o c u m e n t Im a g e P ro c e ssin g
Working closely with Sage, Mandata has developed an integrated accounting solution utilising Sage 50 and Sage 200. Ma npa c k 3 E n t e rp rise This Warehouse T M Sand Workshop systems to link directly into Sage. This C o lallows l a b o the r a t Manpack3, io n integration eliminates many of the time consuming tasks normally associated with running applications from more than one supplier. E.g creating a new customer account would normally involve entering the details into each system, with Mandata’s integration with Sage this is fully automated in real time. 5
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To improve the overall system there are also payroll and personnel links for a full post payroll analysis with vehicle costs. Features of Sage Accounts with Mandata:
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D riv e r Fre e w a y • WCreating P e r faccount o r m a n cdetails e o r k s h o or p amending sales in Sage automatically updates Mandata systems.
D i sAmendments a s t e r r e c o to v eSage r y currency rates • are automatically updated in Mandata systems.
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Amendments to Sage tax and VAT rates are automatically updated into Mandata systems.
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Creating or amending Purchase Account details in Sage automatically updates Manpack3 Subcontractor account details.
When posting or authorising purchase invoices or credit notes or posting cashbook nominal payments or receipts into Sage, details are analysed to Manpack3 Vehicle Costing.
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Post payroll analysis of employee costs links to Manpack3 Vehicle costing.
Accounts staff readily available for market leading product.
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Guaranteed continuous accounts development.
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Comfort that support is available knowing that Mandata is the UK’s largest supplier of Sage.
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Sales invoice or credit note production in Mandata systems automatically updates the transaction details in the sales ledger.
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Integrated DIP
Ma npa c k 3 D o c u m e n t Im a g e E n t e rp rise Enhance your Mountains. “The TM S P DIP r osystem c e has ssin g C cash o l lflow a band o productivity r a t i o nwhilst reducing office Paper improved our administration process significantly. We now have instant access to copy PODs, as well as being able to offer this as an online service to customers.” Alistair Jenkins – Walkers Transport
The DIP solution will allow your business to convert paper documentation into files and control access to these files through the personal computer and your computer network. In addition to images of paper, other file types can be stored and retrieved such as Word documents or Excel spread sheets. 5 5 You will have rapid access to stored information when you need it, with single or multi-user access. 4 2
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Documents are stored in secured areas called Cabinets. The contents of each Cabinet are definable by the user and access to them can be strictly controlled. The software is compatible with all document scanners and can manage monochrome or colour images. You can scan single pages or multiple pages using a simple user interface and easily manage groups of documents using stapling and splitting techniques. Use powerful search facilities to easily retrieve stored documents. Then annotate, highlight, email and fax the documents directly as required.
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Allows rapid access to stored information.
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Powerful search facilities.
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Secure information in logical cabinets
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Email, fax and print directly.
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Single or multi user.
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Can store and manage any file types
Annotate with highlighting, notes and redaction.
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Compatible with all document scanners.
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Reduce costs associated with accounts payable and accountancy audits.
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Black and white or colour image scanning.
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Easily scan both single and multi-page documents.
Enhance your ability to recover from a disaster with off-site backups.
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Simple stapling and splitting of document images.
Replace filing cabinets with electronic versions.
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Significantly reduce costs associated with searching for paper documents.
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Define your own indexing schemes.
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Disaster Recovery Ens u r e t he s a f e t y o f y o u r da t a w it h o nline b a c ku p s a nd rea l t ime rep licati on s e r v ic e s . T he O nline B a c ku p S e rv ic e c a n p ro v ide a fu lly a u t o ma t ed, enc ryp t ed and hi ghl y s e c u r e b a c kup s o lu t ion fo r elec t ro nic da t a . Y o u r da t a is enc ryp t ed b e for e i t i s t r a ns m it t e d o f f s it e t o o u r sec u re da t a c ent re, a nd rema ins so u nt il yo u choos e to r e t r ie v e it . T he o nline b a c ku p syst em a llo w s st ra ig ht fo rw a rd a nd qu ic k r ecover y of yo ur e nt ir e s ys t e m if it sho u ld ev er b ec o me nec essa ry. M a np a c k 3 , Ma nd a t a W a reho u sing a nd Sa g e da t a c a n b e b a c k ed u p i n r eal t im e o r a t 1 2 ho u r int erv a ls v ia a sec u re link o v er t he int ernet . All b a c kups ar e m o nit o r e d b y Ma nd at a t o ensu re t he int eg rit y o f t he da t a u p lo a d. I n t h e e v e n t o f a d i s aster, Mandata can make a number of ASP connections a v a i l a b l e t o a r e p l i c ated system at the Newcastle Data Centre. You can then m a k e a s e c ur e c o nnec t io n t o t he da t a c ent re fro m w herev er yo u a c c es s the int e r ne t a nd m a k e u se o f M a n p a c k 3 , M a n d a t a Warehouse and Sage online until alternative arrangements can be made. T he O nline B a c ku p S e rv ic e rep la c es t he inc o herent a nd ex p ensiv e c hai n of l abour b a c ku p p r o c e s s e s , a nd disa st er rec o v ery serv ic es w it h a n ‘ All I nc lu siv e’ s ol uti on t h a t l e v e r a g e s y o u r existing internet connection. Having your data accessible f r o m a r e m o t e s i t e p rotects your business operation more quickly in the event of e quip m e nt t he f t , v ir us, flo o d, fire, ha rdw a re fa ilu re o r o t her disa st er. •
Automated daily backup.
