Company Equipment & Expenses

Staff Handbook – Company Equipment & Expenses

Mobile phones and electronic items

You may, in the course of your employment be given a mobile phone, tablet or computer to utilise out of the office to enable you to work out of hours. The recruitment industry does require us to work unsociable hours and therefore Top Job Recruitment provides some employees with these items to facilitate this work.

These items are provided for employees with the following rules:

Any property given to you for use in your job is provided to you on a temporary basis, it remains the property of Top Job Recruitment and we may request it back at any time.

Any property must be returned when you leave the Top Job Recruitment.

We reserve the right to recoup reasonable losses associated with the items if it is found that you were responsible for those losses through your negligence, or if you do not return items to us when you leave or when we request them. This may be, for example, the replacement cost of the item or an insurance excess payment. Please ensure that you take all reasonable precautions to look after any Company property and it stored out of sight if being transported. Where the item/s has been provided to you for personal as well as business use, any personal use is on a fair and reasonable usage basis. We reserve the right to recoup any additional charges, which may be incurred for use outside of this basis.

Mobile phone app

Top Job Recruitment had made available an App for mobile phones for all employees making work calls to enable them to do so without utilising their own call and data plans. All employees of Top Job Recruitment who undertake on call activities will receive a £20 / month ‘oncall’ phone payment which will reimburse employees for calls having to be undertaken whilst on call out of core hours, this is in addition to the standard £10 on-call payment. If you experience any issues with the App for work calls you must make your Manager aware at the earliest possible opportunity. The App must not be used for personal calls.

Expenses

You may incur expenses in the course of your employment. All expenses that you wish to claim must be claimed for via an expenses form and submitted to the Accounts department. Your line Manager must sign your expenses form before it is submitted. All expenses to be claimed for must be supported by an itemised receipt where possible. Where you claim for mileage for business purposes this will be at a rate of 45 pence per mile (subject to HMRC guidelines) Misuse of the expense system will be regarded as an attempt to defraud Top Job Recruitment and will be subject to our disciplinary procedure.