Job shadow scheme 2015

Staff Development

Job Shadow Scheme Application Form Don’t miss your opportunity!

March – May 2015

2015 Job Shadowing Opportunities Facilities Management, Campus Living

IT Services

Coordinator: Michelle Cunningham

– Coordinator: Sharon Kitson

The roles available to shadow in Corporate Services are:

Space Management Asset Care Team – joiners/builders, fitters, electricians Building Management System team Contracts and Accounts Team Stores University Mailroom Keyroom Grounds and Gardens

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Head of Corporate Services Security – patrol officer, admin team, Security Service Managers University Health and Safety team, including fire safety officer and technician Environmental and Sustainability team, including transport Teaching Support Room bookings/timetabling

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The roles available to shadow in Campus Living are:

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The roles available to shadow in Facilities Management are:

Director Accommodation – Residential Services Manager, Hall Manager, Assistant Hall Manager, Team Leader, Housekeeper Student Accommodation Centre Team Customer Services Handyman Team Laundry Parcelz/Card Office Catering – Halls Food Services Manager, Head Chef, Sous Chef, kitchen team, dining hall Refresh – orders, packing, kitchen, delivery Village Bar – Duty Manager, bar team Waste and Recycling Driver

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The roles available to shadow in IT Services are: Director of IT Services Student Information Services Academic and Business Partnering Network and communications End User Computing Corporate Systems Middleware and Library Systems Systems Infrastructure eLearning IT Support Service Desk and Technical Support

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Director and Deputy Health and Safety Training Helpdesk PA Team Business Administration Team Domestic Services – management team, caretakers, supervisors, cleaners Projects Team Clerk of Works Technical Services Furniture Office Small Works Maintenance

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Human Resources/ Staff Development/ VC’s Office/ Planning Office

imago Ltd Coordinator: Chris Laycock

The roles available to shadow in Burleigh Court are: Housekeeping team Bar/Lounge/Restaurant team Kitchen Reception Technicians Duty Manager Maintenance team (covers both Burleigh Court and The Link) Finance

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The roles available to shadow in The Link Hotel are: Housekeeping Kitchen Reception Duty Manager Night Porter

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Coordinator: Ella Stanbrook

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The roles available to shadow in Human Resources are:

The roles available to shadow in VC’s Office are:

Director of HR PA to Director HR Advisers / HR Officers Recruitment Team Workforce Information Team

Vice-Chancellor Provost/Deputy Vice Chancellor Chief Operating Officer PA’s in the Vice-Chancellors office

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The roles available to shadow in Planning Office are:

The roles available to shadow in Staff Development are:

Director of Planning Senior Planning Officer Planning Officer

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Advisers Administration

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The roles available to shadow in Holywell Park/Cafe are: Chef Front of House Assistant Retail: Management Food & Beverage Service Supervisor Food & Beverage Service Assistants Chefs Kitchen Assistants Porters ● ●

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Wolfson School of Mechanical and Manufacturing Engineering

Marketing

Coordinator: Sarah Sargeant

Coordinator: Helen McCullam

The roles available to shadow in Wolfson School of Mechanical and Manufacturing Engineering are:

The roles available to shadow in Marketing are:

Student Support Administration Student Support Management

School Finance Administration Technical Teams

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Roles by request

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Change Team

Student Support Centre

Coordinator: Sarah Waterfield

Coordinator: Claire Martin

The roles available to shadow in Change Team are:

The roles available to shadow in Student Support Centre are:

Director of Change Projects Change Officers

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Administration Student Advice and Support English Language Support

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Finance Office Coordinator: Emma Burrow

The roles available to shadow in Finance Office are: Department Administrator Financial Development Financial Planning and Analysis Financial Accounting and Treasury Management (Including Subsidiary Companies) Finance Shared Services Procurement Agresso Insurance VAT

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School of Business and Economics Coordinator: Louise James

Due to high demand, numbers may be restricted in some areas.

The roles available to shadow in School of Business and Economics are:

How do I apply to shadow someone?

Operations Manager Secretary to the School Administrations Manager Director of IT and E-Learning

Step 1.

Take a look at the list of available job shadows for 2015.

