Other Types of Absence From Work

Staff Handbook – Other Types of Absence From Work

Jury service Other public duties Emergency time off to look after dependants Bereavement

If you are called for jury service, you must tell your Manager as soon as possible. While you are on jury service, you will not be paid and should, therefore, claim all allowances made available by the court. We will allow you time off to carry out duties in some public roles, including magistrate and school governor. As soon as you know what your duties are, and have dates for meetings you must attend, you should tell your Manager so that we can plan for your absence from work. While carrying out these duties, we will not pay you for time taken off work. You may take reasonable time off work to deal with emergencies involving your dependants. This does not cover general home issues, like wanting time off to deal with a problem with your boiler. We define a dependant as your spouse, civil partner, children (including adopted children), or a parent. Also included are other people who live in your household or anyone else who relies on you — for example, an elderly family member. You must follow the same procedure as for sickness leave, and contact your Manager as soon as you know you will be taking time off. We always consider the circumstances of each case to allow for some flexibility, but the time you take off must be both reasonable and necessary for you to deal with something immediately and/ or respond to an emergency. Normally this means hours, or a maximum of one or two days, and this type of leave is not designed to provide care over the longer term. We do not pay you when you take time off for dependants. If a member of your immediate family passes away, please contact your Manager to request compassionate leave. We view such requests as sympathetically as possible but must also have regard to operational need. We allow time off with pay to manage bereavement issues e.g. to register a death arrange and / or attend a funeral and attend probate interviews. As a general guide: Death of your spouse, partner, you or your partner’s parent, son, daughter, brother, sister, grandparent or grandchild – up to three days. Other close family members, close friends or work colleagues – up to one day. We will deal with each situation on its own circumstances and therefore encourage you to let us know as soon as possible. Please see our Parental Bereavement Policy

Staff Handbook – Other Types of Absence From Work

Other family-related absences Carrying out trade union duties Emergency leave Accidents at work

We cover all other types of time off for family-related matters — including maternity, paternity, shared parental, parental and adoption leave — in our separate Maternity and Family Friendly Policy. If you are elected as a trade union official, you are legally entitled to reasonable time off to fulfil your obligations and you will be paid at your full basic rate for all related absences during working hours. We will not pay you for duties carried out outside working hours. Normally, paid leave of absence for purposes other than holidays is not permitted. However, it is recognised that there are occasional emergencies outside your control that necessitate an absence from work. Please ensure that in these situations you promptly inform your Manager of the circumstances of the emergency. An absence in these situations is to deal with the emergency concerned and to put in place arrangements for managing the situation. If you suffer an accident at work this should be recorded in the Accident Book maintained by Top Job Recruitment. Absences resulting from accidents at work are treated as illness absence and Top Job Recruitment’s normal rules will apply to such absences.