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Access from any location.
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Off-site secure storage.
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System and application backup.
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Fast recovery.
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Active monitoring for continuity of service.
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Unlimited number of backup and restores.
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24x7 accesses to encrypted data.
3rd Party application data can be replicated in addition to core Mandata applications.
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A dva nc e d “OurSclients e r vnowi cmake es
over 75% of their bookings directly across the Web. They are in control and the feedback continues to impress. Advanced Services meets our clients exact needs and is a real winner for us and for them.” John Winter Bishopsgate
E n t e rp rise C o lla b o ra t io n
Fre e w a y W o rk sh o p
Advanced Services A SP H o st in g
Benefit from the power and flexibility of a web based order entry and visibility solution. The Advanced Services module is a web-based job entry and visibility platform. From your branded and personally configured website, you can allow your clients to enter orders or view order progress, including POD and conformance information. Advanced Services is seamlessly integrated with your Manpack3 system, allowing for instant, accurate, and two way flow directly with your clients. All Manpack3 jobs are visible to clients regardless of whether they were entered on the web, through an import routine or directly into Manpack3. Web based order entry is massively configurable. The order entry screen could be as simple as entering addresses and a number of pallets, or as comprehensive as entering area codes, work types and multiple references. Different clients or client groups can be provided with uniquely tailored options for visibility of data, features and reports. Orders entered on the web can be intelligently linked with your traffic system and can apply standard job templates, rate schedules and splits/trunks.
Ma npa c k 3 Features of AdvancedTServices M S Include: •
Web based order visibility, entry and amendment with Email notification.
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Automatic application of standard jobs, standard splits and rate schedules.
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Clients manage their own standard addresses, standard jobs and recurring jobs 5 5 4 and use them to create orders. 2 2
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Job and conformance reports.
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Reduced workload on traffic planners.
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Accept or decline new orders and amendments.
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Reduction in time spent fielding customer calls on job progress.
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Complete job visibility for your customer’s including live status, conformance and POD information.
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Live RSS traffic updates.
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POD downloads with CSV indexes for customers.
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Personalised look with your company branding.
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P D A M a n if e st s “The a beauty n dof the e ePOD PO D system is that our customers use it throughout the day to get live updates. This had led to increased confidence and assurance in our delivery performance. It is a robust and increasingly differential tool.” Stuart Berry – Relay Technical Transport
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PDA Manifests and ePOD Fre e w a y W a re h o u se
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Keep your drivers up to date automatically and reap the rewards of sign-on-glass technology. Using GPRS technology, manifests can be passed to vehicles on a hand-held device. The consignment and vehicle progress can then be monitored in real-time, and tracked by your customers from your website. Manifests are sent directly from the Manpack3 load screen and an icon on the load tells traffic planners that instructions have been received and confirmed by the driver. Jobs can be selected and updated by wither using the on screen menus or the barcode scanning option. Progress and status changes, including dates and times are automatically received and processed in Manpack3 and on the web. POD conformance details are also automatically linked. This provides for a planned versus actual execution of the work being done with date and time stamps at each status change. Features: •
Build loads in Manpack3 and export seamlessly to a driver/vehicle.
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Barcode scanning and label printing from the web.
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Receive real time status and conformance data back into Manpack3 directly from the driver.
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Up to date traffic information across the UK.
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Take photographs and associate them with the PDA (Vehicle) or Job inspection.