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SSEHS Coordinator: Jenny Sutton

The roles available to shadow in SSEHS are: Operations Manager Reader and Associate Dean Post Graduate Research Administrator School Finance and Office Manager Technical Tutor (Genetics and Biochemistry) Undergraduate Programme Administrator Professor of Biological Psychology Reader in Health Psychology

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Loughborough Design School Coordinator: Craig Brown

The role available to shadow in Loughborough Design School are: Technical Instructor

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School of Aeronautical, Automotive, Chemical and Materials Engineering Coordinator: Tom Carslake

The roles available to shadow in School of Aeronautical, Automotive, Chemical and Materials Engineering are: Student Support Administration Student Support Management School Finance Administration Technical Teams

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For a full and up-to-date list of job shadow roles for each section, please check our web page: www.lboro.ac.uk/services/sd/other/ job-shadowing

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University Library Coordinator: Katie Jeffers

The roles available to shadow in the University Library are: Customer Services Manager Customer Services Supervisor Customer Services assistant Academic Librarian PA to the senior management team and Library administrator Academic Services Manager Senior Library assistant Head of Academic Services

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Step 2.

Once you have identified which role you would like to shadow, you will need to check with your line manager and obtain their permission to apply.

Step 3.

Complete the online or paper version of the application form in full.

NOTE: Make sure you send the application form to your own department coordinator so they can liaise with the department you wish to shadow.

Step 4.

You will receive confirmation from your coordinator regarding your shadow.

Step 5.

Enjoy your shadow! Make sure you complete the feedback form and if you can, please take a photo and return these to your coordinator!

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Other areas: If you are interested in shadowing a role not listed, please submit your application to Sarah Sargeant S.J.Sargeant@lboro.ac.uk

When applications are closed for the scheme, we would encourage you to make your own job shadow arrangements with the permission of your line manager. You do not have to wait for the ‘official’ scheme in order to arrange a job shadow.

If you want to know more or to have a chat with someone about the scheme, then please do not hesitate to contact me, Sue Savin, S.Y.Savin@lboro.ac.uk

More about the scheme...

The Scheme gives you the opportunity to become familiar with someone else’s role or responsibilities within Loughborough University. Job shadowing can help you develop your understanding of a process or procedure to help you in your role going forward, or it could help you understand more about a totally different role to one you currently have. It can also provide a fantastic opportunity to build relationships with colleagues from other areas of the University.

The Job Shadow can be for any length of time, an hour or a full day – whatever you mutually agree will work best.

Due to the size of the scheme, it may not be possible to guarantee the job shadow you have requested, if this happens, we will get in touch with you.

Previous participants have said:

“FINDING OUT ABOUT THE DIFFERENT ROLES AND RESPONSIBILITIES OF THE STAFF IN ACADEMIC REGISTRY AND HOW EACH PERSON HAS RESPONSIBILITY FOR SPECIFIC TASKS, HAS BEEN VERY BENEFICIAL.” SHARON WALKER. “TO TRY SOMETHING I’VE NOT DONE BEFORE.” JOANNE LAVELLE. “BEING ABLE TO MEET ALL THE MANAGERS, HAVING A FULL DAY OF SEEING HOW THEY WORK AND DELIVER THEIR BUSINESS.” JOANNE WILSON. “THE EXPERIENCE WILL ENABLE ME TO HELP NEW STARTERS UNDERSTAND THE PENSIONS AND PAYROLL PROCESSES.” LAUREN COLLIER “I FEEL I HAVE A BETTER UNDERSTANDING OF THE PROCESSES I AM INVOLVED IN ON A DAY-TO-DAY BASIS AND HOW THEY CONTRIBUTE TO THE UNIVERSITY AS A WHOLE.” IRREN PAUL. “VASTLY IMPROVED MY UNDERSTANDING, LEARNT LOTS AND HOW VARIED ROLE OF DEAN IS AND A FLAVOUR OF ISSUES DEALT WITH FROM STUDENTS, STAFF, RESEARCH, POSTGRADS, FINANCE, INDUSTRY ETC.” ABIDA AKRAM. “THE WHOLE EXPERIENCE WAS OF BENEFIT, BUT THE PART I FOUND MOST INTERESTING WAS SEEING FIRST-HAND THE RELEVANCE OF THE VC’S ROLE IN CREATING A VISIBLE NATIONAL AND INTERNATIONAL PROFILE AND IN DEVELOPING RELATIONSHIPS WITH OTHER HEI’S, INDUSTRY, GOVERNMENT, FUNDING BODIES AND INTERNATIONAL PARTNERS.” JANE MCCORMACK.

www.lboro.ac.uk/services/sd/other/job-shadowing

60581 D&P Jan 15

Staff Development Loughborough University Leicestershire LE11 3TU T: +44 (0)1509 222381 E: sd@lboro.ac.uk