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Minute audio notes and associate them with jobs and inspections.
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Automatic email or PDF can be sent to signatory.
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Intelligent data polling windows to save costs and PDA battery life.
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Reduce phone bills to drivers.
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Track the location of the driver and the load both from within Manpack3 or via your website.
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Communicate directly with drivers & traffic office from within the TMS – Send messages to and from MP3 and the PDA.
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Vehicle inspection lists and VOSA style inspections.
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M a n p a c kCollaboration 3 Enterprise TM S
Offer the highest level of customer service from fully integrated electronic system links with clients and key partners. Mandata offers a number of complementary applications, services and interfaces designed to allow cooperating companies to easily share information. 5
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Using the Enterprise Collaboration model, you will be able to automatically share critical information from any of Mandata products with your preferred suppliers and partners. 2
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These services and applications can be remote on a third party server, implemented on Mandata’s website or in a local back office system, to suit the physical architecture and security policies of any organisation.
Fre e w a y W o rk sh o p
We facilitate the use of multiple transport protocols, including XMLHTTP, SOAP web services, FTP and TCP/IP/UCP and D ourr systems i v e r can push as well as pull or receive data.
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e rXML f o as r ma standard a n c e document format, but can also help you handle links using CSV, MandataP uses flat files, EDI formats such as EDIFACT, binary files or any other proprietary file format or interface you may be presented with. •
Web based services, local services and remote services for integration.
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Years of experience
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Collaborate using any protocol or file format.
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Linked directly to your core systems.
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Integrate scanned documents
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Configurable applied intelligence (rate schedules, standard jobs and splits)
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Improved workflow with key clients & suppliers
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Reduction in manual input
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Better optimisation on consignments.
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Less human intervention.
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W a re h o u se
“A comprehensive solution that streamlines warehousing operations and a great asset for real time stock management. Mandata warehousing is also friendly and very reliable.”
Kevin Parker – Magnus group
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Warehousing Fre e w a y
D riv e r Control and micromanage P eanr fintegrated o r m asolution. nc e W o r your k s hwarehouse o p like never before with Mandata provides a number of warehouse products to suit any size of operation. Designed to work as a stand-alone package or to integrate with Manpack3, the Warehouse suite will help you manage tasks such as inventory control and invoicing through to order entry, picking and even radio frequency links as a single or multi-depot operation. The Warehousing software keeps track of inventory down to three levels and maintains both standard and customer specific rate cards. Full inventory control reports and movement histories are easily accessible as well as customisable customer invoicing and perpetual inventory control and reporting. Larger operations may benefit from Pre-delivery advice and order entry that can run in conjunction with the Radio Frequency Module to provide RF links for warehouse movements using truck mounted units or handheld barcode scanners. •
Easy intake with optional pre-delivery advice.
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Full location and tracking.
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Batch numbers and rotation dates.
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Radio – Time inventory updates.
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Full documentation design facility.
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Standard and customer specific rating, invoice daily, weekly or monthly.
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Pick face facility, best before picking.
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Create warehouses as sites or sheds.
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Real time knowledge and control of stock levels.
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Pallet and item level track and trace of progress in warehouse.
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Efficient and flexible invoicing.
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RF/Barcoding scanning – increases the accuracy and timing of stock information.
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Real-time access to stock levels clients via the web.
Transaction note recording.
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Comprehensive reporting, standard or generated.
Best before date and fist in first out stock allocation control.
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Powerful and flexible reporting.
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Fre e w a y r kspend sh o p “OurW staffonow 5 minutes at the end of each week to produce key management reports. Getting the information we need is fast and easy.” Tim Warbuton – Dews Haulage
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Workshop D r i vManagement er P e rf o rm a n c e
D isa st e r re c o v e ry
Improve efficiency and reduce the unnecessary costs in your garages and workshops.
The Mandata workshop system is designed to facilitate the management of all aspects of your garage or workshop in harmony with the rest of your business. Problem areas are highlighted immediately on screen or in the form of written reports. Exceptions are reported against average or budget. No matter what the size or complexity of your fleet you get the right information and full control. The Workshop system starts by drawing your attention to key problem areas, such as a particular category of vehicles or a site. Next, it identifies the areas of high cost, which could range from fuel or tyres to repairs and maintenance. Performance can be judged against average or budget, then direct causes of inefficiency are pinpointed. For example, unusually high expenditure on brakes, allowing you to take immediate and fully informed action. Fully integrated with Manpack3, the workshop system will give you meaningful answers, whether your fleet includes HGV’s, tankers, coaches, pool cars, trailers or any other tyoe of vehicle and you can manage plant items such as pumps, air conditioning and generators. •
Manage your own workshops and/or audit outsourced maintenance activity.
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Allocation of parts and labour cost against vehicles and other equipment.
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Vehicle details and histories.
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Sales invoice generation to contract level.
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Repetitive task scheduling.
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Warranty and returns tracking.
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Defect cards – defects may be recorded.
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Flexible configuration.
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Job card generation and allocation to workshop areas and fitters.
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Comprehensive reporting facilities.
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Increased control over inventory costs.
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Timesheets and fitter time allocation to job cards.
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Savings through cost analysis.
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Full and comprehensive purchase order processing.
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Improved labour control and less vehicle downtime.
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Comprehensive stock control.
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MT2 Telematics Unit Monitor any vehicle or trailer on any type of fleet using the most advanced vehicle telematics unit available in the world today.
Voltage
12/24nom Min 10V/Max 40V
GPS accuracy
<5m typical
Maximum current
0.75 amps peak
GPS time to first fix
<1 second hot start
Nominal current
100mA
GPS time to first fix
<29 seconds cold start
Temperature Limits
-20C/ +75C
Sensitivity
-160 dBm
Dimensions
36mm x 100mm x 120mm (cab) 78mm x 118mm x 155mm (trailer)
GPS Battery life
1 month
Ingress protection
IP65 (cab) IP56 (trailer)
GPRS
Quad Band GSM radio device (850/900/1800/1900 MHz)
Material
Die cast aluminium (cab) ABS (trailer)
GPRS class
10 (4 down 2 up)
Input1
Vehicle Ignition
Logging
All events e.g start, stop, Ignition On/Off. Timed events – variable, typically 2 minutes
Input 2
Spare
Memory size
2GB
CAN bus
Available on most vehicles registered after 2005. Some fields are not available on all vehicles. Supplied in Listen Only mode, this is a hardware feature and prevents the MT2 communication on the vehicle CAN bus. Some units may require an FMS from the vehicle manufacturer or 3rd party alternative.
Digital Tachograph
Available on vehicles with a digital tachograph fitted. The digital tachograph must not be sealed when fitting takes place. Seal removal is available from VOSA.
Refrigeration
Available from Mandata, Euroscan & Transcan.
Trailer battery life
Up to 6 weeks depending on condition, degrading with battery age.
Trailer charging
ABS Auxiliary – Charging supply taken from Haldex/Wabco auxiliary power outputs. Multipoint – charging supply taken from brake lights, indicators and side lights.
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Customer Success Stories
FREIGHTROUTE ACHIEVE 6% SAVINGS IN FUEL WITH MANDATA TELEMATICS Operating in an increasingly competitive market, with customers expecting ever more – but also lower rates, the pressure to remain competitive to customers reached unprecedented levels for UK based distributors, Freightroute in 2010. This along with fuel prices at an all-time high, a fleet size of 126 and annual fuel bills in excess of three million pounds, Freightroute purchased Mandata’s Driver Behaviour software in January 2010 to help ease and control the pressure of rocketing fuel costs to the business, as well as a central tool with which to educate drivers. Michael Hurford, Financial Director of Freightroute comments “The simple task of reducing our driver idling times was our primary focus and we immediately saw a reduction in fuel usage. This, combined with basic driver awareness and education led to real fuel savings and overall we have achieved a 6% plus reduction in fuel usage.” Michael continues “Our loyal and hardworking drivers have responded well to driver monitoring and have been flexible in their approach to change; understanding the impact fuel efficient driving can have over the future growth and stability of the business. Our drivers have a thirst for information, striving to achieve the highest score in our driver league table.” Richard Bird, IT Supervisor at Freightroute has also been heavily involved with Mandata from an early stage in the planning and implementation process of the software, working alongside programmers to customise matrices to ensure the proficiency and accuracy of driver data. Richard states, “Investments made in Tracking and Driver Behaviour will not only allow us to benefit from greater savings in what are challenging economic times, but will also help ensure our duty of care to our drivers and members of the public is maintained. Changing the attitudes of our drivers now will allow us to make further savings in fuel in the future, ensuring we are well equipped to compete with key players in the industry.” With substantial savings already noted, Freightroute are anticipating a return on the investment in Mandata telematics system within the first 24 months of installation.
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Customer Success Stories
STENNETT’S TRANSPORT START 2012 ON A HIGH WITH A 40,000 GALLON FUEL SAVING Bulk haulage and storage specialist Stennett’s Transport have started 2012 on a positive note after having made a 0.8 mpg improvement, saving 40,000 gallons of fuel since rolling out Mandata driver monitoring software across its fleet in 2011. The Bury St. Edmunds haulier has slashed fuel expenditure across their fleet and has significantly reduced expenditure on tyre and maintenance costs. Malcolm Stennett, Managing Director comments, “Our mpg across our fleet has dramatically improved, resulting in a £202,727 fuel saving in 2011. Due to the reduction in our maintenance costs, we were not affected by the 33% increase in the price of tyres in 2011.” “We have started the New Year in a strong position and we are confident our fuel efficiency will continue to improve throughout 2012.” Malcolm continues, “Our drivers have been trained not to miss braking zones in order to achieve high driver scores. As soon as we had addressed harsh acceleration and deceleration, everything else fell into place and we are noticing savings month on month.” “I strongly believe that any company who does not invest now in driver monitoring software will simply not survive in the Road Haulage Industry.” He adds that drivers have warmed to the monitoring system, recognising the effect their driving has on overall company performance and profit as well as the potential to generate bigger incomes for themselves. Stennett’s have worked closely with Mandata on this project, from early planning and development, through to implementation ensuring the system fitted in line with company requirements.
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Customer Success Stories
SHEPHERDS DISTRIBUTION LAUNCH NEW PDA DEVICES ACROSS FLEET Sheffield based Shepherds Distribution Services are at the forefront of technology with the launch of new Personal Data Assistant (PDA) devices across their national fleet. The new investment in PDA devices will compliment Advanced Services modules, further enhancing Shepherds suite of Mandata advanced technology solutions. With the new PDA devices, Shepherds are able to keep drivers up to date and capture digital signatures ahead of being uploaded onto an online system, available for customers to view immediately. The investments in PDA devices now mean that each and every one of Shepherds national fleet can capture full digital signatures as proof of delivery, not only reducing administration procedures but significantly improving the experience for the end delivery point. Laurence Abel, Managing Director of Shepherds comments, “The new investments in PDA technology along with advanced services module means the GPS location is captured and used to generate real-time visual mapping along with a suite of complimentary M.I.S reporting tools. Our Transport department are empowered with full visibility of the entire fleet. “Our customers can rest assured we are monitoring the progress of each and every delivery throughout the UK, catapulting Shepherds to the forefront of technology, allowing us to ensure we are delivering excellence with each and every delivery.” For more information on Mandata software please visit www.mandata.co.uk, email sales@ mandata.co.uk or call 0191 250 2220.
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Customer Success Stories
DALKEITH SAVE £6K IN POSTAGE COSTS WITH MANDATA E-INVOICING Scottish haulier Dalkeith Transport and Storage ltd have modernised their finance administration processes with the installation of Mandata’s Manpack3 E-Invoicing and POD software to beat inflation and block revenue leakage, now being able to email customer invoices and statements instantly. Astrid McKirdy, Financial Controller at Dalkeith comments, “Since having Manpack3 POD and E-Invoicing in operation, we have saved £5000 to £6000 on our postage and stationary costs, meaning the software has paid for itself at least two times over within the first year. Astrid continues, “One of the main benefits of e-invoicing is the traceability of invoices. There are now no excuses for invoices not to be paid as we are now able to confirm the exact date and time invoices were sent and received, eliminating any loopholes and delays. We have found customer queries on payments are coming back almost instantly via email, meaning we can reconcile queries very quickly. “Not only are we now making impressive savings, but we now also have a seamless flow of information across Manpack3 and Sage200 and have been able to reallocate time previously lost on administration to focus on other credit control procedures. Ahead of making the switch over to email invoicing, Dalkeith contacted all customers to notify of changes in procedures and received a positive response from all, with less than 10% of customers preferring to receive hard copies of invoices.
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CONTACT US Cramlington A189
A19 UK HEAD OFFICE Mandata Limited Unit 5 Silverton Court Northumberland Business Park Cramlington Northumberland NE23 7RY United Kingdom
A1 Wideopen
Killingworth
Tel: +44 (0) 191 250 2220 Fax: +44 (0) 191 244 9301 sales@mandata.co.uk www.mandata.co.uk
North Gosforth
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www.mandata.co.uk sales@mandata.co.uk +44 (0) 191 250 2220